Circular No. 92/TC-ĐT guides the management and use of funds for the review of bidding results for investment projects by the National Tender Review Board.

CIRCULAR

OF THE MINISTRY OF FINANCE NUMBER 92-TC/ĐT DATED NOVEMBER 7, 1994 GUIDING THE MANAGEMENT AND USE OF EXPENSES FOR REVIEWING THE RESULTS OF BIDDING IN INVESTMENT PROJECTS BY THE NATIONAL BID EVALUATION BOARD

 MANAGEMENT AND USE OF EXPENSES FOR REVIEWING THE RESULTS OF BIDDING IN INVESTMENT PROJECTS BY THE NATIONAL BID EVALUATION BOARD

 OF THE NATIONAL BID EVALUATION BOARD

Pursuant to Decision No. 183/TTg dated April 16, 1994 of the Prime Minister on the establishment of the National Bid Evaluation Board;

After consultation and agreement with the State Planning Commission and relevant agencies, the Ministry of Finance guides the management and use of expenses for reviewing the results of bidding in investment projects evaluated by the National Bid Evaluation Board as follows: 

I. GENERAL PROVISIONS

1. All large-scale investment projects funded by the State (as stipulated in Article 1 of Decision No. 183-TTg) with an investment capital of at least 100 billion Vietnamese dong equivalent to 10 million US dollars; or smaller projects when decided by the Prime Minister, must undergo a review of the bidding results by the National Bid Evaluation Board (HĐXTQG).

2. The expenses for reviewing the bidding results of projects shall be calculated at a rate of 0.01% of the total value of each project (or individual components such as consulting services, equipment procurement, construction works) but not exceeding 200 million dong and not less than 20 million dong. This cost does not include the fees for hiring foreign experts, which will be determined separately upon approval by the Prime Minister.

3. The expenses for reviewing the bidding results shall be used to review the bidding evaluation results of the entire project or for specific tasks related to selecting consultants, purchasing equipment, and construction works.

4. The management and use of expenses for reviewing the bidding results of projects shall be carried out according to the current financial management system and the provisions set forth in this Circular.

II- SPECIFIC PROVISIONS

1. The expenses for reviewing the bidding results of projects shall be used for the following purposes:

- Costs for organizations and individuals participating in research, assessment, and comments on bidding documents for projects, based on economic contracts signed between these organizations and individuals and the National Bid Evaluation Board.

- Costs for the working days of the National Bid Evaluation Board (HĐXTQG) secretariat and its experts and research organizations involved in assessing the bidding results.

- Costs for inspection and review activities of HĐXTQG staff and the secretariat, including food, accommodation, and travel expenses to advisory meeting locations.

- Costs for renting or purchasing work tools, purchasing information and documents for review.

- Training and guidance costs.

- Printing and translation costs.

- Office supply and office equipment costs serving the bidding evaluation process.

2. The project sponsor (project owner) is responsible for transferring the expenses for reviewing the bidding results to the HĐXTQG (into the account of the National Bidding Secretariat established under Decree No. 86-CP dated August 12, 1994 of the Government regarding the functions, tasks, authorities, and organizational structure of the State Planning Commission) along with the submission of bidding documents to the HĐXTQG.

3. Annually, based on the list of investment projects recorded in the state plan, the project sponsor shall prepare a budget for the expenses for reviewing the bidding results and submit it to the managing agency. The managing agency shall review and consolidate the budget for the expenses for reviewing the bidding results into the annual investment capital plan and submit it to the State Planning Commission and the Ministry of Finance for approval and inclusion in the annual investment capital plan for basic construction.

4. Based on the approved budget for the expenses for reviewing the bidding results, the project sponsor shall implement the transfer of these expenses to the HĐXTQG as specified above.

5. The Chairman of the HĐXTQG is responsible for preparing, managing the budget for the expenses for reviewing the bidding results and settling accounts for these expenses with the directly managing financial agency according to the current regulations.

6. The expenses for reviewing the bidding results shall be prepared and used according to the current standards, price lists (if applicable), and financial documents as prescribed by the state.

7. The expenses for reviewing the bidding results shall be treated as state budget funds. At the end of the year, any unused amount must be promptly and fully returned to the state budget.

8. The total costs for the review of bidding results submitted by the project sponsor to the HĐXTQG shall be settled into the project value, included in the other construction category during the implementation phase.

III- IMPLEMENTATION PROVISIONS

This Circular takes effect from the date of issuance. During implementation, please report any difficulties to the Ministry of Finance in a timely manner for appropriate amendments.