Circular No. 09/2021/TT-BVHTTDL guides the functions, tasks, powers, and organizational structure of public libraries of provinces/cities directly under the central government.

CIRCULAR

GUIDELINES FOR THE IMPLEMENTATION OF FUNCTIONS, TASKS, POWERS AND ORGANIZATIONAL STRUCTURE OF PROVINCE AND CITY PUBLIC LIBRARIES UNDER THE CENTRAL GOVERNMENT

Pursuant to the Library Law on November 21, 2019;

Decree No. 93/2020/ND-CP dated August 18, 2020 of the Government detailing certain provisions of the Library Law; 24/2014/ND-CP dated April 4, 2014 of the Government on the organization of specialized agencies under provincial and centrally governed city people's committees;

Decree No. 107/2020/ND-CP dated September 14, 2020 of the Government amending and supplementing certain articles of Decree No. 24/2014/ND-CP dated April 4, 2014 of the Government;120/2020/ND-CP dated October 7, 2020 of the Government on establishment, restructuring, dissolution of public institutions;79/2017/ND-CP dated July 17, 2017 of the Government on functions, tasks, powers and organizational structure of the Ministry of Culture, Sports and Tourism; The Minister of Culture, Sports and Tourism issues this Circular guiding the implementation of functions, tasks, powers and organizational structure of province and city public libraries under the central government.Article 1. This Circular guides the implementation of functions, tasks, powers and organizational structure of province and city public libraries under the central government (hereinafter referred to as provincial public libraries). Article 2. This Circular applies to provincial public libraries; agencies, organizations, and individuals establishing, managing, and related to the activities of provincial public libraries. Provincial public libraries are public institutions under the Department of Culture, Sports and Tourism or the Department of Culture and Sports (hereinafter referred to as the Department of Culture, Sports and Tourism), with the function of building, processing, storing, preserving, connecting, and organizing the exploitation and utilization of information resources in accordance with the characteristics and requirements for economic and social development of the locality.Provincial public libraries have legal personality, seals, and are allowed to open accounts at the State Treasury and banks in accordance with the law.Provincial public libraries perform tasks and powers as prescribed in Clause 2, Article 11, Article 38, and Article 39 of the Library Law and the following tasks and powers: sửa đổi một số 1. Develop plans for library operations, medium-term and short-term development plans, annual plans of provincial public libraries, submit them to the Director of the Department of Culture, Sports and Tourism for approval, and implement them after approval;120/2020/ND-CP dated October 7, 2020 of the Government on establishment, restructuring, dissolution of public institutions;79/2017/ND-CP dated July 17, 2017 of the Government on functions, tasks, powers and organizational structure of the Ministry of Culture, Sports and Tourism; The Minister of Culture, Sports and Tourism issues this Circular guiding the implementation of functions, tasks, powers and organizational structure of province and city public libraries under the central government.2. Coordinate with the cultural management department under the Department of Culture, Sports and Tourism to advise the Director of the Department of Culture, Sports and Tourism to submit long-term, medium-term programs and plans, and directions for developing public library networks in the locality to the People's Committee of the province or centrally governed city;3. Guide public libraries in the locality to implement regulations, directions, and directives on library work from state management agencies at the central and local levels. Participate in developing library networks, provide professional support to libraries and individuals or organizations wishing to establish libraries in the locality;4. Participate in building, preserving, and promoting the value of traditional literature, rare and valuable documents, and special collections of the locality; local publication resources, writings about the locality, or created by local residents;5. Organize professional and vocational activities, provide public service activities in the field of libraries in accordance with the law; - Central-level provincial Departments of Finance, Tax Revenue Bureaus, State Treasury Branches;

Decree No. 6. Promote socialization, mobilize organizations and individuals to participate in building and developing libraries and reading culture in accordance with the law; 7. Evaluate library activities, information resource usage needs, and library information product and service usage by users; 8. Apply scientific research results and technological development, digital transformation in library activities; build digital information resources, open information resources, and digital libraries in accordance with the law; 9. Participate in international cooperation in the field of libraries, activities of international library organizations; build and receive projects funded by foreign organizations for information resources, library equipment, and training and capacity-building projects for library workers in accordance with the law;10. Report regularly or report promptly on the situation of library activities to competent state management agencies in accordance with the law;

Decree No. 11. Manage organizational structures and personnel, implement policies and regulations for civil servants and employees under the management of the library in accordance with the law and the分级任务如下：12. Perform other tasks assigned by the Director of the Department of Culture, Sports and Tourism. Article 3. Leadership of provincial public libraries consists of a Director and Deputy Directors as prescribed.Article 4. Professional and vocational units directly under provincial public libraries: Provincial public libraries have professional and vocational units to implement activities according to the following groups of tasks:

At the proposal of the Director of the Library Department;

a) Technical and vocational task group: carry out tasks related to building, processing, organizing, and preserving information resources; guide, advise, and support the development of library networks; b) Technology and communication task group: carry out tasks related to the application of information technology, digital transformation; manage databases, information technology infrastructure, interconnection, and sharing of information resources with other libraries; implement communication, mobilization, socialization, and attraction of organizations and individuals to participate in library construction and reading culture development;c) User service task group: carry out tasks related to providing information resources through service formats, specific user groups, or types of information resources; develop library information products and services; conduct evaluations of user information needs;d) Administrative and management task group: carry out tasks related to statistics, compilation, issuance of library user cards, evaluation of library activities, international cooperation in libraries; administrative, archival, personnel organization, accounting, and other internal management activities.u organ chức of provincial public libraries under the central government. under the central authority.

Article 1. Scope of Regulation and Applicability

1. This Circular guides the implementation of the functions, tasks, authorities, and organizational structure of provincial public libraries under the central government (hereinafter referred to as provincial libraries).

2. This Circular applies to provincial libraries; agencies, organizations, and individuals establishing, managing, and related to the activities of provincial libraries.

Article 2. Functions

Provincial libraries are public service units under the Department of Culture, Sports and Tourism or the Department of Culture and Sports (hereinafter referred to as the Department of Culture, Sports and Tourism), with the function of building, processing, storing, preserving, connecting, and organizing the exploitation and utilization of information resources in accordance with the characteristics and requirements for economic and social development of the locality.

Provincial libraries have legal personality, seals, and are allowed to open accounts at the State Treasury and banks in accordance with the provisions of the law.

Article 3. Duties and Authorities

Provincial libraries perform tasks and authorities as prescribed in Clause 2 Article 11, Article 38, and Article 39 of the Library Law and the following tasks and authorities:

1. Developing activity plans, medium-term and short-term development plans, annual plans of provincial libraries to submit to the Director of the Department of Culture, Sports and Tourism for approval and organization of implementation after approval;

2. Cooperating with specialized departments managing culture under the Department of Culture, Sports and Tourism to advise the Director of the Department of Culture, Sports and Tourism to submit long-term and medium-term projects, plans, and orientations for developing public library networks on the territory to the People's Committee of the province or centrally-administered city;

3. Guiding public libraries on the territory to implement regulations, orientations, and directives on library work from state management agencies on libraries at the central and local levels. Participating in developing library networks, providing professional support to libraries and organizations or individuals who wish to establish libraries on the territory;

4. Participating in building, preserving, and promoting the value of written cultural heritage, rare ancient documents, and special collections of the locality; local publication information resources, writings about the locality, or created by local people;

5. Organizing professional and vocational activities, providing public services in the field of libraries in accordance with the provisions of the law;

6. Implementing socialization, mobilizing organizations and individuals to participate in building and developing libraries and reading culture in accordance with the provisions of the law;

7. Evaluating library activities, information resource usage needs, and library information product and service usage by users;

8. Applying research results and technological development, digital transformation in library activities; building digital information resources, open information resources, and digital libraries in accordance with the provisions of the law;

9. Participating in international cooperation in the field of libraries, activities of international library organizations; building and receiving information resource sponsorship projects, library equipment, and training and capacity-building projects for library workers funded by foreign organizations in accordance with the provisions of the law;

10. Reporting regularly or reporting emergencies on the operation of the library to competent state management agencies in accordance with the provisions of the law;

11. Managing organizational structures and personnel, implementing policies and benefits for civil servants and employees within the scope of management of the library in accordance with the provisions of the law and the division of management authority of the Department of Culture, Sports and Tourism;

12. Performing other tasks assigned by the Director of the Department of Culture, Sports and Tourism.

Article 4. Organizational Structure

1. The leadership of provincial libraries consists of a Director and Deputy Directors as prescribed.

2. Professional and vocational organizations directly under provincial libraries:

Provincial libraries have professional and vocational organizations to implement activities according to the following groups of tasks:

a) Technical-vocational task group: performing tasks related to building, processing, organizing, and preserving information resources; guiding, consulting, and supporting the development of library networks;

b) Technology-communication task group: performing tasks related to the application of information technology, digital transformation; database management, information technology infrastructure, interconnection, sharing of information resources with other libraries; implementing communication, mobilization, socialization, and attracting organizations and individuals to participate in building libraries and developing reading culture;

c) User service task group: performing tasks related to providing information resources through service formats, specific user groups, or types of information resources; developing library information products and services; evaluating information usage needs of users;

d) Administrative-management task group: performing tasks related to statistics, compilation, issuance of library user cards, evaluation of library activities, international cooperation in libraries; administrative business activities, documentation, archives, personnel organization, accounting, and other internal management activities.

The establishment of the organizational structure of provincial libraries must ensure the completeness of the content of the groups of tasks prescribed in this clause and meet the criteria for establishing rooms under public service units in accordance with the provisions of the law on the establishment, reorganization, and dissolution of public service units.

Based on functions, tasks, powers, number of employees, nature, characteristics, and actual conditions, the Director of the provincial library shall submit to the competent authority to specifically define the organizational structure of the library in accordance with the law.

State-owned enterprises that have been assigned by the Ministry of Agriculture and Rural Development to conduct offshore wind power project surveys before the effective date of this Circular shall continue to implement according to the assigned documents; any new matters arising after the effective date of this Circular shall be implemented in accordance with the provisions of this Circular.

1. The Library Department shall be responsible for guiding, urging, and inspecting the implementation of this Circular.

2. The Director of the Department of Culture, Sports and Tourism shall establish the functions, tasks, powers, and organizational structure of the provincial library and submit them to the Chairman of the People's Committee of the province or centrally governed city in accordance with the law.

3. The Director of the provincial library shall determine job positions within the library, assign civil servants and workers in accordance with their qualifications, titles, and professions as stipulated by the law.

Article 6. Implementation Provisions

1. This Circular takes effect from December 1, 2021.

2. From the date this Circular takes effect, Articles 12, 13, and 14 of Circular No. 13/2016/TT-BVHTTDL dated December 9, 2016, issued by the Minister of Culture, Sports and Tourism, which prescribe the model regulations for the operation of provincial, district, and commune public libraries, shall become invalid.

3. During the implementation process, if any issues arise or difficulties occur, relevant agencies, organizations, and individuals shall promptly report to the Ministry of Culture, Sports and Tourism (through the Library Department) for review, amendment, and supplementation to ensure compliance./.