Joint Circular No. 18-TC/KHKT stipulates the responsibility allowance system for program directors, members of the program management board, and research project directors in key science and technology programs of the State.

CIRCULAR

JOINT MINISTRY OF FINANCE - STATE SCIENCE AND TECHNOLOGY COUNCIL

JOINT DECISION NO. 18-TC/KHKT OF JULY 16, 1983 REGULATING THE SYSTEM

OF RESPONSIBILITY ALLOWANCES FOR HEADS AND MEMBERS

OF MANAGEMENT BOARDS AND HEADS OF KEY RESEARCH PROJECTS

OF THE STATE

Pursuant to Article 17 of Decree No. 122-HĐBT dated July 20, 1982 of the Council of Ministers on the management system for key state science and technology programs, the Joint Ministry of Finance - State Science and Technology Council hereby regulates the responsibility allowances for heads and members of management boards and heads of key research projects of the state (hereinafter referred to as the responsibility allowance system) as follows:

I. ELIGIBLE RECIPIENTS OF ALLOWANCES

The following officials, if meeting the criteria stipulated in Point 1, Section III below, shall be entitled to receive responsibility allowances:

1. Heads of key state science and technology programs who have been appointed by the Chairman of the Council of Ministers.

2. Members of program management boards and program secretaries who have been appointed by the Head of the State Science and Technology Council.

3. Heads of research projects under key state science and technology programs who have been appointed by the leading ministry or the managing ministry.

II. ALLOWANCE LEVELS

1. Each head of a program shall receive an allowance of 70 dong per month.

2. Each member of a management board and program secretary, and each head of a project shall receive an allowance of 40 dong per month.

The above recipients, if concurrently responsible for two or more tasks at the same time, shall only be entitled to a maximum of two responsibility allowances. For example, an individual serving as the head of one program and a member of another program's management board, or simultaneously as the head of multiple projects, shall only be entitled to a maximum of two responsibility allowances.

III. STANDARDS, PROCEDURES FOR REVIEW AND ISSUE

1. Recipients of responsibility allowances must meet the following standards:

a. They must be officials directly organizing and overseeing the implementation of programs and projects according to the annual plans approved.

b. They must fully comply with the reporting requirements set forth in Article 10 of Decree No. 122-HĐBT dated July 20, 1982 of the Council of Ministers and the guidelines issued by the State Science and Technology Council.

c. They must be evaluated and confirmed by their direct supervising authority as having completed the plan regarding progress, content, and quality of research work, and must submit a written recommendation to the State Science and Technology Council.

2. Procedures for reviewing eligible recipients of responsibility allowances:

Based on reports on the implementation of projects and programs and inspection results, supervisory agencies will evaluate and confirm those officials who have fulfilled their duties and met the criteria for receiving responsibility allowances every six months (in March and September each year), prepare lists, and send them to the State Science and Technology Council and the Ministry of Finance.

The responsibilities for evaluation are divided as follows:

a. For project heads: the project's leading unit evaluates and confirms, prepares a list, and sends it to the program head. The program head reviews and compiles a list of project heads within their program who meet the criteria and submits it to the leading ministry of the program for decision. Subsequently, the leading ministry evaluates, confirms, and sends the list to the State Science and Technology Council and the Ministry of Finance.

b. For program heads who are members of the management board and program secretaries, the program head prepares a list of officials who meet the criteria for receiving responsibility allowances and submits it to the leading ministry for review. The leading ministry evaluates, confirms, and sends the list to the State Science and Technology Council and the Ministry of Finance.

3. Issuance

a. Responsibility allowances are issued every six months to eligible recipients recommended by the leading ministry of the program and decided upon by the State Science and Technology Council.

b. Within one month from receipt of the report from the leading ministry of the program, the State Science and Technology Council is responsible for reviewing and deciding on the issuance of the list and allowance amounts for officials in each program.

c. The State Science and Technology Council is responsible for issuing the responsibility allowances. Based on the notification from the State Science and Technology Council, program heads designate representatives to collect the allowance money and distribute it directly to the officials entitled to receive it.

IV. ESTIMATION, ACCOUNTING, AND SETTLEMENT

Responsibility allowances are expenditures under the scientific research budget managed directly by the State Science and Technology Council. The State Science and Technology Council is responsible for preparing estimates, issuing, accounting, and settling responsibility allowances with the Ministry of Finance in accordance with current regulations.

1. Preparing budgets

Annually, based on the number of program heads, management board members, and project heads of key state science and technology projects appointed by authorized authorities, the State Science and Technology Council prepares an estimate of expenditure on responsibility allowances and incorporates it into its overall budget plan submitted to the Ministry of Finance.

Every six months, the Ministry of Finance issues funds for responsibility allowances for the State Science and Technology Council to pay to eligible recipients.

2. Accounting and Settlement

Expenditures on responsibility allowances are accounted for and settled under Category II, Item 41, Class 34, Section 30, Subsection 3 of the current budget manual.

Responsibility allowances must be managed and issued in accordance with the current salary fund management system for administrative and public service sectors. Budget estimates for allowances and decisions to issue allowances prepared by the State Science and Technology Council are sent to the State Bank as the basis for cash expenditure planning and oversight of these expenditures.

Payment vouchers for allowances are original documents used as the basis for settlement and inspection by government agencies in accordance with current regulations.

This Circular takes effect from July 1, 1983. All program and project heads in various sectors, levels, and institutions not covered by this system are excluded.