Circular No. 157/2025/TT-BTC guiding the registration and use of accounts at the State Treasury

CIRCULAR
Guidelines for registering and using accounts at State Treasury

Pursuant to Decree No. 163/2016/ND-CP dated December 21, 2016 of the Government detailing the implementation of certain provisions of the Law on State Budget; Pursuant to Decree No. 174/2016/ND-CP dated December 30, 2016 of the Government detailing and guiding the implementation of certain provisions of the Accounting Law

applicable in the field of state accounting;The Government shall provide detailed regulations and guidance on the implementation of certain provisions of the Accounting Lawapplicable in the field of state accounting;The Government shall establish the revised and supplemented state treasury management system as stipulated in Decree No. 14/2025/NĐ-CP dated January 24, 2025;

Pursuant to Decree No. 24/2016/ND-CP dated April 5, 2016 of the Government stipulating the regime for managing state cash balances, amended and supplemented by Decree No. 14/2025/ND-CP dated January 24, 2025 of the Government;The Government shall establish the functions, tasks, powers, and organizational structure of the Ministry of Finance as amended and supplemented by Decree No. 166/2025/NĐ-CP dated July 30; Pursuant to Decree No. 120/2016/NĐ-CP dated August 23, 2016, which provides detailed regulations and guidance on the implementation of certain provisions of the Law on Fees and Charges, as amended and supplemented by Decree No. 82/2023/NĐ-CP dated November 28, 2023;

Pursuant to Decree No. 29/2025/ND-CP dated February 24, 2025 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Finance, amended and supplemented by Decree No. 166/2025/ND-CP dated June 30, 2025 of the Government;Pursuant to Decree No. 60/2021/NĐ-CP dated June 21, 2021, which establishes the financial autonomy mechanism for public service organizations, as amended and supplemented by Decree No. 111/2025/NĐ-CP dated May 22, 2025;
Pursuant to Decree No. 254/2025/NĐ-CP dated September 26, 2025, which regulates the management, payment, and settlement of projects using public investment capital; Pursuant to Decree No. 120/2016/ND-CP dated August 23, 2016 of the Government detailing and guiding the implementation of certain provisions of the Law on Fees and Charges, amended and supplemented by Decree No. 82/2023/ND-CP dated November 28, 2023 of the Government;

This Circular guides the registration and use of accounts; the freezing and closing of accounts; reconciliation and confirmation of account balances; interest on deposits and service fees for transactions for entities registering and using accounts at the State Treasury (hereinafter referred to as KBNN);
- Budgetary organizations (to monitor the budget allocation at level 0; revenue and expenditure transfers between levels of the budget) and primary budget units, intermediate budget units allocating budgets to budget-using units (registered and approved by KBNN through TABMIS from level 0, intermediate level to budget-using units);

- Project Management Boards assigned to manage public investment projects with legal personality, permitted to register and use accounts at KBNN as recorded in their establishment documents or documents issued by competent state agencies;

Pursuant to Decree No. 254/2025/ND-CP dated September 26, 2025 of the Government stipulating management, payment, and settlement procedures for projects using public investment capital;

At the proposal of the Director of the State Treasury;

The Minister of Finance hereby promulgates this Circular guiding the registration and use of accounts at State Treasury.

PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation

1. Agencies, units, organizations, and individuals may register and use accounts at KBNN where their main office is located or where transactions are convenient. In case agencies, units, organizations, and individuals change the KBNN for transactions, they must close their accounts at the previous KBNN, except for national budget revenue accounts.

Article 2. Applicability

1. Entities registering and using accounts at STN include:

- Units using the state budget (hereinafter referred to as SB) and organizations supported by the SB;

2. Main contractors, subcontractors, units, and organizations implementing compensation, support, and resettlement tasks may register and use deposit accounts at KBNN units to receive payments from units and Project Management Boards as required by competent state agencies.

- Project investors with public investment projects at various levels of the budget;

3. Procedures for registering the use of accounts and specimen signatures, specimen seals, supplementing accounts, changing legal documents, specimen signatures, and specimen seals of agencies, units, organizations, and individuals at KBNN; procedures for closing accounts of agencies, units, organizations, and individuals at KBNN; procedures for reconciling and confirming account balances of agencies, units, organizations, and individuals at KBNN are carried out according to the provisions of Decree No. 347/2025/NĐ-CP dated December 29, 2025, which stipulates administrative procedures under the KBNN domain.

- State financial funds outside the budget;

- Agencies, units, and organizations authorized by competent state authorities to collect fees, fines, and confiscations as prescribed;

- Revenue collection agencies;

- Inspection, audit, and review agencies overseeing the management and use of the state budget;

- Other agencies, units, organizations, and individuals registering and using accounts at STN in accordance with the law;

2. Units within the State Treasury system.

Article 3. Principles for registration and use of accounts

4. Heads of agencies, units, and organizations are responsible under the law for cases where appointment documents, authorization documents, assignment documents for Account Managers or Chief Accountants, and assignment documents for persons responsible for accounting have expired but the agency has not yet issued new appointment, authorization, or assignment documents for the current Account Manager, Chief Accountant, or person responsible for accounting, or has not registered new specimen seals or completed the procedure for changing legal documents, specimen signatures, and specimen seals at KBNN. KBNN does not bear responsibility for tracking the validity periods of these positions and the validity of the specimen seals of agencies, units, and organizations.

5. All signatures of agencies, units, organizations, and individuals (first signature, second signature) must be affixed to each copy of the document. The signature on accounting documents of one person must be consistent and identical to the registered signature at KBNN. The seal of agencies, units, and organizations on documents must match the valid specimen seal registered at KBNN.

Before agencies, units, and organizations participate in electronic transactions with KBNN, they must notify the digital signatures of relevant individuals within the agency, unit, or organization corresponding to each position and specific transaction account on the electronic environment through the National Public Service Portal.

Digital signatures used to sign the position of Account Manager or authorized person (first signature); Chief Accountant/responsible accountant/or designated person signing the position of Chief Accountant on accounting documents or authorized person (second signature) on electronic fund transfer documents through the National Public Service Portal must be the corresponding digital signatures of the persons approved by KBNN to sign the first and second signatures in the application for opening and using accounts of the agency, unit, or organization.

6. When freezing or closing accounts, agencies, units, organizations, and individuals, and KBNN must reconcile data and confirm balances up to the date of reconciliation. Processing and transferring balances to another location shall be carried out according to specific requirements allowed by law or requests from competent state agencies.

Agencies, units, and organizations registering accounts at KBNN are responsible for reviewing data, reconciling with data at KBNN, and sending reconciliation statements and balance confirmation statements to KBNN monthly, quarterly, or annually depending on the type of account or upon sudden request according to prescribed forms.

In cases where agencies, units, organizations, and individuals have registered and used accounts and been approved by KBNN, but due to management requirements, KBNN changes the accounting account and notifies the agency, unit, organization, or individual in writing of the new accounting account, updating the new account in the registration file for using accounts of the agency, unit, organization, or individual, and recording the reason for the change.

The number of digital signatures for the first signature and second signature shall not exceed the number of corresponding signatories specified in Article 7 of this Circular.

6. When implementing account freezing or final settlement, agencies, units, organizations, individuals, and KBNN must reconcile data and confirm the balance as of the reconciliation date. The handling and transferring of account balances to another location shall be carried out according to specific requirements permitted by law from agencies, units, organizations, individuals, or requests from competent state authorities.

7. Agencies, units, and organizations that have registered accounts with KBNN are responsible for reviewing data, reconciling with the data at KBNN, and submitting reconciliation statements and balance confirmation statements to KBNN monthly, quarterly, or annually depending on the type of account, or ad hoc reconciliation when requested according to prescribed forms.

8. In cases where agencies, units, organizations, or individuals have registered to use accounts and been approved by KBNN, but due to management requirements, KBNN changes the accounting account and notifies the agency, unit, organization, or individual in writing of the new accounting account. The KBNN where transactions take place will notify the agency, unit, organization, or individual in writing of the new accounting account, while updating the new account on the registration form for account usage of the agency, unit, organization, or individual, and recording the reason for the change.

Article 4. Accounts and account classifications for agencies, units, organizations, and individuals opened at KBNN

1. Accounts opened by agencies, units, organizations, and individuals at the State Treasury are a combination of accounting accounts including the accounting account code combined with other segments as prescribed in the Accounting System for the State Budget and the Business Operations of the State Treasury issued together with Circular No. 77/2017/TT-BTC dated July 28, 2017 of the Ministry of Finance, amended and supplemented by Circular No. 19/2020/TT-BTC dated March 31, 2020 of the Minister of Finance; among which, the unit code related to the budget (hereinafter referred to as the Unit Code Related to the Budget) is a mandatory code used to distinguish the accounts of different agencies, units, and organizations.

2. Depending on management requirements and the nature of fund usage, the types of accounts of agencies, units, organizations, and individuals opened at KBNN are classified specifically as follows:

a) Budget accounts

Budget accounts are opened for budgetary units of the State Budget, budget organizations to monitor the budget, including: regular expenditure budget accounts, national reserve expenditure budget accounts, public investment budget accounts, aid budget accounts, transfer budget accounts, domestic source revenue and expenditure budget accounts, foreign source revenue and expenditure budget accounts, expenditure accounts settled by payment orders.

b) Deposit accounts

Deposit accounts are opened for budget-using units, public service units, organizations, and individuals, including accounting account codes under the Group of Amounts Due for Deposits of Units and Individuals, specifically as follows:

- Administrative and public service deposit accounts (including budget deposit accounts, fee collection deposit accounts, and other administrative and public service deposit accounts).

- Project Management Board deposit accounts.

- Purpose-specific deposit accounts.

- Official Development Assistance (ODA), preferential loan, and non-refundable foreign aid deposit accounts.

- Organization deposit accounts.

- Fund deposit accounts.

- Special deposit accounts of units.

- Other agency, unit, and organization deposit accounts.

- Individual deposit accounts.

c) Deposit-like accounts

Deposit-like accounts are opened for agencies, units, and organizations, including specific accounting account codes as follows:

- Deposit accounts belonging to the group of accounts that must be returned to the state budget revenue are opened for revenue agencies to reflect fees before being paid into the state budget, taxes on temporarily imported goods for re-export, amounts payable according to recommendations, pending revenue amounts awaiting processing, to be returned to the next year's state budget revenue, and other temporary revenue amounts.

- Temporary holding accounts for pending processing are opened for revenue agencies to reflect assets held temporarily for pending processing as prescribed by law and are detailed according to financial authorities, customs authorities, and other authorities.

- Other payable accounts, opened to reflect other payable amounts outside the scope of the aforementioned accounts.

d) State Budget Revenue Accounts of Revenue Collection Agencies, Value Added Tax Refund Disbursement Accounts of Tax Authorities

The state budget revenue account of the revenue agency, the value-added tax refund account of the tax agency, is used to monitor state budget revenues, adjustments, refunds, and settlements of state budget revenues.

Article 5. Tasks and Authorities of the Account Holder

1. Tasks

The Account Holder is the legal representative responsible for managing the use of funds on the account of the agency, unit, organization, or individual at the State Treasury, with the following tasks:

a) Prepare and submit registration and usage files for the account to the State Treasury; bear responsibility for the legality of the documents related to the registration and usage file of the agency, unit, organization, or individual.

b) Adhere to the registration and usage system of accounts at the State Treasury as stipulated in Decree No. 347/2025/NĐ-CP and this Circular. In case agencies, units, organizations, and individuals violate regulations on account registration and usage at the State Treasury, they will be penalized according to the law on administrative penalties.

c) Use their own Code of Budgetary Entity in budget-related transactions from the budget preparation stage, consolidation, and allocation, implementation, and settlement.

d) Adhere strictly to the financial and monetary management system of the State.

đ) Promptly notify the State Treasury where the account is opened upon discovering errors, mistakes on their account, or suspecting misuse of their account.

e) Return or cooperate with the State Treasury to return amounts due to errors or mistakes recorded as credits on their account.

g) Provide complete, clear, and accurate information related to account registration and usage. Timely notify and submit relevant documents to the State Treasury where the account is registered for usage when there is a change in the information in the account usage registration file.

Article 6. Tasks and Authorities of the State Treasury

1. Tasks

a) Guide agencies, units, organizations, and individuals to comply with the account registration and usage system at the State Treasury as stipulated in Decree No. 347/2025/NĐ-CP dated December 29, 2025 of the Government on administrative procedures under the State Treasury sector and this Circular.

b) Organize the acceptance and processing of registration and usage files for accounts for entities specified in Article 2 of this Circular.

c) Properly record the appropriate accounting account for each transaction on the accounting vouchers of agencies, units, organizations, and individuals. Promptly credit the accounts of agencies, units, organizations, and individuals with payment orders received and cash deposits into their accounts; promptly refund any amounts mistakenly recorded as debits.

d) Retain samples of the account holder's signature, the Chief Accountant's signature or the person designated to sign in place of the Chief Accountant (in cases where agencies, units, and organizations are required to register the Chief Accountant's signature), and those authorized to check and verify during the use of the account of agencies, units, organizations, and individuals.

đ) Timely update information upon notification of changes in the account opening file from the account holder. Safeguard and store the account opening file and transaction vouchers according to the provisions of the law.

e) Ensure confidentiality of information related to the accounts of agencies, units, organizations, and individuals as prescribed by law.

g) Bear responsibility for losses caused by errors or misuse, fraud on the account of the agency, unit, organization, or individual due to the State Treasury's fault.

h) Adhere strictly to current financial management systems and principles for agencies, units, organizations, and individuals registering and using accounts at the State Treasury; handle and process according to decisions of competent state agencies.

i) Inspect and monitor compliance with regulations on account registration and usage at the State Treasury.

k) Issue Certificates of Transaction Code for agencies, units, organizations according to the regulations of the State Treasury.

l) Notify the account number to agencies, units, organizations, and individuals as stipulated in Clause 2, Article 8 of this Circular.

m) Deduct from the account to pay expenses according to the authorization of the Account Holder in accordance with the law.

n) Pay interest to entities entitled to interest as stipulated in Article 12 of this Circular.

o) Reconcile data periodically and urgently between the State Treasury and agencies, units, organizations using accounts at the State Treasury.

p) Copy accounting documents related to the account when requested by the agency, unit, organization according to the accounting law.

q) Cooperate and serve audit work on accounts of ODA programs and projects according to the requirements of the sponsor for accounts opened by the project owner at the State Treasury from foreign loan and grant funds.

2. Authorities

a) Refuse to register and use accounts for entities not permitted to do so at the State Treasury and those not complying with the account registration and usage system at the State Treasury as stipulated in Decree No. 347/2025/NĐ-CP and this Circular.

b) Charge fees for entities subject to service charges as stipulated in Article 13 of this Circular.

c) Freeze or automatically deduct from the Account Holder's account according to the decision of the competent state authority.

d) Provide economic information about the activities of the Account Holder upon written request of the competent state authority according to the law.

Chapter II

SPECIFIC PROVISIONS

Section 1

ACCOUNT REGISTRATION AND USAGE

Article 7. Provisions on specimen seals, specimen signatures

1. Regarding signatures

a) For agencies, units, organizations using State budget funds and budgetary organizations:

- First signature: Is the signature of the Head of the agency, unit, organization (or the authorized person designated as the Account Holder) and the person authorized to sign on behalf of the Account Holder. Each agency, unit, or organization may register a maximum of four people for the first signature (the Account Holder and three authorized persons signing on behalf of the Account Holder). The Head of the agency, unit, or organization shall not authorize the person registering the second signature to act as the Account Holder.

- Second signature: Is the signature of the Chief Accountant or the person responsible for accounting of the agency, unit, or organization and the person authorized to sign on behalf of the Chief Accountant or the person responsible for accounting. Each agency, unit, or organization may register a maximum of three people for the second signature (the Chief Accountant or the person responsible for accounting and two authorized persons).

Agencies, units, and organizations under the Defense and Security sectors without a Chief Accountant do not need to register the second signature. On transaction vouchers with the State Treasury, at the position of the Chief Accountant's title, it should clearly state "Not Applicable".

b) For financial agencies:

- First signature: Is the signature of the Head of the agency, unit (or the person authorized/designated as Account Holder) and the person authorized to sign on behalf of the Account Holder, specifically as follows:

+ Central budget: The leader of the State Budget Department - Ministry of Finance for domestic revenue and expenditure; the leader of the Debt Management and External Economic Relations Department - Ministry of Finance for foreign capital revenue and expenditure and repayment reserve fund.

+ Provincial budget: The leadership of the Provincial Finance Department.

+ Commune-level budget: Chairman, Vice-Chairman of the People's Committee at the commune level or the Economic Section Head (for communes and special zones) or the Economic, Infrastructure, and Urban Development Section (for wards and the special zone of Phú Quốc) (hereinafter referred to as the Economic Section) when appointed by the Chairman of the People's Committee at the commune level in writing to act as the Account Holder.

- Second signature: Is the signature of the staff assigned, specifically as follows:

+ Central budget: The Head of the State Budget Management Department - State Budget Department for domestic revenue and expenditure items; The Head of the specialized department of the Debt Management and External Economic Department for foreign capital revenue and expenditure items, and the repayment reserve fund.

+ Provincial budget: The Head of the specialized department (Department of Finance) assigned to manage expenditure accounts by Payment Order, revenue and expenditure accounts, budget transfer expenditure accounts, and deposit accounts.

+ Commune budget: The Head of the Economy Room in cases where the Chairman or Vice-Chairman of the People's Committee at the commune level acts as Account Holder or Economy Room staff assigned to manage expenditure accounts by Payment Order, revenue and expenditure accounts, budget transfer expenditure accounts, and deposit accounts.

c) For agencies collecting state budget revenues:

- First signature: Is the signature of the Head of the agency, unit, organization (or the person authorized/designated as Account Holder) and the person authorized to sign on behalf of the Account Holder.

- No registration of the second signature.

d) For agencies inspecting and auditing the management and use of state budget funds:

- First signature: Is the signature of the Head of the agency, unit (or the person authorized/designated as Account Holder) and the person authorized to sign on behalf of the Account Holder.

- Second signature: Is the signature of the Chief Accountant or the person in charge of accounting at the unit and the person authorized to sign on behalf of the Chief Accountant or the person in charge of accounting.

In the case of agencies and units that are not accounting entities, the second signature may be the signature of the staff member assigned to monitor temporary receipt and retention accounts; in such cases, the agency or unit shall issue a task assignment document to the staff member monitoring the temporary receipt and retention account, who shall sign the title of Chief Accountant on accounting transaction documents with the Treasury.

e) For enterprises and other organizations:

- First signature: Is the signature of the Head of the entity, organization (or the person authorized/designated as Account Holder) or the legal representative recorded in the Business Registration Certificate (for private enterprises) and the person authorized to sign on behalf of the Account Holder.

For single-member state-owned limited liability companies: depending on the specific provisions in the Company Charter, the Account Holder may be the Chairman of the Board of Members, Director, or General Director (the Chairman of the Board of Members may concurrently hold or hire others to serve as Director or General Director); the registration of signatures shall be carried out according to the regulations for the aforementioned enterprises and organizations.

- Second signature: Is the signature of the Chief Accountant (or the person in charge of accounting) and the person authorized to sign on behalf of the Chief Accountant.

e) For agencies, units, and organizations that are not accounting entities, the second signature is the signature of the staff member assigned to monitor the account of the agency, unit, or organization at the Treasury; in such cases, the agency, unit, or organization shall issue a task assignment document to the staff member monitoring the account of the agency, unit, or organization at the Treasury, who shall sign the title of Chief Accountant on accounting transaction documents with the Treasury.

g) For individuals:

- First signature: Is the signature of the individual acting as the Account Holder (no registration of the signature of the person authorized to sign on behalf).

- Second signature: No registration of the second signature.

h) On the Account Usage Registration Form and stamp and signature samples (Form No. 24 issued together with Decree No. 347/2025/NĐ-CP), the name, position of the person registering the signature must be clearly stated (in the case of individuals registering and using the account, the position does not need to be recorded).

2. Regarding stamp samples

a) The stamp registered for transactions with the Treasury is a stamp registered with the police, stamped clearly in two (02) impressions.

b) For units under the Defense and Security sectors: the stamp must be registered with the security authority within the sector (Defense, Security).

Article 8. Provisions on managing registration files for account usage and notifying account numbers to agencies, units, organizations, and individuals registering to use accounts at KBNN

1. Management of registration files for account usage at transaction KBNN

The Treasury receives and processes the file in accordance with the provisions of Decree No. 347/2025/NĐ-CP, implements the registration ledger and monitors the account usage registration situation (Code 02/MTK - Appendix attached), implements archiving and destruction in accordance with the regulations.

2. Notifying account numbers to agencies, units, organizations, and individuals registering to use accounts at KBNN

After completing the request for account usage registration for agencies, units, organizations, and individuals, the Treasury fills in the account number of the agency, unit, organization, or individual on the Account Usage Registration Form and stamp and signature samples to notify the agency, unit, organization, or individual of the account number agreed upon by the Treasury for use in the following format:

a) For budget accounts: "Account code.Fiscal level code.Organizational code.Administrative area code".

The administrative area code shall be recorded as follows: for communal budgets, the detailed administrative area code of the commune shall be recorded; for central, provincial budgets, the administrative area code 00000 shall be recorded.

Only budget accounts will be notified, not actual expenditure accounts, advance payment accounts, prepayment accounts, or temporary allocation accounts.

b) For the State budget revenue account of the budget collection agency, the value-added tax refund account of the tax agency: "Account code.Collecting agency code".

Revenue agencies notify account numbers to payers in the following format: "Account code".

c) For the group of deposit accounts, accounts with deposit characteristics: "Account code.Budget level code.Entity code.Program target project code and detailed accounting", in cases where there is no budget level code, record level 0; no program target project code and detailed accounting, record code 00000. Specifically, for purpose-specific deposit accounts and deposit accounts of funds, if detailed tracking of each fund's expenses, receivables, and payables is not conducted, the segment of the program target project code and detailed accounting uses a different code from the detailed fund financial code list, detailed receivable code list, and payable source fund code list issued together with Circular No. 77/2017/TT-BTC amended and supplemented by Circular No. 19/2020/TT-BTC and other guiding documents.

Section 2

ACCOUNT USAGE, FREEZE, AND SETTLEMENT PROVISIONS

ACCOUNT USAGE, RECONCILIATION, AND CONFIRMATION OF ACCOUNT BALANCES

Article 9. Provisions on account usage

1. For budget accounts

a) Budgetary units receiving state funds (including project sponsors, Project Management Boards) may use this account in accordance with current regulations on state budget payments through KBNN.

b) Based on the budget account already opened at the Treasury and the budgetary funds allocated by the State budget, budget-using units and project sponsors prepare documents (Budget Withdrawal Request, Capital Investment Withdrawal Request, etc.) to carry out payment transactions.

c) Ministries and sectors receiving budget allocations from the central budget that include expenditures for travel, information purchase, annual membership fees, and other expenditures in foreign currency, if they have a need to spend from the centralized foreign currency fund of the State, shall register and use accounts at the Transaction Office - Treasury.

d) Do not use budget accounts to receive payments made by other units, except for payments returned by banks or other Treasuries, budget restoration payments, and recovery of budget expenditures and public investment capital recovered by budget-using units and sponsors when submitting final settlement reports.

2. For deposit accounts

a) Agencies, units, organizations, and individuals can only use their own accounts for transactions within the scope of their operations and consistent with the content of the account registered with the Treasury; they can only use within the credit balance of the account and must comply with the cashless payment system, cash management system, and State financial regulations.

b) Based on the deposit account already opened at the Treasury and the credit balance of the account, agencies, units, organizations, and individuals prepare documents (Payment Authorization, Payment to the State Budget, etc.) to carry out payment transactions.

c) Based on the requirements of authorized state agencies:

- KBNN has the right to automatically deduct from the deposit accounts of agencies, units, and organizations to pay into the state budget.

- In cases where the account of the agency, unit, or organization does not have sufficient balance or has exhausted its balance, the Treasury records the shortfall in a separate ledger. When the deposit account of the agency, unit, or organization has a sufficient balance, the Treasury continues to make deposits to the State Budget according to the prescribed regulations.

d) Agencies, units, organizations, and individuals are not allowed to lease or lend their deposit accounts at KBNN.

đ) In case the agency, unit, organization uses the deposit account in a manner inconsistent with the registered content of the account or violates payment procedures: KBNN has the right to refuse payment and return the payment document for the agency, unit, organization to reissue.

e) In cases where agencies, units, and organizations violate financial regulations, KBNN retains the payment vouchers to notify the authorized state agency for review and handling.

3. For accounts with deposit characteristics

a) Follow the provisions of Clause 2 of this Article.

b) Specifically, for transferring money from the Account to be Paid Back to Temporary Held Funds awaiting processing by related units, it must be accompanied by a processing document from the competent state agency. Based on the processing document and the payment authorization of the unit, KBNN will implement payment according to regulations.

4. For State budget revenue accounts of revenue agencies, value-added tax refund accounts under the Value-Added Tax Law of tax agencies

Revenue agencies use State budget revenue accounts and VAT refund accounts to monitor State budget revenues, adjustments, refunds, and settlements of State budget revenues.

Article 10. Provisions on freezing and closing accounts

1. Freezing accounts

a) The accounts of agencies, units, organizations, and individuals at the State Treasury shall be frozen if they fall under any of the following circumstances:

- When there is a written request from competent state agencies.

- The account holder violates provisions regarding the use of accounts as stipulated in points a and d Clause 1 and point d and point e Clause 2 Article 9 of this Circular.

- For programs and projects using ODA loans, preferential loans, and non-refundable foreign aid, the freezing of accounts shall be carried out in accordance with the provisions of the sponsor under the signed Agreement.

b) The lifting of the freezing of accounts shall be carried out according to the decision of the competent state agency. For programs and projects using ODA loans, preferential loans, and non-refundable foreign aid, the lifting of the freeze shall be carried out in accordance with the provisions of the sponsor under the signed Agreement.

2. Closing accounts

a) The accounts of agencies, units, organizations, and individuals at the State Treasury shall be closed if they fall under any of the following circumstances:

- Agencies, units, organizations are merged or dissolved.

- Agencies, units, organizations, and individuals request to change the registration and usage location of their accounts.

- Projects that have been approved for final settlement, completed the settlement of receivables and payables according to the approval decision, and recovered all advance payments according to the prescribed regulations. The project investor is fully responsible for requesting the closure of the account for public investment projects.

- Agencies, units, organizations, and individuals request to close their accounts.

- Accounts of agencies, units, organizations, and individuals that have not been continuously active for over 24 months (excluding investment capital payment accounts).

b) In case the account of the agency, unit, organization, or individual does not operate continuously for a period of 24 months (excluding investment capital accounts), KBNN will notify in writing the account holder (or the superior agency in case the agency, unit, or organization has been dissolved) about the balance of the account to be closed; if the account still has a balance from the State budget after 30 days from the date of notification and the account holder does not provide written feedback, KBNN will process the transfer of the balance to the State budget.

c) In cases where the account being requested to be closed still has a balance, the account holder needs to submit relevant vouchers or files for the State Treasury to handle the balance.

d) The State Treasury may only close an account when the balance of the account is zero.

Article 11. Provisions on reconciliation and confirmation of account balances

1. Reconciliation of deposit accounts and accounts with deposit characteristics

a) The reconciliation of deposit account data of the transacting unit shall be conducted periodically (monthly, annually, except for December which does not require reconciliation), no later than the 10th day of the following month (for monthly account balance reconciliation) or the 10th of February of the following year (for annual account balance reconciliation) or at the request of the competent authority.

b) In case the unit reconciles with KBNN the balance of the budgetary funds account transferred to the next year, after successful reconciliation, KBNN confirms and implements the transfer to the unit according to regulations.

2. Reconciliation of level 4 budget estimates, advances, and advance payments

a) The reconciliation of level 4 budget estimates, actual expenditures, advances, and advance payments: shall be conducted periodically (quarterly, annually, except for the fourth quarter which does not require reconciliation), no later than the first 10 days of the following quarter (for quarterly account balance reconciliation) or the 10th of February of the following year or at the request of the competent authority.

b) In cases where units reconcile with the State Treasury the funds transferred to the next year, after confirming the correct balance, the State Treasury shall confirm and transfer the funds to the unit according to the regulations.

3. In case discrepancies, inaccuracies, or errors in the unit's data are discovered, KBNN will notify the unit to adjust uniformly. If KBNN discovers incorrect accounting entries that do not match the actual transactions at the unit, the unit will notify and reconcile with KBNN to ensure consistency between KBNN and the unit.

Chapter III

IMPLEMENTATION

Article 14. Transitional Provisions

For accounts registered for use before this Circular comes into effect, the State Treasury where the transaction takes place shall update account information in accordance with this Circular and notify in writing the relevant agencies, units, and organizations.

Article 15. Effective Date

1. This Circular takes effect from January 1, 2026, replacing Circular No. 18/2020/TT-BTC dated March 31, 2020 of the Minister of Finance on guiding the registration and use of accounts at the State Treasury and abolishing Article 2 of Circular No. 41/2025/TT-BTC dated June 16, 2025 of the Minister of Finance amending and supplementing certain provisions of Circular No. 123/2014/TT-BTC dated August 27, 2014 of the Minister of Finance guiding the organization of operation and exploitation of the budget and treasury management information system (TABMIS); Circular No. 18/2020/TT-BTC dated March 31, 2020 of the Minister of Finance guiding the registration and use of accounts at the State Treasury; Circular No. 324/2016/TT-BTC dated December 21, 2016 of the Minister of Finance on the budget classification system which has been amended and supplemented by Circular No. 93/2019/TT-BTC dated December 31, 2019, Circular No. 51/2022/TT-BTC dated August 11, 2022, and Circular No. 84/2024/TT-BTC dated November 26, 2024 of the Minister of Finance.

2. In cases where the documents cited in this Circular are supplemented, amended, or replaced, they shall be implemented in accordance with the provisions of the supplementary, amended, or replacement documents.

3. The Director of the State Treasury, agencies, units, and organizations participating in TABMIS, and other units and organizations conducting transactions with the State Treasury within their functional and authority scope are responsible for organizing the implementation, guiding the execution, and supervising the enforcement of this Circular.