Circular No. 113/2004/TT-BTC guiding the year-end accounting closure work and the preparation and reporting of the final settlement of the State budget for the year 2004

CIRCULAR

Guidelines for closing accounting books at the end of the year and preparing, reporting the final settlement of the state budget for the year 2004

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The work of closing accounting books at the end of the year and preparing, reporting the final settlement of the state budget has been regulated in Circular No. 59/2003/TT-BTC dated June 23, 2003 of the Ministry of Finance, Decision No. 130/2003/QĐ-BTC dated August 18, 2003 of the Minister of Finance on the accounting system for the state budget and the operations of the State Treasury, and Circular No. 10/2004/TT-BTC dated February 19, 2004 of the Ministry of Finance guiding the examination, verification, and notification of the final settlement for administrative agencies, public institutions, and budgets at all levels.

The Ministry of Finance supplements some points regarding the work of closing accounting books at the end of the year and preparing, reporting the final settlement of the state budget for the year 2004 as follows:

I/ Work of Closing Accounting Books at the End of Year 2004:

1/ The latest deadline for spending the state budget for tasks allocated in the state budget estimate for 2004 is stipulated in Point 4.2.1, Section V of Circular No. 59/2003/TT-BTC dated June 23, 2003 of the Ministry of Finance. Specifically, for construction investment capital within the state budget estimate for 2004, the spending time may be extended until January 31, 2005 to pay for the volume of construction completed up to December 31, 2004, which has been inspected and accepted according to regulations and settled in the 2004 fiscal year, except in special cases as decided by the competent authority as stipulated in Point 4.3, Section I of this Circular.

2/ Construction investment capital from education bonds for reinforcing schools and classrooms; government bonds for key transportation and irrigation projects remaining from 2004 and special-purpose investment funds under Decision No. 216/QĐ-TTg dated March 25, 2002 of the Prime Minister that have not yet been spent can be carried over to 2005 to continue implementation according to the specified objectives.

3/ Cash balances at units and account balances of budget users' accounts opened at the State Treasury with sources from the state budget as of December 31, 2004 shall be handled as follows:

3.1- Cash balances must be returned to the state budget, excluding amounts due but not yet paid according to regulations (wages, allowances, subsidies for certain groups, student scholarships) and cases stipulated in Point 3.3, Section I of this Circular. When returning, the unit must clearly indicate the amount deducted from the state budget expenditure schedule as the basis for the State Treasury to record the reduction in expenditures for the 2004 state budget according to corresponding items.

3.2- Account balances shall be handled according to the provisions in Point 4.1.7, Section V of Circular No. 59/2003/TT-BTC dated June 23, 2003 of the Ministry of Finance, excluding cases stipulated in Point 3.3, Section I of this Circular. For units under the central budget, the State Treasury where the account is opened shall examine, transfer, and notify the unit in writing.

The period for examining and transferring account balances for units shall be from January 2, 2005 to January 10, 2005. Beyond this period, if there is no agreement from the finance authority (for account balances of local budget units) or the State Treasury (for account balances of central budget units), the State Treasury shall be responsible for transferring the account balance to the state budget for recording the reduction in expenditures for the 2004 state budget; if the account balance is a source of state budget revenue, it shall be recorded as state budget revenue for 2005.

Account balances for special collections to manage recovered funds from science and technology tasks (if any) shall be transferred to state budget revenue for 2005.

3.3- Cash balances and account balances of operating funds of units that can be carried over to the 2005 state budget to continue implementing tasks according to regulations include:

a/ Items of cost allocation for administrative agencies implementing staff quota and administrative management costs according to Decision No. 192/2001/QĐ-TTg dated December 17, 2001 of the Prime Minister and units authorized by the Prime Minister to implement cost allocation mechanisms;

b/ Regular expenses of public institutions with income approved by the competent authority to implement financial autonomy mechanisms according to Decree No. 10/2002/NĐ-CP dated January 16, 2002 of the Government;

c/ National-level key science and technology programs for the 2001-2005 period;

d/ Agencies of the Communist Party of Vietnam;

e/ Funds supporting creative activities in cultural, artistic, and press works;

g/ Units under the Ministry of Defense and the Ministry of Public Security.

The State Treasury shall process the transfer of account balances to 2005 and compile them according to primary budget units to send to the finance authorities at the same level within 20 days after the deadline for adjusting the final settlement of each level of the budget for tracking and managing according to regulations.

4/ Regarding the handling of budget surplus:

4.1- Tasks allocated in the state budget estimate for 2004 can only be spent in the 2004 fiscal year. After the deadline for spending the state budget stipulated in Point 1, Section I of this Circular, unspent budget allocations (referred to as budget surplus) cannot be spent further; except for special cases as provided in Point 4.1.3, Section V of Circular No. 59/2003/TT-BTC dated June 23, 2003 of the Ministry of Finance. Attention should be paid to:

a/ The examination and transfer of budget surplus to the next year shall only be conducted for expenditures that could not be made in the 2004 fiscal year due to objective reasons and need to continue in 2005.

Budget-using units falling into this category (excluding cases stipulated in Point 4.2, Section I of this Circular) must submit a written request (along with relevant documents and confirmation from the State Treasury branch regarding the budget surplus according to Form 01/ĐVDT issued with this Circular) to the higher-level budget unit, and the primary budget unit shall consolidate and submit to the finance authority at the same level (with relevant documents, a summary of budget surplus for each budget-using unit, and a reconciliation and confirmation from the State Treasury branch where the budget-using unit conducts transactions).

b/ The period for reviewing and settling the contents to be continued to be funded from the local budget shall be decided by the Chairman of the People's Committee, but it must ensure the deadline for preparing the final account report at each level of budget as prescribed. The period for reviewing and settling the contents to be continued to be funded in 2005 from the central budget shall be completed before March 1, 2005.

4.2- The remaining balance of the regular expenditure budget estimate for 2004 in the following cases shall be transferred to 2005 by the State Treasury to allow units with sources to continue implementing tasks according to the prescribed regulations, including:

a/ The remaining balance of the budget estimates for key national science and technology programs for the 2001-2005 period;

b/ The remaining balance of the operating funds of agencies under the Communist Party of Vietnam;

c/ The remaining balance of the funds for tasks allocated to administrative agencies implementing the mechanism of allocating personnel quotas and administrative management funds as stipulated in Decision No. 192/2001/QD-TTg dated December 17, 2001 of the Prime Minister and units allocated operating funds by the Prime Minister;

d/ The remaining balance of the regular activity expenses of self-financing public service units approved by competent authorities to implement the financial autonomy mechanism as stipulated in Decree No. 10/2002/NĐ-CP dated January 16, 2002 of the Government;

e/ The remaining balance of the funds supporting creative activities of works, cultural and artistic projects, and press activities as stipulated in Circular Joint No. 52/2003/TTLT-BVHTT-BTC dated August 29, 2003 of the Ministry of Culture, Sports and Tourism and the Ministry of Finance (excluding the remaining balance of funds supporting regular activities);

g/ Sources for implementing salary reform in 2004 according to the system assigned to budgetary units but not used or not fully used shall be transferred to 2005 to implement salary reform as prescribed.

Budget-using units shall be responsible for reporting to their higher-level budgetary units about the tasks to be continued in 2005 according to the regulations stipulated in Point 4.2, Section I of this Circular (with confirmation from the State Treasury where the budget-using unit conducts transactions regarding the allocated budget estimate; the amount of budget estimate already used; the remaining budget estimate according to Form 01/ĐVDT detailing each task attached to this Circular); the higher-level budgetary unit shall aggregate and send to the finance authority at the same level within twenty days after the end of the final account adjustment period of each level of budget (accompanied by a summary table of reports from lower-level budgetary units confirmed by the State Treasury) for the finance authority to transfer the source from 2004 to 2005.

4.3- Construction investment capital announced by the finance authority to projects and works included in the 2004 budget estimate shall be paid up to January 31, 2005, and the remaining balance shall not be continued to be spent. In cases where projects and works are permitted by the competent authority (the Minister of Finance for the central budget, the Chairman of the People's Committee or authorized to the head of the finance agency for local government budgets) to extend the payment period beyond the deadline specified in Point 1, Section I of this Circular, but only during the final account adjustment period of 2004 at each level of budget, then it shall be settled in the 2004 budget.

For cases where projects and works are decided by the competent authority to be allowed to extend implementation and payment to 2005, the following shall apply:

- If implemented and paid during the final account adjustment period of each level of budget, it shall be settled in the 2004 budget;

- If implemented and paid after the final account adjustment period of each level of budget, it shall be settled in the 2005 budget. The finance authority shall implement the transfer of funds from the 2004 budget to the 2005 budget to continue implementation; the State Treasury shall transfer the remaining plan for payment of capital (up to the end of the final account adjustment period of each level of budget) of projects and works extended for implementation and payment to the 2005 budget for continued use according to the prescribed regulations.

The State Treasury shall be responsible for summarizing and reporting to the finance authority at the same level within twenty days after the end of the final account adjustment period according to each level of budget (according to Form 02/KB attached to this Circular) for each project.

5/ Upon the expiration of the spending period of the 2004 budget as stipulated in Point 1, Section I of this Circular, the State Treasury shall prepare a report on the use of the 2004 budget estimate of the first-level budgetary unit belonging to each level of budget to be sent to the finance authority at the same level and to the upper-level State Treasury for units belonging to the upper-level budget (according to Forms 01A/KB and 01B/KB attached to this Circular); the specific deadlines are as follows:

- Provincial-level State Treasury: latest by January 10, 2005;

- Provincial-level State Treasury: latest by January 20, 2005;

- Central-level State Treasury: latest by January 31, 2005.

6/ State Treasuries at all levels shall be responsible for urging units to settle advance payments (including advance payments for construction investment) before closing the accounting books at the end of 2004. In cases where the remaining advance payment balances have not completed settlement procedures by December 31, 2004 for regular expenditures, and by January 31, 2005 for construction investment expenditures, they may continue to be settled during the final account adjustment period of each level of budget and settled in the 2004 budget according to the prescribed regulations. After the final account adjustment period of the budget, any remaining advance payments shall not be settled further, except for special cases stipulated in Points 6.1 and 6.2, Section I of this Circular.

6.1/ In the case where the advance payment funds under the budget system for the year 2004 of the budget-using unit are insufficient to provide payment vouchers during the period of adjusting the final accounts settlement for the year 2004 and need to be transferred to the year 2005 for continued implementation, the budget-using unit shall report to the direct superior budgetary unit (accompanied by relevant documents and confirmation from the State Treasury at the transaction location regarding the remaining advance payment balance); the first-level budgetary unit shall compile and report to the financial authority at the same level (accompanied by relevant documents, a summary of the remaining advance payment balances of each budget-using unit, and a reconciliation and confirmation statement from the State Treasury at the transaction location of the budget-using unit) for the financial authority at the same level to review and resolve; except for cases that can be transferred to the year 2005 according to the regulations stipulated in Point 6.2, Section I of this Circular.

The deadline for submitting the dossier to the financial authority at the same level: For the central budget, before May 31, 2005; for local budgets, decided by the People's Committee, but must ensure the deadline for compiling and reporting the final accounts settlement of all levels of budget as prescribed. The financial authority will only consider dossiers submitted within the prescribed time limit. If the competent authority permits the transfer of the remaining advance payment balance to the 2005 budget, it shall be settled and finalized in the 2005 budget.

After the final accounts adjustment period of the budget level, if there is no written consent from the financial authority at the same level to transfer the advance payment to the 2005 budget, the State Treasury shall recover the remaining advance payment by recording the corresponding expenditure items in the budget allocation for the unit in 2005, reducing the advance payment expenditure of the 2004 budget; if the 2005 budget does not allocate these expenditure items or allocates less than the amount to be recovered, the State Treasury shall notify the financial authority at the same level to take appropriate measures.

6.2/ The remaining advance payment balances up to the end of the final accounts adjustment period for the 2004 budget at each budget level shall be transferred to the 2005 budget according to the prescribed regulations, including:

a/ Advance payments for key national science and technology programs for the period 2001-2005;

b/ Advance payments for the activities of the Communist Party of Vietnam agencies;

c/ Advance payments for tasks allocated under the cost-sharing mechanism for units implementing the staffing and administrative management cost-sharing mechanism as stipulated in Decision No. 192/2001/QĐ-TTg dated December 17, 2001 of the Prime Minister and units determined by the Prime Minister to implement cost-sharing mechanisms;

d/ Advance payments for the regular activities of self-financing public service units approved by the competent authority to implement the self-financing mechanism as stipulated in Decree No. 10/2002/NĐ-CP dated January 16, 2002 of the Government;

e/ Advance payments for supporting creative works, cultural and artistic projects, and press activities as stipulated in Joint Circular No. 52/2003/TTLT-BVHTT-BTC dated August 29, 2003 of the Ministry of Culture, Sports and Tourism and the Ministry of Finance (excluding regular activity support advance payments);

g/ Advance payments for basic construction investment according to the prescribed regulations.

The State Treasury is responsible for processing the transfer of the remaining advance payments to the 2005 budget for settlement and finalization in the 2005 budget according to the prescribed regulations; simultaneously, it shall compile (in detail according to each first-level budgetary unit - Form 01A/KB attached to this Circular) and submit to the financial authority at the same level within 20 days after the end of the final accounts adjustment period for each budget level.

6.3- The remaining advance payments transferred to the 2005 budget for settlement and finalization (as stipulated in Points 6.1 and 6.2, Section I of this Circular), the State Treasury shall process the transfer of the remaining advance payments of the 2004 budget-using unit to the 2005 budget advance payments; the financial authority shall process the transfer of funds from the 2004 budget to the 2005 budget.

7/ For the 2004 budget transferred to the 2005 budget for settlement as stipulated in Point 4.1 and Point 6.1, Section I of this Circular, the financial authority shall be responsible for notifying the first-level budgetary unit in detail for each budget-using unit (detailed according to the four categories specified in Circular No. 79/2003/TT-BTC dated August 13, 2003 of the Ministry of Finance), and send to the State Treasury at the same level for coordination. The first-level budgetary unit shall notify each budget-using unit according to the prescribed form about the allocation and assignment of the budget.

8/ The remaining balance of the entrusted fund account (including both regular expenses and basic construction investment) up to December 31, 2004, the State Treasury must return to the entrusting budget level and record a reduction in expenditures of the entrusting budget level according to the regulations. If further use is required, the financial authority receiving the entrusted funds shall report to the entrusting financial authority (accompanied by relevant documents and confirmation from the State Treasury regarding the remaining balance of the entrusted fund account returned to the entrusting budget level) for consideration and handling according to the deadline stipulated in Point 4, Section I of this Circular.

9/ Revenue items retained for expenditure at administrative agencies and public service units and managed through the state budget must be recorded as income and expenditure in the state budget according to the prescribed regulations. The recording of income and expenditure in the state budget must be completed no later than the end of the final accounts adjustment period for each budget level as currently prescribed.

10/ External loans and foreign aid must be recorded as income and expenditure in the 2004 state budget according to current regulations. When processing the recording of income and expenditure, the financial authority must attach the approval notice for the budget estimate, a list of amounts by each budget-using unit, Chapter, Type, Article, Section, and Subsection according to the current state budget classification, and send it to the first-level budgetary unit directly subordinate or the lower-level financial authority (in the case of supplementing the lower-level budget) and the State Treasury at the same level for accounting and full settlement into the budget according to the prescribed regulations. The income and expenditure recorded in which fiscal year shall be settled in that fiscal year.

11/ The final settlement amount for expenditures from the state budget in 2004 is the amount actually settled according to the prescribed regulations and the amount transferred from the 2004 state budget to the 2005 state budget as stipulated.

12/ Financial agencies, State Treasury, and revenue collection agencies (Tax and Customs) shall jointly urge relevant agencies to process or handle, within their respective authorities, temporary receipts and temporary holds to be deposited into the state budget according to the prescribed regulations; they shall ensure reconciliation between the newly generated state budget revenues on their territory and the revenues and expenditures of all levels of the state budget (including supplementary revenues and expenditures between different levels of the state budget and bond and treasury bill revenues of the central state budget) with accuracy down to the Chapter, Type, Clause, Section, and Subsection of the State Budget Manual before closing the accounting books at year-end.

II/ Settlement work and reporting of the state budget settlement for 2004:

1/ Settlement of expenditures for national key science and technology programs for the period 2001-2005 shall be carried out in accordance with the joint Circular No. 35/2002/TTLT/BTC-BKHCNMT dated April 18, 2002 issued by the Ministry of Finance and the Ministry of Science and Technology (now the Ministry of Science and Technology) and the joint Circular No. 101/2004/TTLT-BTC-BKHCN dated October 29, 2004 issued by the Ministry of Finance and the Ministry of Science and Technology; based on the workload completed in 2004, the units responsible for implementing the projects must report the budget settlement expenses for the fiscal year to the Program Steering Committee. The Program Steering Committee will review and prepare the budget settlement report for the Program in 2004 to be sent to the Ministry of Science and Technology and the Ministry of Finance.

The Ministry of Science and Technology will conduct evaluations, recognize research results, and confirm the workload completed in 2004 for each program and send them to the Ministry of Finance no later than October 1, 2005.

For programs implemented by defense, security agencies, and Party organizations of Vietnam, the settlement shall be conducted according to current financial management regulations.

2/ Enterprises receiving funding support for scientific research must prepare the budget settlement report for the fiscal year 2004 to be submitted to the Ministry of Finance and the Ministry of Science and Technology. The Ministry of Science and Technology will approve the settlement and consolidate it into the Ministry's budget settlement report, along with explanatory reports as required, to be sent to the Ministry of Finance no later than October 1, 2005.

3/ Financial agencies shall collect union funds on behalf of labor federations at various levels from the state budget estimates allocated to budgetary units according to the prescribed regulations, the State Treasury and first-level budgetary units must account for and settle the state budget expenditures related to the collection of union funds according to the correct Chapter, Type, Clause, Section, and Subsection of the first-level budgetary unit.

4/ For administrative agencies currently implementing personnel quotas and administrative management costs under Decision No. 192/2001/QĐ-TTg dated December 17, 2001 of the Prime Minister, public service units with income shall follow Decree No. 10/2002/NĐ-CP dated January 16, 2002 of the Government, the settlement shall be carried out according to the provisions of the joint Circular No. 17/2002/TTLT-BTC-BTCCBCP dated February 8, 2002 issued by the Ministry of Finance and the Government Civil Service Organization Bureau (now the Ministry of Home Affairs), Circular No. 25/2002/TT-BTC dated March 21, 2002, and Point 5 of Section II of Circular No. 81/2002/TT-BTC dated September 16, 2002 issued by the Ministry of Finance, and other current regulations.

5/ First-level budgetary units must prepare comprehensive budget settlement reports detailing the state budget funds used by subordinate budgetary units (including non-repayable aid that has been processed into the 2004 fiscal year budget) and submit them to the corresponding financial agency within the prescribed time limit. The budget settlement reports of first-level budgetary units must match the figures of subordinate budgetary units approved by the competent authority, down to the total and detailed figures according to the Chapter, Type, Clause, and Section of the current state budget manual.

When reviewing and auditing the budget settlement reports of budgetary units, if the conditions for settlement are not met, the units and the competent authorities reviewing and auditing the settlement must handle them according to the prescribed regulations.

6/ Budgetary units and localities subject to audit and inspection must resolve all recommendations made by the audit and inspection agencies. Budgetary units must report the results of handling the recommendations of the State Audit Agency to higher-level budgetary units; first-level budgetary units must consolidate and report to the corresponding financial agency according to Form 12 of Appendix 8 stipulated in Circular No. 59/2003/TT-BTC dated June 23, 2003 issued by the Ministry of Finance. Lower-level financial agencies must consolidate and submit to higher-level financial agencies according to Form 11 of Appendix 8 stipulated in Circular No. 59/2003/TT-BTC dated June 23, 2003 issued by the Ministry of Finance.

7/ The explanatory report on the final budget settlement of budgetary units and local government budgets at all levels must clearly and in detail explain the reasons for increases or decreases in revenue and expenditure for each task and sector compared to the budget approved by the competent authority. For local government budgets, the final budget settlement for 2004 must also provide detailed explanations on: other revenues outside the budget, other expenditures outside the budget; use of reserves; use of additional local budget revenues; use of bonuses from exceeding revenue from higher-level budgets; implementation of important tasks such as Decision No. 168/2001/QĐ-TTg dated October 30, 2001, Decision No. 186/2001/QĐ-TTg dated December 7, 2001, Decision No. 173/2001/QĐ-TTg dated November 6, 2001 of the Prime Minister...; situation regarding the establishment and use of the Health Examination and Treatment Fund for the Poor under Decision No. 139/2002/QĐ-TTg dated October 15, 2002 of the Prime Minister; situation regarding the implementation of savings of 10% of regular expenses (excluding salary and allowances) to implement wage reform according to regulations; implementation of Decision No. 120/2004/QĐ-TTg dated July 5, 2004 of the Prime Minister on policies for victims of Agent Orange... accompanying the final revenue and expenditure report of the local budget.

8/ For delegated funds: Prepare and submit the final report on delegated funds in accordance with Clause 9 Section V Circular No. 59/2003/TT-BTC dated June 23, 2003 guiding the decentralization, preparation, execution, and final settlement of the state budget and related guidance documents issued by the Ministry of Finance.

9/ The final report on expenditures from education bond issuance proceeds, government bonds, and special investment capital pursuant to Decision No. 216/QĐ-TTg dated March 25, 2002 shall be implemented as follows:

9.1- Expenditures for constructing permanent school buildings from education bond proceeds shall be consolidated into the final settlement reports of budgetary units and local budgets in accordance with regulations;

9.2- Expenditures for key transportation and irrigation projects from government bonds, and expenditures for projects from special capital pursuant to Decision No. 216/QĐ-TTg, budgetary units, State Treasury, and financial authorities at all levels shall not consolidate these expenditures into their final settlement reports;

9.3- Budgetary units using budget funds shall report to their superior budgetary units; budgetary units at level I have the responsibility to aggregate and report to the same-level financial authorities, lower-level financial authorities have the responsibility to aggregate and report to higher-level financial authorities the detailed final settlement figures for expenditures on constructing permanent school buildings from education bond proceeds, expenditures on key transportation and irrigation projects from government bonds, and expenditures from special capital pursuant to Decision No. 216/QĐ-TTg according to the state budget classification, attached to the final settlement report of the state budget for 2004; the Ministry of Finance shall aggregate these figures into the final revenue and expenditure report of the state budget in accordance with regulations.

10/ People's Committees at all levels shall submit the final budget settlement report for 2004 to the higher-level financial authorities within the prescribed time limit. After the People's Council approves the final budget settlement for 2004, within five days, the financial authority shall send the approved final budget settlement to the higher-level financial authority for aggregation of the final settlement of the state budget in accordance with regulations. In cases where the approved final budget settlement differs from the final settlement report submitted by the People's Committee to the higher-level financial authority, the amended and supplemented parts must also be sent.

11/ Model forms for the final settlement report for 2004:

Shall be implemented in accordance with Circular No. 59/2003/TT-BTC dated June 23, 2003, Circular No. 10/2004/TT-BTC dated February 19, 2004 of the Ministry of Finance, Decision No. 130/2003/QĐ-BTC dated August 18, 2003 of the Minister of Finance, and the guidance provided in this Circular. Specifically, it includes:

11.1- Administrative agencies and public service units shall prepare and submit the final settlement report in accordance with Circular No. 10/2004/TT-BTC dated February 19, 2004 of the Ministry of Finance guiding the approval and audit of the final settlement of the budget and the following forms: Form No. 12 Appendix No. 8 attached to Circular No. 59/2003/TT-BTC dated June 23, 2003 of the Ministry of Finance on the report on the implementation of recommendations from audits, inspections, and audits; Form No. 02/ĐVDT attached to this Circular. Primary budgetary units under the central budget (for the Ministry of Defense and the Ministry of Public Security, follow separate regulations) shall submit two copies of the final settlement report to the Ministry of Finance along with electronic data files (one copy in writing and electronic data file or email to the address: [email protected]); simultaneously submit one copy of the final settlement report (in writing) to the National Audit Office.

11.2- Provincial Departments of Finance shall prepare the explanatory final settlement report and the revenue report of the state budget; local revenue and expenditure for 2004 to be reviewed and submitted to the provincial People's Committee for approval and then submitted to the Ministry of Finance, simultaneously submitted to the National Audit Office in accordance with the prescribed forms in Circular No. 59/2003/TT-BTC dated June 23, 2003 (including Forms No. 35, 39, 43, 45, 53, 54 in Appendix 6; Forms No. 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11/QT in Appendix 8), Form No. 02/ĐVDT on revenue and expenditure from operations of public service units with income in accordance with Decree No. 10/2002/NĐ-CP dated January 16, 2002 of the Government attached to this Circular; simultaneously submit electronic data files to the Ministry of Finance (State Budget Department) or email to the address: [email protected].

For the final report on centrally-delegated budget funds, prepare and submit the report in accordance with Clause 8 Section II of this Circular.

11.3- The deadline for submitting the final budget settlement report for 2004 shall be implemented in accordance with Clause 7.4.2 Section V of Circular No. 59/2003/TT-BTC dated June 23, 2003 of the Ministry of Finance. Beyond this deadline, primary budgetary units and lower-level budgets that fail to submit the final settlement report within the prescribed time will be temporarily suspended from receiving budget funds until they submit the final settlement report, except for salaries, allowances, subsidies, scholarships, and certain essential expenditures as specified by the Minister of Finance.

11.4- Simultaneously with the annual report required under Decision No. 130/2003/QĐ-BTC dated August 18, 2003 of the Minister of Finance and the guidance provided in Circular No. 3837/TC-ĐT dated April 19, 2002 of the Ministry of Finance on the annual settlement of construction investment capital and the reporting forms specified in Points 4.3, 5, and 6.2 of Section I of this Circular, the State Treasury shall report to the financial authority at the same level on the situation of budget fund utilization and the results of handling various balances according to the attached forms of this Circular as follows:

- Report on the use of budget funds (Form 01A/KB, 01B/KB);

- Report on the use of investment capital announced for the year 2004 for projects and works permitted to be implemented and paid out into the year 2005 (Form 02/KB).

- Consolidated report on the use of construction investment capital announced for the fiscal year 2004 (Form 03/KB).

The State Treasury shall submit the above reports within twenty days after the deadline for adjusting the annual settlement at each budget level. Specifically, for the report on the use of budget funds (Form 01A/KB, 01B/KB), the State Treasury shall submit data up to December 31, 2004 as stipulated in Point 5 of Section I of this Circular, and data up to the deadline for adjusting the annual settlement of the budget within twenty days after the deadline for adjusting the annual settlement at each budget level.

III/ Implementation Organization:

This Circular takes effect for the closing of accounting books at the end of the year and the preparation and submission of the state budget settlement report for the year 2004.

Ministries, ministerial-level agencies, government agencies, central-level agencies, People's Committees of provinces and centrally-administered cities, and the State Treasury are responsible for guiding subordinate units and lower levels to implement the closing of accounting books and the preparation and submission of the state budget settlement report for the year 2004 in accordance with this Circular.

Any difficulties encountered during implementation should be promptly reported to the Ministry of Finance for consideration and specific guidance./.