JOINT CIRCULAR No. 14 TC/CN Amending the uniform system and the amount to be returned to the state treasury for civil servants going on long-term missions abroad.

JOINT CIRCULAR

Amending the uniform system and the amount to be remitted to the state treasury for civil servants going on long-term missions abroad.

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Pending the comprehensive revision of the entire system for civil servants on long-term missions (for terms of three to four years at embassies, agencies representing Vietnam in international organizations abroad, etc.), to align with the new salary situation and domestic economic and financial capabilities, the Ministry of Finance and the Ministry of Foreign Affairs have decided to amend the uniform and salary retention systems for civil servants dispatched on long-term missions abroad as follows:

I. Uniforms to be provided before departure for long-term missions abroad (to be used throughout the term of service abroad) include:

A. Male civil servants (not holding diplomatic positions):

In addition to the above uniforms, those holding the following diplomatic positions will also receive:

a) From Attaché to First Secretary:

1. Medium-quality suit1 set

2. Long-sleeved shirt1 piece

b) From Counselor to Ambassador:

1- High-quality suit1 set

2 - Medium-quality suit1 set

3 - Long-sleeved shirt2 pieces

B. Female civil servants (not holding diplomatic positions):

1- Ao dai1 piece

2 - Black and white long pants2 pieces

3 - Medium-quality women's suit1 piece

4 - Medium-quality women's blazer1 piece

5 - Long-sleeved sweater1 piece

6 - Long-sleeved shirt3 pieces

7 - Wool scarf1 piece

8. Women's leather shoes1 pair

9 - Women's leather sandals1 pair

10. Medium-sized suitcase1 piece

In addition to the above uniforms, those holding the following diplomatic positions will also receive:

a) From Attaché to First Secretary:

1 - Ao dai1 piece

2 - Long-sleeved shirt2 pieces

3 - White long pants1 piece

b) From Counselor to Ambassador:

1 - Ao dai 1 piece

2 - Long-sleeved shirt2 pieces

3 - Black and white long pants2 pieces

c) For spouses of diplomats and children (under five years old) who are allowed to accompany their parents on overseas assignments:

- The spouse of a diplomat shall enjoy the same uniform standard as female civil servants (not holding diplomatic positions) throughout the term of service.

 Children under five years old (must be under five years old) or if born abroad, only one child can be provided with the uniform standard within the country, equivalent to one-fourth of the uniform standard for male civil servants (not holding diplomatic positions).

II. Regarding the payment into the state treasury for the spouses of diplomats and children who are allowed to accompany their parents on overseas assignments:

1) Spouses of diplomats who are not current state employees and children who are allowed to accompany their parents on overseas assignments, having been provided living expenses (abroad) and uniforms (within the country) according to the prescribed regulations, must pay the following amounts to the state treasury within the country:

- Spouse of a diplomat: 72% of the minimum wage stipulated in Decision No. 235/HĐBT dated September 18, 1985 and subsequent supplementary decisions.

- Child: 28% of the minimum wage stipulated in the aforementioned regulations.

2 - The amount to be paid to the state treasury mentioned above shall be deducted from the portion of the salary of the husband (for the spouse of a diplomat) or the parents who are civil servants on overseas assignments (for the child) retained within the country. If insufficient, additional payments must be made to make up the difference.

III. General Provisions:

1) The basis for calculating the cost of uniforms for both men and women is the list of uniforms specified for male and female civil servants, calculated in monetary terms based on the market price at the time of purchase from state-owned trading companies designated to sell to civil servants on overseas assignments.

2) The uniform standards issued to civil servants on long-term assignments abroad are set for a period of three years (36 full months).

3) In cases of lawful overstay: if there is a decision to stay beyond the term for a specific month, that month will be calculated retroactively using the clothing standard price at the time of the decision to extend the stay for settlement purposes.

If the overstay abroad is due to the fault of the civil servant, the overstay period will not be settled.

4. In cases where civil servants return before the term or have received the clothing allowance but do not go on overseas assignments anymore, they must return the uniforms to the state. If they cannot return the uniforms physically, they must settle the amount in cash to the state treasury based on the market price at the time of repayment.

Calculation method: take the total uniform cost according to the standard, divide it by 36 months, then multiply by the number of months the civil servant overstayed abroad or returned early to settle the amount.

5) This Circular takes effect from the date of signature, all previous provisions contrary to this regulation are abolished.

Cases temporarily provided before the issuance of this Circular are not subject to retroactive claims or repayments.

During implementation, any difficulties or obstacles should be reported to the Ministry of Finance and the Ministry of Foreign Affairs for study and resolution./.