Decision No. 616/QD-BTC On the issuance of statistical reporting regulations to serve management and operational activities within the Ministry of Finance

DECISION OF THE MINISTER OF FINANCE

Regarding the issuance of statistical reporting regulations to serve management and operational activities within

the Ministry of Finance's agencies

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 THE MINISTER OF FINANCE

Pursuant to the Statistics Law No. 04/2003/QH11 dated June 17, 2003;

Pursuant to Decree No. 77/2003/ND-CP dated July 1, 2003 of the Government stipulating the functions, tasks, powers, and organizational structure of Ministry of Finance;

Upon the proposal of the Director of the Department of Information Technology and Financial Statistics;

Pursuant to …;

Article 1: Issued together with this Decision are the Statistical Reporting Regulations to serve management and operational activities within the Ministry of Finance's agencies.

Article 2This Decision takes effect from April 1, 2005, and replaces Decision No. 185/2000/QD-BTC dated November 17, 2000, issued by the Minister of Finance on the issuance of Information Reporting Regulations within the Ministry of Finance's agencies.

Article 3The Director of the Ministry’s Office, the Director of the Department of Information Technology and Financial Statistics, and the Heads of organizations and units under the Ministry of Finance shall be responsible for implementing this Decision.

STATISTICAL REPORTING REGULATIONS TO SERVE MANAGEMENT AND OPERATIONAL ACTIVITIES WITHIN THE MINISTRY OF FINANCE

(Issued together with Decision No. 616/QD-BTC dated February 17, 2005)

These statistical information reporting regulations aim to collect statistical information from units to meet the information needs serving management and operational activities within the Ministry of Finance's agencies.

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 1For other reports not covered by these regulations, the reporting units shall implement them according to the current regulations of the Minister of Finance and competent state management agencies.

Reporting methods.

2The provision of information is carried out through the Ministry of Finance's computer network - a dedicated section on the Ministry's website; units must submit report information in electronic files according to the provisions and guidelines of the Department of Information Technology and Financial Statistics.

In case of data transmission system failures, the reporting units must send the stored report files on portable media to the Department of Information Technology and Financial Statistics in accordance with the deadline specified in.

Point 5 of these regulations. Information security.

3. Statistical report data and related documents classified as state secrets or financial sector secrets must be managed, used, and transmitted in accordance with the laws on protecting state secrets and financial sector secrets.

Individuals authorized to access report information are responsible for complying with confidentiality regulations regarding password management and the information and data they are permitted to access.

Quality of reported data.

4. The Heads of organizations and units assigned to report at

Point 6 of these regulations shall be responsible for the truthfulness, objectivity, accuracy, completeness, and timeliness of the reported data. When there are unusual fluctuations in the data during the reporting period, the reporting unit must submit the data along with explanations to the Department of Information Technology and Financial Statistics. Reporting deadlines.

5. a. Daily reports: Units must submit report indicators no later than 9 AM on the next working day following the reporting date.

b. Weekly reports: Units must submit report indicators no later than 2 PM on Fridays each week. c. Reports every ten days and fifteen days: Units must submit report indicators no later than two working days after the reporting date..

d. For monthly, quarterly, six-monthly, and annual reports: Units shall report according to the specific periodicity defined in each report based on the particularities of their business operations. If the last day of the reporting deadline coincides with a public holiday, Tet holiday, or weekend, the reporting date will be the first working day immediately following the holiday or weekend..

Responsibilities of units in submitting reports.

a. Department of Information Technology and Financial Statistics: From Report Form BC1-01/TH to BC1-12/TH covering indicators and forms in the Economic-Social field.

b. General Department of Customs: From Report Form BC2-01/HQ to BC2-11/HQ covering indicators and forms in the Customs field.

6. c. State Budget Department, National Treasury: From Report Form BC3-01/NS to BC3-16/NS covering indicators and forms in the Budget field.

d. Foreign Finance Department: From Report Form BC4-01/ĐN to BC4-03/ĐN covering indicators and forms in the Foreign Finance field.

e. Insurance Department: From Report Form BC5-01/BH to BC5-06/BH covering indicators and forms in the Insurance field.

f. Banking Finance Department: From Report Form BC6-01/NH to BC6-04/NH covering indicators and forms in the Banking Finance field.

g. Price Management Department: From Report Form BC7-01/GI to BC7-02/GI covering indicators and forms in the Price Management field.

h. National Reserve Corporation: Report Form BC8-01/DT covering indicators and forms in the National Reserve field.

i. Securities Commission: From Report Form BC9-01/CK to BC9-02/CK covering indicators and forms in the Securities field.

j. Corporate Finance Department: From Report Form BC10-01/DN to BC10-03/DN covering indicators and forms in the Corporate field.

Responsibilities of the Department of Information Technology and Financial Statistics.

a. Serve as the central point to compile and submit to the Minister of Finance for approval the rights of units under the Ministry of Finance to exploit report indicators and forms, and implement the delegation of authority according to the Ministry's regulations.

b. Serve as the central point to organize and receive report indicators in the form of data files, check the name and structure of data files transmitted via the Ministry of Finance's computer network or sent via portable media, then be responsible for providing report information on the Ministry of Finance's website (dedicated section).

7. c. Connect and maintain the information transmission network, establish, install, and guide the operation of the Information Reporting Application Program for relevant Departments, Bureaus, and units under the Ministry of Finance so that these units can transmit, aggregate, and exploit report indicators through the computer network.

d. Be responsible for the truthfulness and accuracy of the data provided on the network according to the content submitted by the units.

e. Monitor and urge the reporting units to fully and timely fulfill the report indicators and reports as prescribed in

c. Connect and maintain the communication network, establish, install, and guide the operation of the Information Reporting application program for the Departments, Bureaus, and related units under the Ministry of Finance to enable these units to transmit and aggregate, exploit reporting indicators through the computer network.

d. Be responsible for the truthfulness and accuracy in providing data on the network in accordance with the contents sent by the units.

Monitor and urge the units to fully and timely fulfill the indicators and reports as prescribed in of these regulations shall be responsible for the truthfulness, objectivity, accuracy, completeness, and timeliness of the reported data. When there are unusual fluctuations in the data during the reporting period, the reporting unit must submit the data along with explanations to the Department of Information Technology and Financial Statistics. Under this Reporting System. When detecting errors in the reported indicators, timely requests must be made for the reporting units to correct and resubmit the data in accordance with the regulations. Compile comments and evaluations, and at the direction of the Minister of Finance, announce the implementation status of the statistical reporting system of the reporting units on a quarterly basis.

8Utilize reporting indicators and forms.

Organizations and units under the Ministry of Finance may utilize reporting indicators and forms in accordance with the annex attached to this Reporting System. Any supplementation or change to the utilization rights of reporting indicators and forms by units under the Ministry of Finance shall be decided by the Minister of Finance.

9Amend, supplement, or issue new reporting indicators and forms.

To ensure concentration, uniformity, and avoid duplication, when Departments, Bureaus, or units under the Ministry of Finance have requirements to amend, supplement, or issue new statistical reporting indicators and forms related to their functional tasks, they must coordinate with the lead unit, which is the Bureau of Information Technology and Financial Statistics, and the Bureau of Information Technology and Financial Statistics will submit these to the Minister of Finance for issuance.

10Heads of units under the Ministry of Finance are responsible for organizing the implementation of the provisions of this Reporting System.

In case of difficulties during the implementation of this Reporting System, units must promptly report to the Bureau of Information Technology and Financial Statistics for consolidation and reporting to the Ministry of Finance./.