This Circular guides the process of ordering publications using state budget funds between the ordering agency and publishers. It provides detailed regulations on criteria, formats, methods of implementation, responsibilities of related parties, and handling violations.
적용 범위
Agencies, organizations, units involved in ordering publications using state budget funds; Ministry of Information and Communications; People's Committees of provinces and centrally-administered cities; Publishing, Printing, and Distribution Department; Planning and Finance Department; publishers.
핵심 사항
- The ordering agency must determine the topic, quantity, and address for receiving ordered publications using central and local state budgets.
- Publishers must develop an ordering plan, submit a list, pricing proposal, and consolidated budget estimate to the Ministry of Information and Communications before May 30 of the preceding year.
- Agencies, organizations, units receiving publications must manage and utilize the ordered publications effectively.
- Adjustments to the list of ordered publications can only be made in specific cases with the review of the managing agency.
- Publishers shall not accept payment for quantities and addresses that have been approved if the publications do not match the approved list.
🌐 이 문서의 사회적 영향
- Positive impact: Cost savings and increased efficiency in the use of state budget funds for printing and distributing publications serving political and social tasks.
- Negative impact: Administrative burden for ordering agencies and publishers; prolonged implementation time.
❓ 자주 묻는 질문
Which agency is responsible for setting the direction for publication topics?
The Ministry of Information and Communications is responsible for setting the direction for publication topics according to annual and phase-specific political requirements.
Can publishers use manuscripts (templates) for printing and distribution for business purposes?
Yes, but with the approval of the managing agency and compliance with cost allocation regulations.
When can adjustments to the list of ordered publications occur?
Adjustments to the list of ordered publications may occur when the topic cannot be implemented, the topic name changes, the print quantity, or the approved receiving address changes.
How must publishers comply with the pricing regulations for orders?
The ordering agency determines the order price based on the costs for specific stages, including topic development, manuscript organization, and completion processes.
Which agency is responsible for checking the implementation of the publication order list, quantity, and receiving address?
The Ministry of Information and Communications leads the coordination with relevant agencies to check the implementation of the list, quantity, and receiving address for publications ordered using central state budget funds.
전문
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MINISTRY OF INFORMATION AND COMMUNICATION
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SOCIALIST REPUBLIC OF VIET NAM |
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Number: 07/2018/TT-BTTTT |
HA NOI, May 15, 2018 |
CIRCULAR
GUIDELINES FOR IMPLEMENTING THE ORDERING OF PUBLICATIONS USING STATE BUDGET FUNDS
Pursuant to the Law on Publishing dated November 20, 2012;
Pursuant to the Law on Prices dated June 20, 2012;
Pursuant to the Law on Bidding dated November 26, 2013;
Pursuant to the State Budget Law dated June 25, 2015;
Based on Decree No. 130/2013/NĐ-CP dated October 16, 2013 of the Government on production and supply of public goods and services;
Pursuant to Decree No. 177/2013/NĐ-CP dated November 14, 2013 of the Government detailing and guiding the implementation of certain Articles of the Law on Prices and Decree No. 149/2016/NĐ-CP dated November 11, 2016 of the Government amending and supplementing certain Articles of Decree No. 177/2013/NĐ-CP dated November 14, 2013;
Pursuant to Decree No. 195/2013/NĐ-CP dated November 21, 2013 of the Government detailing certain Articles and measures for implementing the Law on Publishing;
Pursuant to Decree No. 63/2014/NĐ-CP dated June 26, 2014 of the Government detailing the implementation of the Law on Bidding regarding the selection of contractors;
Pursuant to Decree No. 17/2017/NĐ-CP dated February 17, 2017, issued by the Government, on the functions, tasks, powers, and organizational structure of the Ministry of Information and Communications;
Pursuant to Decision No. 39/2008/QĐ-TTg dated March 14, 2008 of the Prime Minister promulgating the bidding, ordering, and assignment regulations for providing public services using state budget funds;
At the proposal of the Director of the Publishing, Printing, and Distribution Department,
The Minister of Information and Communications issues this Circular guiding the implementation of the ordering of publications using state budget funds.
Article 1. Scope of Regulation and Applicability
Article 1. This Circular guides the process of ordering publications using state budget funds between the ordering agency and publishers.
Article 2. This Circular applies to agencies, organizations, and units related to the ordering of publications using state budget funds.
Article 2. Criteria for Ordering Publications
Clause 1. Subject matter for ordering:
Point a) Publications on theory and politics;
Point b) Publications serving teenagers and children; ethnic minority groups, remote areas, mountainous regions, border areas, islands; visually impaired individuals;
Point c) Publications that need to be widely disseminated to serve important political and social tasks (national sovereignty; security and defense; legal education and dissemination; economic development, cultural and social development; agricultural and rural development; disaster prevention and mitigation, community service);
Point d) Publications serving external information tasks.
Clause 2. Recipients of orders: Based on the objectives, functions, and tasks of each publisher.
Article 3. Specifications for Ordered Publications
Clause 1. For black-and-white printed books:
Point a) Book dimensions: 14.5cm x 20.5cm;
Point b) Printing paper: 60-70g/m2with brightness of 84-90 ISO;
Point c) Cover paper: 4-color coated paper, 230-250g/m2, laminated (for soft cover books);
Point d) Cover board: Cardboard reinforced with coated paper, 200-230g/m2, 4-color printing and laminated (for hardcover books).
Clause 2. For multi-color printed books:
Point a) Book dimensions: 16cm x 24cm;
Point b) Printing paper: 4-color coated matte paper, 100-120g/m2;
Point c) Cover paper: 4-color coated paper, 250-300g/m2, laminated (for soft cover books);
Point d) Cover board: Cardboard reinforced with coated paper, 200-230g/m2, 4-color printing and laminated (for hardcover books).
Clause 3. For photo books:
Point a) Book dimensions: 23cm x 25cm;
Point b) Printing paper: 4-color coated matte paper, 150g/m2;
Point c) Cover board: Cardboard reinforced with coated paper, 200-230g/m2, 4-color printing and laminated.
Clause 4. For maps: Implemented according to the specialized laws on maps.
Article 4. Methods for Implementing Orders for Publications
Clause 1. For manuscripts (samples), implemented through ordering methods; the ordering price is determined by the ordering agency based on specific costs for each stage, including:
Point a) Developing topics; organizing manuscripts (commissioning creation, collecting, compiling, or translating into different languages);
Point b) Completing the manuscript (sample) process, including: Editing, proofreading; reviewing and proofreading (if applicable); finalizing the sample (including the cover if the publication is a book).
Clause 2. For the printing and distribution stages of publications, implemented through bidding methods as prescribed by law, based on prices approved by the ordering agency.
Article 5. Address for receiving ordered publications
1. For ordered publications using central budget funds:
a) Public libraries of provinces and centrally-administered cities;
b) Specialized libraries; libraries of institutes and research centers;
c) Libraries of universities and colleges; libraries of provincial and district boarding secondary schools;
d) Professional management agencies; political-social organizations; central mass organizations;
đ) Village Post Office-Cultural Houses;
e) Vietnamese diplomatic missions abroad; foreign diplomatic missions in Vietnam.
2. For ordered publications using local budget funds:
a) Provincial libraries, district libraries; school libraries within the province;
b) Specialized libraries; libraries of universities and colleges located within the locality;
c) Professional bookshelves of local administrative agencies;
d) Political-social organizations; local mass organizations;
đ) Village Post Office-Cultural Houses;
e) Other addresses determined by the People's Committees of provinces and centrally-administered cities.
3. The number of ordered publications sent to each receiving address shall not exceed five copies/publication name.
Specifically, for public libraries of provinces and centrally-administered cities, the number of ordered publications sent to each receiving address shall not exceed ten copies/publication name.
Article 6. Responsibilities of the Ministry of Information and Communications
1. To guide topics for ordered publications according to the requirements and political tasks of each year and each period, before February 15 of the preceding year to the planning year.
2. To approve the list of topics, quantity, and addresses for receiving ordered publications using central budget funds, with the approval time not exceeding fifteen days from the date of receipt of the publisher's document (with comments from the supervising agency).
3. To review and assess the pricing plan for ordering manuscript drafts (sample editions) using central budget funds of publishers and issue a document requesting the Ministry of Finance to decide on the maximum purchase price for manuscript drafts (sample editions) of ordered publications using central budget funds.
4. To compile a list of ordered publications using central budget funds along with the budget estimate and send it to the Ministry of Finance before June 30 of the preceding year to the planning year.
5. To take the lead in coordinating with relevant agencies to inspect the implementation of the list, quantity, and addresses for receiving ordered publications using central budget funds.
Article 7. Responsibilities of the People's Committees of provinces and centrally-administered cities
1. The People's Committees of provinces and centrally-administered cities are the agencies ordering publications using local budget funds.
2. The People's Committees of provinces and centrally-administered cities decide on the submission, review, and assessment of the pricing plan for ordering manuscript drafts (sample editions) using local budget funds of publishers and determine the price for each manuscript draft (sample edition) in accordance with laws on pricing.
3. To inspect and supervise the implementation of ordering publications using local budget funds.
Article 8. Responsibilities of the supervising agency of the publisher
1. The supervising agency of the central publisher is the agency ordering publications using central budget funds.
2. To direct the construction and approval of the annual ordering plan for publications of the publisher.
3. By May 20 of the preceding year to the planning year, the supervising agency of the central publisher must approve the list and budget estimate for ordered publications using central budget funds.
4. Based on the maximum purchase price for manuscript drafts (sample editions) set by the Ministry of Finance, the supervising agency of the publisher decides on the specific price for each manuscript draft (sample edition) of ordered publications using central budget funds.
5. Based on the content of ordered publications and the target audience, the supervising agency determines the quantity and addresses for receiving ordered publications in accordance with Article 5 of this Circular.
6. To sign contracts; inspect and settle contracts for ordering publications with publishers in accordance with regulations.
7. To inspect and supervise the acceptance of manuscript drafts (sample editions); bidding procedures and results for printing and distribution stages of the publisher.
Article 9. Responsibilities of Publishers
1. The publisher is the agency that accepts orders for publications.
2. Based on the tasks of the supervising authority and the topic orientation of the state management agency, develop an annual plan for ordering publications, including: List of ordered publications (according to Form 1); list of addresses for receiving ordered publications (according to Form 2); pricing scheme for ordering manuscripts (drafts) (according to Form 3); consolidated budget estimate for ordered publications (according to Form 4).
3. By no later than May 30 of the year preceding the planning year, the publisher shall submit the list of ordered publications, the pricing scheme for ordering manuscripts (drafts), and the consolidated budget estimate for ordered publications, all approved by the supervising authority, to the Ministry of Information and Communications.
4. Carry out registration for publication, issue decisions on publication, deposit copies of publications, and issue decisions on distribution according to the laws on publication.
5. Accept orders for manuscripts (drafts) and organize bidding for printing and distribution stages of publications according to the laws on bidding.
6. Publish in accordance with the list of ordered publications and deliver the publications to the approved quantity and address.
If the publisher uses the manuscript (draft) of an ordered publication for commercial purposes, it must obtain the consent of the supervising authority and allocate costs according to regulations.
Article 10. Responsibilities of Agencies, Organizations, and Units Receiving Ordered Publications
1. Agencies, organizations, and units shall receive and manage ordered publications according to property management regulations for agencies, organizations, and units.
2. Utilize ordered publications effectively.
3. For public libraries of provinces and centrally-administered cities, implement circulation of ordered publications to district, county, town, or equivalent libraries according to library laws.
Article 11. Adjustment of Lists of Ordered Publications
1. Adjustments to lists of ordered publications shall be made in the following cases:
a) Approved topics have been ordered but the manuscript has not been completed; change the title to match the content or change the author or translator (for translated books);
b) Change the print quantity of approved ordered publications;
c) Change the delivery address of approved ordered publications.
2. Adjustments to lists of ordered publications only apply until October 30 of the planning year and must be reviewed and decided upon by the supervising authority, the Ministry of Information and Communications (for publications ordered using central government funds); provincial People's Committees (for publications ordered using local government funds).
Article 12. Handling Cases of Non-compliance with Regulations on Ordering Publications
1. If publications do not comply with the approved list, the publisher must refund the ordering fees.
2. If ordered publications do not comply with the approved quantity:
a) In cases where the quantity exceeds the approved amount, the publisher can only be paid for the approved quantity;
b) In cases where the quantity is less than the approved amount, the publisher can only be paid for the actual quantity delivered.
3. If publications are not delivered to the approved quantity and address, the publisher can only be paid for the approved quantity and address.
4. If the list of ordered publications is not submitted within the time specified in Clause 3, Article 9 of this Circular, the order will not be processed.
Article 13. Implementation Organization
1. Assign the Publishing, Printing, and Distribution Department to perform the following tasks:
a) Send a letter to the supervising authority of the publisher and the publisher regarding the topic orientation for ordered publications before February 15 of the year preceding the planning year;
b) Approve the list, quantity, and delivery address of ordered publications funded by the central government;
c) Compile the pricing scheme for ordering manuscripts (drafts) and the budget estimate for ordered publications funded by the central government and send them to the Planning and Finance Department of the Ministry of Information and Communications for review;
d) Based on the review results from the Planning and Finance Department of the Ministry of Information and Communications, compile the list and budget estimate for ordered publications funded by the central government and report to the Ministry of Information and Communications for approval and submission to the Ministry of Finance.
2. Assign the Planning and Finance Department of the Ministry of Information and Communications to review the pricing scheme for ordering manuscripts (drafts) funded by the central government, with a review period not exceeding ten working days from the date of receipt of the request letter from the Publishing, Printing, and Distribution Department.
Article 14. Effective Date
This Circular takes effect from July 1, 2018.
Article 15. Responsibility for Implementation
1. The Director of the Office, the Director of the Publishing, Printing, and Distribution Department, the Head of the Planning and Finance Department, the Directors of publishers, and the heads of related agencies, organizations, and units are responsible for implementing this Circular.
2. For the implementation of ordering publications using other sources of state budget, it is encouraged to apply the provisions of this Circular.
3. During implementation, if there are issues arising or difficulties, please report in writing to the Ministry of Information and Communications (through the Publishing, Printing, and Distribution Department) for consideration and resolution.
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THE MINISTER |
ANNEX 1
(Issued together with Circular No. 07/2018/TT-BTTTT dated May 15, 2018 of the Minister of Information and Communications)
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AUTHORITY IN CHARGE |
SOCIALIST REPUBLIC OF VIET NAM |
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Name of Organization or Individual: … |
…, day … month … year 20… |
LIST OF ORDERED PUBLICATIONS FOR THE YEAR 20...
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Serial number |
Name of Publication |
Author or Compiler |
Translator or Editor |
Original Title of Translated Publication |
Language Translated Into (Translated from which language) |
Publication Language |
Category (Note genre) |
Summary of Content, Theme, Topic |
Scope |
Number of pages |
Number of copies |
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OPINION OF THE SUPERVISING AUTHORITY |
DIRECTOR OF THE PUBLISHER |
ANNEX 2
(Issued together with Circular No. 07/2018/TT-BTTTT dated May 15, 2018 of the Minister of Information and Communications)
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SUPERVISING AUTHORITY OF THE PUBLISHER |
SOCIALIST REPUBLIC OF VIET NAM |
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No.: … |
…, day … month … year 20… |
Respectfully submitted to: ...
LIST OF ADDRESSES FOR RECEIVING ORDERED PUBLICATIONS FOR THE YEAR 20...
Pursuant to Circular No. /2018/TT-BTTTT dated / /2018 of the Minister of Information and Communications guiding the implementation of orders for publications funded by the state budget, the Publishing House ... shall prepare a list of addresses to receive ordered publications for the year 20...
We request ... to consider and approve so that the Publishing House can implement it.
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Serial number |
Name of agency, organization, unit |
Currency Exchange Agent No. 3 |
Name of Publication |
Quantity sent |
... |
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Total |
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OPINION OF THE SUPERVISING AUTHORITY |
DIRECTOR OF THE PUBLISHER |
THE STATE MANAGEMENT ORGANIZATION'S OPINION ON PUBLISHING ACTIVITIES
(Signature, full name, stamp)
ANNEX 3
(Issued together with Circular No. 07/2018/TT-BTTTT dated May 15, 2018 of the Minister of Information and Communications)
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AUTHORITY IN CHARGE |
SOCIALIST REPUBLIC OF VIET NAM |
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No.: … |
…, day … month … year 20… |
PRICING PLAN
ORDER FOR DRAFT (SAMPLE) YEAR 20…
1. Draft cost
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No. |
Content of cost items |
Unit of Measurement |
Settlement amount of previous year |
Proposed plan for the ordering year |
Explanation of cost items |
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I |
State order indicators |
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1 |
Funding |
VND |
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2 |
Number of copies |
reels |
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3 |
Number of copies |
dated |
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4 |
Total number of pages converted (including cover) within the framework of 14.5cm x 20.5cm (01 soft cover page = 04 inner pages; 01 hard cover page = 20 to 30 inner pages) |
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5 |
Specifications, quality (specify in detail: paper weight for inner pages, cover (hard/soft); number of colors for inner pages, cover) |
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II |
Draft cost |
VND/page |
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1 |
Cost of building topics, organizing drafts |
VND/page |
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a |
Cost of building topics |
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Cost of building topics: ...VND/page (details on how to determine) |
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The Standing Office of the Council for International Cooperation on Non-Governmental Organizations (Vietnam Friendship Association) is the agency responsible for receiving registration dossiers, leading, and coordinating with member agencies of the Council to examine dossiers and return results of reviews of registration dossiers of foreign non-governmental organizations in Vietnam. |
Cost of organizing drafts (commissioning creation, collecting, compiling, or translating into different languages) |
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Cost of organizing drafts: ...VND/page (details on how to determine) |
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2 |
Cost of completing the draft process (sample) |
VND/page |
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a |
Proofreading and reviewing cost |
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Proofreading and reviewing cost: ...VND/page (attach internal regulation) |
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The Standing Office of the Council for International Cooperation on Non-Governmental Organizations (Vietnam Friendship Association) is the agency responsible for receiving registration dossiers, leading, and coordinating with member agencies of the Council to examine dossiers and return results of reviews of registration dossiers of foreign non-governmental organizations in Vietnam. |
Cost of completing the sample (including cover) |
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Cost of completing the sample (including cover): ...VND/page (indicate whether according to internal regulations or outsourced, and attach internal expenditure regulations or contracts, quotations) |
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Cost of ... |
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(in case additional costs arise, supplement the name of the cost and the basis for determining this cost) |
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Total draft cost |
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2. Detailed explanation of the method for determining each cost item
- Direct cost items: According to actual costs approved by the Director of the Publishing House or according to the internal expenditure regulations of the Publishing House (attach internal expenditure regulations, contracts, quotations...)
- Cost items allocated to state-ordered publications must not exceed the average allocation ratio for overall activities (commercial books and ordered books). Specifically:
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No. |
Allocated cost items |
Percentage/% of publishing revenue |
Allocation percentage for state-ordered publications |
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1 |
Cost of implementing the editing process |
….. |
..... |
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... |
+ Raw materials |
….. |
…... |
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OPINION OF THE SUPERVISING AUTHORITY |
DIRECTOR OF THE PUBLISHER |
ANNEX 4
(Issued together with Circular No. 07/2018/TT-BTTTT dated May 15, 2018 of the Minister of Information and Communications)
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AUTHORITY IN CHARGE |
SOCIALIST REPUBLIC OF VIET NAM |
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Name of Organization or Individual: … |
…, day … month … year 20… |
SUMMARY OF ESTIMATED COSTS FOR ORDERED PUBLICATIONS IN 20...
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Serial number |
Name of Publication |
Author's Name |
Translator's Name - Column (7): Land area in land allocation decisions, lease decisions, or documents of the competent authority or actual land area managed and used (applicable to assets that are buildings and land). |
Scope (cm) |
Total number of pages converted (including cover) within the framework of 14.5cm x 20.5cm |
Print quantity (copy) |
Draft cost (VND) |
Printing cost (VND) |
Distribution cost (VND) |
Total implementation cost (VND) |
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OPINION OF THE SUPERVISING AUTHORITY |
DIRECTOR OF THE PUBLISHER |
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