Decision No. 42/2007/QD-BGDĐT on Students' Regulations for Regular Programs at Universities, Colleges, and Vocational Schools

 Pursuant to …;

Issuing the Student Regulations for Universities, Colleges, and Vocational Colleges

specialized agency under the People's Committee of the province/city.under the Regular Program

THE MINISTER OF EDUCATION AND TRAINING

Pursuant to the Education Law dated June 14, 2005;
Pursuant to Decree No.86/2002/ND-CPdated November 5, 2002, of the Government stipulating the functions, tasks, powers, and organizational structure of ministries and ministerial-level agencies;
Pursuant to Decree No.85/2003/ND-CPdated July 18, 2003, of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Education and Training;
Pursuant to the proposal of the Director of the Department of Student Affairs,

DECISION:

Article 1. These Student Regulations for Universities, Colleges, and Vocational Colleges under the Regular Program are hereby promulgated together with this Decision.

Article 2. This Decision shall take effect fifteen days from the date of publication in the Official Gazette. This Decision replaces Decision No. 1584/GD-ĐT dated July 27, 1993 of the Minister of Education and Training on the issuance of the "Student Affairs Regulations in Educational Institutions" and Decision No. 39/2000/QĐ-BGD&ĐT dated August 30, 2000 of the Minister of Education and Training on amending and supplementing certain points in the "Student Affairs Regulations in Educational Institutions". All previous regulations that conflict with this Decision are hereby abolished.

Article 3. The Head of the Office, the Director of the Department of Student Affairs, the Heads of units related to the Ministry of Education and Training; Directors of provincial education and training departments, Directors of universities and academies, Principals of universities, colleges, and vocational colleges are responsible for implementing this Decision.

REGULATIONS

Students of universities, colleges

and vocational colleges under the Regular Program

(Issued together with Decision No. 42/2007/QĐ-BGDĐT

dated August 13, 2007 of the Minister of Education and Training)

                                                                 

PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation and Applicability

Article 1. These regulations specify the rights and obligations of students; the content of student affairs work; the system of organization and management; commendation and rewards, and disciplinary measures.

Article 2. These regulations apply to students (hereinafter referred to as HSSV) of universities, academies, colleges, and vocational colleges under the Regular Program (hereinafter collectively referred to as schools).

Article 2. Purpose

Student affairs work is one of the key tasks of the school principal, aimed at ensuring the implementation of educational goals to train Vietnamese individuals comprehensively, with morality, knowledge, health, aesthetics, and vocational skills, loyal to the ideals of national independence and socialism; forming and nurturing personality, character, and capabilities of citizens to meet the requirements of the cause of building and defending the country.

Article 3. Requirements for student affairs work

Clause 1. Students are the central figures in the school, and the school must ensure conditions for them to fully exercise their rights and fulfill their obligations during the learning and training process at the school.

Clause 2. Student affairs work must be carried out in accordance with the Party's guidelines and policies, state laws, and regulations of the Ministry of Education and Training.

Clause 3. Student affairs work must ensure objectivity, fairness, transparency, and democracy in all stages related to students.

Chapter II

RIGHTS AND OBLIGATIONS OF STUDENTS

Article 4. Rights of HSSV

Point 1. To be admitted to study in the registered major if they meet the admission criteria set forth by the Ministry of Education and Training and the school.

Point 2. To be respected and treated equally by the school; to be provided with full information about their studies and training according to the school's regulations; to be informed of the school's internal rules and regulations regarding studying, internships, graduation exams, training, and state policies related to HSSV.

Point 3. To be provided with favorable conditions for studying and training, including:

Subpoint a. To use the library, equipment, and facilities serving learning activities, experiments, scientific research, cultural, artistic, physical education, and sports activities;

Subpoint b. To participate in scientific research, student excellence competitions, subject Olympiads, and young talent creation contests;

Subpoint c. To receive health care according to the current state regime;

Subpoint d. To register for overseas study programs and to continue studying at higher levels according to the current regulations of the Ministry of Education and Training;

Subpoint đ. To be provided with favorable conditions to engage in the Communist Party of Vietnam, Ho Chi Minh Youth Union, Vietnam Student Association, Vietnam Youth Federation organizations, self-management organizations of HSSV, and social activities related to the school both inside and outside the school according to the law; cultural, artistic, and sports activities that are healthy and consistent with the training objectives of the school;

Subpoint e. To temporarily suspend studies, study at a slower pace, study at a faster pace, study two programs simultaneously, transfer schools according to the training regulations of the Ministry of Education and Training; to enjoy summer, holiday, and public holiday leave according to regulations.

Point 5. To enjoy preferential policies according to state regulations; to be considered for scholarships funded by domestic and foreign organizations and individuals; to be exempted or reduced fees when using public services such as transportation, entertainment, museum visits, historical sites, and cultural works according to state regulations.

Point 6. To directly or through their legitimate representatives propose solutions to improve the school; to express wishes and lodge complaints to the Principal to resolve issues related to the legitimate rights and interests of HSSV.

Point 7. To be considered for admission to dormitories according to the school's regulations. Priority in allocating dormitory accommodation is regulated in the Ministry of Education and Training's Resident Student Affairs Regulations.

Point 8. To receive the graduation certificate, academic transcript, student file, and other relevant documents upon successful completion of the program and to have administrative procedures processed.

Point 9. To enjoy preferential policies of the state in recruitment to state agencies if graduating with excellent grades and good conduct, and to enjoy other preferential policies according to regulations on the recruitment of civil servants and public officials.

Article 5. Obligations of Students

1. Implementing the Party's guidelines and policies, State laws, and school regulations and internal rules.

2. Respecting teachers, staff, and school personnel; fostering unity and mutual assistance during the learning process and training; maintaining civilized living habits.

3. Protecting and safeguarding school property; contributing to building, protecting, and promoting the school's traditions.

4. Fulfilling study and training tasks according to the school's educational and training programs and plans; actively engaging in self-study, research, creativity, and moral and lifestyle cultivation.

5. Fully complying with health check-up regulations upon enrollment and periodic health checks during the study period as stipulated by the school.

6. Paying tuition fees on time as prescribed.

7. Participating in labor and social activities, environmental protection activities suitable for their capabilities and health as required by the school.

8. Adhering to the obligation to work for a limited term as mobilized by the State when receiving scholarships or training costs provided by the State or funded from abroad under agreements signed with the State; if not adhered to, they must reimburse the scholarship and training costs as prescribed.

9. Participating in preventing and combating negative practices, cheating in studies, examinations, and other student activities; promptly reporting to the faculty, functional departments, the school principal, or competent authorities when discovering negative practices, cheating in studies or examinations, or violations of law, internal rules, and regulations by students, staff, or teachers.

10. Participating in crime prevention, drug abuse, prostitution, and other social evils.

Article 6. Acts that Students Shall Not Engage In

1. Insulting the dignity and honor, or physically assaulting teachers, staff, and other students.

2. Cheating in studies such as copying, bringing materials into examination rooms, requesting grades; studying, taking exams, or doing internships on behalf of others or having others do so for them; copying, asking for, or doing assignments, projects, graduation theses for others; organizing or participating in organizing proxy exams or other forms of cheating.

3. Smoking, drinking alcohol, or beer during class hours; being intoxicated when attending classes.

4. Disrupting security and order within the school or public places.

5. Participating in or encouraging illegal motorbike racing.

6. Gambling in any form.

7. Producing, selling, transporting, disseminating, storing, using, or enticing others to use weapons, explosives, narcotics, prohibited chemicals, reactionary, obscene publications, information, and other prohibited materials as prescribed by the State; organizing, participating in, or spreading superstitious, religious activities within the school and other immoral acts.

8. Establishing or participating in political activities contrary to the law; organizing or participating in collective activities in the name of the school without permission from the principal.

Chapter III

CONTENT OF STUDENT WORK

Article 7. Administrative Organization Work

1. Organizing the admission of successful candidates for enrollment according to the Ministry of Education and Training and the school's regulations, arranging and assigning them to appropriate classes; temporarily appointing Student Class Committees (class president, vice-president) at the beginning of the academic year; issuing student cards.

2. Organizing the accommodation of students residing on campus.

3. Statistics, compiling data, managing student records.

4. Organizing the issuance of graduation certificates to students.

5. Handling administrative matters related to students.

Article 8. Organization and management of student learning and training activities

1. Monitor and evaluate students' awareness of learning and training; classify and rank students at the end of each semester or academic year, course; organize competitions and awards for outstanding student groups and individuals in learning and training; handle disciplinary actions against students who violate regulations and internal rules.

2. Organize the "Citizen Student Life Week" at the beginning of the course, the start of the academic year, and the end of the academic period.

3. Organize for students to participate in scientific research activities, student excellence contests, subject Olympiads, youth talent creation contests, and other educational encouragement activities.

4. Organize ideological political education, moral education, and lifestyle education for students; organize for students to participate in cultural, artistic activities, and other extracurricular activities; organize regular dialogues between the school principal and students.

5. Monitor the development of the Communist Party among students; create favorable conditions for students to join the Party organization and school associations; coordinate with the Ho Chi Minh Communist Youth Union, Student Association, and other related political and social organizations in student movement activities, creating an environment for students to train and strive.

6. Organize academic, vocational, and employment counseling for students.

Article 9. Health and sports work

1. Implement school health work; organize health check-ups for students upon enrollment; care for, prevent and control diseases, and conduct regular health checks for students during their study period according to regulations; handle cases where students do not meet health standards for studying.

2. Create material conditions for students to practice physical exercise and sports; organize for students to participate in physical exercise and sports activities.

3. Organize collective dining facilities for students ensuring food safety.

Article 10. Implementation of policies for students

1. Implement state policies regarding scholarships, tuition fees, social allowances, insurance, training credit, and other relevant policies for students.

2. Create favorable conditions to assist disabled, disadvantaged, policy-oriented, and financially struggling students.

Article 11. Implementation of political security, order, safety, crime prevention, and social evils

1. Coordinate with local authorities in the area where the school is located and areas with off-campus students to develop plans to ensure political security, order, and safety for students; promptly resolve incidents involving students.

2. Promote and educate laws on traffic safety, crime prevention, drug abuse, prostitution, HIV/AIDS, and other activities related to students; guide students to comply with laws and internal regulations.

3. Provide legal, psychological, and social counseling for students.

Article 12. Management of on-campus and off-campus students

Organize the implementation of on-campus and off-campus student management work in accordance with the Ministry of Education and Training's regulations.

Chapter IV

 ORGANIZATIONAL SYSTEM AND MANAGEMENT

Article 13. Organizational system and management of student work

The organizational system and management of student work at the school includes the Principal, the unit responsible for student work, class advisors, and student classes. Based on the school charter of each level of training, the Principal stipulates the organizational system and management of student work that is appropriate and ensures the implementation of student work contents.

Article 14. Responsibilities of the Principal

1. Responsible for directing and organizing the management of student work activities.

2. Organize the implementation of the Party's policies, state laws, and the Ministry of Education and Training's regulations, industry, and local regulations in student work, ensuring fairness, transparency, and democracy in student work. Implement appropriate measures to bring student work into a routine, ensuring that students fulfill their rights and obligations.

3. Manage students in terms of learning and training, ideological situation, and living conditions. Annually organize dialogues with students to explain the Party and State policies, provide necessary information from the school to students; understand their thoughts, wishes, and promptly resolve their concerns.

4. Ensure conditions for the Communist Youth Union, Vietnam Youth Federation, and Vietnam Student Association to play their roles in student work; focus on ideological political education, moral education, and lifestyle education for students.

5. Decide on the participation of students representing the school when mobilized by localities, levels, industries, or other organizations.

Article 15. Unit responsible for student affairs

Based on the school regulations of each level of training, the Rector shall define the functions and tasks of the unit responsible for student affairs, serving as the focal point to assist the Rector in implementing the contents of student affairs as stipulated in Chapter III of this Regulation.

Article 16. Class advisors

Based on specific conditions of the school, the Rector or the Dean, or the unit responsible for student affairs, as delegated by the Rector, shall assign class advisors or assistant deans, units responsible for student affairs (hereinafter referred to collectively as class advisors) to guide the activities of the class.

Article 17. Student classes

1. Student classes are organized to include students from the same major, profession, and academic year, and are maintained stably throughout the entire academic year. For students studying under the credit system, in addition to being arranged into student classes for organizing and managing the implementation of learning tasks, discipline, extracurricular activities, competitions, rewards, and disciplinary actions, students registering to study the same course are arranged into credit-based classes according to each semester.

2. The class executive committee includes:

a) The class president and vice-presidents elected by the students in the class, recognized by the Rector (or the Dean, or the unit responsible for student affairs, as delegated by the Rector). The term of the class executive committee is one academic year;

b) Tasks of the class executive committee: - Organize the implementation of learning tasks, discipline, class activities, and social activities according to the plans of the school, faculty, departments, and offices; - Urge students in the class to strictly comply with internal regulations and rules regarding learning and discipline. Build self-management practices within the class; - Organize and encourage assistance to students facing difficulties in their studies and discipline. Represent the students of the class to contact the class advisor and subject teachers; propose solutions to issues related to the rights and obligations of students in the class to the faculties, units responsible for student affairs, and the school's management board; - Closely and regularly cooperate with the Communist Youth Union, Vietnam Youth Federation, and Vietnam Student Association in class activities; - Report fully and accurately on the learning and discipline situation of the class by semester and academic year, and any urgent matters to the faculty or the unit responsible for student affairs;

c) Rights of the class executive committee: Priority in adding points for discipline and other benefits as specified by the school.

3. The class executive committee for credit-based classes consists of the class president and vice-presidents appointed by the school. The class executive committee for credit-based classes is responsible for reporting on the compliance with internal regulations and rules by students in the class to the unit responsible for student affairs. The class executive committee for credit-based classes is entitled to priority in adding points for discipline and other benefits as specified by the school.

Chapter V

 COMPETITIONS, REWARDS AND DISCIPLINE

Article 18. Content and forms of competitions and rewards

1. Regular competitions and rewards for individuals and class collectives with outstanding achievements that need to be promptly commended and encouraged. Specifically:

a) Winning awards in student excellence contests, subject Olympiads, or having valuable scientific research projects;

b) Effective contributions in Party work, youth union activities, student association activities, volunteer activities, maintaining public security, social activities, cultural, artistic, and sports activities;

c) Achievements in rescuing victims, courageously apprehending criminals, combating negative practices, and corruption;

d) Other special achievements. The content and levels of regular rewards are defined by the Rector.

2. Comprehensive periodic competitions and rewards for individuals and class collectives are conducted at the end of each semester or academic year. Specifically:

a) For individual students: - Individual titles include three types: Good, Excellent, Outstanding. - Criteria for ranking individual titles are as follows: + To achieve the title of Good Student if ranked Good or above in both academic performance and discipline; + To achieve the title of Excellent Student if ranked Excellent or above in academic performance and Good or above in discipline; + To achieve the title of Outstanding Student if ranked Outstanding in both academic performance and discipline. Academic performance ranking is determined according to the training regulation of each level of training, and discipline ranking is determined according to the Ministry of Education and Training's regulations on evaluating discipline results. - Individual titles of students are recorded in their student files. - Students who have been disciplined or have failed to achieve a passing grade on their first attempt in a course during the semester or academic year are not eligible for rewards.

b) For class collectives: - Class collective titles include two types: Advanced Class and Outstanding Class. - To achieve the title of Advanced Class if meeting the following criteria: + At least 25% of students achieving the title of Good Student or above; + Having an individual achieving the title of Excellent Student or above; + No individual ranked Poor in academic performance or discipline, or disciplined at the warning level or higher; + The collective is united, helping each other in studies and discipline, organizing many competitive activities, and actively participating in school-wide competition movements. - To achieve the title of Outstanding Class if meeting the criteria for the Advanced Class title and having at least 10% of students achieving the title of Excellent Student or above, and having an individual achieving the title of Outstanding Student.

Article 19. Procedures and formalities for commendation and award

1. At the beginning of each academic year, the school organizes for students to register for individual and class collective excellence titles.

2. Formalities for commendation and award:

a) Based on the achievements in study and discipline of the students, the classes proceed to compile a list accompanied by individual and class collective achievement reports, confirmed by the class teacher, and propose to the faculty or unit responsible for student affairs for consideration;

b) The faculty or unit responsible for student affairs convenes a meeting to review and propose to the School's Commendation, Award, and Disciplinary Council for approval;

c) Based on the proposal from the faculty or unit responsible for student affairs, the School's Commendation, Award, and Disciplinary Council reviews and proposes to the Rector for recognition of the title for individuals and class collectives.

Article 20. Forms of Discipline and Content of Violations

1. Students who commit violations shall be subject to one of the following forms of discipline depending on the nature, level, and consequences of the violation:

a) Reprimand: applicable to students committing a first-time violation at a light level;

b) Warning: applicable to students who have been reprimanded and repeat the violation, or commit a violation at a light level but with a recurring nature, or commit a first-time violation at a relatively serious level;

c) Suspension from studies for one academic year: applicable to students who continue to violate discipline during the warning period, or commit a serious violation of prohibited student behaviors;

d) Forced withdrawal from studies: applicable to students who continue to violate discipline during the suspension period, or commit a first-time violation with serious nature and level, causing adverse effects on the school and society; violating laws and being sentenced to imprisonment (including cases where suspended sentences are applied).

2. The form of discipline imposed on students must be recorded in their student files. In cases where students are disciplined with suspension from studies for one academic year or forced withdrawal from studies, the school must notify the local authorities and families of the students to manage and educate them.

3. The content of violations and the framework for disciplinary actions are implemented according to the provisions in the Appendix attached to this Regulation.

Article 21. Procedures, Formalities, and Documentation for Discipline Review

1. Formalities for Disciplinary Review:

a) Students who commit violations must write a self-criticism report and acknowledge the form of discipline;

b) The class teacher convenes a meeting with the class collective to analyze and propose the form of discipline to the faculty or unit responsible for student affairs;

c) The faculty or unit responsible for student affairs reviews and proposes to the School's Commendation, Award, and Disciplinary Council;

d) The School's Commendation, Award, and Disciplinary Council convenes a meeting to review discipline, including members of the Council, representatives of the class collective with offending students, and the offending students themselves. If an offending student invited to attend does not show up without a valid reason, the Council will still convene and consider additional disciplinary points for lack of organizational discipline awareness. The Council recommends the application of disciplinary measures and proposes that the Rector issue a written decision on discipline.

2. Documentation for Student Discipline Proceedings:

a) Self-criticism report (in cases where students fail to submit a self-criticism report despite having shortcomings, the Council still convenes to handle the matter based on collected evidence);

b) Minutes of the class collective meeting to criticize students who committed violations;

c) Opinions of the faculty or unit responsible for student affairs;

d) Related documents. In cases where there is sufficient evidence of students violating laws, regulations, and rules, the unit responsible for student affairs, after consulting with the Faculty Head, the Communist Youth Union representative, the Vietnam Youth Federation, and the Vietnam Student Association (if applicable), compiles documentation to present to the Rector for a decision on the form of handling.

Article 22. Termination of effect of disciplinary decision

1. In cases of reprimand: three months from the date of the disciplinary decision, if the student does not commit a repeat offense or does not have violations that require disciplinary action, the disciplinary decision shall be terminated automatically and the student shall enjoy the rights of a student from the date of termination of the disciplinary decision.

2. In cases of warning: six months from the date of the disciplinary decision, if the student does not commit a repeat offense or does not have violations that require disciplinary action, the disciplinary decision shall be terminated automatically and the student shall enjoy the rights of a student from the date of termination of the disciplinary decision.

3. In cases of suspension for return to the locality: upon expiration of the suspension period, the student must present a certificate from the commune, ward, or town where they reside certifying their good performance of civic duties at the locality for the school to consider and accept them back to continue their studies.

4. The competent authority deciding on disciplinary measures must include a clause clearly stating the duration of the disciplinary measures imposed on the student, from the date of issuance of the disciplinary decision until the end of the disciplinary period as prescribed.

Article 23. Structure and tasks of the Student Competition, Reward, and Disciplinary Council

1. Structure of the Student Competition, Reward, and Disciplinary Council: The Rector issues a decision to establish the Student Competition, Reward, and Disciplinary Council to oversee competition, reward, and disciplinary work for students in the school.

a) Chairman of the Council: the Rector or Deputy Rector of the school authorized by the Rector;

b) Standing members of the Council: heads of units responsible for student affairs;

c) Members: representatives of relevant departments, faculties, and offices; the Communist Youth Union, Vietnam Youth Federation, and Vietnam Student Association at the school level (if any). The Council may invite representatives of student classes (class presidents or branch secretaries) and class advisors of classes with students who are being rewarded or disciplined. These participants can express opinions and propose levels of rewards or disciplinary actions but do not have voting rights.

2. Tasks of the Student Competition, Reward, and Disciplinary Council:

a) The Student Competition, Reward, and Disciplinary Council is an advisory body assisting the Rector in implementing competition, reward, and disciplinary work for students and is directly under the direction of the Rector;

b) Based on current regulations, on the basis of proposals from faculties and units responsible for student affairs, the Student Competition, Reward, and Disciplinary Council examines lists of individuals and student units with achievements, proposes rewards to the Rector or recommends higher-level rewards; examines and proposes decisions by the Rector for cases of disciplinary violations;

c) The Student Competition, Reward, and Disciplinary Council convenes once per academic semester. When necessary, the Council may convene extraordinary sessions.

Article 24. Right to appeal regarding competition and rewards

Individual and collective students have the right to appeal to functional departments or the Rector if they believe that forms of rewards and disciplinary measures are inappropriate; if the school has reviewed but still finds it unsatisfactory, they may appeal to the competent authority according to the law on appeals and complaints.

Chapter VI

IMPLEMENTATION

Article 25. Coordination Work

Schools shall actively coordinate closely with mass organizations, families of students, and relevant agencies in the locality to organize and implement student affairs work effectively.

Article 26. Reporting System

1. At the end of the academic year, schools shall organize summaries and evaluations of student affairs work and report to the Ministry of Education and Training.

2. Schools shall promptly report to the Ministry of Education and Training and directly managing agencies any incidents related to students.

Article 27. Inspection, Supervision, Awards, and Disciplinary Measures

1. The Ministry of Education and Training, departments of education and training, and schools within their jurisdiction shall organize inspections and supervision of the implementation of student affairs work.

2. Units and individuals who have outstanding achievements in student affairs work shall be considered for awards according to regulations.

3. Individuals who violate regulations on student affairs work shall be dealt with according to the degree of violation as stipulated.

 

ANNEX

SOME VIOLATIONS AND DISCIPLINARY RANGES
(Attached to Decision No. 42/2007/QĐ-BGDĐT dated August 13, 2007 of the Minister of Education and Training)