Circular No. 11/2005/TT-BCA-C11 guiding the implementation of certain provisions of Decree No. 51/CP dated May 10, 1997 and Decree No. 108/2005/NĐ-CP dated August 19, 2005 on registration and management of household registration.

CIRCULAR

Guidelines for Implementing Certain Provisions of Decree No. 51/CP dated May 10, 1997

and Decree No. 108/2005/NĐ-CP dated August 19, 2005 on Registration and Management of Household Registration

 

 

On May 10, 1997, the Government issued Decree No. 51/CP on Registration and Management of Household Registration (hereinafter referred to as Decree No. 51); on August 19, 2005, the Government issued Decree No. 108/2005/NĐ-CP amending and supplementing certain provisions of the aforementioned Decree No. 51 (hereinafter referred to as Decree No. 108). To ensure uniform implementation of these two Decrees, the Ministry of Public Security provides the following guidelines:

 

I. SOME GENERAL PROVISIONS

1. Content of household registration and management work

The content of household registration and management work (registration and management of household registration, hereinafter referred to as "DKQLHK") includes:

1.1. Registration and management of permanent residence household registration;

1.2. Registration and management of temporary residence;

1.3. Registration and management of temporary absence;

1.4. Supplemental and adjustment registration of other changes regarding household registration and population;

1.5. Inspection and handling of violations related to DKQLHK.

2. Principles of household registration and management

2.1. Vietnamese workers have the right and obligation to implement DKQLHK with public security agencies in accordance with the provisions of the aforementioned two Decrees and the guidance provided in this Circular.

2.2. Each citizen may only register permanent residence household registration at one place of residence, which is their usual place of living. In cases where they are required to be frequently mobile due to work conditions or living circumstances, the place of permanent residence household registration shall be the main office location of the organization or institution, the home base, or the previous place where the citizen had permanent residence household registration.

2.3. When moving to a new place of residence, citizens must register permanent residence household registration. If they do not meet the conditions for registering permanent residence household registration, they must register temporary residence.

3. Cases where permanent residence household registration cannot be transferred to another place

3.1. Persons who are currently implementing a decision prohibiting departure from the place of residence issued by the competent authority.

3.2. Persons who are currently implementing a decision applying administrative supervision measures or are serving a custodial sentence.

4. Cases where permanent residence household registration cannot be registered in certain areas or regions.

4.1. Persons who are currently implementing a decision prohibiting residence in areas or regions specified in the decision issued by the competent authority.

4.2. Areas or regions where the competent authority has stipulated that people are not allowed to reside.

5. Establishment of Family Household Register

5.1. A Family Household Register is issued to each family that has registered permanent residence household registration.

5.2. Each family may consist of one or more persons. In one house, multiple families can register permanent residence household registration.

5.3. People living together in the same house and having familial relationships (grandparents, parents, spouse, children; siblings) or others who are agreed by the head of the household to join the family can be included in the same Family Household Register.

5.4. In each family, a person aged 18 years or older, who has full capacity under the law, must be designated as the head of the household to implement and guide members of the household in complying with regulations on DKQLHK. In cases where there is no person aged 18 or older, the oldest person in the household can be designated as the head of the household.

6. Collective Population Registration

6.1. The following cases are eligible for collective population registration:

a) Persons specified in Clause 1 and Clause 2 Section B Part III of this Circular, currently living alone in collective housing of organizations or institutions;

b) War invalids, disabled veterans, persons within the scope of preferential policies, elderly, single individuals, children, disabled persons, and other cases cared for collectively by authorized organizations or institutions at war invalids' hospitals, rehabilitation centers, social welfare centers, SOS villages, etc. (collectively referred to as care facilities);

c) Religious clergy, monks, or others engaged in religious activities according to laws on belief and religion, residing in religious facilities.

6.2. Each individual belonging to the cases specified in Subparagraph a and Subparagraph c of Point 6.1 above must directly register permanent residence household registration with the public security agency at their current place of residence. For those specified in Subparagraph b of Point 6.1 above, representatives of care facilities must directly go to the public security agency to handle the procedures for registering permanent residence household registration.

A certificate of collective population registration is issued to each individual who has registered permanent residence household registration collectively.

6.3. Organizations or institutions with collective housing must appoint a person responsible for managing the collective housing to remind everyone to comply with DKQLHK regulations. When changing the person responsible for managing collective housing, the organization or institution must notify the competent public security agency in writing.

6.4. Individuals who have registered permanent residence household registration collectively but regularly return to live with their family or at their own legal residence must register permanent residence household registration as a family.

7. Household Registration for Military and Police

This Circular applies to officers, non-commissioned officers, professional soldiers, civil servants, and defense workers; police officers, non-commissioned officers, workers, and staff who register household registration as a family or register collective population at military or police collective housing. However, for military personnel and police officers stationed in military camps or police camps, they are managed according to separate regulations of the Ministry of National Defense and the Ministry of Public Security.

II. REGISTRATION FOR TRANSFER OUT

When transferring permanent residence household registration (either the entire household or an individual) to a new place of residence in accordance with Article 10 of Decree No. 51 amended and supplemented by Decree No. 108, the following procedures shall be followed:

1. Issuance of Transfer Certificate

1.1. The following cases require issuance of a Transfer Certificate.

a) Moving outside the commune or town but within the same district of a province.

b) Moving outside the district, city district, town, or provincial city.

1.2. The transfer procedures include:

- Identity card of the person handling the procedure.

- Change report on household registration and population.

- Family Household Register or Certificate of Collective Population Registration.

1.3. Upon receiving the citizen's file, the reception officer must carefully check the file; if all necessary documents are present, they should accept it, record it in the tracking register for household registration, issue a receipt, and if any documents are missing, provide specific instructions for supplementation; note particularly:

a) Within three working days from the date of receiving the file, the police agency specified in point 4.1, Clause 4, Part II hereof shall issue a Certificate of Transfer to the citizen and simultaneously return the Notification of Change in Household Registration and Population Registration. The Family Household Register shall be stamped with "cancelled" (if transferring the entire household) or the Collective Population Registration Certificate shall be stamped with "cancelled" and handed over to the citizen at their new place of residence for procedures to register permanent residence.

b) Within fifteen days from the date of issuing the Certificate of Transfer for cases stipulated in sub-item b, point 1.1 of this clause, the police of the district, town, city under province where the person is transferring from must transfer the registration file for household registration management to the police of the same level where that person is transferring to.

c) The police agency issuing the Certificate of Transfer shall not require citizens to have a consent letter for registering permanent residence from the police agency of the place they are transferring to.

2. Cases not requiring issuance of a Certificate of Transfer.

2.1. Transferring within the commune, town limits of a province's district; transferring within the same district, town of a centrally governed municipality; transferring within the same town, city under province.

2.2. Enlisting for military service or police service.

2.3. Students studying at boarding schools, academies, universities, colleges, vocational high schools, vocational training schools, religious training institutions...

2.4. Studying at schools under the People's Army or People's Public Security or being recruited into the People's Army or People's Public Security forces concentrated in camps.

2.5. Departing the country.

2.6. Serving a prison sentence in detention centers; serving a decision to send to educational facilities, correctional facilities, medical facilities; serving a decision on administrative surveillance in another locality.

3. Deletion of name from the Family Household Register or Collective Population Registration Certificate.

3.1. In the following cases, the name must be deleted from the Family Household Register or Collective Population Registration Certificate:

a) Cases stipulated in points 2.4, 2.5, and point 2.6 of Clause 2 above.

b) Death or declaration of missing (as provided by civil law).

c) Not residing permanently at the registered place of permanent residence without a valid reason or unable to reside there.

3.2. Procedures for deletion of name.

a) When changes as prescribed in sub-item a and sub-item b of point 3.1 of this clause occur, the representative of the family household, collective dwelling, or the person experiencing the change must go to the police agency responsible for permanent residence registration to process the deletion of name. The procedures include:

- Identity card of the person processing the procedure;

- Notification of Change in Household Registration and Population Registration;

- Family Household Register or Collective Population Registration Certificate;

- Documents proving the change.

After deleting the name from the Family Household Register or Collective Population Registration Certificate, the police agency will adjust the information in the Household Registration Book.

b) For the case prescribed in sub-item c of point 3.1 above, before deleting the name, the police agency will notify and request the citizen to transfer their permanent residence registration to their actual place of permanent residence; if more than six months have passed since the notification and the citizen does not comply, a record of deletion will be made.

4. Authority to issue Certificates of Transfer, delete names from the Family Household Register and Collective Population Registration Certificate, and adjust entries in the Household Registration Book.

4.1. The authority to issue Certificates of Transfer is implemented as follows:

a) The Chief of Police of the commune, town issues the Certificate of Transfer for cases stipulated in sub-item a of point 1.1 of Clause 1 of this part.

b) The Chief of Police of the district, town, city under province issues the Certificate of Transfer for cases stipulated in sub-item b of point 1.1 of Clause 1 of this part.

4.2. The authority to delete names from the Family Household Register and Collective Population Registration Certificate and adjust entries in the Household Registration Book is implemented as follows:

The police agency authorized to establish and sign the types of household registers and Collective Population Registration Certificates as prescribed in Clause 4, Section D, Part III of this Circular has the authority to delete names from the Family Household Register and Collective Population Registration Certificate and adjust the contents of changes in the Household Registration Book within its jurisdiction.

III. REGISTRATION FOR TRANSFER TO

A. LEGAL RESIDENCE CONDITIONS

Article 11 of Decree No. 51, amended and supplemented by Decree No. 108, provides specific conditions regarding legal housing for registering permanent residence at a new location. These conditions apply to all areas, specifically:

1. Housing owned by the person moving in (as stipulated in Clause 1 of Article 11 of Decree No. 51, amended and supplemented by Decree No. 108)

The housing of the person moving in must be property owned by the individual applying for registration or by one of the members of their household; specifically:

1.1. Housing with a Certificate of Ownership of Housing and Right to Land Use, or housing built on land with a Certificate of Right to Land Use.

1.2. Housing with valid documentation regarding housing and land, including:

a) Housing purchased, gifted, or inherited without having completed the transfer procedures, which must be confirmed by the People's Committee of the commune, ward, or town where the housing and land are located, or certified by a state notary office. In cases where the housing is managed by an agency or organization, confirmation from that agency or organization is required;

b) Housing built on land with a decision to allocate land issued by an authorized agency;

c) Housing according to a court judgment or decision or a decision by a competent state agency resolving disputes over housing and land that has taken legal effect;

d) Housing with a purchase contract and a handover record (including installment purchases) between an individual and an agency or organization with the function of housing business;

đ) Housing with a decision by a state agency to price, sell off, or sell state-owned housing to current tenants;

e) Housing with a decision by an agency or organization regarding the gift of charitable housing, relief housing, etc.;

g) Housing with documentation regarding housing and land previously issued by a competent state agency during different periods (housing after renovation in the North, housing allocated in the South before and after liberation...).

1.3. In cases where housing does not have any of the types of documents specified in Points 1.1 and 1.2 above, it must be confirmed by the People's Committee of the commune, ward, or town that the housing and land are being used stably, without disputes, encroachment, or within the relocation plan announced by the competent authority.

2. Legally used housing (as stipulated in Clause 2 of Article 11 of Decree No. 51, amended and supplemented by Decree No. 108), including:

2.1. Housing with a lease agreement between an individual and an agency, organization, or individual with the function of housing business as prescribed by law;

2.2. Housing under the management of an agency or organization with a decision to allocate housing or land for individual use.

3. Housing provided by the owner of the housing specified in Clause 1 and Clause 2 of Article 11 of Decree No. 51, amended and supplemented by Decree No. 108, for rent or temporary accommodation (as stipulated in Clause 3 of Article 11 of Decree No. 51, amended and supplemented by Decree No. 108)

Note that rented or temporarily accommodated housing may be a room or several rooms in a house or the entire house shared with the owner.

Registering permanent residence in rented housing from an owner who does not have the function of housing business and temporary accommodation housing requires written consent from the owner. For temporary accommodation housing, it must ensure a minimum area per person if stipulated by the provincial or centrally-run city People's Committee. In places where the provincial or centrally-run city People's Committee has not stipulated, when registering, the condition of minimum area per person is not applied.

4. The following types of housing shall not be considered legal housing for registering permanent residence (except in cases where parents, spouse, children are registering together):

4.1. Housing currently in dispute over ownership or use rights and being resolved by a competent authority.

4.2. Housing located in areas planned for relocation with an announced time frame.

B. CONDITIONS FOR REGISTERING PERMANENT RESIDENCE IN CITIES AND TOWN

Persons moving to register permanent residence in cities and towns (hereinafter referred to as cities) must meet the housing conditions specified in Article 11 of Decree No. 51, amended and supplemented by Decree No. 108, and Section A of Part III of this Circular, and also must meet one of the conditions specified in Article 12 of this Decree, and note the following additional points:

1. Persons specified in Clause 1 of Article 12 of Decree No. 51, amended and supplemented by Decree No. 108, are those who have one of the types of housing specified in Article 11 of this Decree, and are transferred or recruited to work at one of the following agencies or organizations:

1.1. National Assembly Office, President's Office;

1.2. State administrative agencies at central, provincial, and district levels;

1.3. People's Courts, People's Procuratorates at all levels;

1.4. Vietnam People's Army (Officers, professional soldiers, civil servants in defense);

1.5. Vietnam People's Public Security Force (Officers, non-commissioned officers in specialized positions; officers, non-commissioned officers in technical positions, public security officials);

1.6. Agencies of the Communist Party of Vietnam, Vietnam Fatherland Front, Ho Chi Minh Communist Youth Union, Vietnam Women's Union, Farmers' Association, Vietnam General Confederation of Labor at central, provincial, and district levels;

1.7. State-owned units in education and training, science, health, culture, art, sports, and other state-owned units established by authorized agencies to serve state management tasks or to provide certain public services of ministries, ministerial-level agencies, government agencies, People's Councils, and People's Committees at provincial and district levels as prescribed by law;

1.8. Units belonging to political organizations and political-social organizations;

1.9. State-owned enterprises (Members of the Board of Directors, General Director, Deputy General Director, Director, Deputy Director, Chief Accountant).

2. Persons specified in Clause 2 of Article 12 of Decree No. 51, amended and supplemented by Decree No. 108, are those who have housing specified in Clause 1 and Clause 2 of Article 11 of this Decree, and are transferred or recruited to work under an indefinite-term contract at the agencies and organizations specified in Clause 1 above (including defense workers, public security workers, and those working under indefinite-term contracts in units under the Vietnam People's Army and Vietnam People's Public Security Force).

3. Regarding the competent authority to mobilize and recruit persons specified in Clause 1 and Clause 2 of Article 12 of Decree No. 51 amended and supplemented by Decree No. 108.

3.1. For leaders of agencies and organizations specified in Clause 1 and Clause 2 above, they shall be mobilized and appointed by their superior agency or organization, or elected.

3.2. In other cases, they shall be mobilized and recruited by the leadership of the agency or organization or by the personnel department of that agency within their authority.

4. Persons specified in Clause 3 of Article 12 of Decree No. 51 amended and supplemented by Decree No. 108 are those who do not fall under Clause 1 and Clause 2 of this Section, have housing as stipulated in Clause 1 of Article 11 of this Decree, and are not prohibited from residing in the city.

The basis for determining persons prohibited from residing in the city is the judgment of the Court or the decision of the competent state agency.

5. Civil servants working outside the province or city specified in point a of Clause 4 of Article 12 of Decree No. 51 amended and supplemented by Decree No. 108 shall not be based on the distance of their workplace, but they must regularly reside with their spouse, children, or parents (if they have no spouse).

6. Persons who have reached retirement age and those who have stopped working as stipulated in point b of Clause 4 of Article 12 of Decree No. 51 amended and supplemented by Decree No. 108 are understood as follows:

6.1. Persons who have reached retirement age are those aged 60 years or older for males and 55 years or older for females.

6.2. Persons who have stopped working are those falling into one of the cases prescribed in Decree No. 54/2005/NĐ-CP dated April 19, 2005 on the cessation of work and compensation for training costs for civil servants; specifically:

a) Civil servants who voluntarily submit a resignation request which is approved in writing by the competent authority.

b) Personnel hired before July 1, 2003, who voluntarily submit a resignation request which is approved in writing by the competent authority.

c) Personnel hired before July 1, 2003, who voluntarily submit a resignation request which is agreed upon by the head of the unit to terminate the employment contract.

d) Personnel hired before July 1, 2003, whose employment contract expires without being renewed by the head of the unit.

7. Guardians specified in points c and d of Clause 4 of Article 12 of Decree No. 51 amended and supplemented by Decree No. 108 are those persons prescribed in Chapter III, Part 4 of the Civil Code 2005.

8. Permanent residence registration previously, place of origin, and accompanying persons specified in point g of Clause 4 of Article 12 of Decree No. 51 amended and supplemented by Decree No. 108 are understood as follows:

8.1. Previous permanent residence is determined within the scope of a town or provincial city or within the scope of a centrally-administered city.

8.2. Place of origin is the native place of the person.

8.3. Persons specified in points b, c, d, and e of Clause 4 of Article 12 of Decree No. 51 amended and supplemented by Decree No. 108 are those currently registered under the same household registration number with the person moving in.

9. Article 12 of Decree No. 51 amended and supplemented by Decree No. 108 does not specify the case where a child under 18 years old can register permanent residence in the city or town with their father or mother; however, according to civil law provisions, a child under 18 years old must live with their father or mother (except when the father or mother agrees for the child to live with someone else). Therefore, a child under 18 years old is automatically entitled to register permanent residence with their father or mother.

C. RESPONSIBILITIES OF THE PERSON MOVING IN AND OF THE AGENCY REGISTERING AND MANAGING HOUSEHOLD REGISTRATION

1. Responsibilities of the person moving in

1.1. Within 7 days (for urban and town areas) and 10 days (for other areas), starting from the day of moving to the new residence, the representative of the household family, collective house, or the person moving in must go to the reception office at the Public Security Office of the district, town, or provincial city (for urban and town areas) or the Public Security Office of the commune or town (for other areas) where they move in to complete the procedures for registering permanent residence.

1.2. When registering, citizens must present the original of the following documents and submit photocopies (no need for confirmation by the People's Committee, agency, or organization or notarization):

- Identity card;

- Property documents;

- Passport, birth certificate, death certificate, marriage certificate, divorce decree, correction decision on household registration, etc.

- Decision on mobilization, recruitment, retirement, disability retirement, cessation of work, etc.

2. Responsibilities of the agency registering and managing household registration

2.1. Must arrange capable, qualified, and morally sound staff to receive citizens and process household registration. Upon receiving the file, they must carefully check; if the required procedures are complete, they should accept the file, record it in the tracking book, issue a receipt, and set a date for result delivery; if the file is incomplete or incorrect, they should guide the citizen once in writing. Only accept files after all required procedures are completed.

2.2. In cases where a person has multiple conditions for registering permanent residence in the city or town as stipulated in Article 12 of Decree No. 51 amended and supplemented by Decree No. 108, the reception staff should guide the citizen to choose the most favorable condition themselves; the registration procedure will be applied accordingly, and no additional documents contrary to the aforementioned Decree and this Circular may be requested.

2.3. Within no more than 10 working days for cities and towns and no more than 15 working days for other areas, starting from the day of receiving the file, the Public Security Agency where the citizen moves to must process and deliver the result to the citizen. In case of difficulties or issues arising during processing, the processing time may be extended, but not exceeding 10 working days.

For newborns' household registration, the processing and result delivery time shall not exceed 5 working days.

2.4. After completing the permanent residence registration, the Public Security Agency must return the original copies of the documents specified in point 1.2 of Clause 1 of this Section to the citizen and retain photocopies and archival files of the household registration.

D. PROCEDURES FOR MOVING IN

1. Common documents applicable to various cases of moving in

- Identity card (in cases where there is no identity card, other documents may be presented as substitutes); Officer identification card or Military identification card (for the Military); People's Police certificate, National Security certificate, or Worker and Employee certificate (for the Public Security).

- Household registration change report;

- Population declaration form for those persons specified in Clause 2 Section A Part VI of this Circular.

- Certificate of transfer or other substitute documents as prescribed in this Circular. If the name has been deleted from the Family Household Registration Book or collective population certificate, then the Certificate of Transfer shall be replaced by a confirmation from the Public Security of the district, town, city, provincial city where the previous permanent residence registration was made regarding the deletion of the name.

- Family Household Registration Book (if the person transferring to permanent residence registration joins the same Family Household Registration Book).

- Documents to prove legal residence, depending on the type of residence, one of the types of property certificates prescribed in Article 11 of Decree No. 51 amended and supplemented by Decree No. 108 and guided at Section A Part III of this Circular must be presented (except in cases where parents, spouse, or children reunite). Specifically, for the residence prescribed in Point 1.3 Clause 1 Section A Part III when registering, citizens are not required to provide additional documents about the origin of the house and land.

The above documents are applied for permanent residence registration in all areas.

2. Procedures for permanent residence registration in cities and towns

In addition to the common documents prescribed in Clause 1 above, when registering permanent residence in cities and towns according to Article 12 of Decree No. 51 amended and supplemented by Decree No. 108, depending on each case, additional documents must be provided as follows:

2.1. For cases prescribed in Clause 1 and Clause 2 of Article 12 of the aforementioned Decree: Decision on transfer or recruitment or indefinite-term contract issued by the competent authority.

Particularly for the Military and Public Security, additional letters of introduction from the competent authorities are required as follows:

- Director of the Bureau, Department or equivalent level (if granting to personnel belonging to agencies and units under the Ministry of Defense and the Ministry of Public Security).

- Heads of military regions, corps, services, arms, Border Guard Command.

- Commander of the Provincial Military Command; Director of Public Security of provincial cities directly under the Central Government.

- Director of academies, Principals of universities, colleges, high schools...

- Commander of the District Military Command; Chief of Public Security of districts, towns, provincial cities.

2.2. For cases prescribed in Clause 3 of Article 12 of the aforementioned Decree:

- One of the types of property certificates prescribed in Clause 1 of Article 11 of the aforementioned Decree and guided at Clause 1 Section A Part III of this Circular.

- Confirmation that they do not belong to the prohibited residency category in the Population and Household Registration Change Report of the police station, ward, town where permanent residence registration is being made.

Particularly for permanent residence registration in provincial cities directly under the Central Government, an additional Temporary Residence Registration Certificate with a validity period or Temporary Residence Certificate with a validity period or confirmation from the police station, ward, town to prove continuous residence in that city for three years or more is required.

2.3. Civil servants and public officials prescribed in point a Clause 4 of Article 12 of the aforementioned Decree

- Confirmation from the agency or organization outside the province where they are currently working that they are civil servants or public officials of that agency or organization.

- Marriage registration certificate (if registering permanent residence with spouse), Birth Certificate of child (if registering permanent residence with child) or Birth Certificate of themselves (if registering permanent residence with parents).

2.4. For cases prescribed in point b Clause 4 of Article 12 of the aforementioned Decree

- Birth Certificate of child or confirmation from the People's Committee of the commune, ward, town about the father-child, mother-child relationship or full siblings.

In cases of moving to live with full siblings, additional documents proving or confirming from the People's Committee of the commune, ward, town about the absence of spouse, children are required.

- Retirement decision, disability retirement decision, resignation decision (for cases who have retired, disabled, resigned). Particularly for people who have reached the retirement age, based on the Identity Card; if there is no Identity Card, confirmation from the People's Committee of the commune, ward, town about their age is required.

2.5. For cases prescribed in point c Clause 4 of Article 12 of the aforementioned Decree

- Documents from health agencies at the district level or higher or authorized appraisal agencies proving loss of labor capacity, mental illness, or other diseases causing loss of cognitive ability and control over behavior.

- Depending on each case, additional documents must be provided:

+ Birth Certificate or confirmation from the People's Committee of the commune, ward, town to prove the parent-child relationship (for cases registering permanent residence with parents or children).

+ Documents to prove the full sibling relationship; maternal or paternal aunt, uncle, cousin relationship; guardian and documents proving or confirming from the People's Committee of the commune, ward, town about the absence of parents, spouse, children or presence but unable to support (for cases without parents, spouse, children or present but unable to support, moving to register permanent residence with full siblings; maternal or paternal aunt, uncle, cousin; guardian).

2.6. For cases prescribed in point d Clause 4 of Article 12 of the aforementioned Decree

a) For individuals under 18 years old, without parents or with parents but parents are unable to raise them, living with grandparents, uncles, aunts, full siblings, or guardians

- Birth Certificate.

- Documents to prove the relationship with grandparents, full siblings, maternal or paternal aunt, uncle, cousin, or guardian.

- Documents proving or confirming from the People's Committee of the commune, ward, town about the absence of parents or presence but unable to raise.

b) For individuals over 18 years old, single, living daily with parents or grandparents (if parents are absent)

- Birth Certificate.

- Confirmation from the People's Committee of the current commune, ward, town that males aged 20 and above or females aged 18 and above have no wife or husband.

If parents are absent, additional documents to prove the relationship with grandparents and documents proving or confirming from the People's Committee of the commune, ward, town about the absence of parents are required.

2.7. In the case provided for in Point đ Clause 4 Article 12 of the aforementioned Decree

a) In the case where the wife returns to the husband or vice versa: Marriage registration certificate (if there is no marriage registration certificate, then a birth certificate of the child or confirmation from the People's Committee of the commune, ward, town or organization where they are currently working must be provided to prove the marital relationship).

b) The daughter-in-law or son-in-law returning to live with the husband's or wife's parents, where the wife or husband previously had permanent residence registration in a city or town but was subsequently deleted or transferred due to death, disappearance, work, study, legal labor abroad, or being an official, civil servant, military personnel transferred to another locality.

- Marriage registration certificate (in cases where there is no marriage registration certificate, a birth certificate of the child or confirmation from the People's Committee of the commune, ward, town or organization where they are currently working must be provided to prove the marital relationship).

- Family household registration book (if available) or confirmation from the Public Security Department of the district, urban area, provincial-level city, town, or city under the province where the husband or wife previously had permanent residence registration but was subsequently deleted or transferred.

- Documents proving that the husband (or wife) has died, disappeared, or other documents proving that the husband (or wife) is currently working, studying, or legally laboring abroad, or is an official, civil servant, military personnel, or police officer working in another locality.

2.8. In the case provided for in Point e Clause 4 Article 12 of the aforementioned Decree

- Certificate of return to the country or certificate of repatriation;

- Introduction letter from the Exit-Entry Management Authority.

2.9. In the case provided for in Point g Clause 4 Article 12 of the aforementioned Decree

a) In the case where there was previous permanent residence registration or place of origin in a city

For those who previously had permanent residence registration in a city: Family household registration book (if available) or confirmation from the Public Security Department of the district, town, or provincial-level city regarding the existence of permanent residence registration in the city; if returning and still having parents or children with permanent residence registration in the locality, confirmation of permanent residence registration is not required.

For those whose place of origin is in a city: documents proving original domicile in the city or confirmation from the People's Committee of the commune, ward, town.

Depending on specific circumstances, one of the following types of documents may also be required:

- Decision on retirement, disability retirement, or resignation (for those working in organizations).

- Passport stamped by the border police or legal documents for returning from abroad issued by the competent authority (for Vietnamese people returning from work, study, or labor abroad).

- For all other cases, only confirmation of place of origin or previous permanent residence registration is required.

b) In the case where individuals specified in Points b, c, d, and Point đ Clause 4 Article 12 of the aforementioned Decree follow someone who previously had permanent residence registration or place of origin in a city

- Family household registration number at the place of previous permanent residence before moving to the city.

- Documents proving the relationship between the person moving in and the individual following them as specified in Points b, c, d, and Point đ Clause 4 Article 12 of the aforementioned Decree.

2.10. In the case provided for in Point h Clause 4 Article 12 of the aforementioned Decree: documents proving completion of serving a criminal sentence, completion of a decision to send to a reformatory school, educational institution, medical facility, or administrative control (if under administrative control in another location).

2.11. In the case where a child under 18 years old returns to their parents: Birth certificate of the child; if it is an adopted child, then a decision recognizing the adoption by the People's Committee of the commune, ward, town is also required.

3. Registration of permanent residence for certain other cases

3.1. At religious institutions: the subjects eligible for permanent residence registration are religious officials, monks, nuns, and others engaged in religious activities recognized by authorized agencies according to laws on belief and religion. The procedures include:

- General procedures prescribed in Clause 1 Section D Part III of this Circular;

- Documents proving status as a religious official, monk, nun, or person engaged in religious activities.

Depending on the situation, in addition to the above procedures, one of the following documents must also be provided:

- Documents proving the legality of the religious institution (for newly established religious institutions)

- Written agreement of the competent People's Committee according to laws on belief and religion (for religious officials, monks, nuns, or persons engaged in religious activities who have been transferred to a new place of activity).

3.2. At veteran hospitals, rehabilitation centers, social welfare centers, SOS villages... Procedures include:

- Identity card or birth certificate or other substitute documents (if available);

- Certificate of transfer for those who have previously registered permanent residence;

- A letter of request from the care facility accompanied by a list of key information;

- Decision on establishment of the care facility by the competent authority.

3.3. In border areas

When registering permanent residence in communes, wards, towns within border areas, in addition to complying with the provisions of Decree No. 51 amended and supplemented by Decree No. 108 and this circular, current regulations of the State concerning border areas must also be followed.

3.4. At agricultural and forestry farms

- For households and individuals with land lease contracts from agricultural and forestry farms, who have been permitted by the farm director to build houses for cultivation or planting, caring for, protecting, and developing forests, and who actually reside there, permanent residence registration shall be conducted according to the administrative boundaries of the locality where they reside.

- In cases of illegal sale or transfer of leased land from agricultural and forestry farms, permanent residence registration will not be processed.

E. REGARDING THE ESTABLISHMENT, MANAGEMENT, AND USE OF HOUSEHOLD REGISTRATION BOOKS AND RESIDENCE CERTIFICATES

1. Models of household registration books and residence certificates

Models of household registration books and residence certificates are managed and uniformly distributed nationwide by the Ministry of Public Security, including the following types:

- Household registration book

- Family household registration book

- Certificate of collective household registration

- Temporary residence registration certificate with a validity period

- Temporary residence certificate with a validity period

2. Household registration book

2.1. The household registration book, also known as the original household book, is an original document with legal validity for serving as a basis to resolve matters related to household registration such as registration, reissue, adjustment of the family household book, collective resident certificate, and certification of lawful residence of citizens. The household registration book is stored and utilized over the long term.

2.2. Establishing the Household Registration Book

The Household Registration Book is established according to village, hamlet, ward, street, residential group, or collective housing of agencies and organizations. Each page of the book records only one household, and at the end of each page, the person authorized under Clause 4 of this Section must sign off. When there are changes in information of individuals within a household, the public security agency responsible for establishing the Household Registration Book must promptly adjust the contents of the change in the book. Note:

a) In communes and towns of districts under provinces

- The Household Registration Book is established and kept by the commune or town police for registration, monitoring, and adjusting changes in household registration and population.

- Commune or town police, when registering transfers in or out, adjustments in household registration and population for residents within their jurisdiction, must write a notification of change in population and household registration within seven days and transfer the processed file to the district police.

- After receiving the file, the district police have the responsibility to arrange and adjust the household registration files and write a notification of change in population and household registration for the citizen identification card file regarding the change. They must also regularly inspect the establishment, management, and use of the Household Registration Book at the commune or town police.

b) In districts and cities directly under the central government; city and provincial cities

The Household Registration Book is established and kept by the district or city police for registration, monitoring, managing, and adjusting changes in household registration and population. After adjusting changes in household registration and population in the Household Registration Book and the household registration files, the district or city police must write two notifications of change in population and household registration, one sent to the citizen identification card file and one sent to the commune, ward, or town police where the citizen permanently resides.

c) In collective housing of agencies and organizations

A copy of the Household Registration Book is made and managed by the person in charge of the collective housing to monitor and compare with the collective resident certificate of each individual in the collective housing. This book does not have legal value to replace the original household book at the public security agency.

3. Family Household Book and Collective Resident Certificate

3.1. Issuance Objectives

a) Each family household is issued one Family Household Book.

b) Each collective resident is issued one Collective Resident Certificate.

3.2. Management and Use

a) The Family Household Book and Collective Resident Certificate have legal validity in resolving matters related to household registration and other matters related to household registration.

b) Members of the family household and collective residents are responsible for properly managing and using the Family Household Book and Collective Resident Certificate in accordance with the provisions of Decree No. 51 amended and supplemented by Decree No. 108 and the provisions of this Circular. They must present the Family Household Book and Collective Resident Certificate when requested by authorized public security officers. It is strictly prohibited to alter, erase, mortgage, lend, rent, or use the Family Household Book and Collective Resident Certificate for illegal purposes.

c) In case the Family Household Book or Collective Resident Certificate is lost, it must be reported immediately to the public security agency where the permanent household registration is located.

4. Authority to Sign the Household Registration Book, Family Household Book, and Collective Resident Certificate

4.1. For communes and towns of districts under provinces

The head of the commune or town police signs the Family Household Book, Collective Resident Certificate, and Household Registration Book.

4.2. For districts and cities directly under the central government; city and provincial cities

The head of the district or city police signs the Household Registration Book, Family Household Book, and Collective Resident Certificate.

4.3. The person authorized to sign the Family Household Book and Collective Resident Certificate has the authority to issue, reissue, and replace the Family Household Book and Collective Resident Certificate.

5. When establishing the Household Registration Book, Family Household Book, and Collective Resident Certificate, note the following points:

5.1. All contents in the Household Registration Book, Family Household Book, and Collective Resident Certificate must be fully and clearly written without abbreviations or erasures.

5.2. When reissuing the Family Household Book or Collective Resident Certificate, a stamp indicating reissue must be affixed on the cover and the reissue number must be clearly noted.

The Director of the National Police Corps shall provide detailed guidance on the establishment, recording, storage, and use of household registration books and resident certificates.

IV. TEMPORARY RESIDENCE REGISTRATION AND MANAGEMENT

A. TEMPORARY RESIDENCE REGISTRATION

According to Article 14 and Article 15 of Decree No. 51 amended and supplemented by Decree No. 108, temporary residence registration includes: Temporary residence registration and temporary residence registration with a specified duration.

1. Temporary Residence Registration

1.1. Subjects of temporary residence registration: Individuals aged 15 years and above (including military personnel and public security personnel when outside their barracks for personal reasons), each time they leave the commune, ward, or town where they are permanently registered and stay overnight elsewhere must register for temporary residence.

If parents, spouses, or children frequently reside temporarily in each other's homes, they only need to report once a year.

1.2. Procedures for temporary residence registration are as follows:

a) Representatives of the family household, collective housing, or rental accommodation with temporary residents or temporary residents themselves must register for temporary residence at the temporary residence registration points of the commune, ward, or town police or local police station before 23 hours. If someone arrives after 23 hours, they should register the next morning.

b) The procedures for temporary residence registration include:

- Presenting the citizen identification card or other identity documents of the temporary resident;

- Temporary residence and absence declaration form.

1.3. Responsibilities of the person assigned to handle temporary residence registration work.

The civil servants receiving citizens at temporary residence registration points shall be responsible for guiding citizens to fill out all contents in the Temporary Residence Declaration Form, reviewing the declared information, and signing to confirm on the copy given to the citizen. The remaining copy shall be kept by the Police Station of the commune, ward, town for at least 24 months.

2. Registration and management of temporary residence with a specified duration.

2.1. The subjects for registering temporary residence with a specified duration include:

a) Persons actually residing in the locality but not yet meeting the conditions for permanent residence registration.

b) Students, pupils, trainees studying at boarding schools, academies, universities, colleges, vocational high schools, vocational training centers (excluding cases admitted to military or police schools), religious training institutions...

c) Persons coming to learn trades at private enterprises, cooperatives, vocational training centers... persons coming to work independently.

d) Persons hired under labor contracts by agencies, organizations, businesses of all economic sectors; foreign representative offices or branches in Vietnam but not yet meeting the conditions for permanent residence registration.

2.2. Procedures for registering temporary residence with a specified duration include:

- Identity card; in case there is no identity card, a temporary absence certificate or confirmation from the Police Station of the commune, ward, town where the person has registered permanent residence must be provided.

- Household and population change declaration form with the consent of the head of household or landlord in cases of staying with relatives or renting accommodation. In cases covered by Clause 1 and Clause 2 of Article 11 of Decree No. 51 amended and supplemented by Decree No. 108, property documents must be presented. For students, pupils, trainees studying at boarding schools, academies, universities, colleges, vocational high schools, vocational training centers, religious training institutions, confirmation as a local student from the Police Station of the commune, ward, town must be included in the Household and population change declaration form.

- Population declaration form (for persons aged 15 years and above).

2.3. Authority, time limit for issuing certificates, and time to deliver results.

a) The Chief of the Police Station of the commune, ward, town signs the Temporary Residence Registration Certificate with a specified duration for the family residing temporarily and the Temporary Residence Certificate with a specified duration for individuals residing temporarily.

b) The validity period of the Temporary Residence Registration Certificate with a specified duration and the Temporary Residence Certificate with a specified duration shall be according to the study period, working period, or the citizen's request, but not exceeding 12 months. When these certificates expire and the person wishes to continue residing, they must apply for extension or reissue at the police station that issued them. Each extension period shall not exceed 12 months.

c) Within no more than 7 working days from the date of receipt of the application, the police station must deliver the result to the citizen.

2.4. During the temporary residence period, if the Temporary Residence Registration Certificate with a specified duration or the Temporary Residence Certificate with a specified duration is lost or damaged, the person residing temporarily must go to the police station to apply for replacement or reissue.

For those who live permanently on water surfaces (floating population), in addition to registering permanent residence at their place of origin or home port, if they move elsewhere for business purposes, they must register temporary residence or temporary residence with a specified duration with the police station of the destination.

The Director of the National Police Agency shall provide detailed guidance on registering temporary residence with a specified duration.

B. REGISTRATION AND MANAGEMENT OF TEMPORARY ABSENCE

The registration and management of temporary absence as stipulated in Article 16 of Decree No. 51 amended and supplemented by Decree No. 108 shall be implemented as follows:

1. Subjects required to declare temporary absence

Persons aged 15 years and above who leave their county, district, town, provincial city of permanent residence overnight for personal reasons must declare temporary absence. For cases subject to legal provisions on education in communes, wards, towns, administrative supervision, such provisions shall apply.

2. Procedures for declaring temporary absence

a) Representatives of households, collective housing units, or persons temporarily absent must go to the temporary residence registration points of the police station of the commune, ward, town to declare temporary absence.

b) The procedures for declaring temporary absence include:

- Presenting the Identity Card;

- Temporary residence and absence declaration form.

3. Responsibilities of the person assigned to handle temporary absence registration work

Civil servants receiving citizens at temporary residence registration points shall be responsible for guiding citizens to fill out all contents in the Temporary Residence Declaration Form, reviewing the declared information, and signing to confirm on the copy given to the citizen. The remaining copy shall be kept by the Police Station of the commune, ward, town for at least 24 months.

V. PREPARATION OF POPULATION DECLARATION FORMS, REGISTRATION OF ADJUSTMENTS AND SUPPLEMENTS TO CHANGES, INSPECTION OF RESIDENCE REGISTRATION AND MANAGEMENT WORK

A. PREPARATION OF POPULATION DECLARATION FORMS

1. According to Article 7 of Decree No. 51 amended and supplemented by Decree No. 108, citizens aged 15 years and above must prepare a self-declaration of population information according to a unified model of the Ministry of Public Security.

Those who cannot write or cannot write themselves must have someone else write it based on their declaration. The person writing must sign and clearly state their name on the population declaration form.

Each citizen only declares the population form once (unless they fall under one of the cases stipulated in Clause 2 below). When there is a change in any of the contents in the Population Declaration Form, the citizen must fill out the Household and Population Change Declaration Form to supplement the changes with the police station of their permanent residence registration.

2. The following persons when registering permanent residence at a new location must declare the Population Declaration Form

2.1. Persons transferring from another centrally-administered province or municipality.

2.2. Persons returning from abroad.

2.3. Persons completing imprisonment; completing decisions to send to educational facilities, educational centers, medical centers, administrative supervision in other places and returning.

2.4. Persons belonging to the People's Army and People's Public Security forces when registering family residence.

B. REGISTRATION OF ADJUSTMENTS AND SUPPLEMENTS TO OTHER CHANGES IN POPULATION AND HOUSEHOLD INFORMATION

1. Splitting of Family Household Registers

1.1. Cases eligible for splitting Family Household Registers within the same house include:

a) Marriage;

b) Divorce;

c) Cases having children (including adopted children) or persons aged 18 years and above, capable of living independently and requiring a separate household.

d) In cases where a household is registered on behalf of another, it can only be separated upon marriage and must be agreed to in writing by the head of the household (or the owner of the house if the head of the household is not the owner of the house).

1.2. The procedures for separating a Household Registration Book include:

- The Household Registration Book;

- A change report form for household registration and population with the consent of the head of the household noted on the form. In cases where a person who was previously registered on behalf of another now requests separation, the head of the household or the owner of the house (if the head of the household is not the owner of the house) must agree in writing.

- A marriage registration certificate (for marriage cases), divorce certificate (for divorce cases), birth certificate of the child (for having a child), and personal birth certificate (for individuals aged 18 years or older who have the ability to live independently and request separation).

2. Changing the Head of Household

2.1. When there is a change in the head of household such as the head moving to another place, losing civil capacity, death..., the family household must appoint another person as the head of the household.

2.2. The procedures for changing the head of household include:

- Identity card.

- A change report form for household registration and population.

- The Household Registration Book.

- Documents proving the reason for changing the head of household.

3. Adjusting and supplementing the contents recorded in the Household Registration Book or Collective Resident Certificate.

3.1. When there is a change in surname, name, middle name, date of birth, or other changes related to household registration, the head of household or the person with the change must go to the police station at their permanent residence registration to adjust and supplement the information. The procedures include:

- Identity card.

- Family Household Register or Certificate of Collective Population Registration.

- A change report form for household registration and population.

- Birth certificate or decision allowing the change issued by the competent authority regarding household registration.

3.2. When there is a change in administrative boundaries of streets: The police will base on the decision of the competent state authority to adjust the administrative boundaries and streets. The administrative procedures include: The Household Registration Book or Collective Resident Certificate.

3.3. When there is a change in house number, the head of household or a member of the household must go to the police station at their permanent residence registration to adjust the house number; the procedures include:

- Identity card;

- Household registration change report;

- Family Household Register or Collective Population Registration Certificate;

- Decision to assign a new house number.

3.4. When transferring within the scope of communes, towns of a district belonging to a province; transferring within the same district, city of a centrally governed municipality; transferring within the same town, city of a province, the head of household or a member of the household must go to the police station at their permanent residence registration to adjust the place of permanent residence registration; the procedures include:

- Identity card;

- Household registration change report;

- Family Household Register or Collective Population Registration Certificate;

- Documents to prove legal housing: Depending on the type of housing, one of the types of housing documents specified in Article 11 of Decree No. 51 amended and supplemented by Decree No. 108 and guided in Section A Part III of this Circular shall be presented (except in cases where parents, spouse, children reunite).

4. Responsibilities of the police

4.1. Within no more than ten working days from the date of receiving all necessary documents, the police must provide the result of the application for separating the Household Registration Book to the citizen.

4.2. Within no more than five working days from the date of receiving all necessary documents, the police must adjust and supplement the changes stipulated in Clause 2, Clause 3 of this Section in the Household Registration Book, Collective Resident Certificate or issue a new Household Registration Book, Collective Resident Certificate to the citizen (if the citizen requests a new Household Registration Book, Collective Resident Certificate).

C. AUTHORITY, CONTENT AND FORM OF INSPECTION FOR HOUSEHOLD REGISTRATION AND MANAGEMENT WORK

1. Authority and Content of Inspection

1.1. For leaders of police at all levels

a) Inspect the implementation of the contents in the work of household registration and management; compliance with principles and procedures; handling complaints, denunciations, and dealing with violations in household registration and management by subordinate police.

b) Inspect the implementation of regulations on household registration and management by agencies, organizations, collective dwellings, accommodation rental facilities, households, citizens... when inspecting household registration on-site of citizens (including permanent residence, temporary residence, temporary absence) must have participation of police officers from commune, ward, town.

1.2. Ward police, public security officers responsible for social order in communes, wards, towns supervise the implementation of regulations on household registration and management in agencies, organizations, collective dwellings, accommodation rental facilities, households, citizens... within their management area and jurisdiction.

1.3. Neighborhood watch, security guards of agencies, enterprises participate together with ward police, public security officers responsible for social order or police officers from commune, town in inspecting and supervising the implementation of regulations on household registration and management in households, collective dwellings within their management area.

1.4. Apart from those authorized to inspect household registration, temporary residence, and temporary absence as stipulated in points 1.1, 1.2, and point 1.3 above, no one has the right to enter and inspect household registration at the place of residence of citizens.

2. Forms of Inspection

Household registration inspection may be conducted periodically or unexpectedly based on national security requirements and social order and safety or other requirements.

VI. ASSIGNMENT OF RESPONSIBILITIES OF POLICE AT ALL LEVELS IN THE WORK OF HOUSEHOLD REGISTRATION AND MANAGEMENT

1. Responsibilities of the Ministry of Public Security

1.1. Direct, guide, inspect, and supervise the implementation of regulations on household registration and management nationwide.

1.2. Suspend, revoke according to their authority or recommend the Government, Prime Minister to issue decisions revoking regulations on household registration and management or related to the work of household registration and management of agencies, organizations, localities that violate Decree No. 51 amended and supplemented by Decree No. 108 and this Circular.

1.3. Advise the Government on policies, measures on household registration and management and resolve difficulties and new issues arising during the implementation of the work of household registration and management.

1.4. Take the lead, coordinate with relevant information dissemination agencies and ministries to popularize, promote, and educate the law on household registration and management.

1.5. Handle complaints, denunciations, and deal with violations in household registration and management according to the law.

1.6. Organize mid-term and final reviews, scientific research on the work of household registration and management.

2. Responsibilities of provincial and centrally governed municipal police

2.1. Be responsible before the Minister of Public Security and the Chairman of the People's Committee of the province, centrally governed municipality for directing, guiding, inspecting, and organizing the implementation of regulations on household registration and management in their locality.

2.2. Chair and coordinate with information propaganda agencies and departments at the local level to organize the dissemination, promotion, and education on regulations concerning household registration and management.

2.3. Report and propose to the Ministry of Public Security the situation and measures to resolve difficulties and new issues arising during the implementation of household registration and management work at the local level.

2.4. Report and propose to the Minister of Public Security and the Chairman of the People's Committee of provinces and centrally governed cities cases of special circumstances as stipulated in Clause 5, Article 12 of Decree No. 51 amended and supplemented by Decree No. 108.

2.5. Handle complaints, denunciations, and violations concerning household registration and management in accordance with the provisions of the law.

2.6. Verify household registration and residents in accordance with the provisions.

2.7. Compile data and situations regarding population and household registration and report to the Ministry of Public Security as prescribed.

2.8. Organize mid-term reviews, final summaries, scientific research, and specialized studies; commend units, collectives, and individuals who have achieved success in household registration and management work at the local level as prescribed.

The Head of the Administrative Police Department has the responsibility to assist the Provincial Public Security Director in organizing the implementation, directing, monitoring, guiding, inspecting, and urging the implementation of regulations concerning household registration and management in their locality.

3. Responsibilities of the Public Security of Districts, Urban Districts, Towns, and Cities under Provinces

3.1. Direct, guide, inspect, and organize the implementation of regulations concerning household registration and management in their locality.

3.2. Establish, issue, and manage various types of registers and certificates for household registration for residents in their locality.

3.3. Register transfers in and out, corrections to changes in household registration and population according to the guidelines set forth in this Circular.

3.4. Establish, manage, utilize, and exploit archives of household registration files; promptly supplement and adjust changes and fluctuations in household registration and population in the Household Registration Register and archives of household registration files.

3.5. Organize verification of household registration and population upon request from various levels, sectors, and other localities as prescribed.

3.6. Confirm original household registration for cases where household registration has been cut off or deleted from the household register and for cases where residents have moved outside the district, county, town, or city under the province.

3.7. Organize mid-term reviews, final summaries; commend units, collectives, and individuals who have achieved success; handle units, collectives, and individuals who violate household registration and management work at the local level as prescribed.

3.8. Aggregate population and household registration data and report to higher-level public security agencies as prescribed.

3.9. In addition to the responsibilities mentioned above, the Public Security of districts, urban districts, towns, and cities under centrally governed cities; Public Security of towns and cities under provinces also have the responsibility:

a) To register permanent residence for cases specified in Clauses 1, 2, 3, and 4 of Article 12 of Decree No. 51 amended and supplemented by Decree No. 108.

b) Receive applications, verify, and propose to the Public Security of provinces and centrally governed cities cases of special circumstances as stipulated in Clause 5 of Article 12 of Decree No. 51 amended and supplemented by Decree No. 108.

4. Responsibilities of the Public Security of Communes, Wards, and Towns

4.1. Implement the registration and management of temporary residence and issue Temporary Residence Certificates with a limited period for residents within their jurisdiction.

4.2. Inspect the work of household registration and management as prescribed.

4.3. Verify household registration and population as prescribed.

4.4. Report statistical data on household registration and population to higher-level public security agencies.

4.5. The Public Security of communes and towns under provinces, in addition to the responsibilities stipulated in Points 4.1, 4.2, 4.3, and 4.4 above, also have the responsibility:

a) To register transfers in and out and adjustments to other changes in household registration and population as prescribed in this Circular.

b) To register and issue Transfer Certificates for cases moving out of the commune or town but within the same district.

c) Establish Household Registration Registers; issue Family Household Books and Collective Population Certificates for cases registering permanent residence within the commune or town.

d) Report and transfer files of completed household registration (permanent residence, transfers out, adjustments to changes in household registration and population) to the Public Security of the district for inclusion in the archives of household registration files.

VII. IMPLEMENTATION ORGANIZATION

1. Request Ministries, ministerial-level agencies, agencies under the Government, and Chairmen of People's Committees of provinces and centrally governed cities within their scope of functions, duties, and powers to direct the implementation of Decree No. 51, Decree No. 108, and this Circular.

The Chairman of the People's Committee of communes, wards, and towns is responsible for confirming documents related to housing as stipulated in Point c, Clause 1, Article 11 of Decree No. 51 amended and supplemented by Decree No. 108 and guided in Item a, Point 1.2 and Point 1.3, Clause 1, Part A, Section III of this Circular.

2. The Director of the National Police Academy is responsible for:

- Assisting the Minister of Public Security in directing, guiding, inspecting, and urging public security units and localities to implement government and Ministry of Public Security regulations on household registration and management.

- Developing plans for promoting and implementing Decree No. 51, Decree No. 108, and this Circular to all levels of public security.

- Guiding the use of standardized forms and registers for household registration and management nationwide.

- Organizing mid-term reviews, final summaries, and drawing lessons from household registration and management work nationwide; applying advanced technology to household registration and management work and building citizen databases.

- Reporting the situation and proposing to the Minister of Public Security measures to resolve difficulties and new issues arising during the implementation of household registration and management work.

- Resolving cases of difficulties and special cases as stipulated in Clause 5, Article 12 of Decree No. 51 amended and supplemented by Decree No. 108 reported by the Public Security of provinces and centrally governed cities.

- Compiling data and situations regarding household registration and population nationwide.

The Director of the Administrative Police Department is responsible for assisting the Director of the National Police Academy in overseeing, guiding, inspecting, and urging the implementation of the aforementioned Decree and this Circular.

3. The General Directorates, Departments, Bureaus, Command Headquarters, Institutes, Schools, and units under the Minister of Public Security shall organize the implementation and enforcement of Decree No. 51 amended and supplemented by Decree No. 108 and this Circular within their respective functions and duties.

4. The Directors of Public Security of provinces and centrally governed cities shall be responsible for advising the People's Committees of provinces and centrally governed cities to direct all levels and sectors to implement Decree No. 51 amended and supplemented by Decree No. 108 and this Circular. They shall also consolidate reception offices, publicize regulations on residence registration management, guide, and inspect specialized forces and local police in implementing government and Ministry of Public Security regulations.

5. Any individual, agency, or organization that achieves notable results in residence registration management work shall be timely rewarded according to the law. Those who violate regulations on residence registration management shall be subject to administrative penalties, disciplinary actions, or criminal prosecution depending on the nature and severity of the violation. If material damage is caused, compensation must be provided according to the law.

6. This Circular takes effect from October 31, 2005, and replaces Circular No. 06/TT-BNV (C13) dated June 20, 1997, issued by the Ministry of Home Affairs (now the Ministry of Public Security).

During the implementation of this Circular, if any issues arise, public security units and localities should report them to the Ministry (through the National Police Agency) for timely guidance./.