Circular No. 19/TC-HCSN guiding the management and use of training funds under the National Program on Information Technology

CIRCULAR

DIRECTIVE NO. 19/TC-HCSN OF APRIL 14, 1997 ISSUED BY THE MINISTRY OF FINANCE ON GUIDELINES FOR THE MANAGEMENT AND USE OF TRAINING FUNDS UNDER THE NATIONAL PROGRAM ON INFORMATION TECHNOLOGY

Implementing Decision No. 211/TTg dated April 7, 1995 of the Prime Minister approving the National Program on Information Technology - Overall Plan until 2000.

Based on Decision No. 531/TTg dated August 8, 1996 of the Prime Minister regarding the management of National Programs, the Ministry of Finance guides the work of managing and using state budget funds for training activities under the National Program on Information Technology Development as follows:

I. GENERAL PROVISIONS

Chapter I. GENERAL PROVISIONS

- Training is a necessary activity of the National Program on Information Technology Development aimed at providing and enhancing basic knowledge about Information Technology for individuals involved in research and utilization of equipment for state management tasks and unit operations.
- The training funds for Information Technology belong to the funds of the National Program on Information Technology Development, which are allocated into the State Budget and distributed annually to Ministries, sectors, and localities according to the training quotas approved by competent authorities.

Chapter II. SPECIFIC PROVISIONS

1. Scope and Objectives of Training: The subjects eligible for training under the National Program on Information Technology Development include: - Leaders of agencies and units. - Staff specializing in using information technology in their professional work. - Information technology specialists. These subjects will be assigned to attend centralized training programs based on planning and plans of their respective agencies and units, and the training programs announced with unified content (annexed).

2. Planning Work: - Based on the scope and application objects stipulated in this Circular, Ministries, sectors, and localities shall develop planning and budget estimates for annual training activities and incorporate them into the annual plan of the Information Technology Development Program of their respective Ministries, sectors, and localities, to be submitted to the Steering Committee of the National Program on Information Technology Development for approval and consolidation into the national annual plan of the National Program on Information Technology Development, to be sent to the Ministry of Finance and the Ministry of Planning and Investment. - The Steering Committee of the National Program on Information Technology Development is responsible for developing training planning nationwide, together with the Ministry of Finance to allocate training funds to each Ministry, sector, and locality based on the total budget of the Information Technology Program announced by the Government after the National Assembly's approval.

3. Content and Levels of Expenditure for Training Activities:

3. 1. The expenditure content for training includes: - Printing costs for materials and courseware serving classes according to the training program - Payment for lecturers and experts - Rental fees for venues and machines (if applicable) - Costs for management and organization of classes (including printing costs for certificates, office supplies for teachers' lectures, and organizing opening and closing ceremonies of classes).

3. 2. Levels of expenditure for training classes: The expenditure levels are specified for different types of training classes as follows: + For a class with leaders as participants: 7,750,000 VND + For a class with users as participants: 8,525,000 VND + For a class with IT specialists as participants: 16,000,000 VND Specific expenditure levels for each content and number of students per class (detailed in the attached guidance annex). Training institutions tasked with training and units with venues and computer networks shall not include machine rental and venue rental costs.

4. Duration and Content of Training: The duration and content of training are defined for each class with different participant groups as follows: + For leaders: Training duration is 100 class hours. + For users: Training duration is 150 class hours. + For IT specialists: Training duration is 150 class hours per module. (Duration and content of training are detailed in the attached annex).

5. Allocation, Settlement, and Management: - Annually, based on the training program target funds for Information Technology announced by the Government to Ministries and localities, the Ministry of Finance allocates these funds (including training funds) to central Ministries and sectors through direct allocation, and to localities via the Provincial Department of Finance and Price Control under Item 11 Clause 4. - Ministries, sectors, and localities organizing training classes must ensure expenditures within the approved plan and current financial regulations. - Settlement work: Units settle training funds within the settlement of the Information Technology Development Program target funds according to Decision No. 999-TC/QĐ/CĐKT dated November 2, 1996 of the Ministry of Finance on accounting regulations for administrative and public service units: + At the central level: Ministries and sectors receiving state budget funds for the National Program on Information Technology Development (including training funds) must submit quarterly and annual settlement reports along with their overall settlement reports to the Ministry of Finance, and simultaneously submit settlement reports for Information Technology Program funds to the Steering Committee of the National Program on Information Technology Development. + At the local level: Units receiving state budget funds for the National Program on Information Technology Development (including training funds) must submit quarterly and annual settlement reports along with their overall unit settlement reports to the Provincial Department of Finance and Price Control. Simultaneously, they must submit settlement reports for funds spent on the National Program on Information Technology Development to the Steering Committee of the National Program on Information Technology Development. + The Steering Committee of the National Program on Information Technology Development compiles comprehensive settlement reports for the entire Program quarterly and annually, to be submitted to the Ministry of Finance.

Chapter III. IMPLEMENTATION PROVISIONS

This Circular takes effect from 1997.
During implementation, if there are difficulties or obstacles, please report them to the Ministry of Finance for study and appropriate amendments.

ANNEXCALCULATION OF TRAINING PROGRAM COSTS
INFORMATION TECHNOLOGY
(Attached to Circular No. 19 TC/HCSN dated April 14, 1997)

Chapter I. CALCULATION OF COSTS FOR ACADEMY TRAINING
OBJECTIVE IS LEADERSHIP:

- Training duration is 100 hours
- Number of students per class is 20 people.
- The cost includes the following items:

1. Textbook costs: 1,300,000 VND + Cost of textbooks for each student: 50,000 VND x 20 students = 1,000,000 VND + Cost of floppy disks for each student: 15,000 VND x 20 students = 300,000 VND

2. Instructor remuneration: 1,850,000 VND + Main instructor (theory): 20,000 VND/hour x 70 hours = 1,400,000 VND + Practical instructor: 15,000 VND/hour x 30 hours = 450,000 VND

3. Rental costs for equipment and venue (if applicable): 4,000,000 VND

4. Class management costs: 600,000 VND Average cost per student is 30,000 VND: 30,000 VND x 20 students = 600,000 VND Total cost for one class is: 7,750,000 VND

Chapter II. CALCULATION OF COSTS FOR STUDENT TRAINING

OBJECTIVE IS USERS:
- Training duration is 150 hours
- The cost includes the following items:

- Number of students per class is 20 people.

1. Textbook costs: 1,300,000 VND + Cost of textbooks for each student: 50,000 VND x 20 students = 1,000,000 VND + Cost of floppy disks for each student: 15,000 VND x 20 students = 300,000 VND

2. Instructor remuneration: 2,625,000 VND + Main instructor (theory): 20,000 VND/hour x 75 hours = 1,500,000 VND + Practical instructor: 15,000 VND/hour x 75 hours = 1,125,000 VND

3. Venue and equipment rental costs (if applicable): 4,000,000 VND

4. Class management costs: 600,000 VND Average cost per student is 30,000 VND: 30,000 VND x 20 students = 600,000 VND Total cost for one class is: 8,525,000 VND

OBJECTIVE IS EXPERTS

- Experts are sent for training based on the training needs of each specialty such as:
+ Network management specialty
+ System design specialty
+ Database design and management specialty
+ Software development specialty
+ Information technology project management
- Training duration for each specialty is 150 hours
- Number of students per class for each specialty is 20 people.
- The cost for each specialty includes the following:

1. Textbook costs: 3,900,000 VND + Cost of textbooks: 150,000 VND x 20 students = 3,000,000 VND + Cost of floppy disks for each student: 45,000 VND x 20 students = 900,000 VND

2. Instructor remuneration: 3,750,000 VND + Main instructor (theory): 25,000 VND/hour x 75 hours = 1,875,000 VND + Practical instructor: 25,000 VND/hour x 75 hours = 1,875,000 VND Due to the high level of courses, practical instructors are paid the same as main instructors (theory). Because of the need to update new information, sometimes it is necessary to hire experts, thus the remuneration is higher than for other trainees and leaders.

3. Venue and network equipment rental costs (if applicable): 7,750,000 VND

4. Management costs: 600,000 VND Average cost per student is 30,000 VND: 30,000 VND x 20 students = 600,000 VND Total cost for one class is: 16,000,000 VND

CONTENT OF THE INFORMATION TECHNOLOGY TRAINING PROGRAM

(Attached to Circular No.: 19 TC/HCSN dated April 14, 1997)