Circular No. 09/2019/TT-NHNN on the regular reporting regime of the State Bank of Vietnam

CIRCULAR

Regulations on the periodic reporting system of the State Bank of Vietnam Vietnam

Pursuant to the Law on the State Bank of Vietnam dated June 16, 2010;

Pursuant to Government Decree No. 16/2017/NĐ-CP dated February 17, 2017 on the functions, tasks, powers, and organizational structure of the State Bank of Vietnam;

On the basis of Decree No. 09/2019/NĐ-CP dated January 24, 02019 of the Government stipulates the reporting regime for administrative state agencies;

At the proposal of Director President's Office State Bank of Vietnam hereby promulgates

Governor of the State Bank of Vietnam issues Circular stipulates the reporting regime periodically of State Bank of Vietnam Vietnam.

PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation

Article 1. This Circular stipulates the principles, contents, and requirements for issuing the periodic reporting system within the scope of the management functions of the State Bank of Vietnam (hereinafter referred to as the State Bank).

2. This Circular does not regulate:

a) Reporting regime for statistical purposes as prescribed by laws on statistics;

b) Confidential reporting regimes as prescribed by laws on state secrets;

c) The reporting system within the State Bank.

Article 2. Applicability

Units and officials, civil servants, and employees under the State Bank and organizations and individuals related to the implementation of the State Bank's periodic reporting system.

Chapter II

ISSUANCE OF PERIODIC REPORTING REGIME

Article 3. Principles for issuing the periodic reporting system of the State Bank

1. Comply with the principles prescribed in Article 5 of Decree No. 09/2019/NĐ-CP dated January 24, 2019 of the Government stipulating the reporting regime for administrative state agencies (hereinafter referred to as Decree No. 09/2019/NĐ-CP).

2. Ensure the requirements for administrative reform, necessary for management activities, not overlapping with other reporting systems, minimize the frequency and content of reports to save time, costs, and human resources in implementing the reporting system.

3. For each periodic reporting system, in each month, agencies, organizations, and individuals only need to implement one of the following reports: monthly, quarterly, semi-annual, nine-monthly, or annual report. It is not allowed to require agencies, organizations, and individuals to send the same report multiple times to different units under the State Bank.

Article 4. Contents of the periodic reporting system

The periodic reporting system of the State Bank must include all components listed from Clause 1 to Clause 9 of Article 7 of Decree No. 09/2019/NĐ-CP, except where otherwise provided in documents of the National Assembly, Standing Committee of the National Assembly, Government, Prime Minister, and must specify the receiving unit within the organizational structure of the State Bank.

Article 5. General Requirements

The establishment of the periodic reporting system of the State Bank must comply with the requirements stipulated in Article 8 of Decree No. 09/2019/NĐ-CP.

Article 6. Deadline for submitting reports

1. The minimum deadline for submitting periodic reports is one day after the date of finalizing the report data and before the State Bank submits the periodic report to the Government, Prime Minister according to Article 13 of Decree No. 09/2019/NĐ-CP.

2. In cases where the report is complex, involves many entities and requires consolidation through multiple agencies, units, and levels, the reporting system must clearly specify the submission deadlines for each entity and level of report and must ensure the deadline specified in Clause 1 of this Article.

Article 7. Time for finalizing report data

1. Monthly periodic reports: From the 15th day of the month prior to the reporting period to the 14th day of the month within the reporting period.

2. Quarterly periodic reports: From the 15th day of the month prior to the reporting period to the 14th day of the last month of the quarter within the reporting period.

3. Semi-annual periodic report: The period for finalizing six months' data is calculated from December 15 of the previous year to June 14 of the reporting period. The period for finalizing the second half-year data is calculated from June 15 to December 14 of the reporting period.

4. Annual periodic reports: From the 15th day of December of the previous year to the 14th day of December of the reporting period.

5. For periodic reports that cannot finalize data according to the deadlines set out in Clauses 1, 2, 3, and 4 of this Article, the unit responsible for establishing the reporting system needs to choose the nearest data finalization point to the corresponding reporting period deadline and must ensure the submission deadline stipulated in Clause 1 of Article 6 of this Circular.

Chapter III

RESPONSIBILITIES OF UNITS IN IMPLEMENTING THE PERIODIC REPORTING SYSTEM REGULATIONS

Article 8. Responsibilities of units under the State Bank

1. Units primarily responsible for drafting normative legal documents containing a periodic reporting system must seek opinions from the State Bank Office and the Forecasting and Statistics Department regarding the periodic reporting system provisions in the draft document.

2. Within ten working days from the date the Circular or document issued by the State Bank takes effect, which stipulates the periodic reporting system, the unit primarily responsible for drafting has the responsibility to submit to the Governor of the State Bank (through the Office) for decision to announce the periodic reporting system.

The content of the announcement includes: Report name, reporting entity, receiving agency, reporting frequency, and document stipulating the reporting system.

3. Units under the State Bank have the responsibility to share and utilize reports sent to the State Bank by organizations and individuals through the National Reporting Information System and the State Bank's Reporting Information System.

Article 9. Responsibilities of the State Bank of Vietnam Office

1. Assist the Governor of the State Bank of Vietnam in managing, storing, and sharing information reports within the fields of activity under the management of the State Bank of Vietnam, and issue relevant regulations.

2. Monitor, inspect, and urge the implementation of reporting systems to serve the guidance and management of the State Bank of Vietnam and the Governor of the State Bank of Vietnam.

3. Participate in providing opinions on draft normative legal documents of the State Bank of Vietnam that stipulate periodic reporting systems, ensuring compliance with the provisions of this Circular; control the content of the publication of periodic reporting systems before units submit them for issuance by the Governor of the State Bank of Vietnam.

4. Serve as the focal point for compiling, evaluating, and reporting to the Governor of the State Bank of Vietnam on the implementation of periodic reporting systems according to the authority of the State Bank of Vietnam; review to propose amendments and supplements to the provisions of periodic reporting systems to be consistent with the requirements of state management.

5. Guiding, monitoring, urging, and inspecting the implementation of this Circular.

Article 10. Responsibilities of the Forecasting and Statistics Department

Provide opinions on draft normative legal documents that stipulate periodic reporting systems of the State Bank of Vietnam to ensure they do not overlap with the statistical reporting systems of the State Bank of Vietnam.

Article 11. Responsibilities of the Information Technology Department

1. Serve as the focal point for organizing the construction and operation of information reporting systems of the State Bank of Vietnam in accordance with the guidelines of the Government Office and the Ministry of Information and Communications; provide guidance and organize training for entities implementing reports.

2. Determine the level of information security assurance and implement security measures for information systems at the determined level for the State Bank of Vietnam's information reporting systems. Establish monitoring systems, defenses against attacks, data loss prevention, and anti-virus measures to ensure the safety and security of the system.

Chapter IV

IMPLEMENTING PROVISIONS

Article 12. Implementation Organization

1. This Circular takes effect from September 16, 2019.

2. The Head of the Office, Heads of units under the State Bank of Vietnam, and Governors of the State Bank of Vietnam provincial branches are responsible for organizing the implementation of this Circular./.