Circular No. 79/2025/TT-BTC guides the provision and publication of information on public procurement and sample tender documents on the National Public Procurement Network System.

CIRCULAR

Guidelines on providing and publishing information on public procurement and model tender documents on the National Public Procurement Network System

On the basis of Law on Public Procurement No. 22/2023/QH15 amended and supplemented by Law No. 57/2024/QH15, LAW NUMBER 90/2025/QH15;

Decree No. 23/2025/NĐ-CP dated February 21, 2025 of the Government stipulating electronic signatures and trust services;

Decree No. 168/2025/NĐ-CP dated June 30, 2025 of the Government on business registration;

Decree No. 214/2025/NĐ-CP dated August 4, 2025 of the Government detailing certain provisions and implementing measures of the Public Procurement Law regarding the selection of contractors;

Pursuant to Decree No. 29/2025/NĐ-CP dated February 24, 2025 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Finance amended and supplemented by Decree No. 166/2025/NĐ-CP dated June 30, 2025 of the Government;

Article 1. Amending and supplementing certain provisions of Circular No. 02/2024/TT-BKHĐT

The Minister of Finance promulgates this Circular guiding the provision and publication of information on public procurement and model tender documents on the National Public Procurement Network System.

PART I
GENERAL PROVISIONS

Article 1. Scope of Regulation

This Circular guides the provision and publication of information on public procurement and model tender documents, including:

1. Model for establishing and approving the overall plan for selecting contractors, the plan for selecting contractors for projects and procurement budgets as prescribed in Article 1 and Article 2 of the Public Procurement Law;

2. Model tender documents on the National Public Procurement Network System for consulting service contracts; non-consulting service contracts; goods (excluding drugs); construction works; design and supply of goods (EP); design and construction (EC); supply of goods and construction (PC); design, supply of goods and construction (EPC); medical equipment supply contracts, chemical supplies, testing materials, and accompanying services for operating medical equipment (excluding operational staff) within the scope regulated by the Public Procurement Law organized through open tendering, restricted tendering, domestic competitive bidding in one-stage one-envelope and two-envelope procedures; online bidding; online shopping;

3. Report on preparing tender invitation documents; application for approval of tender invitation documents; decision on approval of tender invitation documents; report on evaluating tender documents online for non-consulting service contracts, goods (excluding drugs), machine placement, machine rental, construction works, EPC, EP, EC, PC in one-stage one-envelope and two-envelope procedures; consulting service contracts;

4. Other models related to online contractor selection.

Article 2. Applicability

1. Organizations and individuals related to the selection of contractors within the scope regulated by Article 1 of this Circular.

2. Organizations and individuals engaged in contractor selection outside the scope regulated by Article 1 of this Circular but choose to apply the provisions of this Circular. In such cases, the implementation process follows Guidelines for Use on the National Public Procurement Network System.

Article 3. Explanation of Terms

1. The National E-Government Procurement System (hereinafter referred to as the System) is an information technology system established and managed by the Ministry of Finance in accordance with Clause 18, Article 4 of the Public Procurement Law at the address https://muasamcong.mof.gov.vn.

2. National Business Registration Information System are the specialized business registration information system in accordance with the Government's regulations on business registration.

3. Abbreviations used in this Circular and on the System include:

a) E-TBMST E-TBMQT is an online prequalification notice;

b) E-TBMQT E-TBMQT is an online interest notice;

c) E-TBMT E-TBMQT is an online tender notice;

d) E-HSMQT E-HSMQT is an online interest document;

đ) E-HSQT E-HSQT is an online interest document;

e) E-HSMST E-HSMST is an online prequalification document;

g) E-HSDST E-HSDST is an online prequalification submission;

h)||| E-HSMT E-HSMT is an online tender document for open tendering, restricted tendering, and domestic competitive bidding;

i) E-HSDT E-HSDT is an online tender submission for open tendering, restricted tendering, and domestic competitive bidding;

k) E-HSĐXKT E-HSĐXKT is an online technical proposal;

l) E-HSĐXTC E-HSĐXTC is an online financial proposal.

4. Electronic document E-DL is an electronic document, information successfully sent, received, and stored on the System, including:

a) Project information;

b) Overall plan for selecting contractors; plan for selecting contractors;

c) E-TBMQT, E-TBMST, E-TBMT, tender notices, prequalification notices, interest notices;

d) Shortlist;

d) E-HSMQT, E-HSQT, E-HSMST, E-HSDST, E-HSMT, E-HSDT, reference terms, scientific curriculum vitae, interest document, prequalification document, tender document; clarification of E-HSMST, E-HSDST, E-HSMQT, E-HSQT, E-HSMT, E-HSDT, E-HSĐXKT, E-HSĐXTC, reference terms, scientific curriculum vitae, interest document, prequalification document, tender document; modification of E-HSMQT, E-HSMST, E-HSMT, reference terms, interest document, prequalification document, tender document; extension of tender closing time; cancellation of E-TBMQT, E-TBMST, E-TBMT, interest notice, prequalification notice, tender notice;

g) Bid opening record;

g) Bid opening minutes, minutes of opening E-HSĐXKT, minutes of opening E-HSĐXTC;

h) Evaluation reports on E-HSQT, E-HSDST, E-HSDT;

i) Selection results;

k) Content of objections to selection results and issues related to the online selection process;

l) Application, decision on approval of E-HSMQT, E-HSMST, E-HSMT, reference terms, interest document, prequalification document, tender document; decision on approval of online contractor selection results;

m) Report on reviewing E-HSMQT, E-HSMST, E-HSMT; Report on reviewing contractor selection results;

n) Request for issuance, modification, extension, release of electronic guarantees;

o) Electronic contract;

p) Other electronic documents exchanged on the System.

5. is information posted on the System by entities specified in Article 2 of this Circular that does not comply with the laws on public-private partnerships, bidding laws, sectoral management laws, and other relevant laws. Information posted on the System by entities specified in Article 2 of this Circular that does not comply with laws on public procurement and other relevant laws.

6. Guidelines Public digital certificate issued by organizations providing public digital signature certification services or digital certificates issued by organizations providing government-specific digital signature certification services.

7. Guidelines for Use Electronic documents published on the System to guide users in conducting transactions on the System.

8. Organizations participating in the System Entities, organizations, and individuals registered to participate in the System with one or more roles as follows:

a) Project sponsor;

b) Tenderer, interest party (for investor selection);

c) Competent authority (for investor selection);

d) Contractor (individuals, groups of individuals participating in personal consultancy packages; individuals, groups of individuals participating in innovative start-up procurement packages; organizations; individual businesses);

đ) Public procurement management unit;

e) Manufacturer block (manufacturers, manufacturer representative offices, manufacturers' agents) registering to participate in the System to respond to information reported by contractors.

9. Account participating in the System Account The National Electronic Procurement Center (hereinafter referred to as the Center) shall issue an account to the Organization participating in the System for performing one or more roles as prescribed in Clause 8 of this Article.

10. is defined according to the provisions of Clauses 1, 2, 6, 7, and 10 of Article 3 of Circular No. 79/2025/TT-BTC dated August 4, 2025, issued by the Minister of Finance guiding the provision and dissemination of bidding information and bidding document models on the National E-Government Procurement System (hereinafter referred to as Circular No. 79/2025/TT-BTC). is an account created by the Participant Account in the System to conduct transactions on the System.

11. e-GP Project Enterpriseis the Joint Stock Company for Investment and Development of the National Electronic Procurement System established by the Investor (FPT IS Joint Stock Company) pursuant to the BOT Contract of the e-GP Project. The e-GP Project Enterprise and the National Electronic Procurement Center shall perform the responsibilities of the System Operator as stipulated in Article 52 of the Bidding Law.

12. BOT Contract for the e-GP Projectis the contract signed between the Ministry of Finance and the Investor (FPT IS Joint Stock Company) for investment, design, construction, operation, maintenance, upgrade, and transfer of the National Electronic Bidding System under the Public-Private Partnership model.

13. Account Locking is the action of locking the bidder's account from participating in bidding on the System.

Article 4. Application of Forms and Annexes

1. The form for establishing and approving the overall plan for selecting contractors includes:

a) Form No. 01A is used to prepare the Request for the Overall Plan for Selecting Contractors;

b) Form No. 01B is used to prepare the Decision Approving the Overall Plan for Selecting Contractors.

In cases where adjustments are needed to certain contents within the approved overall plan for selecting contractors, only the changed or adjusted contents shall be prepared, submitted, and approved.

2. The form for establishing and approving the plan for selecting contractors includes:

a) Form No. 02A is used to prepare the Request for the Plan for Selecting Contractors;

b) Form No. 02B is used to prepare the Decision Approving the Plan for Selecting Contractors.

In cases where adjustments are needed to certain contents within the approved plan for selecting contractors, only the changed or adjusted contents shall be prepared, submitted, and approved. For parts of work that have not yet met the conditions for preparing the plan for selecting contractors, when such conditions are met, only those parts shall be prepared, submitted, and approved without having to re-prepare, submit, and approve the previously approved parts. In cases where there is a change in the implementation time of the tender package compared to the approved plan for selecting contractors during the contract execution process, it is not necessary to adjust the plan for selecting contractors.

3. For construction procurement packages:

a) Form No. 3A is used to prepare the E-Tender Document applying open tendering, restricted tendering, and competitive bidding in one-stage one-envelope method;

b) Form No. 3B is used to prepare the E-Tender Document applying open tendering, restricted tendering in two-stage two-envelope method;

c) Form No. 3C is used to prepare the E-Tender Document Summary.

4. For goods procurement packages (including centralized procurement cases):

a) Form No. 4A is used to prepare the E-Tender Document applying open tendering, restricted tendering, and competitive bidding in one-stage one-envelope method;

b) Form No. 4B is used to prepare the E-Tender Document applying open tendering, restricted tendering in two-stage two-envelope method;

c) Form No. 4C is used to prepare the E-Tender Document Summary.

5. For non-advisory service procurement packages:

a) Form No. 5A is used to prepare the E-Tender Document applying open tendering, restricted tendering, and competitive bidding in one-stage one-envelope method;

b) Form No. 5B is used to prepare the E-Tender Document applying open tendering, restricted tendering in two-stage two-envelope method;

c) Form No. 5C is used to prepare the E-Tender Document Summary.

6. For advisory service procurement packages:

a) Form No. 6A is used to prepare the E-Tender Document applying open tendering, restricted tendering in two-stage two-envelope method;

b) Form No. 6B is used to prepare the E-Tender Document for Qualification;

c) Form No. 6C is used to prepare forms for individual consultants.

7. For EP procurement packages:

a) Form No. 7A is used to prepare the E-Tender Document applying open tendering, restricted tendering in one-stage one-envelope method;

b) Form No. 7B is used to prepare the E-Tender Document applying open tendering, restricted tendering in two-stage two-envelope method;

c) Form No. 7C is used to prepare the E-Tender Document Summary.

8. For EC procurement packages:

a) Form No. 8A is used to prepare the E-Tender Document applying open tendering, restricted tendering in one-stage one-envelope method;

b) Form No. 8B is used to prepare the E-Tender Document applying open tendering, restricted tendering in two-stage two-envelope method;

c) Form No. 8C is used to prepare the E-Tender Document Summary.

9. For PC procurement packages:

a) Form No. 9A is used to prepare the E-Tender Document applying open tendering, restricted tendering, and competitive bidding in one-stage one-envelope method;

b) Form No. 9B is used to prepare the E-Tender Document applying open tendering, restricted tendering in two-stage two-envelope method;

c) Form No. 9C is used to prepare the E-Tender Document Summary.

10. For EPC procurement packages:

a) Form No. 10A is used to prepare the E-Tender Document applying open tendering, restricted tendering in one-stage one-envelope method;

b) Form No. 10B is used to prepare the E-Tender Document applying open tendering, restricted tendering in two-stage two-envelope method;

c) Form No. 10C is used to prepare the E-Tender Document Summary.

11. For lease and hire equipment procurement packages:

a) Form No. 11A is used to prepare the E-Tender Document applying open tendering, restricted tendering, and competitive bidding in one-stage one-envelope method;

b) Form No. 11B is used to prepare the E-Tender Document applying open tendering, restricted tendering in two-stage two-envelope method.

For technical services in the healthcare sector where many healthcare facilities have a need to purchase the same type of goods, they may be combined into a single tender package for one of the healthcare facilities to purchase or for a centralized procurement unit with the appropriate functions to carry out the procurement. In the case where a healthcare facility aggregates the needs of other healthcare facilities to form a tender package for equipment leasing or borrowing, it shall be carried out in one of the following two ways: the healthcare facility selects the contractor and directly signs a contract with the selected contractor; or the healthcare facility selects the contractor and signs a framework agreement with one or more selected contractors as a basis for other healthcare facilities to sign contracts with the selected contractor.

12. For online bidding:

a) Form number 12A is used to prepare the tender documentation for the procurement of goods through a network in a one-stage one-envelope process using the online bidding procedure according to the standard process;

b) Form number 12B is used to prepare the tender documentation for non-consulting service procurement through a network in a one-stage one-envelope process using the online bidding procedure according to the standard process;

c) Form number 12C is used to prepare the model for online bidding tender documentation for the procurement of goods under the simplified procedure;

d) Form number 12D is used to prepare the model for online bidding tender documentation for the procurement of non-consulting services under the simplified procedure;

đ) Form number 12E is used to prepare the model for online bidding tender documentation for construction and installation works under the simplified procedure;

e) Form number 12G is used to prepare the model for online bidding tender documentation under the simplified procedure in the event of handling situations as provided for in Article 140 of Decree No. 214/2025/NĐ-CP dated August 4, 2025 of the Government detailing certain provisions and implementing measures of the Law on Bidding regarding the selection of contractors;

13. Form number 13 is used for online procurement.

14. Regarding the Report Form:

a) Form number 14A is used to prepare the E-HSDT evaluation report according to Procedure 01 stipulated in Point a Clause 1 Article 30 of this Circular for non-consulting service tenders, procurement of goods, construction and installation works, EPC, EP, EC, PC, equipment leasing, equipment borrowing, and online bidding procedures according to the one-stage one-envelope method;

b) Form number 14B is used to prepare the E-HSDT evaluation report according to Procedure 02 stipulated in Point b Clause 1 Article 30 of this Circular for non-consulting service tenders, procurement of goods, equipment leasing, and equipment borrowing according to the one-stage one-envelope method;

c) Form number 14C is used to prepare the E-HSDT evaluation report for non-consulting service tenders, procurement of goods, construction and installation works, EPC, EP, EC, PC, equipment leasing, and equipment borrowing according to the one-stage two-envelope method;

d) Form number 14D is used to prepare the E-HSDT evaluation report for consulting service tenders according to the one-stage two-envelope method.

15. Annexes:

a) Annex 1A: Model Petition for Approval of E-HSMT, Tender Documentation of the Expert Group;

b) Annex 1B: Model Decision Approving E-HSMT, Tender Documentation;

c) Annex 2: Model Decision Approving Shortlist for Online Tendering Packages with Prequalification and Invitation to Bid;

d) Annex 3: Model Decision Approving List of Contractors Meeting Technical Requirements for One-Stage Two-Envelope Method Tender Packages;

đ) Annex 4A: Model Minutes of Document Comparison (for all tender packages);

e) Annex 4B: Model Minutes of Contract Negotiation (for procurement of goods, construction and installation works, non-consulting services, EPC, EP, EC, PC tender packages);

g) Annex 4C: Model Minutes of Contract Negotiation (for consulting service tender packages);

h) Annex 5: Model Decision Approving the Results of Contractor Selection for Online Tendering;

i) Annex 6: Model Commitment Letter;

k) Annex 7: Model Information on Legal Normative Documents on Bidding;

l) Annex 8: Model Notification of Information on Foreign Contractors Winning Bids in Vietnam;

m) Annex 9: Model Information on Handling Violations of Bidding Laws;

16. For tender packages as prescribed in Clause 5 Article 3 of the Law on Bidding, the role of organizations and individuals presenting and approving the overall plan for selecting contractors, the plan for selecting contractors; presenting, reviewing (if applicable), approving E-HSMQT, E-HSMST, E-HSMT, and the results of contractor selection shall be carried out in accordance with the Law on Bidding and detailed regulations guiding the implementation of the Law on Bidding; the content of the overall plan for selecting contractors, the plan for selecting contractors, E-HSMQT, E-HSMST, E-HSMT shall comply with the provisions of international treaties and loan agreements. In cases where international treaties or loan agreements require the application of the sponsor's regulations, if approved by the sponsor, the preparation and approval of the overall plan for selecting contractors, the plan for selecting contractors; E-HSMT, E-HSMQT, E-HSMST, E-HSDT, E-HSQT, E-HSDST shall apply the forms prescribed in Clauses 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, and 15 of this Article.

Information on bidding for tender packages under projects as prescribed in this clause is encouraged to be published in the "other capital" section of the System.

17. For projects and tender packages containing information listed in the State Secrets Catalogue as prescribed by laws on protecting state secrets, such information does not have to be provided or published in accordance with this Circular. The management of information listed in the State Secrets Catalogue shall be carried out in accordance with laws on protecting state secrets.

18. The division into EPC, EP, EC, PC tender packages must ensure compliance with industry and sectoral management laws (if applicable), while also ensuring the principles stipulated in Article 37 of the Law on Bidding, and shall not divide these tender packages in a manner that limits contractor participation as provided for in Point l Clause 6 Article 16 of the Law on Bidding.

Article 5. Provisions on the format of attached files (file)

1. Files uploaded to the System must ensure:

a) Files that can be opened and read using common software such as MS Office or Open Office text reading and editing software; PDF file reading software; commonly used design software like AutoCad, Photoshop; image file reading software integrated into the Windows operating system. Files using fonts from the Unicode code table;

b) Compressed files that can be opened using common decompression software such as the built-in Windows operating system ZIP decompression software or WinRAR or 7-Zip decompression software. In cases where compressed files are used, the files after decompression must comply with the format specified in point a of this clause;

c) Not infected with viruses, not damaged, and not password protected.

2. In cases where the attached files in the invitation for interest, E-HSMQT, prequalification invitation, E-HSMST, tender invitation, E-HSMT, reference terms, online bidding invitation, online procurement do not meet the provisions of Clause 1 of this Article or due to other reasons leading to inability to open or read, the project owner must re-upload and issue the entire invitation for interest, E-HSMQT, prequalification invitation, E-HSMST, tender invitation, E-HSMT, reference terms, online bidding invitation, online procurement;

3. In cases where the attached files in E-HSDT, E-HSQT, E-HSDST, scientific curriculum vitae do not meet the provisions of Clause 1 of this Article leading to inability to open or read, these files will not be considered or evaluated;

Article 6. Technical Handling in Case of System Failure Beyond Control

1. In case of technical issues causing the System to be unable to operate, the closing time of tender packages selected through the network, the end time of online bidding, the confirmation time of contract acceptance for simplified online bidding, the confirmation time of orders or rejection of orders for online procurement, the deadline for clarification of E-HSMQT, E-HSMST, E-HSMT, reference terms, E-HSQT, E-HSDST, E-HSDT, scientific curriculum vitae during the period from when the System encounters technical issues until two hours after the completion of the repair will be automatically extended to the new closing time, the new deadline for clarification of E-HSMQT, E-HSMST, E-HSMT, reference terms, E-HSQT, E-HSDST, E-HSDT, scientific curriculum vitae, the new end time of online bidding, the new confirmation time of orders or rejection of orders for online procurement six hours after the completion of the repair;

2. If the new closing time, the new end time of online bidding, the new confirmation time of orders or rejection of orders for online procurement, and the new deadline for clarification of E-HSMQT, E-HSMST, E-HSMT, E-HSQT, E-HSDST, E-HSDT according to Clause 1 of this Article occur after 17:00 and before 11:00 on the following day, the System will automatically extend to 11:00 on the following day;

For online bidding, if 11:00 on the following day does not fall on a working day, the new end time of online bidding will be extended to 11:00 on the nearest working day;

3. In cases where the System automatically extends the closing time according to Clauses 1 and 2 of this Article, the evaluation of E-HSQT, E-HSDST, E-HSDT, scientific curriculum vitae will be based on the closing time stated in E-TBMQT, E-TBMST, E-TBMT before the System encountered technical issues or the closing time automatically extended by the System.

Article 7. Management of Accounts and Use of Digital Certificates

1. Establishment of Business Accounts:

Accounts participating in the System for creating and granting permissions to Business Accounts corresponding to the roles of Organizations participating in the System as specified in Clause 8, Article 3 of this Circular; locking, unlocking; resetting passwords, authentication forms, login authentication devices for Business Accounts.

2. Use of Digital Certificates on the System:

a) Organizations and individuals granted digital certificates when participating in the System must register to use digital certificates according to Guidelines for Use. Digital certificates used on the System are digital certificates issued to organizations and individuals as specified in Clause 8, Article 3 of this Circular;

b) Digital certificates are used to create digital signatures and authenticate organizations and individuals;

c) The registration, change, and cancellation of information related to digital certificates of Organizations and individuals participating in the System shall be carried out on the System according to Guidelines for Use;

d) Organizations and individuals participating in the System are responsible for ensuring the accuracy of digital certificates used on the System.

Article 8. Sending and Receiving Electronic Documents on the System

1. Electronic documents as defined in Clause 4, Article 3 of this Circular have legal value, serving as a basis for comparison, verification, and authentication of information for evaluation, audit, inspection, examination, auditing, and disbursement in accordance with the provisions of the law.

2. The time of sending and receiving electronic documents is determined based on the actual time recorded on the System. Successfully sent electronic documents are stored on the System.

3. When users send electronic documents on the System, the System must provide feedback to the user regarding whether the sending was successful or unsuccessful.

4. Organizations that successfully register on the System have the right to access the status of their electronic documents and other information on the System. Transaction history information is used to resolve disputes (if any) regarding the sending and receiving of electronic documents on the System.

5. Organizations and individuals conducting inspections, examinations, audits, and disbursements shall not require the provision of paper documents when the retrieval and access to corresponding electronic documents can be performed on the System, except in cases where it is necessary to verify and confirm by the original document.

Article 9. Conditions for Information Technology Infrastructure

Organizations and individuals participating in the System must meet the requirements for information technology infrastructure as stipulated in Clause 14, Article 78, Clause 3, Article 79, and Point a, Clause 3, Article 82 of the Bidding Law and detailed guidance at the User Guide.

Article 10. Connecting the System with the Public Finance and Treasury Information System

The submission of settlement documents to the State Treasury is conducted through the System according to Guidelines for Use via connecting with the Public Finance and Treasury Information System. Contractors do not need to provide information and documents to the State Treasury for information and documents stored on the System, including electronic documents as defined in Clause 4, Article 3 of this Circular.

Chapter II
SUPPLY AND UPLOADING OF BIDDING INFORMATION

Article 11. Provision of Information for Building a National Database on Contractors and Quality of Used Goods

1. Information on the legal status of contractors:

The System extracts information on the legal status, financial reports, and other information of enterprises, cooperatives, and individual businesses stored in the national system for enterprise registration, cooperative registration, and individual business registration. For contractors who have not registered in the national system for enterprise registration, cooperative registration, and individual business registration, contractors provide information when registering to participate in the System.

2. Information on the capacity and experience of contractors:

a) Contractors declare information on capacity and experience in accordance with Point c, Clause 1, Article 19 of Decree No. 214/2025/NĐ-CP. In cases where contractors have certificates as prescribed by law, they declare these certificates on the System.

b) Contractors proactively update information on their capacity and experience in accordance with Point a of this clause on the System and bear legal responsibility for the accuracy of the declared information on the System. In cases where contractors make modifications themselves on the System, the System will retain all information before and after the contractor makes the modification. Information on the capacity and experience of contractors is verified by the contractor's digital signature.

c) Contractors must attach documents to prove the authenticity of their capacity and experience, attached documents are stored and managed on the System.

d) In cases where contractors declare inaccurately to obtain financial benefits or other benefits or to evade any obligations, such actions are considered fraud as stipulated in Clause 4, Article 16 of the Bidding Law.

đ) Regarding the content of information on financial report data, if the financial report data on the System has been extracted from the Electronic Tax System and the National Enterprise Registration Information System, contractors do not need to declare financial report data. For financial report data from 2021 onwards, if contractors find that the System has not updated the data compared to the Electronic Tax System and the National Enterprise Registration Information System, contractors should modify it to match the reported data to the tax authority, the System will retain modified versions of the information provided by the contractor.

3. Project owners are responsible for providing information on the reputation of contractors in bidding participation as stipulated in Point d, Clause 1, Article 19 of Decree No. 214/2025/NĐ-CP.

4. Centralized procurement units are responsible for providing information on framework agreements as stipulated in Clause 2, Article 92 of Decree No. 214/2025/NĐ-CP on the System.

5. Project owners or units with procurement needs in centralized procurement are responsible for providing information on the performance of contracts by contractors as stipulated in Point đ, Clause 1, Article 19 of Decree No. 214/2025/NĐ-CP.

6. Project owners or units with procurement needs in centralized procurement are responsible for providing information on the quality of goods already used as stipulated in Clause 2, Article 19 of Decree No. 214/2025/NĐ-CP.

7. Project owners are responsible for providing information on the handling of violations of the Bidding Law as stipulated in Point a, Clause 1, Article 8 of the Bidding Law.

Article 12. Main information of contracts and framework agreements

1. The main information of a contract includes: contract number, contracting subjects, contract price, type of contract, time for implementing the tender package as stipulated in Clause 7, Article 39 of the Bidding Law, contract performance period (from the date the contract becomes effective to the date all parties complete their obligations as specified in the contract), the date the contract begins to be effective, list of subcontractors (if any), scope of work of the contract, other information (if any).

2. The project owner or entity with procurement needs in centralized procurement shall be responsible for providing the main information of the contract no later than five working days from the date the contract becomes effective as stipulated in Clause 4, Article 8 of the Bidding Law.

3. For centralized procurement, the centralized procurement entity shall publicly disclose the main information of the framework agreement on the System no later than five working days from the date the framework agreement becomes effective, including the following information: framework agreement number, centralized procurement entity, value of the framework agreement, type of contract, validity period of the framework agreement, scope of work of the framework agreement, other information (if any).

Article 13. Information about projects, overall plan for selecting contractors, contractor selection plan

1. Time of posting:

Information about the overall plan for selecting contractors and the contractor selection plan shall be posted on the System by the project owner according to the provisions of Point a, Clause 1 and Clause 4, Article 8 of the Bidding Law and Clause 5, Article 16 of Decree No. 214/2025/NĐ-CP.

2. When posting the overall plan for selecting contractors, the project owner must attach documents serving as the basis for establishing the overall plan for selecting contractors as stipulated in Clause 2, Article 16 of Decree No. 214/2025/NĐ-CP.

As for the contractor selection plan, basic information about the project shall be posted simultaneously with the contractor selection plan.

3. In cases where the tender package has a budget approved after approving the contractor selection plan according to Clause 2, Article 140 of Decree No. 214/2025/NĐ-CP, the approved budget must be posted on the System at least five days before the bid closing date or at least three days for tender packages for purchasing goods subject to continuous market price fluctuations.

4. Attached documents:

The project owner must attach the decision approving the overall plan for selecting contractors and the contractor selection plan during the process of posting the overall plan for selecting contractors and the contractor selection plan.

Article 14. Notice of Interest Invitation, Prequalification Invitation Notice, E-TBMQT, E-TBMST

The project owner shall post the notice of interest invitation, prequalification invitation notice, E-TBMQT, E-TBMST on the System according to the schedule for organizing the selection of contractors and consistent with the time for organizing the selection of contractors in the approved contractor selection plan. Cancellation of the notice of interest invitation, prequalification invitation notice, E-TBMQT, E-TBMST can only be carried out before the bid closing date, except in cases where no contractor submits an expression of interest form or a prequalification application form, E-HSQT, E-HSDST.

Article 15. Issuance, amendment, clarification of the notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST

1. Issuance of the notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST:

The notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST shall be approved and issued free of charge on the System immediately after successfully posting the prequalification invitation notice, notice of interest invitation, E-TBMQT, E-TBMST.

The project owner shall not issue paper copies of the notice of interest invitation, prequalification invitation to contractors. If the project owner issues paper copies to contractors, such copies shall have no legal value for preparing and evaluating expressions of interest and prequalification applications.

2. Amendment of the notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST:

a) For non-electronic contractor selection, if the notice of interest invitation, prequalification invitation is amended after issuance, the project owner must post the following documents on the System: the decision to amend accompanied by the contents of the amended notice of interest invitation, prequalification invitation; or the decision to amend and the notice of interest invitation, prequalification invitation already amended, the amended notice of interest invitation, prequalification invitation must clearly show the amended contents.

b) For electronic contractor selection, if E-HSMQT, E-HSMST is amended after issuance, the project owner must post the following documents on the System: the decision to amend accompanied by the contents of the amended E-HSMQT, E-HSMST; the E-HSMQT, E-HSMST already amended.

3. Clarification of the notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST:

a) If clarification of the notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST is required, the contractor must submit a request for clarification to the project owner through the System at least three working days before the bid closing date;

b) The project owner must respond to requests for clarification of the notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST on the System at least two working days before the bid closing date;

c) The content of the clarification of the notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST must not contradict the contents of the approved notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST. If accepting the content of the request for clarification of the notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST leads to amending the notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST, the amendment of the notice of interest invitation, prequalification invitation, E-HSMQT, E-HSMST shall be carried out according to the provisions of Clause 2 of this Article.

Article 16. Shortlist for tender packages applying prequalification and invitation of interest

1. For online bidding, the project owner approves the results of prequalification and invitation of interest on the System. The attached documents include: the E-HSDST, E-HSQT evaluation report (publishing the consolidated evaluation report without attaching the scoring sheets of the members of the expert team).

2. For non-online bidding:

a) The project owner publishes the shortlist on the System no later than five working days from the date the shortlist is issued;

b) The attached documents include: Decision approving the shortlist; Report evaluating the prequalification submissions, interest submissions (publishing the consolidated evaluation report without attaching the scoring sheets of the members of the expert team).

Article 17. Tender Notice, E-TBMT

The project owner publishes the tender notice, E-TBMT on the System according to the schedule for selecting contractors and consistent with the time for organizing the selection of contractors in the approved procurement plan. Amendments or cancellation of the tender notice, E-TBMT can only be made before the bid closing time, except in cases where no contractor submits a bid proposal, E-HSDT, scientific curriculum vitae.

Article 18. Issuance, amendment, clarification of tender documents, E-HSMT, reference terms according to standard procedures

1. Issuance of tender documents, E-HSMT, reference terms:

The tender documents, E-HSMT, reference terms are approved on the System.

For non-online selection of contractors, the tender documents are issued on the System immediately after successfully publishing the tender notice. For tender packages applying the shortlist procedure, the tender invitation letter accompanying the tender documents is sent on the System to contractors listed in the shortlist.

The project owner shall not issue paper copies of the tender documents to contractors; if the project owner issues paper copies to contractors, such paper copies have no legal value for establishing and evaluating bid proposals.

2. Amendment of tender documents, E-HSMT, reference terms:

a) For non-online selection of contractors, in cases where the tender documents are amended after issuance, the project owner must publish the following documents on the System: decision on amendment accompanied by the contents of the amended tender documents; or decision on amendment and the amended tender documents, the amended tender documents must clearly show the amended contents.

b) For online selection of contractors, in cases where E-HSMT, reference terms are amended after issuance, the project owner must publish the following documents on the System: decision on amendment accompanied by the contents of the amended E-HSMT, reference terms; E-HSMT, reference terms that have been amended.

3. Clarification of tender documents, E-HSMT, reference terms:

a) For non-online selection of contractors, in cases where clarification of the tender documents is required, the contractor must submit a request for clarification to the project owner through the System at least three working days (for domestic bidding) or at least five working days (for international bidding) before the bid closing time for consideration and resolution.

For online selection of contractors, in cases where clarification of E-HSMT, reference terms is required, the contractor must submit a request for clarification to the project owner through the System at least three working days before the bid closing time for consideration and resolution.

b) The project owner receives the content of the request for clarification from the contractor and responds to the request for clarification of the tender documents, E-HSMT, reference terms on the System at least two working days before the bid closing time;

c) The content of the clarification of the tender documents, E-HSMT, reference terms must not contradict the contents of the approved tender documents, E-HSMT, reference terms. In cases where receiving the content of the request for clarification of the tender documents, E-HSMT, reference terms leads to the need to amend the tender documents, E-HSMT, reference terms, the amendment of the tender documents, E-HSMT, reference terms shall be carried out in accordance with Clause 2 of this Article;

d) If necessary, the project owner organizes a pre-bid conference to discuss the contents in the tender documents, E-HSMT that contractors are unclear about. The project owner publishes the invitation to attend the pre-bid conference on the System. The content of the exchange between the project owner and the contractor must be recorded in minutes by the project owner and published on the System within a maximum of two working days from the end of the pre-bid conference.

Article 19. Revocation, Extension, Modification of Published Information

The revocation, extension, and modification of published information shall be carried out in accordance with Guidelines for Use.

Article 20. Results of Bid Selection

1. For online bidding:

a) The project owner approves and publishes the results of bid selection on the System;

b) Attached documents include: E-HSDT evaluation report (publishing the consolidated evaluation report without attaching individual scoring sheets of members of the expert team).

2. For non-online bidding:

a) The project owner must publish the results of bid selection on the System no later than five working days from the date of approving the bid selection results;

b) Attached documents include: Decision to Approve the Bid Selection Results; Bid Evaluation Report (publishing the consolidated evaluation report without attaching individual scoring sheets of members of the expert team).

3. In cases where the tender package price in the plan for selecting contractors is adjusted according to point b, Clause 8, Article 140 of Decree No. 214/2025/NĐ-CP, the project owner must publish the decision to adjust the tender package price on the System before the deadline for resubmitting bids.

4. For procurement tenders for goods that require detailed public information about winning items, including the following contents:

a) List of goods;

b) Model code;

c) Brand name;

d) Year of production;

đ) Country of origin (country, territory);

e) Manufacturer;

g) Basic configuration, technical features;

h) Unit of measurement;

i) Quantity;

k) Chapter Code, Group Code (corresponding to the first four digits of the Harmonized System code) in the Harmonized Description and Coding System for Goods issued by the World Customs Organization (WCO) (if applicable);

l) Winning bid unit price.

Article 21. Other Information Published on the System and Procedures for Publishing on the System

1. In addition to the information published on the System as stipulated in Articles 11, 12, 13, 14, 15, 16, 17, 18, and 20 of this Circular, other information to be published and implemented on the System includes:

a) The Bid Opening Minutes for non-online bidding shall be published on the System within 24 hours from the bid opening time;

b) The Tender Cancellation Decision shall be published on the System within five working days from the date of signing the decision;

c) The Resolution of Investor's or Authorized Person's Complaints shall be published on the System within five working days from the date of issuance of the resolution;

d) The list of contractors meeting technical requirements for non-online bidding shall be published on the System within five working days from the date of approval;

đ) For two-stage bidding procedures, the list of contractors meeting the requirements of the first stage tender invitation and the list of contractors meeting technical requirements in the second stage must be published on the System no later than five working days from the date of approval;

e) The list of foreign contractors winning bids in Vietnam shall be published on the System within fifteen days from the date the contract with the foreign contractor becomes effective.

2. The procedures for publishing information as stipulated in Articles 11, 12, 13, 14, 15, 16, 17, 18, 20, and paragraph 1 of this Article shall be carried out in accordance with Guidelines for Use.

Article 22. Responsibilities of the Project Owner

1. Fulfill the responsibilities as prescribed in Article 78 of the Bidding Law.

2. Publish the information specified in Points a, b, c, d, đ, g, h, i, and k Clause 1, Article 7 of the Bidding Law. For international bidding packages, the information specified in Points b, c, and d Clause 1, Article 7 of the Bidding Law shall be published in both Vietnamese and English; for the information specified in Point đ Clause 1, Article 7 of the Bidding Law, the Project Owner shall publish it in English or in both English and Vietnamese.

3. Bear legal responsibility for the accuracy and honesty of the information registered and published on the System; check and confirm the publication of their own information on the System. The information and documents published by the Project Owner on the System serve as the legal basis for implementation.

4. Monitor and update the information already published on the System and the information that the System provides feedback on.

5. Publish on the System the information about foreign contractors winning bids in Vietnam as stipulated in Appendix 8 issued together with this Circular; the publication shall be carried out according to Guidelines for Use. The information must be sent simultaneously to the National Bidding Management Agency under the Ministry of Finance within seven working days from the date of approval of the contractor selection results.

6. Manage and bear responsibility for granting permissions to relevant business accounts corresponding to their roles; manage the use of digital certificates on the System.

Article 23. Responsibilities of the Authority with Competence in Selecting Investors

1. The Authority with Competence has the responsibility to publish the information specified in Points a, b, and e Clause 2, Article 7 of the Bidding Law.

2. Bear legal responsibility for the accuracy and honesty of the information registered and published on the National Bidding Network System and the consistency between the published documents and those approved.

3. Manage and bear responsibility for granting permissions to relevant business accounts corresponding to their roles; manage the use of digital certificates on the System.

Article 24. Responsibilities of the Inviter in Selecting Investors

1. Fulfill the responsibilities as prescribed in Clause 2, Article 79 of the Bidding Law.

2. Publish the information specified in Points c, d, and đ Clause 2, Article 7 of the Bidding Law. For international bidding projects involving commercial investment, the Inviter must publish this information in both Vietnamese and English.

3. Be responsible for the consistency of the documents published on the System with those approved. In case there is a discrepancy between the documents published on the System and those approved, the documents published on the System shall serve as the legal basis for implementation.

4. Monitor and update the information already published on the System and the information that the System provides feedback on.

5. Manage and bear responsibility for granting permissions to relevant business accounts corresponding to their roles; manage the use of digital certificates on the System.

Article 25. Responsibilities of the Center and the e-GP Project Enterprise

1. The Center has the responsibility:

a) Manage and supervise the operation of the System and manage and supervise the business operations, operation, and development of the e-GP Project Enterprise on the System according to the BOT Contract for the e-GP Project, the Circular of the Minister of Finance on the management and use of costs in selecting contractors and investors on the National Bidding Network System;

b) Develop documentation Guidelines for Use; support organizations participating in the System during the registration, provision, and publication of information and the selection of contractors through the network;

c) To provide services for publicity, training, guidance to organizations participating in the System and to implement related services concerning bidding and contractor selection information through the network;

d) Coordinate with the e-GP Project Enterprise to fulfill the responsibilities prescribed in Article 52 of the Bidding Law.

2. The e-GP Project Enterprise shall have the responsibility:

a) Fulfill the responsibilities prescribed in Article 52 of the Bidding Law;

b) Coordinate with the Center to fulfill the responsibility prescribed in Clause 1 of this Article.

Chapter III
SAMPLE CONTENT OF THE BIDDING DOCUMENTS

Article 26. Establishment, submission, review (if applicable), approval of E-HSMQT, E-HSMST, E-HSMT

1. The expert team establishes E-HSMQT, E-HSMST, E-HSMT on the System. After the expert team establishes E-HSMQT, E-HSMST, E-HSMT, the expert team submits to the project owner for the project owner to organize the review (if applicable), and approve E-HSMQT, E-HSMST, E-HSMT.

2. E-HSMQT, E-HSMST, E-HSMT must include all necessary information to serve as a basis for contractors to prepare E-HSQT, E-HSDST, E-HSDT. In cases where the project owner posts E-HSMQT, E-HSMST, E-HSMT without complete information (missing design drawings and other documents) or unclear information, causing difficulties for contractors in preparing E-HSQT, E-HSDST, E-HSDT, then such E-HSMQT, E-HSMST, E-HSMT will be invalid; the project owner must modify and supplement E-HSMQT, E-HSMST, E-HSMT appropriately and repost E-HSMQT, E-HSMST, E-HSMT. The modification of E-HSMQT, E-HSMST, E-HSMT shall be carried out in accordance with Clause 2 of Article 15 and Clause 2 of Article 18 of this Circular.

3. For procurement packages involving goods, construction works, non-advisory services, EPC, EP, EC, PC, leased equipment, data sheets, evaluation criteria regarding validity, requirements for capacity and experience in E-HSMST, E-HSMT are digitized in webform format on the System. The project owner shall not attach additional files concerning data sheets, evaluation criteria regarding validity, requirements for capacity and experience in E-HSMST, E-HSMT. Data sheets, evaluation criteria regarding validity, requirements for capacity and experience that are not digitized in webform format shall not be considered part of E-HSMST, E-HSMT, and contractors shall not be required to meet these requirements.

4. In cases where prequalification and invitation for interest have been applied, if the contractor's capacity and experience at the time of submitting E-HSDT differs from those at the time of prequalification or interest, the contractor must update their capacity and experience when participating in the tender.

5. If E-HSMT contains contents leading to restrictions on participation of contractors or creating advantages for one or some contractors, resulting in unequal competition, violating Clause 3 of Article 44 of the Bidding Law, these contents shall not be grounds for evaluating E-HSDT according to Clause 1 of Article 29 of Decree No. 214/2025/NĐ-CP.

Article 27. Responsibilities of Contractors During the Tendering Process

1. Contractors are responsible for the accuracy of the information declared on the webform and attached documents during the tendering process. Contractors enter information as required by E-HSMQT, E-HSMST, E-HSMT and attach relevant documents to form E-HSQT, E-HSDST, E-HSDT as follows:

a) Information about the validity of E-HSQT, E-HSDST, E-HSDT:

For the content regarding bid security, contractors declare information and attach scanned copies of bid security. In case of using electronic bid security, contractors select electronic bid security issued by domestic credit institutions or foreign bank branches established under Vietnamese law, or certificates of insurance guarantee issued by domestic non-life insurance companies or foreign non-life insurance company branches established under Vietnamese law, stored on the System in E-HSDT. For joint venture contractors, all joint venture members must use the same type of bid security: either electronic or paper-based;

For other contents, contractors only declare information on the webform without needing to attach scanned copies of related documents.

b) Information about capacity and experience:

For similar contracts, production capacity: contractors declare information and attach relevant documents to prove the declared information;

For financial resource requirements: contractors declare information; in cases where the project owner permits the use of credit commitment and the contractor uses a credit commitment to prove financial resources, in addition to declaring information, the contractor must attach a scanned copy of the credit commitment in E-HSDST, E-HSDT;

For annual revenue, net asset value: starting from 2021, the System automatically extracts financial report data from the National Enterprise Registration Information System, the Electronic Tax System into the contractor’s capacity dossier;

For other contents: contractors declare on the webform without needing to attach scanned copies of related documents;

For financial report data starting from 2021, in cases where contractors find that the System has not updated data compared to the Electronic Tax System since 2021, contractors must correct the information to match the reported data to tax authorities; in cases where the data updated or modified by contractors on the System does not align with the data on the Electronic Tax System, leading to distortion of the selection results, contractors will be deemed to have engaged in fraud and violated Clause 4 of Article 16 of the Bidding Law.

2. Contractors are responsible for studying E-HSMQT, E-HSMST, E-HSMT for procurement packages they are interested in to prepare E-HSQT, E-HSDST, E-HSDT in accordance with the requirements of E-HSMQT, E-HSMST, E-HSMT. In cases where contractors discover unclear contents in E-HSMQT, E-HSMST, E-HSMT that cause difficulties for contractors in preparing E-HSQT, E-HSDST, E-HSDT, contractors must request the project owner to clarify E-HSMQT, E-HSMST, E-HSMT so that the project owner can modify and supplement these documents appropriately.

3. Contractors are responsible for monitoring and updating information on the System for procurement packages they are interested in or participating in. In cases where errors occur due to failure to monitor and update information on the System, leading to disadvantages for contractors during the tendering process, including changes, modifications to E-HSMQT, E-HSMST, E-HSMT, deadlines for submitting E-HSQT, E-HSDST, E-HSDT, clarification deadlines for E-HSQT, E-HSDST, E-HSDT, negotiation deadlines, and other contents, contractors must bear responsibility and suffer disadvantages during the tendering process.

4. In case the legal representative of the contractor delegates authority to the branch manager, subsidiary company manager, factory director, or head of other dependent accounting units to perform tasks during the bidding process, participation in the System must be conducted using the contractor's account on the System, not the accounts of branches, subsidiaries, factories, or other dependent accounting units. If the contractor uses the account of a branch or dependent unit (dependent accounting unit), the contractor will be deemed non-compliant with the eligibility requirements stipulated in Clause 1, Article 5 of the Bidding Law.

5. Fulfill other responsibilities including:

a) Registering to participate in the System to ensure compliance with the eligibility requirements stipulated in Point d, Clause 1, Article 5 of the Bidding Law;

b) Fulfilling responsibilities as prescribed in Article 82 of the Bidding Law;

c) Managing the account participating in the System and digital certificates registered on the System.

Article 28. Content regarding samples

The E-Bidding System shall not require samples; if technical evaluation requires sample submission, the investor must ensure that such requirement does not increase the tender package cost, limit contractor participation, or create an unfair competitive advantage for one or several contractors. If the E-Bidding System requests sample submission, the contractor may submit additional samples within five working days after the tender closing time.

Article 29. Opening bids for online contractor selection

1. For tender packages applying the one-stage one-envelope method:

The investor must conduct the bid opening and publicly announce the bid opening minutes on the System within two hours from the tender closing time.

2. For tender packages applying the one-stage two-envelope method:

a) The investor must conduct the E-Bid Opening for Qualification and publicly announce the E-Bid Opening for Qualification minutes on the System within two hours from the tender closing time;

b) After issuing the decision approving the list of contractors meeting technical requirements, the investor posts this list on the System along with a scanned copy of the approval document for the list of contractors meeting technical requirements. Upon successful posting, the System sends notifications to all participating contractors;

c) After posting the list of contractors meeting technical requirements, the investor opens the E-Bid Opening for Technical Evaluation of contractors listed in the technical qualification list and publicly announces the E-Bid Opening for Technical Evaluation minutes on the System.

Article 30. Evaluation of E-Tender Documents

1. Evaluation process for E-EHSBT:

a) Process 01 applies to all tender packages, including: evaluating the validity of E-Tender Documents; assessing capacity and experience; assessing technical aspects; assessing financial aspects.

For centralized procurement tender packages requiring contractor selection based on supply capability, the assessment of tender guarantee, average annual revenue, similar contracts, production capacity is carried out at the financial assessment stage.

b) Process 02 applies to procurement tender packages for goods and non-advisory services, leased or borrowed equipment under a single-stage single-envelope method using the lowest price criterion where all contractors and E-Tender Documents have no preferences. Based on the bid opening minutes, the System automatically ranks contractors according to the lowest bid price after deducting the lowest discount value (if applicable) without needing to approve the ranking list in this case. If two or more contractors are ranked first, Process 02 is not applied but Process 01 must be followed.

- Evaluate the validity of the E-Tender Document of the highest-ranked contractor.

- Assess the capacity and experience of the highest-ranked contractor.

- Assess the technical aspects of the highest-ranked contractor.

If the highest-ranked bidder does not meet the requirements, then the next-ranked bidder will be evaluated.

c) For tender packages applying a single-stage single-envelope method, based on the E-Tender Documents submitted by contractors on the System and the E-Tender Document evaluation criteria specified in the E-Bidding Notice, the selected panel of experts chooses either Process 01 or Process 02 to evaluate the E-Tender Documents. Process 02 is only implemented when all conditions stipulated in Point b of this clause are met.

2. In cases where only one contractor participates in the tender or only one contractor passes the technical evaluation stage, there is no need to determine the evaluated price (in cases where the tender package applies the evaluated price method), the total score (in cases where the tender package applies a combination of technical and price methods), no need to determine preferences, and no need to rank contractors.

3. After evaluating the E-Tender Documents, the head of the expert panel attaches a scanned copy of the E-Tender Document evaluation report (signed by all members of the expert panel) on the System. The head of the expert panel is responsible for ensuring consistency between the scanned copy of the E-Tender Document evaluation report attached on the System and the paper version signed by the expert panel members.

Article 31. Submission, Review (if applicable), and Approval of Bid Selection Results

1. The expert team shall prepare an evaluation report in accordance with Clause 5 of Article 32 of Decree No. 214/2025/NĐ-CP for submission to the project owner. The project owner shall organize the verification of documents and contract negotiations (if any) based on the evaluation report of the expert team.

The review body (the entity assigned to conduct the review) shall perform the review of the bid selection results based on the evaluation report of the expert team, the minutes of document verification, and the minutes of contract negotiations (if any).

2. The project owner shall approve the bid selection results according to Appendix 5 issued together with this Circular based on the E-HSDT evaluation report, the minutes of document verification, the minutes of contract negotiations, and the report on the review of bid selection results (if any).

Article 32. Electronic Contracts

1. Contracts of tender packages subject to open tendering, restricted tendering, competitive bidding, online bidding, and online procurement as stipulated in Clause 2 of Article 1 of this Circular, where payment under the contract is made through the State Treasury, must be signed on the System in accordance with Point i of Clause 2 of Article 50 of the Law on Public Procurement. It is encouraged to apply electronic contracts for tender packages subject to ordering, direct assignment, direct procurement, price negotiation, special case contractor selection, community participation tender packages, individual consultant selection via simplified procedures, and tender packages where payment under the contract is not made through the State Treasury.

2. Electronic contract documents are part of the contract file as prescribed in Article 65 of the Law on Public Procurement and must be digitally signed by all parties, including:

a) Contract documents;

b) Specific conditions of the contract filled out with complete content and including all amendments, supplements, and clarifications made during the contractor selection process, contract negotiations, and contract completion (if any);

c) Contract appendices including detailed scope of work, pricing tables, and implementation schedules (if any);

d) Other documents (if any).

3. Except for open tendering, restricted tendering, competitive bidding, and online bidding conducted through standard procedures, electronic contract documents may only include one or several documents as specified in Clause 2 of this Article.

4. Contract documents shall be prepared according to the Model Electronic Contract in E-HSMT as prescribed in this Circular or relevant laws. The project owner may modify and supplement the contents in the model electronic contract in E-HSMT to suit the scale and nature of the tender package. If the E-ĐKCT has been fully completed with all amendments, supplements, and clarifications made during the contractor selection process, contract negotiations, and contract completion (if any), these contents need not be included in the contract document to avoid duplication.

Chapter IV
IMPLEMENTATION

Article 33. Amendment and Supplement of Certain Articles of Circular No. 05/2024/TT-BKHĐT dated April 19, 2024, of the Minister of Planning and Investment on Management and Utilization of Costs in Contractor and Investor Selection on the National Public Procurement Network System

a) Amending and supplementing Point c Clause 2 as follows:

“Article 4. Collection of Various Types of Fees

1. Fees for maintaining the name and capability dossier of contractors on the System shall be implemented in accordance with Point a of Clause 9 of Article 14 of Decree No. 214/2025/NĐ-CP.

Fees for investor selection on the System shall be implemented in accordance with the Government's Decree detailing certain provisions and measures to implement the Law on Investment under Public-Private Partnership.

2. Fees for submitting tender documents on the System shall be implemented in accordance with Point b of Clause 9 of Article 14 of Decree No. 214/2025/NĐ-CP.

3. Fees for successful contractors of tender packages subject to open tendering, restricted tendering, competitive bidding, and online bidding conducted through standard procedures using online tendering shall be implemented in accordance with Point c of Clause 9 of Article 14 of Decree No. 214/2025/NĐ-CP.

4. Fees for connecting the electronic tender guarantee function between the System and domestic credit institutions, branches of foreign banks established under Vietnamese law, domestic non-life insurance companies, and branches of foreign non-life insurance companies established under Vietnamese law shall be implemented in accordance with Point d of Clause 9 of Article 14 of Decree No. 214/2025/NĐ-CP.”

2. Amending and supplementing Clause 3 of Article 7 as follows:

“3. Organization of Plan Preparation, Approval, Adjustment, and Annual Revenue and Expenditure Settlement:

a) The National Online Tendering Center shall prepare revenue and expenditure plans related to contractor and investor selection on the System in accordance with the contents of Appendix I issued together with this Circular for approval by the National Online Tendering Center Management Board (hereinafter referred to as the Management Board) or for reporting and seeking opinions from the Department of Public Procurement before the Director of the National Online Tendering Center approves (in cases where the National Online Tendering Center has not yet established a Management Board);

b) In cases of additional tasks, the National Online Tendering Center shall adjust revenues and expenditures in Appendix I issued together with this Circular for approval by the Management Board or for reporting and seeking opinions from the Department of Public Procurement before the Director of the National Online Tendering Center approves (in cases where the National Online Tendering Center has not yet established a Management Board);

c) The National Online Tendering Center shall be responsible for preparing annual revenue and expenditure settlements in accordance with the contents of Appendix II issued together with this Circular and shall settle accounts in accordance with regulations.”

3. Amend and supplement Point a of Clause 2 of Article 8 as follows:

“a) Provide comments on the annual revenue and expenditure plans of the National Online Tendering Center (in cases where the National Online Tendering Center has not yet established a Management Board) in accordance with Point a of Clause 3 of Article 7 of this Circular;”

4. Add Point c1 after Point c of Clause 3 of Article 8 as follows:

“c1) Approve and adjust the annual revenue and expenditure plans of the National Online Tendering Center (in cases where the National Online Tendering Center has not yet established a Management Board) in accordance with Point a of Clause 3 of Article 7 of this Circular.”

Article 34. Transitional Provisions

1. For bidding packages that have issued tender invitation documents, prequalification invitation documents, tender documents, E-HSMQT, E-HSMST, E-HSMT before July 1, 2025 but have not yet closed bids when this Circular takes effect, the project owner shall consider and decide to select according to one of the following two methods:

a) Continue to organize shortlisting, contractor selection, contract signing, and contract implementation management in accordance with the provisions of the Bidding Law No. 22/2023/QH15 amended and supplemented by Law No. 57/2024/QH15, Decree No. 24/2024/NĐ-CP amended and supplemented by Decree No. 17/2025/NĐ-CP, and detailed implementing regulations.

b) Cancel the notice of interest invitation, prequalification invitation notice, tender invitation notice E-TBMQT, E-TBMST, E-TBMT, and adjust or amend the bidding plan (if necessary), tender invitation documents, prequalification invitation documents, tender documents E-HSMQT, E-HSMST, E-HSMT to organize contractor selection in accordance with the provisions of the Bidding Law No. 22/2023/QH15 amended and supplemented by Law No. 57/2024/QH15, Law No. 90/2025/QH15, Decree No. 214/2025/NĐ-CP, and this Circular, except for the provisions at point d, Clause 1, Article 10 of Law No. 90/2025/QH15.

2. For bidding packages that have issued tender invitation documents, prequalification invitation documents, tender documents, E-HSMQT, E-HSMST, E-HSMT before July 1, 2025 and opened bids before August 4, 2025, continue to organize shortlisting, contractor selection, contract signing, and contract implementation management in accordance with the provisions of the Bidding Law No. 22/2023/QH15 amended and supplemented by Law No. 57/2024/QH15, Decree No. 24/2024/NĐ-CP amended and supplemented by Decree No. 17/2025/NĐ-CP, and detailed implementing regulations.

3. For bidding packages that have issued tender invitation documents, prequalification invitation documents, tender documents, E-HSMQT, E-HSMST, E-HSMT from July 1, 2025 onwards and before this Circular takes effect, the shortlisting, contractor selection, contract signing, and contract implementation management shall be carried out in accordance with the provisions of the Bidding Law No. 22/2023/QH15 amended and supplemented by Law No. 57/2024/QH15, Law No. 90/2025/QH15 (hereinafter referred to as the Amended Bidding Law 2025), the contents of Decree No. 24/2024/NĐ-CP (amended and supplemented by Decree No. 17/2025/NĐ-CP), and guiding documents still in compliance with the provisions of the Amended Bidding Law 2025.

4. In cases where the form of contractor selection changes from non-electronic to electronic, the project owner does not need to approve the adjustment of the contractor selection plan but proceeds to modify the form of contractor selection on the System from non-electronic to electronic. The modification process shall be carried out in accordance with Guidelines for Use.

Article 35. Effective Date

1. This Circular takes effect from August 4, 2025, except for online bidding for construction contracts under the simplified procedure implemented on the System starting from September 1, 2025.

2. From the date this Circular takes effect, Circular No. 22/2024/TT-BKHĐT ceases to be effective.

3. In cases where information during the contractor selection process needs to be kept confidential and cannot be publicly disclosed on the System, the project owner decides on the posting of such information during the contractor selection process.

4. In cases of special bidding packages where applying the revenue criteria and similar contract criteria of the E-HSMST, E-HSMQT, E-HSMT models issued together with this Circular will result in fewer than three contractors meeting the annual average revenue and similar contract requirements, the project owner may adjust these requirements according to the following principles:

a) Adjustments to the annual average revenue and similar contract requirements different from those stipulated in the E-HSMST, E-HSMQT, E-HSMT models must ensure reasonable package division, and the package size should not be too large to limit competition;

b) When submitting for approval of the E-HSMST, E-HSMQT, E-HSMT, the expert team must clearly state the adjustments to the E-HSMST, E-HSMQT, E-HSMT in the submission for the project owner's consideration;

c) In all cases, the project owner must ensure that the participation of contractors is not restricted; selected contractors must have sufficient capacity and experience to undertake the tender package.

5. From the date this Circular takes effect, when preparing tender documents for non-electronic contractor selection, the preparation of tender documents shall be carried out as follows:

a) For procurement packages of goods, construction, consulting services, non-consulting services applying international bidding, the project owner shall amend the tender document templates issued along with the circulars guiding the implementation of the decree on procurement under the Comprehensive and Progressive Agreement for Trans-Pacific Partnership, the Free Trade Agreement between the Socialist Republic of Vietnam and the European Union, and the Free Trade Agreement between Vietnam and the United Kingdom and Northern Ireland based on ensuring compliance with the Bidding Law and Decree No. 214/2025/NĐ-CP;

b) For procurement packages of goods, construction, consulting services, non-consulting services, mixed packages applying domestic bidding, the project owner shall amend the E-HSMT templates issued along with this Circular based on ensuring compliance with the Bidding Law and Decree No. 214/2025/NĐ-CP and suitability with the method of non-electronic contractor selection;

6. Annually, the Ministry of Finance shall guide the provision and publication of bidding information on the System in accordance with public holidays announced by the Ministry of Home Affairs.

7. The amendment of forms in webform format on the System shall be carried out in accordance with the provisions at point d, Clause 1, Article 146 of Decree No. 214/2025/NĐ-CP.

8. During the implementation process, if there are any difficulties, ministries, ministerial-level agencies, government agencies, central-level agencies, provincial people's committees, state economic groups, state corporations, and related organizations and individuals shall send their opinions to the Ministry of Finance for timely guidance./.

ANNEX

(Issued together with Circular No. 79/2025/TT-BTC dated August 4, 2025, by the Minister of Finance

Appendix 1A: Model Request for Approval of E-HSMT/tender documents by the Expert Team

Appendix 1B: Model Decision Approving E-HSMT/tender documents (webform on the System)

Specifications for rescue and emergency response command bands Model Decision Approving Shortlist for Electronic Bidding Packages with Prequalification and Interest Invitation Applied

Technical requirements and testing methods for 1-Butanol Model Decision Approving the List of Contractors Meeting Technical Requirements for the Tender Package under One Stage Two Envelope Method

Appendix 4A: Model Minutes of Document Comparison (for all tender packages)

Appendix 4B: Model Minutes of Contract Negotiation (for tender packages on procurement of goods, construction, non-advisory services, EPC, EP, EC, PC)

Appendix 4C: Model Minutes of Contract Negotiation (for tender packages on provision of advisory services)

Appendix 5: Model Decision Approving the Selection Results for Online Tendering (webform on the system)

Appendix 6: Model Commitment Letter

Appendix 7: Model Information on Tender Regulatory Documents

Appendix 8: Model Information on Foreign Contractors Winning Tenders in Vietnam

Appendix 9: Model Information on Handling Violations of Tendering Law

Appendix 1A

Regarding the request for consideration of the Hai Thuong Lan Ong Award for Traditional Medicine Work^[2][2]

Regarding the Request to Approve E-ITB/Bidding Documents^[3][3]
tender package [Write the name of the tender package]
under the plan for selecting contractors... [Write the name of the contractor selection plan]
under the project/budget for procurement……[Write the name of the project/budget for procurement]

Respectfully submitted to: [Write the name of the Project Owner]

The Expert Team submits for [Write the name of the Project Owner] review and approval of the E-ITB/bidding documents based on the following contents:

I. BASIC INFORMATION

1. Legal basis

- Decision No. ___[Write number, date, person approving] regarding the approval ___ [Write the name of the overall contractor selection plan for the project, if applicable];

- Decision No. __[Write number, date, person approving] regarding the approval ___[Write the name of the contractor selection plan];

- Other bases: [Write other bases as prescribed in Clause 1 Article 26 Decree No. 214/2025/NĐ-CP]

2. Contents of the tender package

According to the plan, fill in the contents related to the tender package as follows:

- Name of the tender package;

- Value of the tender package;

- Source of funds;

- Time to organize the selection of contractors;

- Start time to organize the selection of contractors;

- Form and method of selecting contractors;

- Type of contract;

- Implementation period of the tender package;

- Option to purchase additional items (if any).

3. Expert Team

a) Legal basis for establishing the expert team:

The expert team was established by [Write the name of the Project Owner/advisory unit] pursuant to Decision No. [Write number and date of issuance of the document] to prepare the E-ITB/bidding documents for the tender package [write the name of the tender package] under the project/budget for procurement [write the name of the project, procurement budget].

In case the Project Owner hires an advisory unit to prepare the E-ITB/bidding documents, supplement the following content:

Based on Contract No. [Write contract number] dated [Write contract signing date] between [Write the name of the Project Owner] and ___ [Write the name of the advisory unit] regarding the hiring of advisory services to prepare the E-ITB/bidding documents for the tender package [Write the name of the tender package] under the project/budget for procurement [Write the name of the tender package].

b) Composition of the expert team:

Number, full name, position, role, and specific assignment of each member of the expert team are detailed in Table No. 01.

Table No. 01

c) Working method of the expert team:

This section describes the working method of the expert team, task assignments, completion time... If there is a working regulation for the expert team, only attach this regulation. In this section, clearly state how to handle when a member of the expert team has a different opinion from the majority of other members. Any reservations of that member (if any) must be stated in this report.

II. CONTENTS OF E-ITB/BIDDING DOCUMENTS

1. Contents of E-ITB/Bidding Documents

[The E-ITB/bidding documents are attached to this report. The expert team summarizes the information of the E-ITB/bidding documents, including the contents to be reported to the owner and the reasons for these regulations.]

2. Reservations of the expert team members (if any)^[4][4]

If there are reservations, clearly state the following information: contents of E-ITB/bidding documents, reservations, reasons, and have the member with reservations sign the table below:

CONCLUSIONS AND RECOMMENDATIONS

III. CONCLUSIONS AND RECOMMENDATIONS

The expert team clearly states the agreed contents and recommends the owner to approve the E-ITB/bidding documents, specifying the contents to be noted during the review and approval process (if any).

________________________

________________________

This report is prepared at:

[All members of the expert team write their full names and sign, including members with reservations (if any)].

Pursuant to …;^[5][1]

NAME OF PROJECT OWNER]^[6][2]
tender package Regarding the Approval of E-ITB/Bidding Documents
under the plan for selecting contractors[Project owner writes the name of the tender package] under the project/budget for procurement……... [Project owner writes the name of the contractor selection plan]

[Project owner writes the name of the project/budget for procurement]

On the basis of LEGAL REPRESENTATIVE OF THE PROJECT OWNER 57/2024/QH15, LAW NUMBER Law on Public Procurement No. 22/2023/QH15 dated June 23, 2023, amended and supplemented by Law No.

Decree No. 90/2025/QH15); of the Public Procurement Law regarding the selection of contractors;

214/2025/NĐ-CP detailing certain provisions and implementing measures

Based on the report dated Based on the report dated ___[project owner writes date, month, year] of the Expert

Team regarding the approval of the E-ITB/bidding documents for the tender package ___ [project owner writes the name of the tender package];^[7]Based on the audit report (if any) [3] dated ___ [project owner writes date,

month, year and attaches the audit report] of ___[project owner writes the name of the auditing unit] regarding the audit of the E-ITB/bidding documents for the tender package ___ project owner writes the name of the tender package];

DECISION:

Article 1. Based on ___ [based on the nature and requirements of the tender packages, the project owner fills in appropriate legal bases]; Regarding the Approval of E-ITB/Bidding Documents Approves the E-ITB/bidding documents for the tender package: ___

Article 2. Ministry of Transport issues this Circular regulating with the contents attached as an appendix. [fill in the unit assigned]

Article 3. This Decision takes effect from the date of signature.is responsible for carrying out the subsequent steps of the public procurement process. . [write the name of the unit assigned]

Appendix 2

Pursuant to …;^[8][1]

NAME OF PROJECT OWNER
tender package… Regarding the Approval of E-ITB/Bidding Documents under the plan for selecting contractors[Project owner writes the name of the tender package] under the project/budget for procurement……... [Project owner writes the name of the contractor selection plan]

[Project owner writes the name of the project/budget for procurement]

On the basis of Regarding the Approval of Shortlisted Candidates for Online Tender Packages Applying Prequalification, Invitation to Express Interest 57/2024/QH15, LAW NUMBER 90/2025/QH15;

Decree No. 90/2025/QH15); of the Public Procurement Law regarding the selection of contractors;

On the basis of ______ Public Procurement Law No. 22/2023/QH15 dated June 23, 2023, amended and supplemented by Law No.

[State legal bases such as: Decision approving the project; Decision approving the contractor selection plan; Decision approving E-ITB, E-ITBIQ, Report evaluating E-ITBDST, E-ITBIQ of the Expert Team; Audit report on prequalification results, invitation to express interest of the audit team (if any), other relevant documents...];,

DECISION:

Article 1. Considering the proposal of the Expert Team Regarding the Approval of E-ITB/Bidding Documents under the plan for selecting contractors Approves the shortlisted candidates for the tender package ...including:

[Project owner writes the name of the contractor selection plan]

- Amount 1. Information about the tender package:: _____E-TBMST, E-TBMQT

[Write the notification number on the System][Write the name of the tender package]

- Name of the tender package: ___- Value of the tender package or approved budget estimate (if any): ___ [Write the value

of the tender package/budget estimate][Write the name of the Project Owner]

- - Name of the Project Owner: ___: _____Form of contractor selection

- Type of contract: ___[Record type of contract]

- Implementation period of the tender package: ___[Record implementation period]

2. Information on the result of shortlisting selection

Article 2. Implementation

Hand over to ___[Record name of unit to be handed over] based on the content approved in Article 1 of this Decision to organize the selection of contractors.

Article 3. This Decision takes effect from the date of signature. ___[Record name of unit to be handed over] are responsible for implementing this Decision./.

Tel:

Pursuant to …;^[9][1]

Regarding the approval of the list of contractors meeting technical requirements of the tender package… Regarding the Approval of E-ITB/Bidding Documents under the plan for selecting contractors[Project owner writes the name of the tender package] under the project/budget for procurement……[The investor records the project name/budget estimate]

[Project owner writes the name of the project/budget for procurement]

On the basis of Regarding the Approval of Shortlisted Candidates for Online Tender Packages Applying Prequalification, Invitation to Express Interest 57/2024/QH15, LAW NUMBER 90/2025/QH15;

Decree No. 90/2025/QH15); of the Public Procurement Law regarding the selection of contractors;

On the basis of ______ [State other legal bases such as: Project approval decision; Tender plan approval decision; E-HSMT approval decision; Technical proposal evaluation report of the Expert Group...];

Considering the proposal of the Expert Group,

DECISION:

Article 1. Approve the list of contractors meeting technical requirements of the tender package ___ [Write the name of the tender package] under the tender plan ___ [Record the name of the tender plan] under the project/budget estimate ___ [Record the name of the project, budget estimate] including:

[Record the full name of the contractor. In case of applying the scoring method, clearly record the number of points and ranking of the contractor in descending order]

Article 2. Hand over to ___ [Record name of unit to be handed over] [fill in the unit assigned]

Article 3. This Decision takes effect from the date of signature. [Record name of unit to be handed over] are responsible for implementing this Decision./.

ANNEX 4A

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
---------------

___, day ___ month ___ year ___

DOCUMENT VERIFICATION MINUTES

Tender package: ___[write the name of the tender package]

No.: ___/___

1. Name of contractor whose documents are verified: [Record the name of the contractor whose documents are verified]

The representative of the contractor whose documents are verified is Mr./Ms.: [Record the name of the personnel from the contractor participating in the document verification (according to the contractor's letter of introduction or the power of attorney of the contractor's legal representative)]

2. Name of individual assigned to verify documents:

Mr./Ms.: ___ [Record the name of the personnel from the investor participating in the document verification]

Mr./Ms.: ___ [Record the name of the personnel from the Expert Group participating in the document verification (if any)]

3. Result of document verification:

a) Information on the validity of E-HSDT:

(record "agreed" or "disagreed" clearly)

Contents that are not agreed upon: [Record each specific content that is not agreed upon between the information committed and declared in E-HSDT and the documents provided by the contractor according to the table below]

b) Information about capacity and experience:

(record "agreed" or "disagreed" clearly)

Contents that are not agreed upon: [Record each specific content that is not agreed upon between the information declared by the contractor and the documents provided by the contractor according to the table below]

4. Conclusion on document verification:

(choose one of the two conclusions below)

□ Agreed with the declared information, invited to negotiate the contract (if applicable).

□ Not agreed with the declared information. Other opinion (if any):...

(In case the conclusion on document verification is not agreed with the declared information, the Investor must have an opinion requesting the Expert Group to re-evaluate this contractor.)

Representatives of the parties involved in document verification:

1. Investor's representative (signature, full name):

2. Contractor's representative (signature, full name):

3. Expert Group's representative (if there is):

Note:

(1) The Investor and the Expert Group must store the contractor's documents for audit, inspection, and review purposes.

(2) The contractor's representative invited to participate in document verification must have a letter of introduction from the contractor or a power of attorney from the contractor's legal representative.

ANNEX 4B

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
---------------

___, day ___ month ___ year ___

CONTRACT NEGOTIATION MINUTES

(for procurement packages of goods, construction, non-advisory services, EPC, EP, EC, PC)

Tender package: ___[write the name of the tender package]

No.: ___/___

Legal basis: [state relevant legal bases related to the tender package such as: Law on Public Procurement No. 22/2023/QH15 amended and supplemented by Law No. 57/2024/QH15 and Law No. 90/2025/QH15; Decree.../2025-NĐ-CP and regulations on functions, tasks, and organizational structure; project approval documents, tender plan approval documents; other relevant documents concerning the tender package...].

Today, on __/__/__, at the address: ___, we, representing the parties negotiating the contract, include:

Investor: ___ [Record the name of the Investor]

Representative: ___

Position: ___

Address: ___

Telephone: ___ Fax: ___

Contractor: ___ [Record the name of the contractor]

Representative: ___

Position: ___

Address: ___

Telephone: ___ Fax: ___

Both parties have negotiated (1) and agreed on the following contents in the contract:

a) Negotiate about contents that are not detailed enough, unclear, or unsuitable, agree between E-HSMT and E-HSDT, among different contents in E-HSDT which may lead to disputes or affect the responsibilities of the parties during the contract implementation process;

b) Negotiate about proposals for changes or alternative technical solutions if the E-HSMT allows the contractor to propose alternative technical solutions at Section 12.1 E-BDL;

c) Key personnel;

d) Issues arising during the contractor selection process (if any) aimed at completing the details of the tender package;

đ) Negotiate about price in cases where the proposed winning bid price exceeds the approved tender package price when using the technical-based method for determining the winning bid as stipulated in Article 61 of the Public Procurement Law;

e) Negotiate about minor errors;

g) Negotiate about other necessary contents.

The contract negotiation concludes on ___ day __/__/___ . The contract negotiation minutes are made in ___ copies, the Investor keeps ___ copy, the contractor keeps ___ copy, all copies have equal legal force./.

Note:

1) Contract negotiation principles must comply with the provisions in E-HSMT, Public Procurement Law, Decree No. 214/2025/NĐ-CP.

ANNEX 4C

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
---------------

___, day ___ month ___ year ___

CONTRACT NEGOTIATION MINUTES

(for advisory service tender packages)

Tender package: ___[write the name of the tender package]

No.: ___/___

Legal basis: [state relevant legal bases related to the tender package such as: Public Procurement Law No. 22/2023/QH15, amended and supplemented by Law No. 57/2024/QH15 and Law No. 90/2025/QH15; Decree.../2025/NĐ-CP; regulations on functions, tasks, and organizational structure; project approval documents, tender plan approval documents; other relevant documents concerning the tender package...]

Today, on ___/___/___, at the address: ___, we, representing the parties negotiating the contract, include:

Investor: ___ [Record the name of the Investor]

Representative: ___

Position: ___

Address: ___

Telephone: ___ Fax: ___

Contractor: ___ [Record the name of the contractor]

Representative: ___

Position: ___

Address: ___

Telephone: ___ Fax: ___

Both parties have negotiated (1) and agreed on the following contents in the contract:

a) Discuss the reference terms, proposed methodology, specific conditions of the contract, and complete the "Service Description" part of the contract without significantly changing the initial scope of services according to the reference terms or contract terms;

b) Work plan and staff allocation;

c) Schedule;

d) Staff change resolution (if any);

đ) Work condition arrangement;

e) Consulting service fees based on the requirements of the tender package and actual conditions, including clearly identifying the taxes that the contractor must pay according to tax laws (if applicable), the method of tax payment (the contractor directly pays the tax or the Project Owner retains an equivalent amount of money for the tax to be paid on behalf of the contractor according to current laws), the value of the tax payment, and other related issues regarding the obligation to pay taxes must be specifically stated in the contract;

g) Negotiating arising issues during the selection process of contractors (if any) with the aim of perfecting the detailed contents of the tender package;

h) Negotiating deviations discovered and proposed by the contractor in the E-Bid Submission Document (if any), including the contractor's proposals for changes or alternative solutions if the E-Tender Document allows the contractor to offer alternative solutions;

i) Negotiating other necessary contents;

The contract negotiation ends on ___ day / / . The negotiation record is established in ___ copies, the Project Owner keeps ___ copy, the contractor keeps ___ copy, all records have equal legal value./.

Note:

(1) Contract negotiation principles must comply with the provisions in the E-Tender Document, Public Procurement Law, Decree No. 214/2025/NĐ-CP.

… (Name of economic organization) requests to change the Certificate of Registration for Currency Exchange Agent with the following content:

Pursuant to …;^[10][1]

Regarding the approval of the contractor selection results through the network
tender package… Regarding the Approval of E-ITB/Bidding Documents under the plan for selecting contractors[Project owner writes the name of the tender package] under the project/budget for procurement……... [Project owner writes the name of the contractor selection plan]

[Project owner writes the name of the project/budget for procurement]

On the basis of Law on Bidding No. 22/2023/QH15 dated June 23, 2023 (amended and supplemented by Law No. 57/2024/QH15, LAW NUMBER Law on Public Procurement No. 22/2023/QH15 dated June 23, 2023, amended and supplemented by Law No.

Decree No. 214/2025/NĐ-CP dated August 4, 2025;

[Specify legal bases such as: Decision approving the project; Decision approving the bidding plan; Decision approving the E-Tender Document, Report evaluating the E-Bid Submission Document of the Expert Team; Report reviewing the bidding result selection of the review team, other relevant documents…]

[State legal bases such as: Decision approving the project; Decision approving the contractor selection plan; Decision approving E-ITB, E-ITBIQ, Report evaluating E-ITBDST, E-ITBIQ of the Expert Team; Audit report on prequalification results, invitation to express interest of the audit team (if any), other relevant documents...];,

DECISION:

Article 1. Approving the bidding result of the contractor for the tender package ___ Regarding the Approval of E-ITB/Bidding Documents under the plan for selecting contractors Approves the shortlisted candidates for the tender package ...including:

[Project owner writes the name of the contractor selection plan]

- E-Notice Number: ___[Enter number]

[Write the notification number on the System][Write the name of the tender package]

- Name of the tender package: ___[Enter tender package price or budget estimate]

of the tender package/budget estimate][Write the name of the Project Owner]

- - Name of the Project Owner: ___: ______Form of contractor selection

- Type of contract: ___[Record type of contract]

- Implementation period of the tender package: ___[Record implementation period]

2. Information about the winning bidder:

3. Information about non-winning bidders

4. Information about goods and equipment won in the bid^[11][1]:

- In case the tender package does not apply the selection of contractors based on supply capacity: Information about goods and equipment won in the bid is listed in Table No. 01

- In case the tender package applies the selection of contractors based on supply capacity: List of goods won in the bid is listed in Table No. 02

Article 2. Implementation

Deliver …[Record name of unit to be handed over] based on the content approved in Article 1 of this Decision, proceed to organize the completion of the contract.

Article 3. This Decision takes effect from the date of signature…[Record name of unit to be handed over] are responsible for implementing this Decision./.

Table No. 01 (webform)

INFORMATION ON GOODS AND EQUIPMENT WON IN THE BID^[12][1]

(Attached together with the decision approving the bidding result selection through the network
In case the tender package does not apply the selection of contractors based on supply capacity)

Table No. 02 (webform)

INFORMATION ON GOODS AND EQUIPMENT WON IN THE BID^[13][2]

(Attached together with the decision approving the bidding result selection through the network
In case the tender package applies the selection of contractors based on supply capacity)

Certificate of Registration for Change of Currency Exchange Agent No…. date….)

COMMITMENT FORM

My name is:

ID/Citizen Identification Card/Passport Number:

I am a member of the expert team evaluating the E-Bid Submission Document/tender package ___ pursuant to Decision No. ___ dated ___ month ___ year ___ of ___ [enter name of issuing authority]. I have been issued a professional qualification certificate in bidding No.: ___ by ___ [enter name of issuing authority] at ___ ⁽¹⁾.

I hereby declare as follows:

- Trained in accordance with current laws, having full qualifications and certificates appropriate to my profession, and possessing the ability and experience to evaluate the E-Bid Submission Document for the tender package under consideration;

- Evaluating the E-Bid Submission Document based on honesty, objectivity, fairness, and without any undue influence from interested parties;

- Being responsible before the law for the results of my evaluation of the E-Bid Submission Document;

- Ensuring confidentiality of all information and documents during the evaluation process in accordance with the law;

- Not violating regulations on ensuring fair competition.

If I violate the above commitments, I will bear responsibility under the law.

Note:

(1) In cases where the basic bidding certificate is required, this section shall state the information about the basic certificate number, issuing authority, and issuance date. In cases where a professional practice certificate in bidding is required, it shall state the information about the professional practice certificate number, issuance date. Before January 1, 2026, in cases where additional vocational training certificates in bidding are required according to Circular No. 02/2024/TT-BKHĐT, the information about the certificate number, issuing authority, and issuance date shall be stated.

Appendix 7

SAMPLE INFORMATION

LEGAL REGULATIONS ON BIDDING

Respectfully submitted to: Department of Bidding Management - Ministry of Finance

1. Name of unit: [enter name of entity publishing]..................................................................

2. Document number: [enter number of legal regulation document].......................................

3. Issuing authority: …

4. Signatory:…

5. Type of document: …

6. Date of issuance: …Effective date…

7. Legal status: …

* Note: Please attach the legal regulation document on bidding (hard copy and soft file. Soft file to be sent to [email protected]).

Appendix 8 (webform)

SAMPLE INFORMATION ON FOREIGN WINNING BIDDERS IN VIETNAM

- Contract name:…⁽¹⁾

1. General Information

- Name of winning bidder:…

2. Registered address in the country or territory where the bidder operates

- Phone number:…Fax:…

- Address:...

- Email:…Website:…

3. Branch or representative office in Vietnam (if any)

4. Tender package information

- Address:...

- Email:…Website:…

3. Branch or representative office in Vietnam (if any)

- Duration of the tender package/project:

from…to:…

- Total number of Vietnamese staff/experts:…people

- Total number of foreign staff/experts:…people

- Project Director:…

- Chief Advisor:…

- Project Team Leader:…

- Full name, date of birth, passport number of key personnel implementing the tender package:

(1) The Project Owner is responsible for posting the bidding result selection in accordance with point a, Clause 1, Article 8 of the

.................................................................................................................................

.................................................................................................................................

Note:

Law on Bidding. Appendix 9 (Webform)

HANDLING OF VIOLATIONS OF BIDDING LAWS

SAMPLE INFORMATION

HANDLING VIOLATIONS OF THE LAW ON BIDGING⁽¹⁾

A. General Information:

- Investor: ___ [extraction system]

- Name of authority issuing Decision: ___ [investor enters information]

- Decision number:

- Date of Decision issuance:

B. Information on organizations and individuals subject to violation handling:

- Name of organization or individual in violation: ___ [investor enters information]

- Address: ___ [investor enters information]

- Violating Subject: ___ [investor enters information]

- Effective date of enforcement: ___ [investor enters information]

- Prohibition period: ___ [investor enters information]

- Project code/tender package: ___ [investor enters information]

- Form of violation handling:

Administrative penalty □

Termination of contract

Prohibition from participating in tendering activities (specify prohibition period and scope) □

Account Locking (specify suspension period and scope)

Other forms (specify form) □

- Content of violation handling: ___ [investor enters information]

- Reason for violation: ___ [investor enters information]

- Scope of prohibition: ___ [investor enters information]

Note:

(1) The decision on violation handling is attached to this Notice.

The investor is responsible for publishing information on violation handling in accordance with point a, Clause 1, Article 8 of THE BIDDING LAW

1. [1] Enter the name of the investor in the case where the Expert Team established by the investor records the name of the consulting unit in the case where the investor hires a consultant to prepare the E-HSMT/bid invitation document ↑

2. [2] The Expert Team attaches this report when submitting the E-HSMT/bid invitation document for the investor's approval on the System. ↑

3. [3] For the report approving the prequalification bid invitation document or the request for expression of interest, replace "bid invitation document" with "request for expression of interest" or "prequalification bid invitation document" in this Template. ↑

4. [4] In the case where none of the members of the Expert Team retain their opinions, enter: None. ↑

5. [1] The Decision number; date of Decision issuance will be automatically filled by the System when the investor signs the Decision. ↑

6. [2] For decisions approving the prequalification bid invitation document or the request for expression of interest, the System replaces "bid invitation document" with "request for expression of interest" or "prequalification bid invitation document". ↑

7. [3] Only record this basis if the investor requests a review of the E-HSMT/bid invitation document. ↑

8. [1] The Decision number; date of Decision issuance will be automatically filled by the System when the investor signs the Decision. ↑

9. [1] The Decision number; date of Decision issuance will be automatically filled by the System when the investor signs the Decision. ↑

10. [1] The Decision number; date of Decision issuance will be automatically filled by the System when the investor signs the Decision. ↑

11. [1] This applies only to procurement packages for goods, EPC, PC, EP contracts. In cases where the information about the winning goods differs from the extracted information, the investor shall amend based on the explanation provided by the Expert Team. ↑

12. [2] The System extracts relevant information from the E-HSDT of the bidder, including: Bid price, adjusted bid price after correction of errors minus discounts (if applicable), technical score, evaluated price (if applicable).

    - In cases where the information about the winning goods differs from the extracted information, the investor shall amend based on the explanation provided by the Expert Team. ↑

13. [2] The System extracts information from columns 1 to 4 of the tender invitation form; the investor selects the bidder's name in column 5; the investor enters the quantity of winning bids in column 6; the System extracts information from the Bidder's E-HSDT product proposal table into columns 7 to 14.

    - In cases where the information about the winning goods differs from the extracted information, the investor shall amend based on the explanation provided by the Expert Team. ↑