JOINT CIRCULAR No. 101/2003/TTLT/BTC-BNV ON THE REGIME OF COLLECTION AND MANAGEMENT OF USE OF FEES FOR CIVIL SERVICE SELECTION EXAMINATIONS AND RANK PROMOTION EXAMINATIONS FOR CIVIL SERVANTS

JOINT CIRCULAR

Regulations on the collection and management of fees for civil servant recruitment examinations and grade promotion examinations for cadres and civil servants

Pursuant to the Ordinance on Fees and Charges, Decree No. 57/2002/NĐ-CP dated June 3, 2002 of the Government detailing the implementation of the Ordinance on Fees and Charges and other guiding documents;

Pursuant to the Cadres and Civil Servants Ordinance (amended and supplemented) dated April 29, 2003 and other documents issued by the Government guiding the recruitment, utilization, and management of civil servants;

The Ministry of Finance and the Ministry of Home Affairs hereby stipulate the regulations on the collection and management of fees for civil servant recruitment examinations and grade promotion examinations for cadres and civil servants as follows:

I. OBJECTS AND AMOUNTS OF COLLECTION:

1. The objects required to pay examination fees for civil servant recruitment and grade promotion examinations for cadres and civil servants as prescribed in this Circular are candidates who meet the criteria and are notified by the competent authority organizing the examination to participate in the civil servant recruitment examination or the grade promotion examination for cadres and civil servants.

2. The amounts of examination fees for civil servant recruitment and grade promotion examinations for cadres and civil servants are stipulated as follows:

a) For civil servant recruitment examinations, the examination organizing body shall base the amount collected on the number of eligible candidates participating in the examination according to the following rates:

- Less than 100 candidates participating, collect: 130,000 (one hundred thirty thousand) VND per candidate per examination.

- From 100 to less than 500 candidates participating, collect: 100,000 (one hundred thousand) VND per candidate per examination.

- From 500 to less than 1,000 candidates participating, collect: 70,000 (seventy thousand) VND per candidate per examination.

- 1,000 candidates participating or more, collect: 60,000 (sixty thousand) VND per candidate per examination.

b) For grade promotion examinations for cadres and civil servants, the examination organizing body shall base the amount collected on the approved quota according to the following rates:

b1) For senior specialist grades and equivalent grades:

- Less than 50 candidates participating, collect: 900,000 (nine hundred thousand) VND per candidate per examination.

- From 50 to less than 100 candidates participating, collect: 800,000 (eight hundred thousand) VND per candidate per examination.

- 100 candidates participating or more, collect: 700,000 (seven hundred thousand) VND per candidate per examination.

b2) For main specialist grades and equivalent grades, collect: 300,000 (three hundred thousand) VND per candidate per examination.

b3) For specialist grades and lower:

- Less than 100 candidates participating, collect: 200,000 (two hundred thousand) VND per candidate per examination.

- From 100 to less than 500 candidates participating, collect: 180,000 (one hundred eighty thousand) VND per candidate per examination.

- 500 candidates participating or more, collect: 150,000 (one hundred fifty thousand) VND per candidate per examination.

II. ORGANIZATION OF COLLECTION, PAYMENT, AND MANAGEMENT OF USE OF FEES:

1. The bodies organizing civil servant recruitment examinations and grade promotion examinations for cadres and civil servants have the responsibility to:

a) Publicly post at the fee collection location information about the objects subject to collection and the collection rates as prescribed in this Circular. When collecting money, issue a receipt (as prescribed by the Ministry of Finance) to the payer (the receipt is obtained from the local Tax Office where the collection agency is located and is managed and used according to current regulations).

b) Open a temporary account for the collection of examination fees for civil servant recruitment and grade promotion examinations for cadres and civil servants at the State Treasury where the main office is located; daily or at least once a week, prepare a list and deposit the collected fees into the account opened at the State Treasury and must manage strictly according to current financial regulations.

2. The bodies collecting examination fees for civil servant recruitment and grade promotion examinations for cadres and civil servants may use the collected examination fees to cover the costs of organizing the examinations as follows:

For civil servant recruitment examinations, including:

- Announcing on mass media the examination quotas and conditions;

- Checking applications, entering data, and sending notifications to participants;

- Reviewing lists of eligible candidates for the examination at the Examination Board of the Ministry and provincial level;

- Compiling examination materials, renting conference halls, hiring teachers to train candidates, opening the examination period;

- Printing and purchasing receipts;

- Renting examination rooms, organizing the examination;

- Expenditures for Examination Board activities: convening meetings, preparing questions and answers, invigilating, marking, rechecking papers...;

- Other direct services for civil servant recruitment work at ministries, agencies equivalent to ministries, government agencies; provincial People's Committees directly under the central government.

b) For grade promotion examinations for cadres and civil servants, including:

In addition to the similar expenditure items as those specified for civil servant recruitment examinations in point 2, Section II of this Circular, the following additional expenditures are allowed:

- Costs for issuing certificates for appointment to the grade being examined;

- Travel and accommodation expenses for lecturers and members of the Examination Board;

- Other services for grade promotion examinations for cadres and civil servants at ministries and provinces according to current classification.

3. Bodies and units engaged in civil servant recruitment and grade promotion examinations for cadres and civil servants must annually prepare budgets for the collection and expenditure of examination fees for civil servant recruitment and grade promotion examinations for cadres and civil servants together with their own budgets. The preparation and execution of the budget must be carried out in accordance with the guidance provided in Circular No. 59/2003/TT-BTC dated June 23, 2003 of the Ministry of Finance guiding the implementation of Decree No. 60/2003/NĐ-CP dated June 6, 2003 of the Government detailing and guiding the implementation of the Law on State Budget. Management of income and expenditure from examination fees must be carried out in accordance with current financial regulations and consolidated into the annual financial settlement report of the entity according to the budget management classification, ensuring the principles of financial transparency and democracy.

4. Financial authorities and tax authorities have the responsibility to guide and inspect the implementation of the collection and management of examination fees for civil servant recruitment and grade promotion examinations for cadres and civil servants in accordance with the provisions of this Circular and Circular No. 63/2002/TT-BTC dated July 24, 2002 of the Ministry of Finance guiding the implementation of laws on fees and charges.

III- IMPLEMENTATION:

1. This Circular takes effect 15 days after its publication in the Official Gazette; Circular No. 32/2001/TT-BTC dated May 23, 2001 of the Ministry of Finance guiding the collection and use of examination fees for civil servant recruitment and grade promotion examinations for cadres and civil servants is abolished.

2. The subjects paying the examination fee for civil service recruitment and the grade promotion examination for civil servants, the agencies assigned the task of collecting the examination fees for civil service recruitment and the grade promotion examination for civil servants, and related agencies shall be responsible for implementing this Circular.

3. During the implementation process, if there are any difficulties, it is requested that agencies, organizations, and individuals promptly reflect them to the Ministry of Finance - Ministry of Home Affairs for study and resolution.