Decision No. 35/QD-BTC on issuing the regulations on the common electronic directory system for the finance sector

Pursuant to …;

REGARDING THE ADOPTION OF REGULATIONS ON THE COMMON ELECTRONIC DIRECTORY SYSTEM FOR THE FINANCE SECTOR

THE MINISTER OF FINANCE

- Pursuant to Decree No. 118/2008/ND-CP dated November 27, 2008 of the Government on the functions, tasks, powers, and organizational structure of the Ministry of Finance;

- Based on the proposal of the Director of the Department of Information Technology and Financial Statistics.

DECISION:

Article 1.

This Decision adopts the Regulations on the Common Electronic Directory System for the Finance Sector.

Article 2.

This Decision takes effect from the date of issuance, replacing Decision No.

Article 3.

The Director of the Department of Information Technology and Financial Statistics, the Head of the Ministry's Office, and the Heads of organizations and units under the Ministry, and the Directors of Provincial and Central City Departments of Finance shall be responsible for implementing this Decision.

REGULATIONS

COMMON ELECTRONIC DIRECTORY SYSTEM FOR THE FINANCE SECTOR
(Adopted pursuant to Decision No. 35/QD-BTC dated January 6, 2010 of the Minister of Finance)

PART I

GENERAL PROVISIONS

Article 1.

The Common Electronic Directory System for the Finance Sector (referred to as the Common Directory) is a system of common directories of the Finance Sector managed in electronic data form, stored and used on the Common Directory Database Software System and the Finance Sector's communication infrastructure network.

The Common Electronic Directory System for the Finance Sector shall be implemented according to the annex attached to this Decision.

Article 2.

Chapter II

SPECIFIC PROVISIONS

Article 3.

Methods for updating data for the Common Directory System:

1. For directory data provided in text format: Units must provide complete texts issuing or amending the directory to the Department of Information Technology and Financial Statistics within one working day from the date of issuance of the text to update into the Common Directory Database.

2. For directory data provided in electronic data format:

a. The General Department of Taxation, the General Department of Customs, and the State Treasury shall synchronize data daily from the taxpayer database or immediately after any changes or amendments to the Import-Export Goods Directory Financial Reporting and Management Accounting Reports Directory to the Department of Information Technology and Financial Statistics to update into the Common Directory Database at the address: [email protected] or technical data exchange addresses between unified software with the Department of Information Technology and Financial Statistics., b. Provincial and Central City Departments of Finance shall organize the implementation of the issuance, management, and transmission of unit codes related to the budget to the Department of Information Technology and Financial Statistics in accordance with current regulations.

3. For directory data prescribed by documents of units outside the Ministry of Finance: The Department of Information Technology and Financial Statistics shall be responsible for collecting and promptly updating into the Common Directory Database System.

4. For directories without formal regulations: The Department of Information Technology and Financial Statistics shall be responsible for coordinating with units to establish directories and update into the Common Directory Database System based on the principle that these directories only use standard code sets (no new code sets generated) such as tax codes, unit codes related to the budget to ensure that each object does not have multiple codes.

4. For categories without formal regulations: The Directorate of Information Technology and Financial Statistics shall be responsible for coordinating with relevant units to develop and update these categories into the shared database system on the principle that these categories only use standard code numbers (no new code sets will be generated) such as tax identification numbers and organization codes related to the budget to ensure that each entity does not have multiple identification numbers.

Article 4. Responsibilities of organizations and units under the Ministry

1. The State Budget Department, Financial Affairs Department for Banks and Financial Institutions, Cadre and Civil Service Organization Department, Accounting and Audit System Department, General Department of Taxation, General Department of Customs, National Treasury, National Reserve General Department, Price Management Department, Debt Management and Foreign Finance Department, Corporate Finance Department, and other units under the Ministry shall be responsible for:

a. Providing the Information Technology and Financial Statistics Department with common category data sources according to regulations.

b. Ensuring the accuracy, completeness, and uniqueness of providing common categories.

c. Implementing data transmission/reception according to the prescribed time.

d. Effectively utilizing the common electronic category system.

e. Reviewing and notifying the Information Technology and Financial Statistics Department of changes in information of the common category database system.

f. Adhering to security and management principles when exchanging and providing information within the common category database system between units under the Ministry of Finance and units outside the financial sector.

2. The Financial Planning Department is responsible for leading and coordinating with the Information Technology and Financial Statistics Department to study and establish standards, mechanisms, and ensure regular funding for updating and maintaining the common category database.

Article 5.

Responsibilities of the Information Technology and Financial Statistics Department.

1. Leading and coordinating with financial sector units to build and manage the unified common category database and organizing training and guidance on its exploitation and use for units.

2. Within two working days from the date of receiving written or electronic data about modifications or additions to the common categories provided by units, it must organize updates to the common category database and ensure that related units have access rights according to regulations.

3. Ensuring smooth, secure, and confidential operation of the communication infrastructure of the Ministry of Finance for units exploiting and using the common category database.

4. Leading and coordinating with relevant units to manage, grant access rights, monitor, and support units participating in the exploitation and use of the common category database.

5. Coordinating with the Financial Planning Department to research and establish standards and mechanisms to ensure funding for updating and maintaining common category databases. Gradually researching and organizing service provision rules for information within the common category database according to the Ministry's regulations.

Chapter III

IMPLEMENTATION

Article 6.

The Director of the Information Technology and Financial Statistics Department is responsible for inspecting and reporting to the Ministry Leadership on the implementation of these regulations by units and organizations under the Ministry.

During the implementation process, if there are difficulties or additional common categories arise, units should promptly reflect them to the Information Technology and Financial Statistics Department for research and submission to the Minister of Finance for consideration and adjustment.

ANNEX

COMMON ELECTRONIC DIRECTORY SYSTEM FOR THE FINANCE SECTOR