CIRCULAR

Regulations on issuing and revoking vehicle registration certificates,

license plates for motor vehicles and special-purpose motorcycles.

                                                                                      

Pursuant to the Civil Code on November 24, 2015;

BASED ON THE ROAD TRAFFIC ORDER AND SAFETY LAW dated June 27, 2024;

Pursuant to Decree No. 01/2018/NĐ-CP dated August 6, 2018 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Public Security;

At the proposal of the Director of the Traffic Police Corps;

The Minister of Public Security promulgates this Circular regulating the procedures for issuing and revoking vehicle registration certificates, license plates for motor vehicles and special-purpose motorcycles.

 

PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation

1. This Circular stipulates the procedures for issuing and revoking vehicle registration certificates, license plates for motor vehicles and special-purpose motorcycles (hereinafter referred to as vehicle registration), including: Issuing new vehicle registration certificates and license plates; issuing vehicle registration certificates when the owner changes; exchanging vehicle registration certificates and license plates; reissuing vehicle registration certificates and license plates; temporary vehicle registration; revoking vehicle registration certificates and license plates.

2. This Circular does not apply to the registration of motor vehicles and special-purpose motorcycles managed by the Ministry of National Defense.

Article 2. Applicability

1. Police officers and non-commissioned officers of the People's Public Security performing vehicle registration duties (hereinafter referred to as vehicle registration officers);

2. Public security units and localities;

3. Organizations and individuals related to vehicle registration.

Article 3. Principles of Vehicle Registration

1. Motor vehicles and special-purpose motorcycles (hereinafter referred to as vehicles) with legal origins and meeting technical quality and environmental protection standards shall be registered and issued license plates according to the provisions of this Circular.

2. The owner of a vehicle is an organization or individual with a headquarters or place of residence (permanent or temporary residence registration) in a locality shall register the vehicle at the vehicle registration authority in that locality, except in cases provided for in Clause 8 and Clause 9 of this Article.

3. License plates are managed under the identification code of the owner (hereinafter referred to as identification license plates) and are regulated as follows:

a) For owners who are Vietnamese citizens, license plates are managed under the personal identification number;

b) For owners who are foreigners, license plates are managed under the foreigner identification number established by the electronic identification and authentication system or the permanent resident card number, temporary resident card number, or other identity card number issued by the competent authority;

c) For organizations, license plates are managed under the electronic identification code of the organization established by the electronic identification and authentication system; in cases where there is no organization identification code, they are managed under the tax registration number or establishment decision number;

d) In cases where vehicles have exceeded their service life, are damaged and cannot be used, or have transferred ownership, the identification license plate of the owner will be revoked by the vehicle registration authority and retained for five years to issue again when the owner registers another vehicle under their ownership (except in cases of transfer, exchange, gift, or inheritance of a vehicle attached to a license plate won through auction). After five years from the date of revocation, if the owner has not registered, the identification license plate number will be transferred to the license plate warehouse for issuance and assignment to other organizations or individuals according to regulations.

4. The declaration and submission of vehicle registration documents shall be carried out in one of the following forms:

a) National Public Service Portal, Ministry of Public Security Public Service Portal, other online public service channels as prescribed (hereinafter referred to as public service portal);

b) National Identity Application;

c) Directly at the vehicle registration authority.

5. Payment of vehicle registration fees shall be made through banks or payment intermediaries connected, integrated, and providing online payment services on the public service portal or paid directly at the vehicle registration authority.

7. Electronic data scanned (scanned) from documents in the vehicle registration dossier, engine number and frame number copies, administrative procedure resolution results from paper documents, signed electronically by vehicle registration officers or the vehicle registration authority (hereinafter referred to as digitized dossier) or electronic data of documents and certificates in the vehicle registration dossier received from the public service portal or databases of relevant ministries and agencies having the same legal effect as paper documents.

10. Organizations and individuals violating traffic laws and regulations who have not yet completed the requirements of the competent state agency regarding the handling of administrative violations in the field of road traffic safety shall not be processed for the registration of the offending vehicle.

Article 4. Vehicle Registration Authorities

1. The Traffic Police Department registers vehicles for units under the Ministry of Public Security; specialized motor vehicles of agencies and organizations specified in Appendix No. 01 issued together with this Circular; automobiles of diplomatic missions and representative offices of international organizations located in Hanoi City and automobiles of foreign nationals working in such offices.

a) Automobiles, trailers, semi-trailers, four-wheeled passenger vehicles with engines, four-wheeled cargo vehicles with engines, and other vehicles similar to automobiles (hereinafter referred to as automobiles), and specialized motorcycles of organizations and individuals whose headquarters or residences are located in districts, cities directly under the central government, or in cities, counties, and towns within provinces where the Traffic Police Office is headquartered;

c) Vehicles seized as forfeit, motorcycles with engine displacement of 175 cm³ or more;

d) Automobiles, specialized motorcycles, motorcycles, motorbikes, and other vehicles similar to motorcycles (hereinafter referred to as motorcycles) of foreign organizations and individuals.

a) Village-level public security organs of counties and towns directly under the central government register motorcycles of domestic organizations and individuals whose headquarters or residences are located in the locality;

b) Village-level public security organs of counties, towns, and cities within provinces (excluding village-level public security organs where the Traffic Police Office, county-level public security organs, and town-level public security organs are headquartered) that have had at least 150 new registrations per year on average over the past three years shall carry out motorcycle registration for domestic organizations and individuals whose headquarters or residences are located in the locality.

a) For villages with fewer than 150 new motorcycle registrations per year, the village-level public security organ shall directly handle motorcycle registration or delegate it to the county-level public security organ, town-level public security organ, or village-level public security organ already authorized to handle motorcycle registration in clusters;

b) For villages with more registrations than can be handled, in addition to the village-level public security organ handling motorcycle registration, the county-level public security organ, town-level public security organ, or nearby village-level public security organ already authorized to handle motorcycle registration shall provide support for cluster-based motorcycle registration for domestic organizations and individuals whose headquarters or residences are located in the area.

6. The vehicle registration authority is responsible for ensuring material resources and arranging convenient locations for receiving and processing vehicle registration applications. The registration location must have a layout diagram, working hours, identification badges of registration officers, seating areas, parking spaces, suggestion boxes, and publicly posted regulations on vehicle registration procedures and registration fees.

Article 5. Responsibilities of the vehicle registration authority and vehicle registration officers

1. The vehicle registration authority must organize the acceptance of vehicle registration files on working days of the week. In necessary cases, the Director of the Provincial Public Security Department decides and publicly announces the organization of accepting vehicle registrations outside working hours, holidays, and public holidays. Arrange for vehicle registration officers to regularly check the registration and management system, accept files to ensure timely processing of vehicle registrations as prescribed.

2. Accept and examine vehicle files, inspect actual vehicles, engrave engine numbers and frame numbers, and digitize vehicle files onto the registration and management system.

3. If the vehicle file and electronic data about the vehicle file comply with regulations, then accept and process the vehicle registration. If the procedures are not in compliance, provide specific and comprehensive guidance, record the guidance content on the application form, and bear responsibility for the content of such guidance.

4. During the implementation process, vehicle registration officers must strictly follow the orders of the People's Public Security, maintain appropriate attitudes, and respect the people. Implement this Circular and other relevant laws concerning vehicle registration work. They may not request additional vehicle registration procedures contrary to the provisions of this Circular.

Article 6. Responsibilities of Vehicle Owners

1. Adhere to legal regulations on vehicle registration; truthfully, fully, and accurately declare information required for vehicle registration; be responsible under the law for the legality of the vehicle and its registration file; vehicle owners who have bank accounts shall pay and receive refunds online for vehicle registration fees.

2. Bring the vehicle to the registration authority for inspection when applying for new registration certificates and license plates (except for online full-process vehicle registration), issue a new registration certificate when changing ownership, and replace the registration certificate when modifying or changing the color of the vehicle.

3. When applying for new registration certificates and license plates for domestically produced or imported vehicles through the full-process e-government service, the vehicle owner must use a level 2 electronic identity account to declare and submit the file via the e-government portal or the National Identity Application, without needing to bring the vehicle for inspection; upon receiving the result, they must submit the quality inspection report at factory exit with the engine number and frame number sticker affixed and stamped by the vehicle manufacturer (for domestically produced vehicles) or the technical safety and environmental protection certificate for imported vehicles or notification of exemption from technical safety and environmental protection inspection for imported vehicles with the engine number and frame number sticker affixed and stamped by the import unit (for imported vehicles) to the registration authority.

If there is no paper version, submit the printed version from the electronic database of the quality inspection report at factory exit with the engine number and frame number sticker affixed and stamped by the vehicle manufacturer (for domestically produced vehicles) or the technical safety and environmental protection certificate for imported vehicles or notification of exemption from technical safety and environmental protection inspection for imported vehicles with the engine number and frame number sticker affixed and stamped by the import unit (for imported vehicles).

Within thirty days from the date the competent authority issues a certificate regarding the technical safety and environmental protection of modified motor vehicles or changes in the name or identification number of the owner, or when the registration certificate expires, the vehicle owner must go to the registration authority to apply for replacement or cancellation of the registration certificate and license plate (hereinafter referred to as cancellation procedures) according to regulations.

5. When transferring, exchanging, giving away, or inheriting a vehicle (hereinafter referred to as transferring ownership of the vehicle):

a) The vehicle owner must retain the registration certificate and license plate (without handing them over to the organization or individual receiving the transferred ownership of the vehicle) and submit them to the registration authority when applying for cancellation procedures; if transferring ownership of the vehicle along with a license plate won through auction, the vehicle owner must submit the registration certificate to the registration authority when applying for cancellation procedures;

b) Within thirty days from the date of issuing the transfer of ownership documents, the vehicle owner named in the registration certificate must apply for cancellation procedures; if the owner fails to apply for cancellation within the above period or hands over the registration certificate and license plate to the organization or individual receiving the transferred ownership of the vehicle to apply for cancellation, before processing, the authorized person will impose administrative penalties according to regulations; if the owner does not come to apply for cancellation, the authorized person will prepare an administrative violation record against the owner and impose penalties according to the law, and the organization or individual receiving the transferred ownership can sign the administrative violation record as a witness and sign related documents for the cancellation procedures;

c) After the registration authority completes the cancellation procedures, the organization or individual receiving the transferred ownership must apply for issuance of a new registration certificate and license plate according to regulations.

6. Within seven working days from the date the vehicle reaches its usage age limit, becomes unusable due to damage, or is discarded, the vehicle owner must declare on the e-government portal or directly at the registration authority and submit the registration certificate and license plate to the registration authority or the local police station (regardless of the owner's place of residence) to apply for cancellation procedures.

7. Organizations or individuals named in the registration certificate continue to bear the responsibilities of vehicle owners until the cancellation procedures for the registration certificate and license plate are completed as required by regulations.

1. Issuance of vehicle registration certificate

a) Issuing a new vehicle registration certificate, issuing a vehicle registration certificate when changing the owner, replacing the vehicle registration certificate: Not exceeding two working days from the date of receiving complete valid documents;

b) Reissuing a vehicle registration certificate: Must conduct verification within thirty days from the date of receiving complete valid documents; after verification, if conditions are met, reissue within two working days.

2. Issuance of vehicle license plates

a) Issuing a new vehicle license plate: Issue immediately upon receiving complete valid documents;

b) Issuing a new vehicle license plate won through auction, replacing a vehicle license plate, issuing a designated vehicle license plate: Not exceeding seven working days from the date of receiving complete valid documents;

c) Reissuing a vehicle license plate: Must conduct verification within thirty days from the date of receiving complete valid documents; after verification, if conditions are met, reissue within two working days.

3. Issuance of certificate for recalling vehicle registration certificate and license plate

a) In cases where online public service is fully implemented: Not exceeding eight hours of work from the date of receiving complete valid documents;

b) In cases where online public service is partially implemented or procedures are directly handled at the vehicle registration office: Not exceeding two working days from the date of receiving complete valid documents;

c) Issuing a certificate for recalling vehicle registration certificate and license plate in cases where the vehicle registration certificate or license plate is lost: Must conduct verification within thirty days from the date of receiving complete valid documents; after verification, if conditions are met, issue the certificate for recalling vehicle registration certificate and license plate within two working days;

d) Issuing a copy of the certificate for recalling vehicle registration certificate and license plate: Must conduct verification within thirty days from the date of receiving complete valid documents; after verification, if conditions are met, issue the copy of the certificate for recalling vehicle registration certificate and license plate within two working days.

4. Issuance of temporary vehicle registration certificate

a) In cases where online public service is fully implemented: Not exceeding eight hours of work from the date of receiving complete valid documents;

b) In cases where online public service is partially implemented or procedures are directly handled at the vehicle registration office: One working day from the date of receiving complete valid documents.

5. For cases requiring payment of registration fees, the time limit for vehicle registration processing is calculated from the date of receiving complete valid documents and the completion of the vehicle owner's payment of registration fees.

Chapter II

VEHICLE REGISTRATION DOCUMENTS AND PROCEDURES

Section 1

ISSUANCE OF NEW VEHICLE REGISTRATION CERTIFICATE AND LICENSE PLATE

Article 8. Documents for issuing new vehicle registration certificate and license plate

Issuing a new vehicle registration certificate and license plate (hereinafter referred to as initial vehicle registration) includes the following documents:

1. Vehicle registration application form.

2. Owner's documents.

3. Certificate of origin.

4. Certificate of lawful ownership.

5. Proof of financial obligations fulfillment.

Article 9. Vehicle Registration Application Form

1. In cases where vehicle registration is conducted through partial online public service: The owner logs into the public service portal and accurately, completely, and truthfully fills out all contents specified in the vehicle registration application form model, signs digitally. If there is no digital signature, the owner prints the vehicle registration application form from the public service portal, signs, writes their full name, and stamps it (if it is an organization).

2. In cases where initial vehicle registration is conducted through full online public service: The owner uses a level 2 electronic identity account to log into the public service portal or National Identity Application and accurately, completely, and truthfully fills out all contents specified in the vehicle registration application form without needing to sign.

3. In cases where vehicle registration is directly handled at the vehicle registration office: The owner accurately, completely, and truthfully fills out all contents specified in the vehicle registration application form.

Article 10. Documents of the Vehicle Owner

For military forces: Present a People's Public Security identification card, People's Army identification card, or confirmation letter from the head of the agency or unit working at battalion level, department, county-level police or equivalent level and above (in cases where they have not been issued an identification card by the military force).

2. The vehicle owner is a foreigner

a) The vehicle owner is a member of diplomatic agencies, consular agencies, or international organization representative offices in Vietnam: Present a diplomatic identification card, official identification card, consular identification card, honorary consular identification card, general identification card, still valid, and submit an introduction letter from the State Protocol Department, Ministry of Foreign Affairs or Provincial Department of Foreign Affairs;

b) In cases where the vehicle owner is a foreigner residing and working in Vietnam (excluding those specified in point a of this Clause): Present a permanent residence card or temporary residence card (valid for residence in Vietnam for six months or more).

3. The vehicle owner is an organization

a) The vehicle owner is an organization (excluding those specified in point b of Clause 3 of this Article): Use an electronic identity account level 2 to complete vehicle registration procedures on the public service portal; if the organization has not been issued an electronic identity account level 2, then present a tax code notification or establishment decision.

In cases where the vehicle operates commercial transportation services with automobiles, there must be a copy of the automobile transportation business license issued by the Department of Transport, accompanied by the original for verification; in cases where the vehicle belongs to other organizations or individuals, there must be a lease agreement or a business cooperation agreement or a service agreement.

In cases where the vehicle belongs to a military enterprise, there must be an Introduction Letter from the Motorcycles Bureau, Ministry of Defense.

b) The vehicle owner is a diplomatic agency, consular agency, and international organization representative office in Vietnam: An introduction letter from the State Protocol Department, Ministry of Foreign Affairs or Provincial Department of Foreign Affairs.

c) A person introduced by an agency or organization to handle the registration procedures must submit the vehicle owner’s documents as prescribed and present personal identification documents according to Clause 1 and Clause 2 of this Article.

4. A person authorized to handle vehicle registration procedures, in addition to the vehicle owner’s documents as prescribed in Clause 1 and Clause 2 of this Article, must also present personal identification documents and submit a power of attorney certified or authenticated as prescribed.

Article 11. Certificate of Vehicle Origin

1. For imported vehicles

a) Electronic customs data received by the vehicle registration and management system from the public service portal or the database of the customs authority;

b) In cases where the vehicle does not have electronic customs data, the origin certificate is: The import declaration form for imported vehicles (for vehicles imported under trade contracts), Temporary Import-Export Permit for imported vehicles (for vehicles temporarily imported and re-exported by entities entitled to diplomatic privileges and immunities under the law or under international treaties to which Vietnam is a party); Certificate of Technical Quality and Environmental Protection for Imported Special Purpose Vehicles or notice exempting from technical quality and environmental protection inspection for imported special purpose vehicles as prescribed.

2. For domestically produced and assembled vehicles

a) Electronic data of the factory quality inspection report received by the vehicle registration and management system from the public service portal or the database of the inspection authority;

b) In cases where the vehicle does not have electronic data of the factory quality inspection report, the vehicle origin certificate is the factory quality inspection report as prescribed (paper version);

c) For vehicles produced and assembled by the People's Public Security Force: Certificate of Technical Quality and Environmental Protection for domestically produced and assembled motor vehicles and special purpose vehicles as prescribed.

3. For vehicles confiscated according to the law

a) Decision on confiscation of the means of transport or decision establishing the ownership of the people over confiscated vehicles according to the law or excerpt of the judgment content on confiscation of the means of transport (hereinafter referred to as the confiscation decision) is the original issued for each vehicle, in which all basic characteristics of the vehicle must be fully recorded: Brand, model number, type of vehicle, engine number, chassis number, cylinder capacity, year of manufacture (for vehicles subject to usage period regulations). The vehicle must be intact, with the engine and chassis of the same type.

Article 12. Legal Ownership Certification

Legal ownership certification is a document transferring vehicle ownership, including one of the following documents:

1. Electronic invoice data received by the vehicle registration and management system from the public service portal or the tax administration's database. In cases where the vehicle does not have electronic invoice data, a paper invoice or an invoice converted from an electronic invoice to a paper invoice according to the provisions of the law must be provided.

2. Decision of the competent authority or transfer, exchange, gift, inheritance vehicle transfer documents, financial documents of the vehicle according to the provisions of the law.

3. For police agencies' liquidation vehicles: Liquidation decision of the authorized level and invoice according to the provisions.

4. For military agencies' liquidation vehicles: Confirmation document that the vehicle has been removed from military equipment issued by the Motor-Cycle Department, Ministry of National Defense and invoice according to the provisions.

Article 13. Financial Obligation Completion Certificate

Financial obligation completion certificate is a certificate of payment of initial registration fee for vehicles (excluding special-purpose motorcycles), including one of the following documents:

1. Electronic data of payment of initial registration fee for vehicles received by the vehicle registration and management system from the public service portal or the tax administration's database.

2. In cases where the vehicle does not have electronic data of payment of initial registration fee, a receipt of payment into the state budget or other initial registration fee payment certificates according to the provisions must be provided; for vehicles exempted from initial registration fee, a notification of payment of initial registration fee from the tax administration must be provided, which includes information on exemption from initial registration fee.

Article 14. Initial Vehicle Registration Procedures

1. Implementing online full-process public service for initial registration of domestically produced, assembled, and imported vehicles for Vietnamese citizens:

b) The vehicle owner shall press the license plate number on the public service portal or on the National Identity Application according to the regulations and receive notifications of the assigned license plate number and the amount of initial registration fee via SMS or email or on the National Identity Application to pay through payment services integrated into the public service portal, National Identity Application.

After successfully paying the initial registration fee, the public service portal, National Identity Application will notify the vehicle owner of the completion of the payment.

d) The vehicle owner must submit the documents as stipulated in Clause 3 of Article 6 of this Circular when receiving the vehicle registration certificate and license plate. If the vehicle owner fails to submit or the provided engine and frame number information does not match the declared information, the vehicle owner must bring the vehicle to the vehicle registration agency for inspection and receive the registration result.

đ) The vehicle registration officer shall accept the documents as stipulated in Clause 3 of Article 6 of this Circular to check and compare with the data on the vehicle registration and management system, sign confirmation of verification and comparison on the engine and frame number sheet to file in the vehicle registration application; scan the engine and frame number sheet and upload it to the vehicle registration and management system.

2. Implementing partial online public service for vehicle registration

b) After the vehicle registration officer checks the application and the actual vehicle and confirms their compliance, the license plate will be issued according to the following rules:

Issue a new license plate for cases where the vehicle owner has not yet been assigned an identity license plate or already has an identity license plate but is currently registered to another vehicle.

Issue an identity license plate for cases where the vehicle owner's identity license plate was revoked from August 15, 2023.

In cases where the application and the vehicle do not meet the regulations, the application must be supplemented and completed according to the guidance of the vehicle registration officer on the application guidance form.

c) The vehicle owner receives the appointment notice for result delivery, pays the initial registration fee, and receives the license plate (in cases where a new identity license plate is issued or if the vehicle owner requests to reuse a previously revoked identity license plate, provided that the vehicle registration agency has not destroyed it according to the regulations).

The vehicle owner shall declare the vehicle registration application form according to Article 9 of this Circular, bring the vehicle to the vehicle registration agency for inspection, and submit the documents specified in Articles 10, 11, 12, and Article 13 of this Circular, and follow the provisions at points b, c, d of Clause 2 of this Article.

Section 2

ISSUE VEHICLE REGISTRATION CERTIFICATE AND LICENSE PLATE

Article 15. Issuing vehicle registration certificates and license plates in cases of changing vehicle owners (hereinafter referred to as transferring vehicle ownership registration)

1. When transferring vehicle ownership rights, the vehicle owner must complete the procedure for revoking at the vehicle registration authority where the owner has its headquarters or residence as stipulated in Article 4 of this Circular.

2. Organizations or individuals receiving the transfer of vehicle ownership rights must complete the procedure for transferring vehicle ownership registration at the vehicle registration authority as stipulated in Article 4 of this Circular.

Article 16. Documents for transferring vehicle ownership registration

a) Vehicle registration certificate and license plate revocation declaration form;

b) Vehicle owner's documents as prescribed in Article 10 of this Circular;

c) Two copies of the engine number and chassis number imprint of the vehicle;

d) A copy of the document transferring vehicle ownership rights as prescribed;

đ) The vehicle registration certificate and license plate; in case the vehicle registration certificate or license plate is lost, the reason must be clearly stated in the vehicle registration certificate and license plate revocation declaration form.

During the waiting period for the revocation result, the vehicle owner may retain the license plate for use and must return it upon receipt of the revocation certificate; if the vehicle owner does not return the license plate, the vehicle registration authority will cancel the result and require the vehicle owner to re-complete the revocation procedure in accordance with the regulations on lost license plates.

2. Registration documents

a) Vehicle registration declaration form;

b) Vehicle owner's documents as prescribed;

c) Document transferring vehicle ownership rights as prescribed;

d) Document for vehicle stamp duty as prescribed;

đ) Certificate of revocation of the vehicle registration certificate and license plate.

Article 17. Procedures for transferring vehicle ownership registration

1. Revocation procedures

a) The vehicle owner declares the vehicle registration certificate and license plate revocation declaration form online through the public service portal, providing the registration file code, or declares the vehicle registration certificate and license plate revocation declaration form (according to model DKX11 issued together with this Circular) at the vehicle registration authority; submits the revocation documents as prescribed in Clause 1 of Article 16 of this Circular and receives the appointment letter for the revocation result certificate of the vehicle registration certificate and license plate as prescribed;

b) After checking the valid vehicle documents, the vehicle registration authority issues two copies of the revocation certificate of the vehicle registration certificate and license plate as prescribed, affixed with the engine number and chassis number imprint and stamped with the seal of the vehicle registration authority on the engine number and chassis number imprint (one copy returned to the vehicle owner, one copy kept in the vehicle file). For temporarily imported and re-exported vehicles of subjects enjoying diplomatic privileges and immunities, three copies of the revocation certificate of the vehicle registration certificate and license plate are issued (two copies returned to the vehicle owner to submit to the customs authority and the vehicle registration authority, one copy kept in the vehicle file).

If the vehicle owner requests, they can be issued a temporary vehicle registration certificate together with the revocation certificate of the vehicle registration certificate and license plate without needing a separate temporary vehicle registration file.

2. Registration procedures

a) Organizations or individuals receiving the transfer of vehicle ownership rights declare the vehicle registration declaration form as prescribed in Article 9 of this Circular; bring the vehicle for inspection and submit the documents as prescribed in Clause 2 of Article 16 of this Circular;

b) After checking the valid vehicle documents and the actual vehicle, the vehicle registration authority issues the vehicle registration certificate and license plate as prescribed in point b, Clause 2 of Article 14 of this Circular;

In cases where the issued license plate is a three-digit or four-digit license plate, it shall be changed to a designated license plate according to this Circular.

Section 3

CHANGE VEHICLE REGISTRATION CERTIFICATE AND LICENSE PLATE

Article 18. Cases of changing the vehicle registration certificate and license plate

1. The vehicle registration certificate and license plate are blurred or damaged.

2. Vehicles that have been modified; vehicles that have changed paint color.

3. Vehicles that have registered and received white background license plates with black letters and numbers, changing to yellow background license plates with black letters and numbers (vehicles operating commercial transportation by automobile) and vice versa.

4. Changes in the owner's information (owner's name, identification number) or the owner requests to change the vehicle registration certificate to a new address.

5. The vehicle registration certificate has expired.

6. Changing old vehicle registration certificates and license plates to new ones according to this Circular; the vehicle owner requests to change short license plates to long ones or vice versa.

Article 19. Documents for changing the vehicle registration certificate or license plate

1. Vehicle registration application form.

2. Vehicle owner's documents as prescribed in Article 10 of this Circular.

3. Vehicle registration certificate (in case of changing the vehicle registration certificate) or license plate (in case of changing the license plate).

4. Other documents:

a) For vehicles that have been modified to change the engine assembly or chassis assembly, additional documents such as proof of origin, payment receipts for initial tax, and transfer documents of ownership of the engine assembly or chassis assembly must be provided. If the engine assembly or chassis assembly are not of the same type, an additional safety and environmental technical inspection certificate for modified motor vehicles or special-purpose motorcycles must also be provided;

b) For vehicles that have been modified to replace the engine assembly of registered vehicles, an additional certificate of recovery of the vehicle registration certificate and license plate of the vehicle with that engine assembly must be provided;

c) For vehicles that have been modified to change the type, an additional safety and environmental technical inspection certificate for modified motor vehicles or special-purpose motorcycles must be provided;

d) In cases where the license plate with a yellow background and black characters and numbers is changed to a license plate with a white background and black characters and numbers, an additional document revoking the transport business permit or revoking the emblem or sign must be provided;

đ) In cases where the vehicle owner requests to change the vehicle registration certificate due to a change in the office location or place of residence to a new address outside the jurisdiction of the authority issuing the vehicle registration certificate and license plate, an additional confirmation document of the vehicle file according to Form DKX14 issued together with this Circular must be provided;

Article 20. Procedures for Changing the Vehicle Registration Certificate and License Plate

1. Implementing online public services partially or directly at the vehicle registration agency: The vehicle owner shall declare the vehicle registration application form as prescribed in Article 9 of this Circular, submit the documents for changing the vehicle registration certificate and license plate as prescribed in Article 19 of this Circular, and pay the fees as prescribed. In cases of modified vehicles or changes in paint color, the vehicle owner must bring the vehicle for inspection.

In cases of changing the vehicle registration certificate and license plate while retaining the identification number; for vehicles already registered with three-digit or four-digit plates, they will be reissued with identification plates according to regulations (the original registration certificate and three-digit or four-digit plates will be recovered).

In cases of changing the license plate from a white background with black characters and numbers to a yellow background with black characters and numbers or vice versa, a new identification plate will be issued (if there is no existing identification plate) or the identification plate will be reissued (if there is an existing identification plate).

3. In cases of changing the vehicle registration certificate when the vehicle owner changes their office location or place of residence to a new address outside the jurisdiction of the vehicle registration agency that issued the original registration certificate:

a) The vehicle owner submits the vehicle registration certificate and the application form for confirming the vehicle file (according to Form DKX13 issued together with this Circular) to the vehicle registration agency managing the vehicle file to obtain a confirmation document of the vehicle file;

b) The vehicle owner declares the vehicle registration application form and submits the confirmation document of the vehicle file to the new vehicle registration agency according to the provisions of Article 4 of this Circular to change the vehicle registration certificate.

Section 4

REISSUING THE VEHICLE REGISTRATION CERTIFICATE AND LICENSE PLATE

                     

1. The vehicle owner shall perform the entire online public service for reissuing vehicle registration certificates and license plates (except for vehicles that have already been registered with three-digit or four-digit license plates):

2. The vehicle owner shall perform part of the online public service or directly handle procedures at the vehicle registration authority:

a) The vehicle owner shall fill out the vehicle registration application form in accordance with Article 9 of this Circular, submit the application package in accordance with Clause 1 and Clause 2 of Article 19 of this Circular, and pay the prescribed fees.

3. In cases of reissuing vehicle registration certificates and license plates, the original license plate shall be retained; for vehicles that have already been registered with three-digit or four-digit license plates, they shall be issued new identification license plates according to regulations (the original registration certificate and three-digit or four-digit license plates will be collected).

Section 5

1. Exported, imported, or produced and assembled vehicles moving from the factory to the port or warehouse, or from the port, factory, or dealership to the registration office or other storage facilities.

Article 22. Temporary Vehicle Registration Documents

1. Vehicle registration application form.

2. Vehicle owner's documents as prescribed in Article 10 of this Circular.

3. Certificate of Origin of the Vehicle, including one of the following documents:

a) Electronic data of the quality inspection certificate upon factory release or electronic data of the safety and environmental protection technical certification for imported vehicles, or a copy of the quality inspection certificate upon factory release or a copy of the safety and environmental protection technical certification for imported vehicles (in cases where the vehicle moves from the factory to the warehouse or port, or from the warehouse, port, factory, or dealership to the registration location or to other dealerships or storage warehouses as stipulated in Point a, Clause 5, Article 39 of the Road Traffic Safety Law);

b) Quality inspection certificate upon factory release for vehicles subject to research and development that require participation in road traffic as prescribed (in cases where the test-run vehicle subject to research and development requires participation in road traffic as stipulated in Point c, Clause 5, Article 39 of the Road Traffic Safety Law);

c) Written permission from the competent authority to participate in traffic, accompanied by a list of vehicles and a copy of the foreign registration certificate (in cases where vehicles registered abroad, including right-hand drive vehicles, enter Vietnam temporarily, temporarily import for export within a specified period to attend conferences, exhibitions, sports events, or tourism as stipulated in Point b, Clause 5, Article 39 of the Road Traffic Safety Law);

d) A request for temporary vehicle registration, accompanied by a copy of the registration certificate and a list of vehicles (in cases where vehicles serve events organized by the Party and State as stipulated in Point b, Clause 5, Article 39 of the Road Traffic Safety Law);

4. In cases where the vehicle owner handles the procedures for returning the vehicle to its home country or transferring ownership of the vehicle and has the need, a temporary vehicle registration may be issued together with the return procedures without requiring a separate set of temporary vehicle registration documents (in cases where the vehicle handles the return procedures as stipulated in Point b, Clause 5, Article 39 of the Road Traffic Safety Law).

Article 23. Temporary Vehicle Registration Procedure

1. Implement temporary vehicle registration through the entire online public service for cases specified in point a, Clause 5, Article 39 of the Road Traffic Safety Law (already having electronic data on the quality inspection certificate at the factory or electronic data on the technical safety and environmental protection certificate for imported vehicles on the public service portal):

a) The vehicle owner declares the vehicle registration form on the public service portal;

b) After reviewing the valid file, the vehicle registration authority notifies the owner to pay the prescribed fee; the owner receives the verification result and prints the temporary vehicle registration certificate on the public service portal.

2. Implement temporary vehicle registration through partial online public services or directly at the vehicle registration authority:

a) The vehicle owner declares the vehicle registration form in accordance with Article 9 of this Circular and submits the temporary vehicle registration documents as stipulated in Article 22 of this Circular; the owner can proceed with the procedure at the nearest vehicle registration authority;

b) After receiving and reviewing the valid file, the vehicle registration authority collects the fee and issues the temporary vehicle registration certificate and temporary license plate to the owner according to regulations.

Article 24. Validity Period of the Temporary Vehicle Registration Certificate

1. In cases where the vehicle is processed for recovery to be re-exported or transferred ownership and already has a quality and safety technical and environmental protection certificate, a quality inspection certificate at the factory for motor vehicles and special-purpose motorcycles to move from the factory to warehouses, ports or from warehouses, ports, factories, dealerships to the registration location or to other dealerships, storage facilities: The temporary vehicle registration certificate is valid for 15 days; it may be extended once for a maximum of 15 days.

2. In cases where the vehicle serves events organized by the Party and State; vehicles registered abroad permitted by the competent authority including those with right-hand steering (reverse steering) entering Vietnam for transit, temporary importation, re-exportation for a limited period to attend conferences, exhibitions, sports events, tourism: The temporary vehicle registration certificate is issued according to the duration permitted by the competent authority to serve these activities.

3. In cases where test-run vehicles belonging to research and development subjects require participation in road traffic: The temporary vehicle registration certificate is issued according to the requested duration by the organization or entity owning the test-run vehicle, but not exceeding six months, and may be extended each time for no more than six months if necessary.

4. When extending, the vehicle owner declares the temporary vehicle registration form on the public service portal or directly at the vehicle registration authority.

5. Vehicles temporarily registered are allowed to participate in traffic according to the duration, route, and scope of operation recorded in the temporary vehicle registration certificate.

Chapter 6

RECOVERY OF VEHICLE REGISTRATION CERTIFICATE AND LICENSE PLATE

Article 25. Documents for Recovery of Vehicle Registration Certificate and License Plate

1. In cases of transferring vehicle ownership; transferring, exchanging, giving as a gift, inheriting a vehicle associated with a license plate won through auction; vehicles imported exempted from tax or temporarily imported by foreign organizations or individuals that are re-exported, transferred ownership, or destroyed; vehicles whose registration period has expired in special economic zones, international border economic zones; vehicles dismantled to be registered for another vehicle according to points a, b, and c, Clause 6, Article 39 of the Road Traffic Safety Law: The recovery documents shall be in accordance with Clause 1, Article 16 of this Circular;

For vehicles of diplomatic missions, consular offices, representative offices of international organizations in Vietnam, or foreign nationals who are members of such organizations, additional letters of introduction from the National Reception Office, Ministry of Foreign Affairs (for diplomatic missions and representative offices of international organizations) or the Department of Foreign Affairs (for consular offices) must be provided.

2. In cases where motor vehicles have exceeded their service life and cannot be used; scrapped, lost and the owner requests the recovery of the vehicle registration certificate and license plate according to point d and point đ, Clause 6, Article 39 of the Road Traffic Safety Law: The recovery documents shall be in accordance with points a, b, and đ, Clause 1, Article 16 of this Circular.

3. In cases where the vehicle registration certificate and license plate were issued incorrectly according to the law; vehicles that have been registered but discovered to have falsified documents or there is a conclusion by the competent authority regarding illegal changes to the frame number or engine number according to point c and point e, Clause 6, Article 39 of the Road Traffic Safety Law: The vehicle registration authority issues a Decision to recover the vehicle registration certificate and license plate of the vehicle registration authority and reclaim the vehicle registration certificate and license plate (no recovery documents required).

1. Implement the revocation of vehicle registration certificates and license plates through a full online public service for motor vehicles that have exceeded their usage period, are unusable due to damage, or have been abandoned, lost without trace, and the vehicle owner requests the revocation of the registration certificate and license plate.

b) After receiving and checking the file to ensure compliance, the vehicle registration authority issues a revocation certificate for the vehicle registration certificate and license plate, signs it digitally, and delivers the result to the vehicle owner via the public service portal.

2. Implement the revocation of vehicle registration certificates and license plates through a partial online public service or directly at the vehicle registration authority.

a) The vehicle owner declares the application for revoking the vehicle registration certificate and license plate on the public service portal or directly at the vehicle registration authority, submits the revocation file according to Article 25 of this Circular, and receives a notice of the result delivery time as prescribed.

b) After receiving and checking the file to ensure compliance, the vehicle registration authority issues two copies of the revocation certificate for the vehicle registration certificate and license plate as prescribed (one copy returned to the vehicle owner; one copy kept in the vehicle file). For temporarily imported and re-exported vehicles of individuals entitled to diplomatic privileges and immunities, three copies of the revocation certificate for the vehicle registration certificate and license plate are issued (two copies returned to the vehicle owner to submit to customs authorities and the vehicle registration authority, one copy kept in the vehicle file).

In cases where revocation is carried out according to point a and point b, Clause 6, Article 39 of the Road Traffic Safety Law, the revocation certificate for the vehicle registration certificate and license plate must be affixed with a copy of the engine number and frame number, and stamped with the seal of the vehicle registration authority on the copy of the engine number and frame number.

Article 27. Responsibilities of Public Security Units and Localities in Revoking Vehicle Registration Certificates and License Plates

1. Responsibilities of the vehicle registration authority

a) Based on the list of motor vehicles that have exceeded their usage period, scrapped vehicles, and vehicles not allowed to operate according to the law provided by the inspection agency or competent state agencies, the vehicle registration authority must review and notify organizations and individuals owning such vehicles to complete the revocation procedures. Within thirty days from the date of notification, if the vehicle owner does not complete the revocation procedures, the authorized person shall implement administrative violation penalties as prescribed.

b) Update the information declared by the vehicle owner on the electronic information page of the Traffic Police Corps or the public service portal regarding vehicles that have exceeded their usage period, scrapped vehicles, and vehicles that are unusable due to damage, requiring revocation according to this Circular.

c) Notify the list of vehicles that have exceeded their usage period, scrapped vehicles, vehicles not allowed to operate, and stolen vehicles according to the law to local public security units responsible for traffic safety and order to detect and handle them according to the law, and notify the vehicle owner through email addresses or phone messages or the public service portal.

d) Vehicles registered and issued license plates in violation of the law; vehicles registered but discovered with fake vehicle files or conclusions by competent authorities regarding illegal changes to the frame number or engine number, the vehicle registration authority must inform the vehicle owner and proceed to issue a decision to revoke the vehicle registration certificate and license plate. For vehicle files concluded by competent authorities as fake or with illegal cutting, welding, erasing, drilling, or sealing of the engine number or frame number, they must be transferred to the investigation agency for clarification and handling according to the law.

2. Responsibilities of Public Security Units and Localities and Functional Forces Responsible for Ensuring Traffic Safety and Order

a) Through traffic safety and social order work, identify vehicles falling under the provisions of Clauses 2 and 3, Article 25 of this Circular, establish records, handle according to the law, and notify in writing the vehicle registration authority to monitor.

c) In cases where vehicles involved in traffic accidents are destroyed and unusable, the agency handling the accident temporarily retains the vehicle registration certificate and license plate and notifies in writing the vehicle registration authority to process the revocation according to the regulations.

 

Section 7

REGISTRATION AND ISSUANCE OF LICENSE PLATES FOR AUCTION WINNERS

Article 28. Documents for registration and issuance of license plates for auction-winning vehicles

1. For unregistered vehicles

a) Vehicle registration documents as prescribed in Article 8 of this Circular;

b) Decision confirming the license plate number of the auction-winning vehicle issued by the Traffic Police Corps, still within its validity period; if it has exceeded the validity period, an additional decision extending the registration period for the auction-winning license plate issued by the Traffic Police Corps must also be provided.

2. For registered vehicles owned by organizations or individuals who won the auction

a) Vehicle registration declaration form;

b) Certificate of vehicle registration and license plate;

c) Decision confirming the license plate number of the auction-winning vehicle issued by the Traffic Police Corps, still within its validity period; if it has exceeded the validity period, an additional decision extending the registration period for the auction-winning license plate issued by the Traffic Police Corps must also be provided;

d) Certificate of vehicle file from the registration authority managing the vehicle file (in cases where the registration and issuance of the auction-winning license plate is carried out by a different authority than the one currently managing the vehicle file);

3. For vehicles receiving ownership transfer from other organizations or individuals

a) Vehicle registration declaration form;

b) Ownership transfer documentation;

c) Documentation for payment of the initial registration tax;

d) Certificate of revocation of the vehicle registration certificate and license plate;

đ) Decision confirming the license plate number of the auction-winning vehicle issued by the Traffic Police Corps, still within its validity period; if it has exceeded the validity period, an additional decision extending the registration period for the auction-winning license plate issued by the Traffic Police Corps must also be provided.

Article 29. Procedures for vehicle registration

1. Organizations and individuals shall carry out the registration and issuance of auction-winning license plates as follows:

a) Fill out the vehicle registration application form as prescribed in Article 9 of this Circular;

b) Bring the vehicle to the registration authority as prescribed in Article 4 of this Circular for inspection (except in cases where the first-time registration is conducted through the full online public service portal); provide the online registration file code and submit the vehicle registration documents as prescribed in Article 28 of this Circular;

c) After the registration officer verifies that the vehicle file and actual vehicle meet the requirements, the registration authority will issue the auction-winning license plate; receive a notice to collect the registration result and pay the registration fee as prescribed;

đ) In cases where the first-time registration and issuance of the auction-winning license plate are conducted through the full online public service portal on the government service website or National Identity Application: Follow the provisions set forth in Article 14 of this Circular.

2. Transfer of vehicle ownership without the accompanying auction-winning license plate

a) The vehicle owner submits the documents and completes the procedures for revocation as prescribed in Clause 1, Article 16 and Clause 1, Article 17 of this Circular;

b) The organization or individual receiving the transfer of ownership submits the documents and completes the procedures for transferring the vehicle registration as prescribed in Clause 2, Article 16 and Clause 2, Article 17 of this Circular.

3. Transfer of vehicle ownership with the accompanying auction-winning license plate

a) The vehicle owner submits the documents and completes the procedures for revocation as prescribed in Clause 1, Article 16 and Clause 1, Article 17 of this Circular (the ownership transfer documentation must clearly indicate the transfer of ownership with the accompanying auction-winning license plate); there is no need to submit the auction-winning license plate;

b) The organization or individual receiving the transfer of ownership submits the documents and completes the procedures for transferring the vehicle registration as prescribed in Clause 2, Article 16 and Clause 2, Article 17 of this Circular (the ownership transfer documentation must clearly indicate the transfer of ownership with the accompanying auction-winning license plate) and retains the original auction-winning license plate.

Article 30. Management of license plates won through auction after vehicle registration

1. When the vehicle owner processes the registration for a new license plate won through auction (the first-time registration license plate) for a vehicle that has already been registered with a license plate won through auction, the old license plate won through auction will be kept by the vehicle registration authority and issued when the owner registers another vehicle (without a license plate) owned by them.

2. When the vehicle owner processes the cancellation of registration and the license plate won through auction (except in cases where ownership rights to the vehicle along with the license plate won through auction are transferred), the license plate won through auction will be kept by the vehicle registration authority and issued when the owner registers another vehicle (without a license plate) owned by them.

3. During the usage period, if the vehicle registration certificate or license plate is damaged, lost; the vehicle undergoes modification; the paint color changes, or there is a need to change the vehicle registration certificate due to a change in address, the vehicle owner must process the procedures for changing or reissuing according to regulations.

Section 8

GUIDANCE FOR RESOLVING CERTAIN SPECIFIC CASES

Article 31. Cases related to the engine number and frame number of vehicles

1. Cases of re-engraving the engine number and frame number for vehicle registration

a) For imported vehicles without an engine number or frame number, the vehicle registration authority shall re-engrave the engine number or frame number based on the number of the license plate. In case the actual inspection of the vehicle reveals the engine number or frame number, the request for confirmation from the Customs Authority (for vehicles not yet registered) or the legalization of the manufacturer's certification (for registered vehicles) is required;

b) For imported, manufactured, or assembled vehicles with the engine number or frame number recorded on the Etekét, VIN number, or painted number or engraved number (lade), the vehicle registration authority shall re-engrave the engine number or frame number based on the number recorded in the origin certificate; in cases where the vehicle only has the VIN number but lacks the engine number and frame number, the vehicle registration authority shall re-engrave the frame number based on the VIN number and re-engrave the engine number based on the license plate number;

c) For vehicles with the engine number or frame number incorrectly engraved, overlapping numbers, and a conclusion from an appraisal stating that the engine number and frame number are original, together with a manufacturer's confirmation document (for imported vehicles, this confirmation document from the foreign manufacturer must be legalized), the registration and re-engraving of the engine number or frame number based on the number recorded in the origin certificate shall be processed;

d) In cases where the engine block or chassis has been replaced without numbers, the engine number and frame number shall be re-engraved based on the license plate number;

đ) For vehicles that have been registered but during use, the engine number or frame number becomes corroded, blurred, rusted, or partially lost, and the appraisal authority concludes that the engine number or frame number is original, the numbers shall be re-engraved based on the number recorded in the origin certificate.

2. Resolution for re-engraving the engine number and frame number of vehicles confiscated and added to the state treasury

Vehicles confiscated with the engine number or frame number cut, welded, erased, scratched, or unidentifiable original numbers, if they meet the conditions for registration to participate in traffic, before confiscation, the leading authority handling the matter shall request cooperation from the local Traffic Police Department to organize the re-engraving of the engine number or frame number, following the principle: Local serial code registration; the last two digits of the year of the temporary detention record, administrative violation vehicle, professional qualification certificate, and the number of the record.

The re-engraved engine number or frame number must be recorded in the confiscation decision or confiscation record accompanied by the decision to re-engrave the engine number or frame number (with attached copies of the re-engraved engine number and frame number).

3. In all cases, the re-engraving of the engine number and frame number as stipulated in Clause 1 and Clause 2 of this Article must be carried out by the vehicle registration authority.

4. Vehicles with the engine number or frame number cut, welded, erased, scratched, or illegally re-engraved; the confiscation decision or confiscation record does not identify the engine number or frame number, then the vehicle registration will not be processed.

Article 32. Registration of Vehicle Name Change for Vehicles Transferred Ownership to Multiple Organizations or Individuals

1. The organization or individual currently using the vehicle shall go to the vehicle registration authority managing the vehicle's file to complete the procedures for recovery.

Thereafter, they shall go to the vehicle registration authority where the organization or individual currently using the vehicle has its headquarters or residence as stipulated in Article 4 of this Circular to complete the procedures for registering the name change of the vehicle.

2. Recovery File: Implement the file according to the provisions of Clause 1, Article 16 of this Circular.

3. Recovery Procedures

a) In cases where the organization or individual currently using the vehicle has the ownership transfer document of the owner of the vehicle and the ownership transfer document of the last seller: Within two working days from the date when the vehicle registration authority completes the recovery procedures and receives all necessary documents, the authorized person shall issue an administrative violation record against the owner of the vehicle and impose penalties as prescribed by law. The organization or individual currently using the vehicle shall sign the administrative violation record as a witness and sign on related documents concerning the recovery procedure; subsequently, the recovery certificate of the vehicle registration certificate and license plate will be issued according to regulations.

b) In cases where the organization or individual currently using the vehicle does not have the ownership transfer document of the owner of the vehicle and the ownership transfer document of the last seller: After receiving all necessary documents, the authorized person shall issue an administrative violation record against the owner of the vehicle and impose penalties as prescribed by law. The organization or individual currently using the vehicle shall sign the administrative violation record as a witness and sign on related documents concerning the recovery procedure. The vehicle registration authority shall issue a temporary permit allowing the use of the vehicle for thirty days. Within two working days, the vehicle registration authority must notify the owner of the vehicle and publicly post notices at their office, search and verify lost vehicle records and registration data. If there is no dispute or complaint within thirty days, the authorized person shall proceed with the administrative penalty procedures as prescribed; subsequently, the recovery certificate of the vehicle registration certificate and license plate will be issued according to regulations.

 Within two working days, the vehicle registration authority must send a notification to the owner of the vehicle, publicly post notices at their office, search and verify lost vehicle records and registration data. If there is no dispute or complaint within thirty days, the authorized person shall proceed with the administrative penalty procedures as prescribed; subsequently, the recovery certificate of the vehicle registration certificate and license plate will be issued according to regulations.

4. Vehicle Name Change Registration File and Procedures: Implement according to the provisions of Clause 2, Article 16 and Clause 2, Article 17 of this Circular.

5. Responsibilities of Units Managing Lost Vehicle Databases and Evidence Vehicles

Within seven working days from the date of receipt of the request for verification from the vehicle registration authority, the unit managing the lost vehicle database and evidence vehicles must respond in writing to the vehicle registration authority.

Article 33. Resolution of Certain Cases When Registering and Issuing License Plates

1. Regarding Invoices

a) For newly registered vehicles that have been sold through multiple organizations or enterprises: Invoice of the final selling organization or enterprise;

b) For vehicles of businesses or trading establishments: Value-added tax invoice or sales invoice as prescribed by law; in case of purchasing a liquidation vehicle from a state agency: State asset sale invoice or public asset sale invoice; in case of seized vehicles as prescribed by law: Seized asset sale invoice as prescribed by law or state asset sale invoice or public asset sale invoice (original or certified copy); for financial institutions' auctioned vehicles: Invoice as prescribed or electronic data of the above invoices;

c) Organizations or individuals contributing capital to a business with contribution documents being a contribution record or property handover record; when withdrawing capital from the business, they must have a vehicle return record, property handover record, and invoice as prescribed by law (in cases where an invoice was provided upon capital contribution to the business).

2. Regarding Vehicle Modifications

a) In cases where imported used vehicles are modified before registration, the initial vehicle registration file as stipulated in Article 8 of this Circular and the technical safety and environmental protection certificate of modified motor vehicles or specialized motorcycles as prescribed;

b) Registration of vehicles other than passenger cars converted into passenger cars (except for security purposes) or specialized vehicles changing functions and uses before five years and refrigerated vehicles changing before three years (from the date of import);

c) Not to use engine assemblies of vehicles beyond their service life, scrapped vehicles, vehicles not allowed to circulate according to the law, tax-exempt vehicles, temporarily imported and re-exported vehicles of diplomatic agencies, consular agencies, or international organizations enjoying privileges and immunities or consular immunities to replace other vehicles;

d) Throughout the usage period, each vehicle can only change one of the two assemblies: engine or frame (cannot change both engine and frame simultaneously).

3. Trailers and Semi-trailers: Proof of origin is the technical safety and environmental protection certificate of imported vehicles (for license plate registration).

4. Vehicles subject to surplus goods handling stored in port, warehouse, or storage areas under customs jurisdiction as prescribed by law shall comply with the vehicle files as stipulated in Articles 9 and 10 of this Circular, accompanied by:

a) State asset sale invoice or public asset sale invoice (one original);

b) Auctioned asset purchase and sale contract (one original);

c) Warehouse release form of the entity responsible for storing and preserving goods (one original);

For vehicles prohibited from importation as prescribed by the Government, a confiscation decision as stipulated in Point a, Clause 3, Article 11 of this Circular must also be provided.

5. Vehicles requiring additional import tax payment shall comply with the vehicle files as stipulated in Article 8 of this Circular, accompanied by:

a) Import tax collection decision of the competent customs authority;

b) Payment receipt for import tax deposited into the state budget.

6. National reserve vehicles shall comply with the vehicle files as stipulated in Articles 9, 10, 11, and Article 13 of this Circular, accompanied by the national reserve goods sale decision of the head of the ministry or sector managing national reserve goods; if multiple vehicles share one sale decision, each vehicle must have one copy (certified copy by the ministry or sector managing national reserve goods).

In case there is no certificate of origin for imported vehicles, there must be a confirmation document from the customs authority (one original copy per vehicle) specifying the characteristics of the vehicle: Type of vehicle, brand, model number, engine number, chassis number, cylinder capacity, year of manufacture.

7. Vehicles with a decision to sell for enforcement of judgment or recovery of debt

a) If the vehicle has a valid original registration file and proof of lawful ownership of the person whose property is being processed, then the vehicle registration shall be processed. In cases where the source of the vehicle is unclear or there is no proof of lawful ownership of the person whose property is being processed, the registration of the vehicle will not be accepted, and the owner of the vehicle must be directed to the place that issued the auction sale decision for resolution;

b) For vehicles sold by the Enforcement Agency pursuant to a decision to enforce a judgment, the vehicle registration file shall include: A copy of the court's decision or an excerpt from the judgment or enforcement decision of the competent Civil Enforcement Agency, payment receipts or handover records of assets.

In cases where the vehicle has not been registered, the registration file shall be supplemented according to the provisions of Article 8 of this Circular.

In cases where the vehicle has already been registered, the buyer shall recover the vehicle registration certificate and license plate according to the provisions of Article 16 of this Circular (if the registration certificate is no longer available, a confirmation document from the Enforcement Agency must be provided) and submit a supplementary registration file including: Vehicle registration application form, owner's documents as stipulated in Article 10 of this Circular, proof of payment of the initial registration tax, and a certificate of recovery of the vehicle registration certificate and license plate.

c) For vehicles pledged by financial institutions for debt recovery, the vehicle registration file shall include: A copy of the pledge agreement or credit agreement or guarantee agreement for loan application and credit agreement (signed by the financial institution); invoices as prescribed by law.

In cases where the vehicle has not been registered, the registration file shall be supplemented according to the provisions of Article 8 of this Circular.

In cases where the vehicle has already been registered, the buyer shall recover the vehicle registration certificate and license plate according to the provisions of Article 16 of this Circular (if the registration certificate is no longer available, a confirmation document from the financial institution must be provided) and submit a supplementary registration file including: Vehicle registration application form, owner's documents as stipulated in Article 10 of this Circular, proof of payment of the initial registration tax, and a certificate of recovery of the vehicle registration certificate and license plate;

d) For vehicles with a compulsory seizure decision by a competent authority to ensure the execution of debt and late payment notification as prescribed by law in the Customs field, the file shall comply with the provisions of Article 8 of this Circular, accompanied by: A copy of the compulsory seizure decision using asset seizure measures for auction sale, asset auction record of the competent authority; invoices as prescribed by law.

8. Foreign leased special purpose vehicles

a) File as prescribed in Article 8 of this Circular;

b) Lease agreement.

9. Registered vehicles of foreign aid projects when they expire and are handed over to Vietnam, the transfer registration file shall comply with the provisions of Article 16 of this Circular, accompanied by:

a) Decision establishing full national ownership of the vehicle (for central agencies, it is a document from the head of the Ministry, for local agencies, it is a document from the Chairman of the Provincial People's Committee) and handover receipt of assets from the sponsor;

b) In cases where aid project vehicles expire and need to be sold, a decision on asset disposal by the competent authority is required.

10. Registered vehicles of a project transferred to another project for continued use, the transfer registration file shall comply with the provisions of Article 16 of this Circular, accompanied by:

a) Transfer document of the foreign project owner;

b) Confirmation letter of aid goods from the competent state agency.

11. Registered vehicles now subject to a property disposal decision by a competent authority to recover from terminated projects and other state assets, the transfer registration file shall comply with the provisions of Article 16 of this Circular, accompanied by:

a) Property disposal decision by a competent authority;

b) Sales invoice of state assets or sales invoice of public assets issued by the competent state agency in the event of disposal through sale or liquidation; handover and receipt records of assets in the event of disposal through reallocation.

12. Registered vehicles of enterprises that have been dissolved now disposing of assets, the buyer shall register the transfer of the vehicle according to the provisions of Articles 16 and 17 of this Circular, accompanied by:

a) Vehicle registration certificate;

b) Dissolution decision by a competent authority or a copy of the decision to revoke the business registration certificate.

13. Registered vehicles that have been pledged when processing the transfer of registration, change, or reissue of the vehicle registration certificate and license plate, there must be a confirmation document from the competent authority stating that the pledge has been released (paper document or electronic document).

14. Registration of vehicles with origins confiscated according to the law

a) For registered vehicles that have been confiscated, when registering, there is no need to process the recovery procedure, but after completing the registration of the confiscated vehicle, the registration agency shall notify the managing agency to cancel the file;

b) In cases where the confiscation decision does not specify the characteristics of the vehicle, there must be a confiscation record signed by the authorized confiscator, which must fully specify the vehicle characteristics as prescribed in point a, Clause 3, Article 11 of this Circular;

c) In cases where the confiscation decision or confiscation record does not fully specify the vehicle characteristics; the vehicle is not intact, the engine and frame are not of the same type, the registration of the vehicle will not be processed.

15. Transfer registration and relocation of military and military enterprise vehicles

a) Military and military enterprise vehicles registered at the Public Security Agency, now relocating to register at the Department of Vehicles and Motorcycles, Ministry of National Defense, the file shall be recovered according to the provisions of Clause 1, Article 16 of this Circular and a letter introducing the vehicle relocation to register at the Department of Vehicles and Motorcycles, Ministry of National Defense; after completing the procedures, the vehicle owner will be issued a certificate of recovery of the vehicle registration certificate and license plate and the original file;

b) Military vehicles and military enterprise vehicles registered at military agencies now transferring to civilian use, the vehicle registration file shall comply with the provisions of Article 8 of this Circular, accompanied by: Vehicle registration certificate and vehicle file registered by the military agency.

c) For vehicles of organizations and individuals that have been registered with the police agency and now transfer ownership to military units or military enterprises, which move to register with the Department of Vehicles and Motorcycles, Ministry of National Defense, the file shall be recovered according to the provisions of Clause 1, Article 16 of this Circular, and an introduction letter for transferring the vehicle registration to the Department of Vehicles and Motorcycles, Ministry of National Defense; after completing the procedures, the vehicle owner will be issued a certificate of recovery of the vehicle registration certificate, license plate number, and original file.

d) For vehicles of military enterprises that have been registered with the police agency and now transfer ownership while continuing to register with the police agency, the procedures for transferring the vehicle registration shall be carried out according to the provisions of Articles 16 and 17 of this Circular.

16. Temporarily imported vehicles, project vehicles not yet expired, transferred in Vietnam

a) The vehicle owner shall complete the recovery procedures at the vehicle registration agency according to the provisions of Article 26 of this Circular; then proceed to the customs agency to complete the transfer procedures, pay taxes as prescribed, and return the transfer file, proof of payment of the initial registration fee to the vehicle registration agency to complete the procedures for transferring the vehicle registration according to the regulations.

b) In cases where the customs agency collects additional tax or the competent authority of the Ministry of Finance responds in writing that there is no need to collect additional tax, the vehicle can be registered for transfer, and such document shall be kept in the vehicle file.

17. Imported vehicles exempted from tax that have been used in Vietnam and whose import tax value is 0% as prescribed by law; vehicles that are movable assets of Vietnamese citizens residing abroad who have been settled for permanent residence in Vietnam and arrived at a Vietnamese port before April 1, 2014 may be registered for transfer according to the provisions of this Circular.

If such vehicles of Vietnamese citizens arrive at a Vietnamese port on or after April 1, 2014, they must first be registered before being transferred; when transferring the vehicle, proof of additional tax collection as prescribed must be provided to register for transfer according to the provisions of this Circular.

18. Vehicles that have not been registered and have lost all vehicle documents or part of the documents (ownership transfer certificates, proof of payment of the initial registration fee, origin certificates): Vehicle registration officers shall guide the vehicle owners to contact the agencies that issued these documents to request issuance of copies. For manufactured or assembled vehicles, the manufacturing or assembly facility must issue a copy of the quality inspection certificate upon factory release (paper copy for cases without electronic data).

19. Registration of vehicles by financial leasing organizations: In cases where financial leasing organizations submit a written request to inspect the vehicle at the lessee's address, the vehicle registration agency where the lessor has its headquarters shall consider and within three working days authorize the vehicle registration agency where the lessee has its headquarters or place of residence to conduct an actual inspection of the vehicle, sign and stamp confirmation on the chassis and engine number imprint in the vehicle registration application form.

 

Chapter III

ANNEXES, FORMS, AND VALIDITY PERIOD OF VEHICLE REGISTRATION CERTIFICATES,

DETERMINATION OF THE YEAR OF MANUFACTURE OF VEHICLES AND LICENSE PLATE NUMBERS

Article 34. Annexes and forms used in vehicle registration

1. Announced together with this Circular are the following annexes:

a) Annex No. 01: Agencies and units registering passenger cars and special-purpose motorcycles at the Traffic Police Corps;

b) Annex No. 02: License plate symbols for passenger cars, motorcycles, and special-purpose motorcycles domestically;

c) Annex No. 03: License plate symbols for passenger cars, motorcycles, and special-purpose motorcycles of foreign organizations and individuals;

d) Annex No. 04: Specifications of license plates, letters, and numbers on license plates for passenger cars, motorcycles, trailers, semi-trailers, and special-purpose motorcycles of domestic and foreign organizations and individuals.

2. Announced together with this Circular are the following forms:

a) Certificate of motorcycle and motorbike registration (Form DKX01);

b) Certificate of car registration (Form DKX02);

c) Certificate of trailer and semi-trailer registration (Form DKX03);

d) Temporary vehicle registration certificate (electronic version) (Form DKX04);

đ) Temporary vehicle registration certificate (Form DKX05);

e) Certificate of special-purpose motorcycle registration (Form DKX06);

g) Certificate of recovery of vehicle registration certificate and license plate (Form DKX07);

h) Decision on recovery of vehicle registration certificate and license plate (Form DKX08);

i) Decision on imprinting engine and frame numbers (Form DKX09);

k) Vehicle registration application form (Form DKX10);

l) Application form for recovery of vehicle registration certificate and license plate (Form DKX11);

m) Guidance form for file preparation (Form DKX12);

n) Request form for confirmation of vehicle file (Form DKX13);

p) Confirmation form for vehicle file (Form DKX14);

q) Label for recognizing license plates won through auction (Form DKX15);

r) Label for recognizing license plates using clean energy, green energy, and environmentally friendly energy (Form DKX16).

4. Forms specified in points d, g, h, and p of Clause 2 of this Article shall be printed from the vehicle registration and management system.

5. Forms specified in points i, k, l, m, and n of Clause 2 of this Article shall be printed from the public service portal or the vehicle registration and management system or self-printed.

6. When printing, the content of the forms shall not be changed.

7. Public security units and localities using the forms specified in Clause 3 of this Article shall maintain a record and manage them according to regulations.

Article 35. Duration of Vehicle Registration Certificate Usage

1. The vehicle registration certificate for trucks, passenger cars, and modified vehicles shall be recorded according to the usage period as prescribed by law.

2. The vehicle registration certificate for automobiles and motorcycles of foreign individuals who are members of diplomatic missions, consular offices, or international organization representative offices shall be recorded according to the validity period on their diplomatic identification cards, service identification cards, consular identification cards, honorary consular identification cards, or general identification cards; for foreign individuals residing and working in Vietnam, it shall be recorded according to the validity period on their permanent residence cards or temporary residence cards.

3. The vehicle registration certificate for automobiles and motorcycles of diplomatic missions, consular offices, or representative offices of organizations shall have an initial validity period of five years and can be extended for three years each time.

Article 36. Determination of the Year of Manufacture of Vehicles

1. The year of manufacture of a vehicle is determined through electronic data shared by the inspection agency with the vehicle registration and management system.

In cases where imported vehicles do not have electronic data, the vehicle owner must present a quality certification or notification of exemption from safety and environmental technical inspection to determine the year of manufacture.

2. For other cases, the year of manufacture is determined based on the tenth character of the vehicle frame number according to current standards.

Article 37. Provisions on Vehicle License Plates

1. Vehicle license plates are implemented according to the National Technical Regulations issued by the Ministry of Public Security. For temporary license plates specified in Appendix No. 02 attached hereto, they are printed on paper.

2. The symbols, serial numbers, and sizes of characters and numbers on various types of vehicle registration plates are carried out according to the provisions in Appendices No. 02, 03, and 04 attached hereto.

3. Special purpose automobiles and motorcycles are equipped with two license plates, one short-sized plate: height 165 mm, length 330 mm; one long-sized plate: height 110 mm, length 520 mm.

a) Arrangement of characters and numbers on domestic organization, individual automobile license plates: The first two digits are the registration location code, followed by the registration serial number (letters); the second group of numbers consists of five natural numbers from 000.01 to 999.99;

b) Arrangement of characters and numbers on foreign organization, individual automobile license plates: The first two digits are the registration location code, followed by the second group which is the country name code consisting of three natural numbers, and the third group is the serial number indicating the foreign organization or individual, the fourth group is the registration sequence number consisting of two natural numbers from 01 to 99;

c) Trailer and semi-trailer license plates consist of one plate mounted at the rear of the vehicle, size: height 165 mm, length 330 mm; the arrangement of characters and numbers on the license plate follows the domestic automobile license plate format.

4. Motorcycles are issued one license plate mounted at the rear of the vehicle, size: height 140 mm, length 190 mm.

a) Arrangement of characters and numbers on domestic organization, individual motorcycle license plates: The first group of numbers is the registration location code and registration serial number. The second group of numbers is the registration sequence number consisting of five natural numbers from 000.01 to 999.99.

b) Arrangement of characters and numbers on foreign organization, individual motorcycle license plates: The first group is the registration location code, the second group is the country name code of the vehicle owner, the third group is the registration serial number, and the fourth group is the registration sequence number consisting of three natural numbers from 001 to 999.

5. Color and serial numbers of domestic organization, individual vehicle license plates:

b) Motorcycle license plates have a blue background, white characters and numbers, and the serial number uses one of the following eleven letters in sequence: A, B, C, D, E, F, G, H, K, L, M combined with one natural number from 1 to 9, issued to entities specified in point a of this clause;

c) Automobile license plates have a white background, black characters and numbers, and the serial number uses one of the following twenty letters in sequence: A, B, C, D, E, F, G, H, K, L, M, N, P, S, T, U, V, X, Y, Z, issued to domestic organizations and individuals not falling within the scope specified in point a of this clause;

d) Motorcycle license plates have a white background, black characters and numbers, and the serial number uses one of the following twenty letters in sequence: A, B, C, D, E, F, G, H, K, L, M, N, P, S, T, U, V, X, Y, Z combined with one of the following twenty letters: A, B, C, D, E, F, G, H, K, L, M, N, P, S, T, U, V, X, Y, Z, issued to domestic organizations and individuals not falling within the scope specified in point b of this clause;

đ) Automobile license plates have a yellow background, black characters and numbers, issued to vehicles engaged in commercial transportation by automobile, using one of the following twenty letters in sequence: A, B, C, D, E, F, G, H, K, L, M, N, P, S, T, U, V, X, Y, Z;

e) Some cases have specific serial numbers, including:

License plates with the serial "CD" issued to special purpose motorcycles;

License plates with the serial "RM" issued to trailers and semi-trailers;

License plates with the serial "HC" issued to automobiles with limited operating range, four-wheeled passenger vehicles with engines, four-wheeled cargo vehicles with engines;

License plates with the serial "KT" issued to vehicles of military enterprises proposed for registration by the Directorate of Motorcycles, Ministry of Defense;

Vehicles with a structure similar to a certain type of vehicle shall be issued license plates of that type;

License plates with specific serial numbers issued to specific entities shall have corresponding colors as stipulated in points a, c, d of Clause 5 of this Article.

The license plate number won the auction shall be affixed with a recognition sticker with a red background and yellow color, and blue characters (as per Appendix No. 04 issued together with this Circular);

License plates for vehicles using clean energy, green energy, and environmentally friendly vehicles shall be affixed with a recognition sticker in green (as per Appendix No. 04 issued together with this Circular).

6. Color and symbols of license plates for vehicles of agencies, organizations, and foreign individuals

a) White background license plates with red letters, black numbers, and the "NG" symbol in red shall be issued to vehicles of diplomatic missions, consular offices, and foreign nationals holding diplomatic identification cards from those entities. Notably, the license plates of Ambassadors and Consuls General will have registration number 01 and a red stripe across the middle of the group of numbers indicating nationality and registration order (license plate 01 will be reissued when registering a new vehicle);

b) White background license plates with red letters, black numbers, and the "QT" symbol in red shall be issued to vehicles of representative offices of international organizations and foreign nationals holding diplomatic identification cards from those organizations. Notably, the license plates of heads of United Nations organization representative offices will have an additional red stripe across the middle of the digits indicating nationality and registration order;

c) White background license plates with black letters and numbers, and the "CV" symbol shall be issued to administrative and technical staff holding service identification cards from diplomatic missions, consular offices, and international organizations;

d) White background license plates with black letters and numbers, and the "NN" symbol shall be issued to vehicles of organizations, representative offices, and foreign individuals, except for the subjects specified in points a, b, and c of this clause;

7. The issuance of license plate symbols for localities must be carried out sequentially from low to high, and all 20 series of a license plate symbol must be used before switching to a new symbol;

8. For motor vehicles (except passenger cars), the owner must mark or affix the license plate number on the rear panel and both sides of the vehicle; write the name of the agency, unit, and cargo weight, and self-weight on both side doors of the vehicle (except for personal vehicles);

9. License plates must be produced at enterprises and production facilities of license plates under the Ministry of Public Security. The production and supply of license plates shall be carried out according to the requirements of the vehicle registration authority. The initial sample product (size, quality, security) must be inspected and accepted by the Traffic Police Corps before being allowed to produce and supply license plates to the vehicle registration authority; during the production and supply of license plates, enterprises and production facilities of license plates must maintain statistics, update data, and share this data with the vehicle registration and management system;

Chapter IV

IMPLEMENTING PROVISIONS

Article 38. Effective Date

1. This Circular shall take effect from January 1, 2025.

2. The following consolidated documents are abolished:

a) Circular No. 24/2023/TT-BCA dated July 1, 2023, issued by the Minister of Public Security, regarding the issuance and revocation of vehicle registration certificates and license plates, except for the cases stipulated in Clause 7, Article 39 of this Circular;

b) Article 2 of Circular No. 28/2024/TT-BCA dated February 29, 2024, amending and supplementing some articles of Circular No. 32/2023/TT-BCA dated August 1, 2023, issued by the Minister of Public Security, concerning the tasks, powers, forms, contents, and procedures for traffic police patrols, inspections, and administrative violations handling on public roads; Circular No. 24/2023/TT-BCA dated July 1, 2023, issued by the Minister of Public Security, regarding the issuance and revocation of vehicle registration certificates and license plates;

Article 39. Transitional Provisions

1. For vehicles that had registered five-digit license plates before this Circular takes effect but have not yet completed the procedures for revocation, such license plates shall be considered as the identity license plates of the vehicle owners, except for license plates with the symbols "MK", "TĐ", "LD", "DA", "MĐ", "R", "CT", "LB", "CD";

2. For vehicles that had registered five-digit license plates, if the owner has completed the revocation procedures before August 15, 2023, such license plates shall be stored in the license plate warehouse for issuance according to regulations;

3. For vehicles that had registered five-digit license plates with the symbols "MK", "TĐ", "LD", "DA", "MĐ", "R", "CT", "LB", "CD" before this Circular takes effect or three-digit or four-digit license plates, they may continue to operate on the road. In case the owner requests or when the owner completes the procedures for changing, reissuing, or transferring ownership of the vehicle registration certificate or license plate, they shall change to the license plate according to this Circular;

4. For vehicles that were temporarily registered for testing on public roads before this Circular takes effect, if the owner requests, they may continue to extend the temporary registration period according to this Circular;

5. For commune-level public security agencies authorized to register motorcycles before August 15, 2023, they may continue to register motorcycles according to regulations;

6. License plates with series not specified in this Circular and motorcycle registration certificate models produced before this Circular takes effect may continue to be used until December 31, 2025;

7. Motor vehicle registration certificates and license plates issued by the Transport Department before January 1, 2025, may continue to be used until December 31, 2026; from January 1, 2027, the registration certificates and license plates must comply with the provisions of this Circular;

When processing the transfer of ownership registration, replacement, reissue, or revocation of motor vehicle registration certificates and license plates issued by the Transport Department before January 1, 2025, the registration authority shall base on the valid registration files transferred by the Transport Department to process according to regulations;

8. In cases where the transfer of ownership registration through multiple owners who have completed the revocation procedures before this Circular takes effect, the registration authority shall continue to process according to Article 31 of Circular No. 24/2023/TT-BCA;

9. For the first-time registration of vehicles by online public services for organizations and foreign individuals, it applies when the vehicle owner has an electronic identity account level 2 or higher;

Article 40. Responsibility for Implementation

1. The Director of the Traffic Police Corps is responsible for directing, urging, inspecting, and guiding public security units and localities in implementing this Circular; guiding the handover of motorcycle registration files from the Transport Department to the registration authority.

3. During the process of implementing this Circular, if there are difficulties or obstacles, the local police units shall report to the Ministry of Public Security (through the Traffic Police Corps) for timely guidance.