This Circular guides the level of allowance for the work of preparing examination questions and organizing national student excellence exams, international exams, and graduation exams. The document specifies the scope of application, the content of expenses, and the maximum levels of expenditure for each related activity concerning the organization of these examinations.
Scope of application
Ministry of Education and Training, Department of Education and Training
Key points
- The Central Examination Question Preparation Council prepares examination questions for high school graduation exams, national-level student excellence exams, and international student excellence selection exams (Article 1)
- The maximum expenditure for preparing examination questions: For graduation exams with answer keys, it is VND 85,000 per proposed question; VND 300,000 per official question (Article 2.1)
- Expenditure for grading national student excellence exams and team selection exams is VND 15,000 per paper; for graduation exams, it is VND 4,000 per paper (Article 2.2)
- Expenditure for organizing and managing examination activities: Responsibility allowance for the chairman, vice-chairman, and secretary of the examination council is VND 30,000 per person per day (Article 2.3.a)
- Other service costs according to actual contracts such as hiring experts to develop software, technicians, and food expenses for those under strict quarantine (Article 2.3.c)
🌐 Social impact of this document
- Enhance the quality of examination question preparation and the organization of national student excellence exams, international exams, and graduation exams
- Minimize financial risks in organizing examinations through specific regulations on maximum expenditure levels
- Educational units have a basis for accurately budgeting expenditures for the organization of examination activities
❓ Frequently asked questions
Updating.
Full text
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MINISTRY OF EDUCATION AND TRAINING-MINISTRY OF FINANCE |
SOCIALIST REPUBLIC OF VIETNAM |
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NUMBER: 47/2001/TTLT-BTC-BGDĐT |
HA NOI, JUNE 20, 2001 |
JOINT CIRCULAR
JOINT CIRCULAR NO. 47/2001/TTLT-BTC-BGDĐT OF THE MINISTRY OF FINANCE AND THE MINISTRY OF EDUCATION AND TRAINING ON JUNE 20, 2001 GUIDING THE LEVEL OF EXPENSES FOR THE PREPARATION OF EXAM QUESTIONS AND THE ORGANIZATION OF STUDENT ACHIEVEMENT EXAMS, INTERNATIONAL EXAMS, AND GRADUATION EXAMS
AND NATIONAL EXAMS
Pursuant to Decree No. 87/CP dated December 19, 1996 of the Government guiding the implementation of the decentralization of management, budget preparation, execution, and settlement of state budget;
The Ministry of Finance and the Ministry of Education and Training guide the standard levels of expenses for the preparation of exam questions and the organization of student achievement exams, international exams, and graduation exams as follows:
I. SCOPE AND APPLICABLE ENTITIES
1. National exams organized by the Ministry of Education and Training:
The Central Exam Question Preparation Council prepares exam questions for the following exams:
- Graduation Exam for Secondary General Education
- National Student Achievement Exams
- Exams to select national student teams for participation in International and Regional Olympiads
2. National exams organized by the Departments of Education and Training:
The Local Exam Question Preparation Council prepares exam questions for the following exams:
- Graduation Exam for Primary School
- Graduation Exam for Lower Secondary School and Lower Secondary School Supplementary Education
- Entrance Exam for the first grade of secondary school
- Student Achievement Exams at district (county) and provincial (city) levels
3. International Exams:
The Ministry of Education and Training performs the following tasks:
- Organizing training and practical skills for student teams
- Organizing students' participation in International Exams
- Organizing award ceremonies
II. SPECIFIC GUIDANCE
1. Contents of expenses for exams:
1.1. Expenses for preparing exam questions (including both theoretical and practical exam questions):
- Preparing proposed exam questions: five proposed questions to select and build one official question, applicable only to the Central Council
- Preparing official and backup exam questions
- Inviting external experts to provide opinions on official and backup exam questions
- Guiding marking and scoring
- Collecting and printing foreign language exam questions (if applicable)
- Printing and sealing individual exam questions and common envelopes for each examination council
1.2. Expenses for marking exams (including both theoretical and practical exams):
- Numbering, separating, matching, checking papers, entering scores,
- Reviewing results and awarding prizes
- Marking papers (by two or more markers), including re-marking papers
- Responsibility allowances for examination council team leaders and deputy leaders
1.3. Expenses for organizing and managing exams:
- Renting work locations for the Exam Question Preparation Council and marking council (if applicable) according to actual contracts
- Responsibility allowances for Examination Council Chairmen, Deputy Chairmen, and Secretaries
- Responsibility allowances for invigilators
- Expenses for members of the Exam Question Preparation Council and those involved in printing exam questions during special isolated periods
- Expenses for hiring security guards, medical staff, technical personnel, and service staff during the isolation period while the Examination Council is working
- Expenses for inspection and supervision before, during, and after exams
- Expenses for additional exam days (in special cases) and re-marking papers
- Expenses for compiling and reporting exam results
1.4. Other expenses:
- Renting (or purchasing) equipment (if applicable)
- Purchasing materials for exams (soft disks, CDs, raw materials for practical exams...)
- Office supplies
- Printing certificates, exam papers, envelopes, admission cards, invigilator badges...
- Transportation costs for transporting exam questions and papers
2. Levels of expenses for preparing exam questions and organizing graduation exams for secondary general education, national student achievement exams, and exams to select student teams for international and regional Olympiads:
2.1. Preparing exam questions
+ Preparing proposed questions:
- Graduation Exam (with answers): 85,000 VND/question
- Student Achievement Exam (with answers): 170,000 VND/question
- International Exam: 200,000 VND/question
+ Preparing official questions:
- Graduation Exam (with answers): 300,000 VND/question
- Student Achievement Exam (with answers): 400,000 VND/question
- International and Regional Exam: 500,000 VND/question
- Approving exam questions: 25,000 VND/question
+ Inviting experts to review official and backup exam questions: 100,000 VND/question
+ Printing and sealing individual exam questions: 50,000 VND/question
+ Collecting, printing, and duplicating foreign language exam cassette questions: 200,000 VND/question
+ Packaging and sealing common envelopes for the Examination Council: 20,000 VND/person/day
2.2. Marking exams:
+ Marking papers:
- National Student Achievement Exam papers, Team Selection Exam papers: 15,000 VND/paper
- Graduation Exam papers: 4,000 VND/paper
+ Numbering, separating, matching, entering scores: 25,000 VND/examination room/subject
+ Responsibility allowances for examination council team leaders and deputy leaders included in the marking expense budget
2.3. Expenses for organizing and managing exams and organizing training for student teams
a. Management expenses
+ Responsibility allowances for the board:
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Chairman, Vice-Chairman, Secretary of the Examination Council, Invigilator, Examiner + Reviewing exam results, approving graduation, checking exam files * Preliminary approval * Final approval + Awarding prizes for student achievement exam results + Health care, outer perimeter security expenses (24/24 hours) + Inner perimeter security expenses (24/24 hours) : 30,000 VND/person/day : 25,000 VND/person/day |
: 10,000 VND/examination room : 500 VND/examination room : 30,000 VND/person/day : 20,000 VND/person/day b. Expenses for organizing training for international and regional student teams + Teaching theory : 10,000 VND/examination room |
+ Teaching practice
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+ Laboratory assistant + Renting transportation and other services + Food expenses for student teams + Prizes for international and regional awards: * First prize * Second prize * Third prize + Prizes for teachers directly training students who win awards : 50,000 VND/class : 70,000 VND/class |
: 20,000 VND/class : as actual : 40,000 VND/day/person : 5,000,000 VND : 3,500,000 VND : 2,000,000 VND : 300,000 VND/person c. Other service expenses according to actual contracts + Renting experts for software development, technicians |
+ Food expenses for those under strict isolation
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+ Miscellaneous expenses during the Examination Council's operation + Renting software, encryption keys, and security systems (according to agreed contracts) + Renting isolated work areas (according to agreed contracts) + Renting computers (if applicable according to agreed contracts) d. Expenses for pre-exam, during-exam, and post-exam inspections and supervision at all levels: + Chief Inspector: 30,000 VND/person/day |
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+ Inspector: 25,000 VND/person/day
+ Head of inspection team: VND 30,000 per person per day
+ Member of inspection team: VND 25,000 per person per day
+ Allowance for independent inspectors: 25,000 VND/person/day
The aforementioned allowance levels are the maximum allowances, annually based on the allocated budget, the Ministry of Education and Training shall decide on appropriate allowance levels.
3/- The allowance for examination question setting and organizing examinations conducted by Departments of Education and Training shall be decided by the People's Committee of the locality but not exceeding 90% of the allowance level for national examinations organized by the Ministry of Education and Training as mentioned above.
Expenditure for examinations shall be included in the annual education and training sector budget. Specifically, for admission examinations at various levels, examination organization costs shall be funded from the examination fee revenue according to current regulations.
The Ministry of Education and Training and Departments of Education and Training shall prepare the budget estimate for the organizational work of the aforementioned examinations within the annual state budget plan and settle accounts concurrently with the settlement of the state budget according to current state regulations.
III - IMPLEMENTATION
This Circular takes effect from May 1, 2001, replacing Joint Circular No. 36/TTLB dated June 23, 1997, "Guidelines for Allowance Standards for Examination Question Setting and Organizing Student Excellence and Graduation Examinations," and Joint Circular No. 80-1998/TTLT/BTC-GDĐT dated June 13, 1998, Supplementing Joint Circular No. 36/TTLB dated June 23, 1997, issued jointly by the Ministry of Finance and the Ministry of Education and Training.
Any difficulties encountered during implementation should be reported to the Joint Ministries for timely supplementation and amendment.
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Lê Vũ Hùng (Signed) |
Nguyễn Thị Kim Ngân (Signed) |
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