Circular No. 08 TC/CĐTC stipulates the information and reporting regime regarding the issuance of national construction bonds.

CIRCULAR

Regulations on Information and Reporting on the Issuance of National Construction Bonds

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Information and reporting work hold an important position in management, guidance, and operation. In recent times, information and reporting on bonds have initially helped leaders at all levels and sectors to grasp the situation and formulate timely policies and measures to meet the requirements of bond issuance work, contributing to the success of the campaign to purchase national construction bonds.

However, there are still many shortcomings in information and reporting: The reporting time is delayed, the content of reports is incomplete, the data reported lack accuracy and consistency, and a unified system of rules for exchanging and processing information and reporting procedures among levels and sectors has not yet been established in managing bond issuance.

To address these shortcomings and create conditions for information and reporting to fully and promptly meet the requirements of guidance in bond issuance work, the Ministry of Finance hereby uniformly regulates the information and reporting system on the issuance of national construction bonds as follows:

I. REPORT ON THE PREPARATION OF PLANS FOR ISSUING BONDS COLLECTED IN CASH AND GRAIN (MODEL NO. 1-CT)

1. The indicators to be reported in the preparation of plans for issuing bonds include:

a) The estimated total amount of bonds collected in cash, broken down by each denomination: 100 dong, 500 dong, 1000 dong, 5000 dong, 10,000 dong, and 50,000 dong, and categorized by urban residents, rural residents, officials, workers, and civil servants...

b) The estimated total amount of bonds collected in grain, including quantity (kg) and converted value (dong), broken down by each denomination: 50 kg, 100 kg, 500 kg, 1000 kg, and 3000 kg.

2. Reporting Time:

The reporting time should align with the planning period, including:

- Annual issuance plan report

- Issuance plan report for each phase

3. Reporting Agency:

Financial agencies at all levels are responsible for preparing reports on the issuance plan of bonds. The procedures and methods for preparing the issuance plan of bonds are stipulated in Section I of Circular No. 10-TC/CĐTC dated March 14, 1984, issued by the Ministry of Finance regarding the responsibilities of financial agencies at all levels in managing and issuing national construction bonds.

4. Deadline for Submitting Reports:

Reports on the issuance plan of bonds must be submitted to the Bond Purchase Mobilization Committee at the same level within the time limit specified in Circular No. 16-TC/CĐTC dated December 26, 1983, issued by the Ministry of Finance, specifically:

- Districts and counties shall dispatch staff to assist communes and villages in estimating the potential for mobilizing bonds from various types of subjects. Based on this, districts and counties shall compile and submit to provinces, cities, and special administrative regions approximately two months before the bond issuance phase.

- Provinces, cities, and special administrative regions shall submit to the Ministry of Finance and the Central Bond Purchase Mobilization Committee one month before the bond issuance date.

II. REPORT ON THE PRINTING OF BOND CERTIFICATES (MODEL NO. 2-CT)

1. The printing of bond certificates is carried out according to the printing plan and contract of the Ministry of Finance. Printed bond certificates are stored under the custody of the State Treasury Department (State Bank).

After each entry into storage, the State Bank must send a copy of the receipt and acceptance document for the printed bond certificates to the Ministry of Finance.

2. After each printing phase, the State Bank shall compile and prepare a report on the printing of bond certificates (based on the compilation of receipt and acceptance documents for the entry into storage of bond certificates) and send one copy to the Ministry of Finance.

The report on the printing of bond certificates includes the following indicators:

Quantity of each type and denomination of printed certificates; value of printed certificates by series and denomination, calculated in dong (for certificates collected in cash) and in kilograms (for certificates collected in grain).

3. The report on the printing of bond certificates shall be prepared immediately after the completion of each printing phase. The time to receive the report shall not exceed 15 days from the end of the printing phase.

III. REPORT ON THE DISTRIBUTION OF BOND CERTIFICATES (MODEL NO. 3-CT)

1. The distribution of bond certificates is carried out according to the distribution plan prepared by financial agencies. Savings funds distribute bond certificates through the system of departments and to grassroots savings funds, communes, or units entrusted through local State Banks (districts and counties).

2. The distribution of bond certificates is based on delivery and receipt documents and warehouse entry and exit forms. After each distribution and monthly, grassroots savings funds from district and county levels are responsible for compiling and reporting on the entry and exit of certificates, accompanied by delivery and receipt documents, categorized by volume and denomination.

3. The report on the distribution of bond certificates shall be prepared immediately after the completion of each issuance phase. The time to submit the report shall not be later than 15 days from the end of the issuance phase.

IV. REPORT ON THE SALE OF BONDS (MODEL NO. 4A-4B)

1. Indicators related to the sale of bonds include:

a) The amount of bonds sold in cash and grain, broken down by each denomination.

b) Results of bond certificate reporting by purchasing groups.

c) Quantity and value of certificates (in cash and grain) handed over to purchasers, broken down by each denomination.

d) Quantity and value of certificates (in cash and grain) recorded in documents but not yet handed over to purchasers.

e) Quantity of grain bonds collected by food supply agencies that have not yet completed loan procedures with banks for payment.

g) Amount of bonds sold in gold (quantity and quality) and foreign currency (convertible and non-convertible).

2. Reports on the sale of bonds include:

- Quick reports (used for concentrated short-term campaigns)

- Monthly and quarterly regular reports

3. Reporting Agencies:

Banking and food supply agencies need to promptly report to financial agencies and the Bond Purchase Mobilization Committee about the sale of bonds, the results of collecting money and grain, and returning bond certificates (the information and reporting system for the sale of bonds is regulated in Circular No. 10-NH/TT dated December 10, 1983, issued by the State Bank, and Circular No. 11/TT-LB dated December 21, 1983, issued jointly by the State Bank and Food Supply Ministry).

Financial agencies at all levels are responsible for urging savings funds and food supply agencies to strictly comply with the information and reporting systems stipulated in the aforementioned documents.

- Financial authorities at all levels need to coordinate with savings funds and food supply agencies of the same level to closely monitor the entry, exit, transfer, and use of receipts and bond certificates; ensure a thorough understanding of the results of money and rice collection from bondholders according to each type of certificate and each demographic group.

- Financial authorities, banks, food supply agencies, and food procurement committees must regularly and periodically reconcile figures. Reconciliation and verification should be conducted at the grassroots level; if conditions do not permit, it must at least be carried out at the district or county level to ensure consistent figures.

Reports submitted through the system of each sector and the food procurement committee must be signed and confirmed by relevant agencies.

- Financial authorities at all levels shall report monthly to higher-level financial authorities using forms 4A (reporting the results of issuing bonds by category) and form 4B-CT (reporting the results of issuing bonds by demographic group).

During the implementation of this Circular, any difficulties or unclear issues should be promptly reported to the Ministry of Finance for timely resolution.