JOINT CIRCULAR No. 1385/TT-LT GUIDING THE ISSUE AND MANAGEMENT OF UNIFORMS FOR CIVIL ENFORCEMENT OFFICERS AND STAFF

JOINT CIRCULAR

Regarding the issuance and management of uniforms

 for civil enforcement officers and staff

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Pursuant to Decision No. 418/TTg dated June 14, 1997 of the Prime Minister on the uniform regulations for civil enforcement officers and staff, the Ministry of Justice and the Ministry of Finance provide guidance on the issuance and management of uniforms as follows:

I. OBJECTS, STANDARDS AND PERIOD OF USE OF UNIFORMS

1. Recipients

Officers and staff recruited within the approved establishment quota working at the Civil Enforcement Management Department under the Ministry of Justice and local civil enforcement agencies (except Enforcement Officers) shall be issued uniforms for use when performing their duties.

2. Standards and period of use of uniforms.

The objects mentioned in Point 1 above shall be issued uniforms according to the standards and usage periods as follows:

a. Standards:

- Emblem attached to the hat and collar;

- Winter-spring suit, summer suit, long-sleeved shirt, tie, leather shoes, leather belt, leather document case, socks, raincoat, Kepi hat, hard hat. For winter-spring suits and summer suits, two sets will be issued initially; for long-sleeved shirts, two pieces will be issued initially; for socks, two pairs will be issued initially.

Uniforms issued to officers and staff mentioned in Point 1 of Part I shall be made from domestically produced fabric.

b. Usage period of uniforms as follows:

II. BUDGET ESTIMATION, ISSUE AND MANAGEMENT OF UNIFORMS

1. Establishment of budget projections:

Each year, civil enforcement agencies base on the approved establishment quota and the types of uniforms that have reached their usage period to prepare a budget for procurement to be submitted to the Ministry of Justice for consolidation and submission to the Ministry of Finance in accordance with general regulations. In 1997, the procurement budget for uniforms for civil enforcement officers and staff is included in the annual budget of the Ministry of Justice which has been approved and announced by the Government.

2. Funding allocation:

Based on the state budget expenditure plan assigned by the Government and the procurement budget, the Ministry of Finance promptly allocates funds to the Ministry of Justice so that the Ministry of Justice can issue funds to units for the procurement of uniforms.

3. Management and use of uniforms

a. Civil enforcement agencies are responsible for maintaining records of uniform issuance according to the model specified in the appendix to this Circular. The annual procurement budget for uniforms for civil enforcement agencies shall be settled according to the State Budget Law and current accounting and financial regulations.

b. In cases of resignation, forced resignation, leave according to regulations, transfer to other positions... where uniforms still have usage periods remaining, they shall not be reclaimed (except emblems on hats and collars); if the usage period has expired and they have not been issued, they shall not be issued again.

c. The form, material, color, style... of the emblem attached to the hat and collar of the objects mentioned in Point 1 of Part I of this Circular shall be implemented according to the provisions of Clause 1, Article 16 of Decree No. 30/CP dated June 2, 1993 of the Government; specifically, the emblem on the collar of officers and staff of the Civil Enforcement Management Department under the Ministry of Justice and local civil enforcement agencies shall have a platinum-colored border around the emblem but without a shield or two swords.

When making uniforms (excluding emblems), they must comply with the models, styles, colors, and materials prescribed in Decision No. 296/QĐ-THA dated July 23, 1997 of the Minister of Justice.

d. The recovery of emblems in the cases mentioned in Subpoint b of Point 3 of Part II above shall be guided as follows:

- The Director of the Civil Enforcement Management Department under the Ministry of Justice shall recover emblems of officers and staff working at the Civil Enforcement Management Department under the Ministry of Justice;

- The Director of the Department of Justice shall recover emblems of officers and staff of local civil enforcement agencies under his/her jurisdiction. After recovering the emblems, the Director of the Department of Justice must report in writing to the Ministry of Justice.

đ. Uniforms of the objects that are still within the usage period but are lost or damaged without valid reasons shall not be replenished; individuals must purchase them themselves according to the prescribed uniform regulations.

III. IMPLEMENTATION

This Circular takes effect from July 1, 1997.

Any difficulties encountered during implementation should be reported to the Ministry of Justice and the Ministry of Finance for appropriate amendments and supplements./.