Circular No. 243/2009/TT-BTC guiding accounting for the National Science and Technology Development Fund

 CIRCULAR

Guidelines for accounting applicable to The National Science and Technology Development Fund

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Pursuant to the Accounting Law No. 03/2003/QH 11 dated June 17, 2003;

Based on the Law on Science and Technology dated June 9, 2000;

Pursuant to the Government's Decree No. 122/2003/NĐ-CP dated October 22, 2003 on the establishment of the National Science and Technology Development Fund;

Pursuant to the Government's Decree No. 128/2004/NĐ-CP dated May 31, 2004 detailing and guiding the implementation of certain provisions of the Accounting Law applicable in the field of state accounting;

The Minister of Finance promulgates this Circular amending and supplementing Clause 1, Article 15 and the attached forms of Circular No. 86/2013/TT-BTC dated June 27, 2013 of the Ministry of Finance concerning the application of preferential treatment regimes in customs administration for enterprises meeting the required conditions as follows:

The Ministry of Finance issues guidelines for accounting applicable to the National Science and Technology Development Fund as follows:

I- GENERAL PROVISIONS

Article 1. Scope of application

These Circulars guide the accounting operations of the National Science and Technology Development Fund (hereinafter referred to as the Fund) established pursuant to the Government's Decree No. 122/2003/NĐ-CP dated October 22, 2003.

The National Science and Technology Development Fund organizes accounting work, accounting staff, and accountants in accordance with the Accounting Law, the Government's Decree No. 128/2004/NĐ-CP dated May 31, 2004 detailing and guiding the implementation of certain provisions of the Accounting Law applicable in the field of state accounting (hereinafter referred to as Decree No. 128/2004/NĐ-CP dated May 31, 2004), Decision No. 19/2006/QĐ-BTC dated March 30, 2006 of the Minister of Finance on the issuance of the accounting system for administrative and public institutions (hereinafter referred to as Decision No. 19/2006/QĐ-BTC), and these Circulars.

Article 2. Scope of Regulation

These Circulars guide amendments and supplements to some accounts and methods of recording some accounting accounts, accounting books, financial statement templates, explaining the contents, methods of preparation, and presentation of accounting books and financial statements that have changed from Decision No. 19/2006/QĐ-BTC to be consistent with the activities of the Fund. For contents not guided in these Circulars, the Fund shall implement according to current regulations and the Accounting System for Administrative and Public Institutions issued together with Decision No. 19/2006/QĐ-BTC dated March 30, 2006 of the Minister of Finance.

II- SPECIFIC PROVISIONS

I. Accounting Account System

Article 3. Provisions on the Application of the Accounting Account System

The Fund implements the Accounting Account System in accordance with the Accounting System for Administrative and Public Institutions issued under Decision No. 19/2006/QĐ-BTC, with amendments and supplements provided in these Circulars, as follows:

1. Supplementing Accounts:

1.1. Supplementing three first-level accounts:

Account 432 - National Science and Technology Development Fund

Account 632 - Expenditure from the National Science and Technology Development Fund

Account 633 - Expenditure from entrusted sources

1.2. Supplementing six second-level accounts:

Account 3114 - Receivables for sponsored funds

Account 3115 - Recoverable amounts

Account 3313 - Payable for entrusted receipts

Account 3324 - Unemployment Insurance

Account 4315 - Development Investment Fund

Account 5113 - Revenue from business activities

1.3. Supplementing two third-level accounts:

Account 33131 - Payable for entrusted capital

Account 33132 - Other payables

1.4. Supplementing one account outside the table:

Account 003 - Written-off bad debts

2. Not applying accounts:

2.1. First-level accounts:

Account 113 - Funds in transit

Account 153 - Tools and equipment

Account 155 - Products and goods

Account 335 - Payables to other entities

Account 341 - Subsidies to subordinate units

Account 342 - Internal payments

Account 465 - Sources of funds from government orders

Account 635 - Expenditures from government orders

2.2. Second-level accounts:

Account 3332 - Fees and charges

Account 4213 - Differences in income and expenditure from government orders

Account 4314 - Development Fund for public services

Account 5111 - Income from fees and charges

Account 5112 - Income from government orders

Account 5211 - Fees and charges

2.3. Accounts outside the table:

Account 004 - Administrative expenses allocation

Account 008 - Budgeted expenditures for operations

3. Changing the names of some accounts:

3.1. Renaming Account 334 "Payables to civil servants" to "Payables to employees";

3.2. Renaming Account 531 "Income from production and business activities" to "Income from service activities";

3.3. Renaming Account 631 "Expenditures for production and business activities" to "Expenditures for service activities".

Article 4. The list of the accounting account system, explanations of the content, structure, and methods of recording accounting accounts shall be implemented in accordance with the provisions in Appendix No. 01 attached to these Circulars.

In case the Fund needs to supplement first-level or second-level accounts or amend the names, codes, contents, and accounting methods of first-level or second-level accounts for specific economic transactions, such changes must be approved in writing by the Ministry of Finance before implementation.

The Fund may open additional second-level and third-level accounts for accounts without specified second-level or third-level accounts in the list of the accounting account system stipulated in these Circulars to meet management requirements while notifying the Ministry of Finance for monitoring.

II. Accounting Books:

Article 5.The accounting books applied to the Fund shall comply with the Accounting Law, Decision No. 19/2006/QĐ-BTC (Part on Accounting Books) and be supplemented and amended in these Circulars.

The list and templates of special accounting books, explanations of the content and methods of recording special accounting books shall be implemented in accordance with the provisions in Appendix No. 02 attached to these Circulars).

Article 6. Accounting Forms

1. The Fund may choose one of the following two accounting forms for application:

- Journal-General Ledger accounting form.

- Computerized accounting form.

2. The Fund is responsible for notifying the Ministry of Finance and the management agency of the chosen accounting form.

III. Financial Reporting System

Article 7. Period for Preparing Financial Reports

1. The Fund's financial reports are prepared at the end of each quarter and year accounting periods;

2. In case of division, separation, merger, or cessation of operations, financial reports must be prepared at the time of decision on division, separation, merger, or cessation of operations.

Article 8. Period for Preparing Budget Settlement Reports

The budget settlement report is prepared annually according to the fiscal year, which is the financial report of the annual accounting period after being adjusted, revised, and supplemented during the settlement adjustment period as prescribed by law.

Article 9. Deadline for Submitting Financial Reports and Budget Settlement Reports

1. Deadline for Submitting Financial Reports

1.1. Deadline for Submitting Quarterly Financial Reports

The Fund submits quarterly financial reports to the Ministry of Science and Technology and the Treasury within no later than 10 days after the end of the quarterly accounting period.

1.2. Deadline for Submitting Annual Financial Reports

The Fund’s annual financial report, after being adjusted, revised, and supplemented with data during the settlement adjustment period as prescribed by law, shall be submitted to the competent authority no later than the end of October 1st of the following year.

2. Deadline for Submitting Annual Budget Settlement Reports

The deadline for submitting annual budget settlement reports of the Fund is specified by the first-level budget unit.

The list and templates of special financial reports, contents and methods of preparing special financial reports are implemented in accordance with Appendix No. 03 attached to this Circular.

III- IMPLEMENTATION

Article 10.This Circular takes effect 45 days from the date of signature and applies from January 1, 2010.

Article 11. During implementation, if there are any difficulties, the National Science and Technology Development Fund should reflect and report to the Ministry of Finance for research and resolution./.