Joint Circular No. 03/2006/TTLT-BTNMT-BVHTT guiding the management of map publishing activities

JOINT CIRCULAR

Guidelines for managing map publishing activities

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Pursuant to the Law on Publishing No. 30/2004/QH11 adopted by the National Assembly of the Socialist Republic of Vietnam at its 6th session of the 11th term on December 3, 2004;

Pursuant to Decree No. 111/2005/NĐ-CP dated August 26, 2005 of the Government detailing and guiding the implementation of certain provisions of the Law on Publishing;

Pursuant to Decree No. 12/2002/NĐ-CP dated January 22, 2002 of the Government on mapping activities;

The Ministry of Natural Resources and Environment and the Ministry of Culture, Sports and Tourism issue guidelines for managing map publishing activities as follows:

I. GENERAL PROVISIONS

This Circular applies to units under the Ministry of Education and Training; departments of education and training, education and training divisions; preschool education institutions, general education institutions, regular education institutions, teacher training colleges, college of education, universities, universities, academies, other educational institutions, and related organizations and individuals (hereinafter referred to collectively as agencies and units).

1.1. These Circulars provide guidance on map publishing, printing, reproduction, and distribution.

1.2. These Circulars apply to state agencies, political organizations, socio-political organizations, social organizations, socio-professional organizations, economic organizations, public service units, people's armed forces units, Vietnamese citizens (hereinafter referred to collectively as agencies, organizations, and individuals); international organizations, foreign organizations operating within the territory of Vietnam, and foreign individuals residing in Vietnam participating in map publishing activities within the territory of Vietnam.

2. Explanation of terms

refers to the control and maintenance of the operation of technical equipment systems, security and safety services, environmental sanitation, risk management, and guidance on the use of apartment buildings for owners and users of apartment buildings.

2.1. Map publication product is a map product published in the form of individual sheets, map collections, maps in books, printed or reproduced on paper, plastic, fabric, magnetic tape, optical disc, or uploaded onto computer information networks using various technical means.

2.2. Administrative map is a type of map whose main content represents national borders, administrative boundaries, names of administrative units, and the central locations of administrative units.

2.3. Map with content related to borders and administrative boundaries is a type of map with content different from administrative maps but may include elements of national borders, administrative boundaries, or both to serve the representation of other contents on the map.

2.4. Geographic base of the map is a collection of hydrographic, transportation, population, national border, administrative boundary, place name, and topographic elements serving as a basis for representing other contents on the map.

2.5. Base map is a map that only includes geographic base elements.

State management responsibilities for map publishing activities.

3.1. The Department of Surveying and Mapping under the Ministry of Natural Resources and Environment (hereinafter referred to collectively as the Department of Surveying and Mapping) is responsible for assisting the Minister of Natural Resources and Environment in coordinating with the Ministry of Culture, Sports and Tourism to manage state activities related to map publishing nationwide.

3.2. Departments of Natural Resources and Environment are responsible for coordinating with Departments of Culture, Sports and Tourism to assist the Chairmen of Provincial People's Committees and Municipal People's Committees directly under the Central Government in managing state activities related to map publishing locally.

3.3. The Publishing Department under the Ministry of Culture, Sports and Tourism (hereinafter referred to collectively as the Publishing Department) and Departments of Culture, Sports and Tourism are responsible for organizing the reading of map publication products for record and handling violations according to the laws on publishing; the Department of Surveying and Mapping is responsible for coordinating with the Publishing Department, and Departments of Natural Resources and Environment are responsible for coordinating with Departments of Culture, Sports and Tourism to read map publication products for record and handle according to the laws on publishing.

4. Publishing various types of maps

4.1. The Ministry of Natural Resources and Environment establishes and publishes various types of maps for uniform use throughout the country including:

a) National topographic map system for mainland and territorial waters of Vietnam;

b) Base map system;

c) Administrative map of the Socialist Republic of Vietnam and provincial administrative maps;

d) World, continental, regional, and country administrative maps;

đ) National land use status map and regional maps;

c) National Atlas, comprehensive national geographical atlas, and regional atlases;

g) Geographic base of the national geographic information system.

4.2. Organizations, individuals, and other agencies may collaborate with publishers to publish map products not falling under the cases specified in point 4.b of this Clause.

II. FIELD OF PUBLISHING AND DISTRIBUTION OF MAP PUBLICATION PRODUCTS

1. Agencies, organizations, and individuals wishing to publish maps must contact publishers with the appropriate editorial mission, functions, and tasks for publishing map products to carry out the publication.

2. When registering the publication plan with the Publishing Department according to Model No. 1 issued together with Decree No. 111/2005/NĐ-CP dated August 26, 2005 of the Government, the publisher must clearly indicate the name and scale of the map in column 02 (name of city) and must record the projection grid, coordinate system, height system, date of creation, primary source materials used for creation, material used for representation, and a summary of the main content of the map in column 12 (summary of content).

3. For non-commercial map publication products, the publisher does not need to obtain a publication permit. The application for a publication permit includes:

3.1. Application for permission to publish;

3.2. Two complete drafts of the map publication product being applied for, except for topographic maps, which must be hand-drawn or printed, with dimensions, layout, content, symbols, colors, and presentation format identical to the final publication product.

4. The map publication product being applied for must meet the following requirements regarding technical and artistic representation of content and conditions:

4.1. In the case where the map publication product is a thematic map or specialized map, it must be based on the geographic base taken from the national topographic map system, base map system, administrative map, or geographic base of the national geographic information system established and published by the Ministry of Natural Resources and Environment;

4.2. In the case where the map publication product contains content related to the entire territory of Vietnam, it must be represented according to the layout of the latest administrative map of the Socialist Republic of Vietnam established and published by the Ministry of Natural Resources and Environment up to the time of application for publication.

4.3. In case the map product is an administrative map or contains content related to borders, administrative boundaries at various levels, or territories, it must fully and accurately reflect all elements related to the territorial sovereignty, territorial waters of the Socialist Republic of Vietnam within the scope of administrative management of those territories.

4.4. In case the map product is an administrative map or contains content related to international borders, administrative boundaries of countries around the world, it must accurately reflect national borders, capital names, and other major place names according to the latest world administrative maps, continental maps, and regional maps on the globe established and published by the Ministry of Natural Resources and Environment up to the time of application for publication.

5. Information recorded on map publications

On map publications, information as prescribed in Clause 2, Article 26 of the Law on Publishing must be recorded, along with the scale, grid network, coordinate system, height system, date of map creation, and information about primary materials used to create the map.

6. Map publications that are legally issued and do not fall within the scope of state secrets when exchanged or exported abroad do not require permission from the state management agency for publishing activities. The publication and distribution of maps within the scope of state secrets shall be carried out in accordance with the laws on protecting state secrets.

III. IMPLEMENTATION

1. This Circular shall take effect fifteen days after its publication in the Official Gazette.

2. Ministries, ministerial-level agencies, government agencies, provincial People's Committees, city People's Committees directly under the central government; agencies, organizations, and individuals involved in map publishing activities are responsible for implementing this Circular.