Circular No. 65/2003/TT-BTC guiding the management of funds for statistical surveys from state budget sources

CIRCULAR

Guidelines for managing funds allocated to statistical surveys from the state budget

Based on the current State Budget Law and guiding documents for implementing the State Budget Law;

To manage and utilize funds for statistical surveys from the state budget effectively and efficiently, the Ministry of Finance provides guidance as follows:

I. GENERAL PROVISIONS

1/ The state budget ensures funding for regular, non-regular, pilot, and re-survey statistical surveys within the annual budget allocation of the General Statistics Office. Based on budget capacity and work requirements, the General Statistics Office specifies the scope and scale of each survey.  quy mô của mỗi cuộc điều tra.

2/ Funds allocated for statistical surveys from the state budget shall be managed in accordance with the State Budget Law, guiding documents of the Law, and specific provisions set forth in this Circular.

3/ Funding for comprehensive surveys as decided by the Prime Minister shall be guided by a separate Circular.

II.  SPECIFIC PROVISIONS

1/ Contents of expenditure:

1.1 Expenditure for developing plans, designing samples, creating survey forms, and preparing operational guidelines (applicable only to non-regular surveys).

1.2 Expenditure for training survey operations (applicable only to non-regular surveys).

1.3 Expenditure for printing, transporting materials, and survey forms.

1.4 Operational expenditure for each survey.

1.5 Travel expenses.  fuel costs for the steering committee and supervisors.

1.6 Payment for surveyors' labor, data checking, correction, and cleaning.

1.7 Payment for information providers.

1.8 Hiring guides and ethnic language interpreters (if necessary).

1.9 Expenditure for re-surveying, acceptance, and evaluation of survey results.

1.10 Expenditure for data verification, coding, and consolidation.

1.11 Expenditure for analysis, summary, printing, and publication of results.

1.12 Other expenditures.

2/ Specific expenditure levels:

Specific expenditure levels for each item above shall be implemented according to current regulations and within the allocated state budget; this Circular further specifies certain special expenditure levels as follows:

2.1 Expenditure for developing survey plans: Depending on the scale, nature, and volume of indicators of the survey, expenditure for developing plans, forms, and survey guidelines (from general to detailed, approved by the General Statistics Office leadership) ranges from VND 500,000 to VND 1,000,000 per plan.

2.2 Professional seminars and expert consultations on developing plans and forms, with a maximum of three meetings per survey plan, the expenditure for participants is as follows.

Plan leader: VND 100,000 per meeting.

Plan secretary:  VND 70,000 per meeting.

Participants providing opinions at the seminar  VND 50,000 per meeting.

In addition to the above individual expenditures, those whose reports are rated highly by the survey steering committee will also receive a payment of VND 100,000 per report.

2.3 Payment for surveyors conducting direct surveys at various establishments.

For external surveyors (individuals not receiving state budget salaries) the payment rate is  VND 25,000 per working day per person.

For civil servants within the state establishment, the current travel expense regulations apply.

2.4 Payment for information providers (survey households, agencies, units, communes, enterprises...): The General Statistics Office Director stipulates the recipients and payment levels for each survey, but the maximum payment per household is VND 10,000 and per agency/unit/commune/enterprise is VND 50,000.

2.5 Hiring guides (if necessary), payment level is VND 15,000 per day per person; hiring ethnic language interpreters (if necessary), payment level is VND 30,000 per day per person.

III. MANAGEMENT OF SURVEY FUNDS

1/ Annually, based on the planned surveys for the year, the General Statistics Office prepares a detailed budget estimate according to the current budget classification and expenditure items specified in this Circular, which is consolidated into the annual budget submitted to the Ministry of Finance.

2/ Based on the Ministry of Finance's decision allocating the annual state budget, the General Statistics Office proceeds to allocate budgets for surveys along with the annual state budget allocations for units.

3/ Quarterly, based on the progress of survey activities, the General Statistics Office prepares a budget estimate for survey activities included in the quarterly budget submitted to the Ministry of Finance as a basis for monitoring and disbursement.

4/ The State Treasury is responsible for controlling expenditures in accordance with the survey content and tasks.

5/ At the end of each quarter and year, the General Statistics Office must prepare a final account report for survey funds together with the quarterly and annual final accounts of units in accordance with current accounting and financial management regulations.

IV. IMPLEMENTATION PROVISIONS

This Circular takes effect fifteen days after its publication in the Official Gazette. Any issues encountered during implementation should be reported to the Ministry of Finance for review and appropriate amendments./.