Circular No. 14/2023/TT-BYT stipulates the procedures and formalities for establishing tender package prices for the procurement of goods and provision of services in the medical equipment sector at public health facilities issued by the Minister of Health.

CIRCULAR

REGULATIONS ON PROCEDURES AND PROCEDURES FOR ESTABLISHING PRICES OF PROCUREMENT CONTRACTS FOR GOODS AND SERVICES IN THE FIELD OF MEDICAL EQUIPMENT AT PUBLIC HEALTH FACILITIES

Pursuant to the Law on Bidding dated November 26, 2013;

Pursuant to Decree No. 63/2014/NĐ-CP dated June 26, 2014 of the Government detailing implementation of certain provisions of the Law on Bidding regarding selection of contractors;

Pursuant to Decree No. 95/2022/NĐ-CP dated November 15, 2022 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Health;

Pursuant to Decree No. 98/2021/NĐ-CP dated November 8, 2021 of the Government on management of medical equipment; Decree No. 07/2023/NĐ-CP dated March 3, 2023 of the Government amending and supplementing certain articles of Decree No. 98/2021/NĐ-CP dated November 8, 2021 of the Government on management of medical equipment;

Pursuant to Resolution No. 30/NQ-CP dated March 4, 2023 of the Government on continuing to implement measures to ensure medicines and medical equipment;

Pursuant to Circular No. 10/2015/TT-BKHĐT dated October 26, 2015 of the Minister of Planning and Investment detailing the plan for contractor selection;

dated August 4, 2025, of the Minister of Home Affairs on measures to organize and guide the implementation of the Law on Encouragement and Reward and Decision No. Circular No. 58/2016/TT-BTC dated October 26, 2015 of the Minister of Finance detailing the use of state capital for procurement to maintain regular operations of state agencies, units under the people's armed forces, public institutions, political organizations, political-social organizations, social-political-professional organizations, social organizations, and social-professional organizations; Circular No. 68/2022/TT-BTC dated November 11, 2022 of the Minister of Finance amending certain articles of Circular No. 58/2016/TT-BTC dated October 26, 2015 of the Minister of Finance;

At the proposal of the Director of the Department of Planning and Finance;

The Minister of Health issues this Circular regulating procedures and procedures for establishing prices of procurement contracts for goods and services in the field of medical equipment at public health facilities.

Article 1. Scope of Regulation and Applicability

Article 1. This Circular regulates procedures and procedures for establishing prices of procurement contracts for goods and services in the field of medical equipment, including:

a) Procurement of medical equipment;

b) Procurement of spare parts, accessories, replacement materials for use with medical equipment;

c) Services for repair, maintenance, inspection, calibration of medical equipment.

Article 2. Scope of Application. This Circular applies to agencies, units, public health facilities implementing procurement for the procurement contracts specified in Clause 1 of this Article and related organizations and individuals.

Article 3. Methods for Determining Prices of Procurement Contracts for Goods and Services in the Field of Medical Equipment

1. When establishing prices of procurement contracts for goods and services in the field of medical equipment, the Project Owner for projects or the Inviting Party for regular procurement (hereinafter referred to as the Project Owner) shall determine the price of the procurement contract according to one of the following methods:

a) Collecting quotations from business establishments providing goods and services (hereinafter referred to as suppliers) in the field of medical equipment;

b) Surveying winning bid prices of similar goods and services on the National Public Procurement Network (https://muasamcong.gov.vn);

c) Results of price verification by competent state agencies conducting price verification, or price verification enterprises for assets, goods, and services that must undergo price verification according to laws on pricing.

2. When applying the method for determining the price of the procurement contract, the first method used shall be collecting quotations from suppliers. If this method cannot be implemented, then one of the methods prescribed in Points b and c of Clause 1 of this Article shall be applied.

3. In cases where the Project Owner uses two or more methods for determining the price of the procurement contract prescribed in Clause 1 of this Article, the highest price may be selected if it is financially feasible and meets professional requirements.

Article 3. Establishing the bid package price for medical equipment and spare parts, accessories, replacement materials used for medical equipment

1. Establishing the bid package price based on the supplier's quotation:

a) Prior to establishing the bid package price, based on actual circumstances, the Project Owner decides to establish a Board or requests the Department of Health to assist in establishing a Board or assigns a subordinate unit (hereinafter referred to as the Board) to select the list of items, functional requirements, and basic technical requirements based on professional requirements.

b) Based on the functional requirements and basic technical requirements established in point a of this clause, the Project Owner publishes the request for quotation according to the model prescribed in the Appendix issued together with this Circular on the National Public Procurement System Network or on the Project Owner's website or the Ministry of Health's website or the online public service portal for medical equipment management (https://dmec.moh.gov.vn) for a minimum period of 10 days from the date the information is successfully published.

In cases where the Project Owner determines that there is only one or two suppliers available in the domestic market, they may directly send the request for quotation to the supplier.

c) After the deadline for publishing the request for quotation has expired, the Project Owner bases their decision on the number of quotations received (including cases where only one or two quotations are received) and decides according to one of the following methods:

- Self-determine the selection of the bid package price.

- Assign the Board to review and select the bid package price to be submitted to the Project Owner for consideration and decision.

If there are two or more quotations, the highest quotation that is financially feasible and meets professional requirements may be selected.

d) In cases where technological compatibility, copyright protection, or immediate implementation as stipulated in point a of Clause 1, Article 22 of the Bidding Law must be ensured, the Project Owner may directly send the request for quotation to the supplier.

Example:

When setting the bid package price for purchasing test kits from manufacturer A's testing machine, the Project Owner has the right to obtain quotations from manufacturer A or from suppliers designated and authorized by manufacturer A.

đ) The content of the Model Request for Quotation prescribed in the Appendix issued together with this Circular.

2. Establishing the bid package price based on the results of surveying winning bid prices of similar goods and services:

a) Before establishing the bid package price, the Project Owner selects or establishes a Board to choose the list of items, functional requirements, and basic technical requirements based on professional requirements.

b) Based on the functional requirements and basic technical requirements established in point a of this clause, the Project Owner shall implement:

- Specifically determine the time frame for referencing winning bid results: not exceeding 120 days from the date of submitting the tender plan for approval.

Example: If the date of submitting the tender plan for approval is August 1, 2023, then the 120-day period is calculated from August 1, 2023, and earlier.

- Review the winning bid results published on the National Public Procurement System Network within the specified time frame for referencing winning bid results.

- Compile the review results and process them according to the provisions at point c of Clause 1 of this Article.

3. Establishing the price based on the valuation result provided by the competent state agency or valuation enterprise for assets, goods, and services that must undergo valuation according to the law on pricing:

a) Before establishing the bid package price, the Project Owner selects or establishes a Board to choose the list of items, functional requirements, and basic technical requirements based on professional requirements;

b) Based on the functional requirements and basic technical requirements established in point a of this clause, the Project Owner shall select the valuation entity according to the bidding law regulations;

c) Utilize the valuation results provided by the valuation agency to establish the bid package price without bearing responsibility for the valuation results provided by the valuation agency.

Article 4. Establishing the tender package price for medical equipment repair, maintenance, inspection, and calibration services

Prior to establishing the tender package price, based on actual conditions, the Project Owner decides to establish a Committee to select the list of medical equipment types and the volume of repair, maintenance, inspection, and calibration services based on professional requirements and implement the establishment of the tender package price as follows:

1. Establishing the tender package price based on the supplier's quotation: Implement according to the provisions at points b, c, d, and đ Clause 1 Article 3 of this Circular.

2. Establishing the tender package price based on the winning bid price survey results for similar service tender packages: Implement according to the provision at point b Clause 2 Article 3 of this Circular.

3. Establishing the tender package price based on the price verification result by the competent state agency responsible for price verification for various assets, goods, and services that must be verified according to the law on prices: Implement according to the provision at point b Clause 3 Article 3 of this Circular.

Article 5. Transitional Provisions

1. For tender packages that have approved the bidding plan before the effective date of this Circular, they shall be implemented according to the approved bidding plan.

2. For tender packages where the Project Owner has submitted the bidding plan to the authority but has not yet been approved, the authority decides to approve the bidding plan submitted by the Project Owner or requests the Project Owner to re-establish the tender package price according to this Circular.

Article 6. Effectiveness

This Circular takes effect from July 1, 2023 to December 31, 2023.

Article 7. Implementation Organization

1. The Project Owner or the Department of Health decides on the composition of the Committee specified in Articles 3 and 4 of this Circular, ensuring sufficient capacity to perform the tasks of establishing, selecting the list, and basic technical requirements based on the professional requirements of the Project Owner to serve as the basis for establishing the tender package price and must ensure objectivity and not mention any condition that limits the participation of contractors or creates an advantage for one or some contractors causing unfair competition.

2. The Ministry of Health is responsible for directing, guiding, inspecting, auditing, and summarizing the implementation of this Circular.

3. Heads of units under and affiliated with Ministries and Central Agencies, Directors of Provincial Departments of Health, and relevant agencies, organizations, and individuals are responsible for implementing this Circular.

During the implementation process, if there are any difficulties, please report them to the Ministry of Health for review and guidance.

ANNEX

QUOTATION REQUEST AND QUOTATION FORM
(Attached to Circular No. 14/2023/TT-BYT dated June 30, 2023 of the Ministry of Health)

Quotation Request Form

Applies to tender packages providing medical equipment repair, maintenance, inspection, and calibration services

QUOTATION REQUEST⁽¹⁾

Dear: Service providers in Vietnam

...[Name of the Project Owner] has the need to receive quotations for reference, to establish the tender package price, and to serve as the basis for organizing the selection of contractors for the tender package ...[Clearly state the name of the tender package, project name, procurement budget estimate] with the following specific content:

I. Information of the requesting entity

1. Requesting entity: ... [State the name and address of the Project Owner].

2. Contact information of the person responsible for receiving quotations: ... [Clearly state the full name, position, phone number, email address of the person assigned to receive quotations].

3. Method of receiving quotations:...

Clearly state the method of receiving quotations according to one of the following methods:

- Receive directly at the address:... [Clearly specify the detailed address for receiving quotations].

- Receive via email:... [Clearly specify the email address for receiving quotations].

- Receive via Fax: ...[Clearly specify the fax number for receiving quotations].

4. Deadline for receiving quotations: From 08:00 on ... month ... year ... to before 17:00 on ... month ... year ... [Clearly state the date, month, year] ⁽²⁾

Quotations received after the stated time will not be considered.

5. Validity period of the quotation: At least ... days [Specify the number of days but not less than 90 days]starting from ... month ... year ... [State the date ... month ... year ... ending the receipt of quotations consistent with the information in Item 4 of this section].

II. Content of the Quotation Request

The Project Owner lists in detail the catalog of requested services, briefly describe the services according to the table below:

Note:

(1), (2), (3), (4): The Project Owner records the contents of the work, service descriptions for suppliers to base their quotations.

Quotation Form

Applies to tender packages providing medical equipment repair, maintenance, inspection, and calibration services

QUOTATION⁽¹⁾

Pursuant to Article 73, Article 74 of the Customs Law No. 54/2014/QH13 amended and supplemented by Law No. 90/2025/QH15; [Clearly state the name of the Project Owner requesting the quotation]

Based on the quotation request of... [Clearly state the name of the Project Owner requesting the quotation], we ... [State the name and address of the supplier; in case multiple suppliers participate in a single quotation (commonly referred to as a consortium), clearly state the names and addresses of the consortium members] quote for providing medical equipment repair, maintenance, inspection, and calibration services as follows:

1. Quotation for providing medical equipment repair, maintenance, inspection, and calibration services.

2. This quotation is valid for ... days, starting from ... month ... year ... [Specify the number of days but not less than 90 days]starting from ... month ... year ... [State the date ... month ... year ... ending the receipt of quotations consistent with the information in Item 4 of Section I - Quotation Request].

3. We commit:

- Not currently undergoing dissolution procedures or having had business registration certificates revoked or other equivalent documents; not in a situation of insolvency as defined by the law on enterprises.

- The value quoted is appropriate and does not violate the laws on competition and dumping.

- The information provided in the quotation is truthful.

..., day ... month ... year ...

Note:

(1) The supplier shall fill in all information to provide a quotation according to this Form. In case of requesting quotations through the National Public Procurement System, the supplier shall log in to the National Public Procurement System using the bidder's account to submit the quotation and related documents to the Project Owner in accordance with the instructions on the National Public Procurement System. In this case, the supplier is not required to sign and stamp as requested in Note 12.

(2) The法定代表人或被法定代表人授权的代表必须签字并加盖公章（如有）。如为授权，须附上签署报价的授权书。对于联合体报价，所有联合体成员的合法代表必须在报价单上签字并加盖公章（如有）。

Where the method of submitting quotations through the National Public Procurement System is applied, manufacturers and suppliers shall log in to the National Public Procurement System using their own bidder accounts to submit quotations. In the case of a consortium, the members shall elect a representative to submit the quotation on behalf of the consortium. In this case, the representative of the consortium shall access the National Public Procurement System using the digital certificate issued to the bidder to submit the quotation. The completion of information and submission of the Quotation shall be carried out in accordance with the instructions in the Quotation Form and on the National Public Procurement System.

Quotation Request Form

Applies to tender packages for medical equipment procurement; tender packages for spare parts, accessories, replacement materials used for medical equipment.

QUOTATION REQUEST⁽¹⁾

Respectfully submitted to: Manufacturers and suppliers in Vietnam

... [Name of the Project Owner] who wish to accept quotations for reference, to build tender package prices, and serve as the basis for organizing the selection of contractors for the tender package... [Clearly state the name of the tender package, project name, procurement budget estimate] with the following specific content:

I. Information of the requesting entity

1. Requesting entity: ... [State the name and address of the Project Owner].

2. Contact information of the person responsible for receiving quotations:... [Clearly state the full name, position, phone number, email address of the person assigned to receive quotations].

3. Method of receiving quotations:...

Clearly state the method of receiving quotations according to one of the following methods:

- Receive directly at the address:... [Clearly specify the detailed address for receiving quotations].

- Received via email: ... [specify the email address for receiving quotations].

- Received via Fax: ... [specify the fax number for receiving quotations].

4. Deadline for receiving quotations: From 08:00 on ... month ... year ... to before 17:00 on ... month ... year ... [Clearly state the date, month, year] ⁽²⁾

Quotations received after the stated time will not be considered.

5. Validity period of the quotation: At least ... days [Specify the number of days but not less than 90 days]from the date of ... month... year... [specify the date...month...year... for the end of the receipt of quotations consistent with the information in Clause 4 of this Section].

II. Content of the Request for Quotation:

1. List of medical equipment/spare parts, accessories, replacement materials used for medical equipment (referred to collectively as equipment).

2. Supply and installation location; requirements for transportation, supply, installation, and storage of medical equipment: Detailed description at... [clearly specify the reference] in the attached Description Table, including clearly stating the requirements for supply and installation locations; requirements for transportation, supply, installation, and storage of medical equipment.

3. Anticipated delivery time: State according to the anticipated delivery time, consistent with the contractor selection plan and the time for organizing the contractor selection process.

4. Anticipated terms for advance payment and contract payment: Clearly state the advance payment ratio, contract payment ratio, and conditions for advance payment and payment.

5. Other information (if any).

(Attached is the Description Table detailing the basic technical features and requirements of medical equipment; requirements for supply and installation locations; requirements for transportation, supply, installation, and storage of medical equipment; anticipated delivery time and other related information).

Note:

(1) In case of posting on the National Public Procurement System, the Project Owner shall log in to the National Public Procurement System using the owner's account, the tender inviter's account to post the Request for Quotation.

The completion of information in the Request for Quotation shall be carried out in accordance with the instructions in the Request for Quotation Form and on the National Public Procurement System.

The Project Owner must attach the "Description Table" file, which must include all necessary information for bidders to base their quotations on, such as descriptions of the basic technical features and requirements of medical equipment; requirements for supply and installation locations; requirements for transportation, supply, installation, and storage of medical equipment; anticipated delivery time and other related information.

In case the National Public Procurement System implements the function of sending and receiving quotations through the National Public Procurement System (as announced by the Ministry of Planning and Investment), manufacturers and suppliers must log in to the National Public Procurement System using their bidder accounts to submit quotations and related documents to the Project Owner (do not submit quotations through the methods specified in Clause 3 of Part I of this Form); after the deadline for receiving quotations, manufacturers and suppliers will not be able to submit quotations to the National Public Procurement System. In this case, the content of Clause 3 of Part I of this Form shall be amended as follows:

“3. Method of receiving quotations: manufacturers and suppliers shall log in to the National Public Procurement System using their bidder accounts to submit quotations. Quotations sent via postal service, fax, email, or other methods will not be considered.”

After the deadline for receiving quotations, the Project Owner shall log in to the National Public Procurement System using the owner's account, the tender inviter's account to retrieve the quotations from manufacturers and suppliers.

(2) The minimum period for receiving quotations shall be ten days from the date of posting or sending the Request for Quotation. The last day for receiving quotations shall not coincide with a statutory holiday under labor laws.

Quotation Form

Applies to tender packages for medical equipment procurement; tender packages for spare parts, accessories, replacement materials used for medical equipment.

QUOTATION⁽¹⁾

Pursuant to Article 73, Article 74 of the Customs Law No. 54/2014/QH13 amended and supplemented by Law No. 90/2025/QH15; [Clearly state the name of the Project Owner requesting the quotation]

Based on the quotation request of... [Clearly state the name of the Project Owner requesting the quotation], we ... [specify the name and address of the manufacturer, supplier; in case multiple manufacturers, suppliers participate in a single quotation (collectively referred to as a consortium), specify the name and address of each consortium member] quotations for the following medical equipment:

1. Quotations for medical equipment and related services

(Attach supporting documents regarding the features, technical specifications, and related documents of the medical equipment)

2. This quotation is valid for ... days, starting from ... month ... year ... [Specify the number of days but not less than 90 days]from the date of ... month... year... [State the date ... month ... year ... ending the receipt of quotations consistent with the information in Item 4 of Section I - Quotation Request].

3. We commit:

- Not currently undergoing dissolution procedures or having had business registration certificates revoked or other equivalent documents; not in a situation of insolvency as defined by the law on enterprises.

- The value of the medical equipment quoted is appropriate and does not violate the provisions of the competition and dumping laws.

- The information provided in the quotation is truthful.

Note:

(1) The manufacturer and supplier shall fill in all information to provide a quotation according to this Form. In case of requesting to send quotations through the National Public Procurement System, the manufacturer and supplier shall log in to the National Public Procurement System using the bidder's account to submit quotations and related documents to the Project Owner as instructed on the National Public Procurement System. In this case, the manufacturer and supplier are not required to sign and stamp as requested in Note 12.

(2) The manufacturer and supplier shall record the type of medical equipment as required in the "List of Medical Equipment" column in the Request for Quotation.

(3) The manufacturer and supplier shall specifically record the name, designation, code, model, and manufacturer of the medical equipment corresponding to the type of medical equipment listed in the "List of Medical Equipment" column.

(4) The manufacturer and supplier shall specifically record the HS code for each piece of medical equipment.

(5), (6) The manufacturer and supplier shall specifically record the year of manufacture and origin of the medical equipment.

(7) The manufacturer and supplier shall specifically record the quantity and volume as stated in the Request for Quotation.

(8) The manufacturer and supplier shall specifically record the value of the unit price corresponding to each piece of medical equipment.

(9) The manufacturer and supplier shall specifically record the value for implementing related services such as installation, transportation, and storage for each piece of medical equipment or the entire set of medical equipment; only domestic service-related costs shall be calculated.

(10) The manufacturer and supplier shall specifically record the value of taxes, fees, and charges (if any) for each piece of medical equipment or the entire set of medical equipment. For imported medical equipment, the manufacturer and supplier must calculate import costs, customs duties, insurance, and other expenses outside the territory of Vietnam to allocate them into the unit price of the medical equipment.

(11) The manufacturer and supplier shall record the quotation value for each piece of medical equipment. The value recorded in this column is understood to be the total cost of each piece of medical equipment (including taxes, fees, charges, and related services (if any)) as required in the Request for Quotation.

The manufacturer and supplier shall record the unit price, costs for related services, taxes, fees, charges, and total amount in Vietnamese Dong (VND). If recorded in foreign currency, the Project Owner will convert it to Vietnamese Dong for review at the exchange rate published by the Vietnam Commercial Joint Stock Bank (VCB) on the deadline date for receiving quotations.

(12) The法定代表人或其授权代表必须签字并加盖公章（如有）。如果是授权签字，必须附上报价授权书。如果是联合体报价，联合体所有成员的合法代表必须签字并加盖公章（如有）在报价单上。|||(12) The legal representative or the person authorized by the legal representative must sign and stamp (if applicable). In case of authorization, a power of attorney for signing the quotation must be submitted. In case of a consortium submitting a quotation, the lawful representatives of all members of the consortium must sign and stamp (if applicable) on the quotation.

Where the method of submitting quotations through the National Public Procurement System is applied, manufacturers and suppliers shall log in to the National Public Procurement System using their own bidder accounts to submit quotations. In the case of a consortium, the members shall elect a representative to submit the quotation on behalf of the consortium. In this case, the representative of the consortium shall access the National Public Procurement System using the digital certificate issued to the bidder to submit the quotation. The completion of information and submission of the Quotation shall be carried out in accordance with the instructions in the Quotation Form and on the National Public Procurement System.