Decision No. 905/QD on the issuance of the Examination Regulations for Completion of Level I and II Supplementary Cultural Education

Pursuant to …;

OF THE MINISTRY OF EDUCATION AND TRAINING DECREE NO. 905/QĐ DATED MAY 25, 1976 ISSUING
THE REGULATIONS ON COMPLETION EXAMINATIONS FOR PRIMARY AND SECONDARY LEVELS IN LITERATURE AND CULTURE COMPLEMENTARY EDUCATION

THE MINISTER OF EDUCATION AND TRAINING

- Pursuant to Decree No. 19-CP dated January 29, 1966 and Decree No. 6-CP dated January 7, 1971 of the Council of Ministers on the tasks, powers, and organizational structure of the Ministry of Education;

- At the proposal of the Director of the Department of Literature and Culture Complementary Education,

Pursuant to …;

Article 1. Now hereby promulgates with this decision the regulations on completion examinations for primary and secondary levels in literature and culture complementary education.

Article 2. The Heads of the Office, Directors of the Department of Literature and Culture Complementary Education, the Department of Organization and Cadres of the Ministry of Education, the Chairmen of the People's Committees of provinces and centrally governed cities, Directors of Departments of Education, and Chiefs of Educational Bureaus shall be responsible for implementing this Decision.

REGULATIONS

COMPLETION EXAMINATIONS FOR PRIMARY AND SECONDARY LEVELS IN LITERATURE AND CULTURE COMPLEMENTARY EDUCATION
(Issued together with Decision No. 905-QĐ dated May 25, 1976
of the Ministry of Education)

PART I
OBJECTIVES AND GENERAL PRINCIPLES

Article 1. The completion examinations for primary and secondary levels in literature and culture complementary education aim at:

- Assessing and confirming the cultural level to ensure the rights and policies for students after completing each level's program;

- Contributing to assessing the implementation of the curriculum by schools, teaching results of teachers, learning outcomes of students, and promoting the "Two Goods" competition movement in the complementary education sector;

- Assisting educational levels to draw lessons from management guidance, and improve the quality of learning in complementary education schools.

Article 2. Depending on specific circumstances, the Departments of Education and complementary education schools under the Ministry of Education shall decide the number of examination sessions in each academic year, but should not organize more than three sessions annually, which may cause difficulties in managing the examination rules and quality control.

Article 3. Under the direct guidance of the Ministry of Education and the leadership of the Provincial People's Committees, the Departments of Education shall be responsible for organizing and managing the completion examinations for secondary level in their respective provinces and cities, and for primary level in schools directly under the Ministry. District and county education offices shall manage the completion examinations for primary level within their jurisdiction.

Under the direct guidance of the Ministry of Education, complementary education schools directly under the Ministry shall be responsible for organizing and managing separate examination sessions for their own students.

Article 4. Complementary education schools shall be responsible for establishing files for their students (including those who have attended previous courses) and submitting them to district, town, and city ward education offices (under central cities) or Departments of Education according to the division of management as stipulated in Article 3.

Candidates for independent examinations shall register and submit their application forms thirty days before the examination date at district and county education offices for primary level, or at Departments of Education for secondary level where they are currently working or producing.

Article 5. When entering the examination room, candidates must present identification cards or identity certificates issued by public security authorities.

Chapter II
ELIGIBILITY FOR EXAMINATION

Article 6. To participate in the completion examinations for primary or secondary levels in literature and culture complementary education, candidates must complete the program issued by the Ministry of Education for that level of study.

Those who have completed the fourth grade or seventh grade of general education and are currently working in state agencies or participating in production activities at the base for six months or more can also take the completion examinations for primary or secondary levels in literature and culture complementary education.

Those who are currently undergoing disciplinary measures of "prohibited from taking exams" imposed by authorized agencies of the education sector shall not be allowed to take the exams.

Article 7. The candidate's examination file includes:

1. Students currently enrolled in school:

- Listed in the examination registration list submitted by the school;

- School record book (original) issued by the school.

2. Independent candidates:

- Application form for examination;

- School record book of general education or complementary education issued by the school, or a self-study process certificate. This certificate must be confirmed by the workplace or production unit regarding the work experience and moral character, and it is only valid for the current examination period and does not serve as a proof of educational qualification issued by the education authority;

- Certificate of successful completion of the primary level general education or complementary education examination for candidates taking the secondary level examination.

Chapter III
CHAPTER TEST PROGRAMMES, SUBJECTS, AND TEST QUESTIONS

Article 8. The test programme is the current primary and lower secondary supplementary education curriculum applied to each type of examinee.

Article 9. The subjects or tests are specified as follows:

PRIMARY LEVEL:

a) Basic level: three tests

- Arithmetic: 60 minutes;

- Composition: 60 minutes;

- Reading: each examinee reads aloud a passage from 300 to 500 printed characters at a speed of 100 characters per minute.

b) Advanced level: three tests

- Arithmetic: 90 minutes;

- Composition: 90 minutes;

- Reading: each examinee reads aloud a passage from 500 to 800 printed characters at a speed of 130 characters per minute.

LOWER SECONDARY LEVEL:

Four subjects:

- Mathematics: 150 minutes (compulsory);

- Composition: 150 minutes (compulsory);

- In addition, two more subjects will be selected from the remaining subjects of Grade 7B as prescribed for each examination period, with each subject lasting 90 minutes.

Article 10. For each examination period, the Departments of Education issue decisions to establish examination question-setting committees for the completion of primary and lower secondary supplementary education programmes throughout the province or city according to the following provisions:

A- MEMBERS OF THE COMMITTEE

- Chairperson: the Director or Deputy Director of the Department, or the Head or Deputy Head of the Education Bureau;

- Vice-Chairperson: the Head or Deputy Head of the supplementary education department of the Department or Bureau;

- Secretary: an officer responsible for supplementary education examinations of the Department or Bureau;

- Question setters for each subject: each subject has two or three people who are subject leaders of the Department or Bureau or capable teachers from the province or city.

For supplementary education schools under the Ministry of Education, the Principal issues a decision to establish an examination question-setting committee for their school according to the number of members prescribed above and reports back to the Ministry. The Chairperson is the Principal, the Vice-Chairperson is the Deputy Principal, and the Secretary is the Head of the Academic Affairs Office or a teacher.

B- RESPONSIBILITIES AND POWERS OF THE COMMITTEE

- Specify the subjects that have been permitted to be chosen;

- Set questions, guide marking, and score ensuring confidentiality, accuracy, and compliance with the curriculum.

C- RESPONSIBILITIES AND POWERS OF EACH MEMBER OF THE COMMITTEE
- Responsible for reviewing all examination questions, answers, and grading criteria, ensuring accuracy, scientific validity, compliance with the curriculum, and suitability to the level of students;

1. Chairman of the Council:

- Decide on matters related to subjects where there is disagreement within the subject group when setting questions and guiding marking;

- Review the final versions of typed and printed examination questions before they are handed over to subject officers to seal and stamp.

2. Vice-Chairperson of the Committee:

assist the Chairperson in the tasks above and monitor and urge Committee members to implement the examination question-setting plan strictly, ensuring confidentiality, accuracy, and compliance with the curriculum. 3. Secretary of the Committee:

responsible for organizing typing, printing, sealing, and sending examination questions to examination committees, guiding marking for marking committees to ensure confidentiality and accuracy.4. Examination question-setting groups:

- Responsible for setting questions, guiding marking, and scoring examination papers of the subjects they oversee, ensuring confidentiality, accuracy, compliance with the curriculum, and suitability to the level of students;

- Review typed and printed examination questions, answers, and grading criteria to ensure they match the approved drafts;

- Seal and stamp examination questions of the subjects they oversee before handing them over to the Committee Secretary.

EXAMINATION SUPERVISION COMMITTEES, MARKING COMMITTEES, AND EXAMINATION MONITORING BOARDS

Chapter IV

Depending on the specific circumstances of each examination period, the Directors of Departments, or Heads of Education Bureaus, or Principals of supplementary education schools under the Ministry of Education issue decisions to establish examination supervision committees, marking committees suitable to the actual conditions of the institution to ensure strict guidance while creating favorable conditions for candidates and invigilators.

Examination supervision committees:

Article 11. shall not organize examination committees with only one examination room, but also shall not organize overly large committees with more than 500 candidates, which would cause difficulties in accommodation, meals, and transportation for candidates.

a) Marking committees:each district or county organizes one marking committee.

b) Each province or centrally-administered city establishes one marking committee.

Class IEach supplementary education school under the Ministry of Education organizes one joint marking committee for both primary and lower secondary levels.

Level IIDuring examination periods (end of primary, end of lower secondary, or both), the Directors or Heads of Departments or Bureaus issue decisions to establish examination monitoring boards.

Members of each examination supervision committee and marking committee include:

Article 12. - Chairperson,

Article 13. - One or two Vice-Chairpersons,

- A secretary,

- Several invigilators and markers ensuring at least two teachers per examination room and two teachers per examination paper.

Establishing examination supervision committees and marking committees must adhere to the following principles:

A- EXAMINATION SUPERVISION COMMITTEES

Article 14. 1. The Chairperson and Vice-Chairperson must be education officials or teachers with expertise and knowledge of examination procedures;

2. At least half of the leadership and invigilators in an examination supervision committee must be individuals without candidates from their own schools. In a pair of invigilators, two teachers from the same school should not be assigned.

For supplementary education schools under the Ministry of Education, it must be ensured that in a pair of invigilators, one teacher does not have candidates in that examination room.

3. If the examination supervision committee is located at a school, that school must appoint a Principal or Deputy Principal as a Vice-Chairperson to handle logistical support and ensure safety during the examination.

B- MARKING COMMITTEES

The Chairperson is a leader of the Education Department of the district or county or the Principal of a centralized school in the district or county.

The Chairperson is a leader of the Supplementary Education Department of the Department or Bureau or the Principal of a centralized supplementary education school in the province or city.

1. Chairman of the Council:

Class IFor supplementary education schools under the Ministry of Education, the Chairperson is the Principal of the school (both primary and lower secondary levels).

Level II2. Markers:

AT - Must be full-level teachers;

- In a pair of markers, two teachers from the same school should not be assigned;

- For supplementary education schools under the Ministry of Education, in a pair of markers, one teacher must not have students participating in the examination.

Powers and responsibilities of examination supervision committees and marking committees:

- Examination supervision committees and marking committees are responsible for supervising and marking examinations strictly, impartially, and in accordance with the Ministry's examination procedures;

Article 15. - The Chairperson leads all work within the examination committee they oversee.

- The examination boards are responsible for conducting and grading examinations strictly, impartially, without bias, in accordance with the examination regulations set forth by the Ministry;

- The Chair of the board leads all activities within the examination board under their supervision;

- The Vice Chairman assists the leadership in performing tasks within the scope assigned by the Chairman;

- The Secretary assists the Chairman in preparing documents, registers, and recording minutes of council meetings;

- Examiners must fulfill their responsibilities according to the duties and authorities prescribed for examination procedures;

Article 16. The examination council's file includes:

- All candidate files as stipulated in Article 7;

- A list of candidates with registration numbers arranged alphabetically from A, B, C; this list must be posted at the examination venue one week before the exam;

- Two call sheets for candidates to sign when taking each subject (according to the model prescribed by the Ministry);

- Candidates' answer papers;

- Minutes of the council;

- Minutes and disciplinary violation documents (if any);

Article 17. The marking council's file includes:

- All files of the examination council as stipulated in Article 16;

- Two lists of candidates with examination scores;

- Two lists of successful candidates;

- Minutes of subject marking sessions accompanied by score statistics;

- Council summary minutes and examination results report;

Article 18. Composition of the Examination Supervision Board:

- One Deputy Director of the Department of Education or Deputy Head of the Education Bureau serves as Chair;

- One staff member from the Supplementary Education Department of the Department or Bureau serves as Secretary;

- Three to five members who are teachers in the education sector;

Article 19. Powers and responsibilities of the Examination Supervision Board:

- Inspect all organizational matters of examination and marking councils in the province or city;

- Propose solutions to difficulties encountered during the examination process to the authorities and relevant departments;

- Recommend commendation or disciplinary action for examination council members and councils based on their performance or shortcomings;

Chapter V
ELIGIBILITY FOR ADMISSION

Article 20. Candidates who complete all subjects in an examination period, with an average score of five points or higher across all subjects, and without any subject receiving zero points, shall be recognized as admitted;

Candidates who have completed secondary level two and are key personnel aged forty-five years or older, studying at full-time or semi-concentrated labor schools, may retake subjects that scored below average in that academic year, and if they achieve an average score or higher in those retaken subjects, they will also be recognized as admitted;

Article 21. Candidates recommended for special consideration must meet the following conditions:

- Studying at concentrated supplementary education schools or part-time supplementary education programs recognized by the Departments or Bureaus of Education;

- An overall score of five points or higher in the final year subjects;

- An average score of four point five or higher across all examination subjects, with no subject receiving zero points;

Article 22. Students from concentrated supplementary education schools or part-time programs who have completed the curriculum, have good study habits and moral character, achieved an average score in final year subjects, and met the examination eligibility requirements but were mobilized for military service or long-term voluntary work immediately after the examination date shall be granted special admission;

Chapter VI
REVIEW AND RECOGNITION OF RESULTS

Article 23. The Director of the Department or the Head of the Education Bureau reviews and recognizes the results of primary and secondary completion examinations and issues certificates of admission to successful candidates;

In exceptional cases, such authority may be delegated to the Deputy Director or Deputy Head of the Education Bureau;

Principals or deputy principals of supplementary education schools under the Ministry of Education review and recognize examination results and issue certificates of admission to their school's candidates;

Article 24. Responsibilities and powers of the reviewer:

- Reviewing the entire file of examination and marking councils;

- If necessary, requesting examination councils to re-examine scoring or establishing a review council for examination periods;

- Approving the list of successful candidates and deciding to recognize examination results;

- Revoking the results of individual candidates or entire examination councils if there is serious violation of examination regulations;

Article 25. Report files submitted to the Ministry include:

- A comprehensive report on the organization of examination periods throughout the academic year, including result statistics (according to the model prescribed by the Ministry);

- One set of examination questions and answers for one examination period (both primary and secondary levels);

- Examination papers: nine per subject (three good, three average, three poor);

Article 26. The list of successful candidates (with detailed subject scores) must be published no later than thirty days after the examination. Successful candidates must receive their admission certificates within forty-five days after the examination results are reviewed;

Article 27. Score sheets, lists of successful candidates, and admission certificate registers for primary and secondary completion examinations are managed by the Departments or Bureaus of Education and must be stored permanently. Other files are stored for three years;

Files of supplementary education schools under the Ministry of Education are managed by the schools for the same duration. Specifically, score sheets and lists of successful candidates must be submitted to the Ministry once;

Chapter VII

REWARD AND DISCIPLINE

Article 28. Members of examination councils who make significant efforts and actively complete their tasks may be recommended for commendation by the Council Chair to the Departments or Bureaus of Education;

In cases where examination regulations are violated during duty or discovered later, the Departments or Bureaus of Education will consider and impose appropriate disciplinary actions based on the severity of the offense;

Article 29. The marking council examines and recommends commendation for candidates who achieve excellent results;

Candidates who violate rules during the examination, depending on the severity of the offense, the examination council will examine and decide on disciplinary measures such as reprimand, warning, expulsion from the examination room, disqualification from continuing the examination, not grading the examination paper, not reviewing the results, or recommending to the Departments or Bureaus of Education not to allow them to take one or two subsequent examinations;

Candidates whose offenses are discovered later will face disciplinary actions such as revocation of examination results or confiscation of admission certificates;

Article 30. Those who violate examination regulations, such as providing opportunities for candidates to cheat, taking exams on behalf of candidates, assisting candidates in cheating, disrupting examination order, etc., will be subject to appropriate disciplinary actions based on the severity of the offense, proposed by examination councils, education departments, or Departments or Bureaus of Education to the managing authorities;

Article 31. Supplementary education schools under the Ministry of Education are responsible for commendation and disciplinary actions for candidates, council members, and other individuals as determined by the Departments or Bureaus of Education;

Chapter VIII

IMPLEMENTING PROVISIONS

Article 32. This regulation takes effect from the 1976-1977 academic year; previous provisions contrary to this regulation are abolished;

The Director of the Supplementary Education Department is responsible for guiding the implementation of this regulation.