Circular No. 07/2025/TT-BXD stipulates the retention period for files and documents under the Ministry of Construction's administrative management. It applies to relevant agencies, organizations, and individuals. The retention period ranges from five years to permanent depending on the type of file or document.
适用范围
Agencies, organizations, and individuals related to the management and storage of files and documents under the Ministry of Construction's administrative management.
要点
- Relevant agencies, organizations, and individuals → are specified with a retention period for files and documents ranging from five years to permanent depending on the type of file or document.
- Appendix I - XV → provide detailed retention periods for each area of administrative management under the Ministry of Construction.
- This Circular takes effect from July 1, 2025.
- The retention period for files and documents under the planning and architecture sector → ranges from five years to permanent.
- The retention period for files and documents under the investment construction activities sector → ranges from five years to permanent.
🌐 本文件的社会影响
- Positive impact: Creates specific regulations on the retention period for files and documents, helping to manage more effectively.
- Negative impact: May cause difficulties in long-term information retrieval if not adhered to properly.
❓ 常见问题
What is the retention period for files and documents under the planning and architecture sector?
The retention period ranges from five years to permanent depending on the type of file or document.
Which agency is responsible for implementing this Circular?
The Director of the Ministry of Construction's Office, heads of agencies and units under the Ministry, and relevant agencies, units, and individuals are responsible for implementing this Circular.
When does this Circular take effect?
This Circular takes effect from July 1, 2025.
What is the retention period for files and documents under the investment construction activities sector?
The retention period ranges from five years to permanent depending on the type of file or document.
Which files are specified to have a permanent retention period?
Files such as those guiding the implementation of legal provisions under the Ministry of Construction's administrative management, comprehensive reports, results, thematic, and professional reports within the areas of administrative management under the Ministry of Construction.
全文
|
MINISTRY OF CONSTRUCTION |
SOCIALIST REPUBLIC OF VIET NAM |
|
Number: 07/2025/TT-BXD |
Hanoi, May 15, 2025 |
CIRCULAR
REGULATIONS ON THE RETENTION PERIOD OF DOCUMENTS AND FILES UNDER THE DOMESTIC ADMINISTRATIVE MANAGEMENT OF THE MINISTRY OF CONSTRUCTION
On the basis of Law on Archives No. 33/2024/QH15 dated June 21, 2024;
Decree No. Decree No. 33/2025/NĐ-CP dated February 25, 2025 of the Government stipulating the functions, tasks, authorities, and organizational structure of the Ministry of Construction;
At the proposal of the Director of the Ministry of Construction's Office,
The Minister of Construction issues this Circular to regulate the retention period of documents and files under the domestic administrative management of the Ministry of Construction.
Article 1. Scope of Regulation and Applicability
1. This Circular regulates the retention period of documents and files under the domestic administrative management of the Ministry of Construction, including the following areas: planning, architecture; construction investment activities; urban development; technical infrastructure; housing; real estate; building materials; labor safety in construction; inspection; roads; railways; inland waterways; maritime; aviation; and general documents and files.
2. This Circular applies to agencies, organizations, and individuals related to the management and storage of documents and files under the domestic administrative management of the Ministry of Construction.
Article 2. Retention Period of Documents and Files
The retention period for documents and files under the domestic administrative management of the Ministry of Construction shall be implemented according to the provisions set out in the Appendices issued with this Circular, including:
Appendix I. Retention period for general documents and files.
Appendix II. Retention period for documents and files in the field of planning and architecture.
Appendix III. Retention period for documents and files in the field of construction investment activities.
Appendix IV. Retention period for documents and files in the field of urban development.
Appendix V. Retention period for documents and files in the field of technical infrastructure.
Appendix VI. Retention period for documents and files in the field of housing.
Appendix VII. Retention period for documents and files in the field of real estate.
Appendix VIII. Retention period for documents and files in the field of building materials.
Appendix IX. Retention period for documents and files in the field of labor safety in construction.
Appendix X. Retention period for documents and files in the field of inspection.
Appendix XI. Retention period for documents and files in the field of roads.
Appendix XII. Retention period for documents and files in the field of railways.
Appendix XIII. Retention period for documents and files in the field of inland waterways.
Appendix XIV. Retention period for documents and files in the field of maritime.
Appendix XV. Retention period for documents and files in the field of aviation.
Article 3. Implementation Provisions
Article 32. Responsibilities of Agencies
2. The Director of the Ministry of Construction's Office, Heads of agencies and units under the Ministry, and relevant agencies, units, and individuals are responsible for implementing this Circular./.
|
Place of Receipt: |
THE MINISTER |
ANNEX I
RETENTION PERIOD FOR GENERAL DOCUMENTS AND FILES UNDER THE DOMESTIC ADMINISTRATIVE MANAGEMENT OF THE MINISTRY OF CONSTRUCTION
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of Group |
Retention period |
Remarks |
|
1 |
Documents implementing resolutions, policies, and guidelines of the Party and State in the fields under the domestic administrative management of the Ministry of Construction. |
20 years |
|
|
2 |
Documents drafting guiding regulations to implement laws in the fields under the domestic administrative management of the Ministry of Construction. |
Permanent |
|
|
3 |
Documents drafting, implementing programs, strategies, projects, plans, and long-term and medium-term development plans in the fields under the domestic administrative management of the Ministry of Construction. |
Permanent |
|
|
4 |
Documents on inspections: |
||
|
- Inspection teams of ministries, sectors, and inter-sectoral groups. |
20 years |
||
|
- Inspection teams of agencies and units. |
5 years |
||
|
5 |
Comprehensive reports, results, special topics, and professional reports in the fields under the domestic administrative management of the Ministry of Construction: |
||
|
- Annual and multi-year reports. |
Permanent |
||
|
- Reports for nine months, six months. |
10 years |
||
|
- Quarterly, monthly, and ad hoc reports. |
5 years |
||
|
6 |
Documents of conferences and seminars: |
||
|
7 |
- Nationwide and international scope. |
10 years |
|
|
- Scope within each agency. |
2 years |
||
|
Documents responding to inquiries, presentations, and explanations: |
|||
|
- National Assembly, Government |
Permanent |
||
|
- Other agencies and individuals |
10 years |
||
|
8 |
Documents on coordination and exchange of professional and business operations. |
5 years |
ANNEX II
RETENTION PERIOD FOR DOCUMENTS AND FILES IN THE FIELD OF PLANNING AND ARCHITECTURE
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Documents on establishing, reviewing, and announcing comprehensive urban and rural planning: |
||
|
- Approved. |
Permanent |
||
|
- Not approved. |
5 years |
||
|
2 |
Documents on establishing, reviewing, and approving planning tasks, urban and rural planning: |
||
|
- Approved. |
Permanent |
||
|
- Not approved. |
5 years |
||
|
3 |
Documents on managing, operating, and exploiting planning and architectural databases linked to national geographic information systems that have been standardized. |
30 years |
|
|
4 |
Documents issuing architectural design models for public buildings, rural houses, and other architectural works. |
20 years |
|
|
5 |
Documents handling administrative procedures in the field of planning and architecture: |
||
|
- Results of administrative procedures with a defined validity period (certificates; licenses; approval documents; responses to organizations and individuals...). |
5 years from the date the result of the administrative procedure expires |
||
|
- Results of administrative procedures without a defined validity period (certificates; licenses; approval documents; responses to organizations and individuals...). |
Permanent |
||
|
- Not processed. |
5 years |
ANNEX III
RETENTION PERIOD FOR DOCUMENTS AND FILES IN THE FIELD OF CONSTRUCTION INVESTMENT ACTIVITIES
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Documents handling administrative procedures in the field of construction quality management: |
||
|
- Results of administrative procedures with a defined validity period (notifications; responses to organizations and individuals). |
5 years from the date the result of the administrative procedure expires |
||
|
- Results of administrative procedures without a defined validity period (notifications; responses to organizations and individuals). |
Permanent |
||
|
- Not processed. |
5 years |
||
|
2 |
Documents handling administrative procedures in the field of specialized construction testing: |
||
|
- Results of administrative procedures with a defined validity period (certificates, responses to organizations and individuals,...). |
5 years from the date the result of the administrative procedure expires |
||
|
- Results of administrative procedures without a defined validity period (certificates, responses to organizations and individuals,...). |
Permanent |
||
|
- Not processed. |
5 years |
||
|
3 |
Documents handling administrative procedures for reviewing feasibility studies and construction design implementation after basic design: |
||
|
- Results of administrative procedures with a defined validity period (notifications, responses to organizations and individuals...). |
10 years from the date the result of the administrative procedure expires |
||
|
- Results of administrative procedures without a defined validity period (notifications, responses to organizations and individuals...). |
Permanent |
||
|
- Not processed. |
5 years |
||
|
4 |
Records for establishing and managing national information systems and databases on construction activities: |
Permanent |
|
|
5 |
Administrative procedure records in the field of investment and construction. |
||
|
- Results of administrative procedures with specified deadlines (licenses, certificates, recognitions, certifications, decisions, approval documents, responses to organizations and individuals...). |
5 years from the date the result of the administrative procedure expires |
||
|
- Results of administrative procedures without specified deadlines (licenses, certificates, recognitions, certifications, decisions, approval documents, responses to organizations and individuals...). |
Permanent |
||
|
- Not processed. |
5 years |
||
|
6 |
Records related to the functions and responsibilities of the investment decision-makers and investors for construction investment projects. |
Permanent |
|
|
7 |
Records for inspecting acceptance work during construction of works. |
20 years |
|
|
8 |
Construction appraisal records. |
Permanent |
|
|
9 |
Records for appraising the causes of construction accidents. |
Permanent |
|
|
10 |
Accident records of construction works. |
Permanent |
|
|
11 |
Records for organizing and reviewing awards for construction quality: |
||
|
- Approved. |
Permanent |
||
|
- Not approved. |
5 years |
||
|
12 |
Records for developing examination questions for issuance of practice certificates; developing and operating examination software. |
10 years |
|
|
13 |
Records for managing certificate number codes, construction activity capability certificates; publicly announcing lists of individuals and organizations granted certificates as prescribed. |
20 years |
|
|
14 |
Records for establishing and managing databases on construction norms, building project costs, and construction price indices. |
30 years |
|
|
15 |
Records for national key projects decided by the National Assembly on investment orientation; construction investment projects involving multiple works at different levels. |
Permanent |
|
|
16 |
Records for works classified as historical-cultural relics, scenic spots at the national level or higher. |
Permanent |
|
|
17 |
Records for government agency headquarters buildings, political organization buildings, social-political organization buildings at level I or higher. |
Permanent |
|
|
18 |
Civil works; technical infrastructure works; special-grade transportation works classified according to their importance or capacity as stipulated by construction laws. |
Permanent |
|
|
19 |
Architectural works with value as prescribed by architectural laws. |
Permanent |
ANNEX IV
RETENTION PERIOD FOR RECORDS AND DOCUMENTS IN THE URBAN DEVELOPMENT FIELD
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Records for developing strategies, programs, plans, and important national projects on urban development within the country's socio-economic development tasks for each stage. |
Permanent |
|
|
2 |
Records for evaluating urban development programs, urban development areas, and urban development investment projects. |
Permanent |
|
|
3 |
Records for evaluating and deciding recognition of cities, recognition of areas expected to establish administrative units meeting urban infrastructure development standards. |
Permanent |
|
|
4 |
Records guiding urban construction order management. |
20 years |
|
|
5 |
Records guiding annual inspection and implementation of city evaluation and classification according to criteria and standards prescribed by competent authorities. |
20 years |
|
|
6 |
Records guiding inspection of urban land management and use according to approved urban planning and development plans. |
20 years |
|
|
7 |
Records for mobilizing, promoting, and coordinating domestic and foreign resources for urban development investment as prescribed. |
Permanent |
|
|
8 |
Records for constructing, integrating, managing, and exploiting the national urban data system. |
Permanent |
ANNEX V
RETENTION PERIOD FOR RECORDS AND DOCUMENTS IN THE TECHNICAL INFRASTRUCTURE FIELD
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Records for developing orientations, strategies, proposals, and national programs on technical infrastructure development within the country's socio-economic development tasks for each stage and implementing them after approval. |
20 years |
|
|
2 |
Records for developing technical infrastructure development plans according to technical infrastructure development orientations, regional planning, provincial planning, urban planning, and rural planning. |
20 years |
|
|
3 |
Records for construction investment projects of technical infrastructure works: |
||
|
- Underground works, first-class drainage works. |
Permanent |
||
|
- Remaining underground works, drainage works. |
Design service life of works |
ANNEX VI
RETENTION PERIOD FOR RECORDS AND DOCUMENTS IN THE HOUSING FIELD
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Records for developing housing development solutions, national target programs supporting housing; public investment programs on housing. |
Permanent |
|
|
2 |
Records for developing national housing development strategies for each period, determining basic targets for housing development within socio-economic development tasks for each stage; implementing after approval by the Prime Minister. |
Permanent |
|
|
3 |
Records for implementing social housing development programs, national target programs supporting housing. |
Permanent |
|
|
4 |
Records for representatives of owners of centrally-funded public housing and social housing; student housing managed by state-owned educational institutions. |
Permanent |
|
|
5 |
Records for evaluating contents related to housing for construction investment projects of housing under the Prime Minister's investment decision-making authority as prescribed. |
Permanent |
|
|
6 |
Records for evaluating and deciding investment orientation, investment decisions for public housing construction projects, commercial housing purchase projects for public housing under the Prime Minister's investment decision-making authority. |
Permanent |
|
|
7 |
Records for construction investment projects of public housing by the Ministry of Defense and the Ministry of Public Security. |
Permanent |
|
|
8 |
Records, documents for evaluating or providing opinions on public housing needs, public housing development plans as prescribed. |
20 years |
|
|
9 |
Records for approving or reporting to the Prime Minister for decisions on converting housing functions. |
Permanent |
|
|
10 |
Records for handling, reflecting, and proposing housing policy issues. |
10 years |
|
|
11 |
Administrative procedure records in the housing field: |
||
|
- Results of administrative procedures with specified deadlines (Notices, decisions, responses to organizations and individuals...). |
5 years from the date the result of the administrative procedure expires |
||
|
- Results of administrative procedures without specified deadlines (Notices, decisions, responses to organizations and individuals...). |
Permanent |
||
|
- Not processed. |
5 years |
||
|
12 |
Records for leasing public housing under the authority of central ministries and agencies. |
Permanent |
ANNEX VII
RETENTION PERIOD FOR RECORDS AND DOCUMENTS IN THE REAL ESTATE FIELD
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Records for developing proposals, policies for real estate development, implementation, and management; measures to regulate the market and models of real estate trading floors. |
Permanent |
|
|
2 |
Records for establishing and implementing real estate trading floors. |
10 years from the date of termination of real estate trading floor operations |
|
|
3 |
Records for developing and publishing nationwide real estate market assessment indices. |
20 years |
|
|
4 |
Documents for issuing real estate brokerage practice certificates, managing real estate brokerage activities: |
||
|
Issued. |
5 years from the date the result of the administrative procedure expires |
||
|
Not issued. |
2 years |
||
|
5 |
Documents for building, managing, operating the national information system on housing and the real estate market; connecting and sharing information from the housing and real estate market database with the national database and other specialized databases related to it. |
Permanent |
|
|
6 |
Documents for reviewing or providing opinions on the transfer of the entire or part of a real estate project within the Prime Minister's decision-making authority. |
Permanent |
|
|
7 |
Documents for reviewing investment proposals, adjusting investment proposals for real estate projects within the Prime Minister's authority. |
Permanent |
|
|
8 |
Documents for developing and implementing measures to prevent and combat money laundering in the real estate business sector. |
Permanent |
|
|
9 |
Documents for registering the right to exploit and use information and data on housing and the real estate market under the Ministry's jurisdiction. |
Permanent |
ANNEX VIII
RETENTION PERIOD FOR DOCUMENTS AND MATERIALS IN THE CONSTRUCTION MATERIALS SECTOR
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Documents guiding the establishment, review, approval, and management of implementation of local programs and plans for the development of construction materials; schemes for exploration, exploitation, and utilization of common construction materials minerals within provincial planning. |
50 years |
|
|
2 |
Documents guiding quality assessment activities for construction materials products and goods; quality of common construction materials minerals; designation and management of conformity assessment organization activities serving state management requirements for construction materials product and good quality. |
Permanent |
|
|
3 |
Documents for administrative procedures in the construction materials sector: |
||
|
- Results of administrative procedure processing with a determined time limit (certification, response documents to organizations and individuals...). |
5 years from the date the result of the administrative procedure expires |
||
|
- Results of administrative procedure processing without a determined time limit (certification, response documents to organizations and individuals...). |
Permanent |
||
|
- Not processed. |
5 years |
||
|
4 |
Documents for establishing, reviewing, submitting to competent authorities for approval, and adjusting the second group mineral resource planning. |
20 years |
|
|
5 |
Documents for testing the suitability regarding the quality of construction materials products and building components. |
Design service life of works |
|
|
6 |
Documents for certifying the suitability regarding the quality of construction materials products and building components. |
10 years |
ANNEX IX
RETENTION PERIOD FOR DOCUMENTS AND MATERIALS IN THE LABOR SAFETY SECTOR IN CONSTRUCTION WORK
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Documents for building, managing, and updating the technical safety inspection database for machines, equipment, and materials with strict safety and hygiene requirements for inspected objects under management. |
30 years |
|
|
2 |
Documents guiding the implementation of statistics, declaration, investigation, and reporting of technical accidents causing labor safety incidents. |
Permanent |
|
|
3 |
Documents for administrative procedures in the technical safety inspection sector in construction work: |
||
|
- Results of administrative procedure processing with a determined time limit |
5 years from the date the result of the administrative procedure expires |
||
|
(permit; certification; certificate; approval document; response document to organizations and individuals...). |
Permanent |
||
|
- Not processed. |
5 years |
- Results of administrative procedure processing without a determined time limit
(permit; certification; certificate; approval document; response document to organizations and individuals...):
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
+ For organizations and individuals. |
||
|
+ For means of transport. Five years from the date of decommissioning or cessation of operation of the means of transport. |
5 years from the date the result of the administrative procedure expires |
||
|
Documents and materials for organizations implementing, inspecting, supervising, monitoring, and managing business operations in vehicle inspection work. Documents managing motor vehicles and special-purpose machinery at vehicle inspection units: |
|||
|
- Means of transport without a specified service life. |
Permanent |
||
|
- Means of transport with a specified service life. |
According to the service life of the means of transport. |
||
|
- Not processed. |
5 years |
||
|
2 |
Documents for considering authorization for foreign inspection organizations to conduct inspections and issue safety certificates for ships, offshore exploration, production, and transportation equipment. |
20 years |
|
|
3 |
Documents for testing, inspecting, and periodically evaluating maintenance conditions in the vehicle inspection sector. |
||
|
Documents for issuing various seals in vehicle inspection activities (excluding vehicle inspection for motor vehicles, special-purpose machinery, electric bicycles, and motor vehicle spare parts). |
According to the service life of the means of transport. |
||
|
Documents for managing and distributing various seals in vehicle inspection activities. |
ANNEX X |
||
|
4 |
RETENTION PERIOD FOR DOCUMENTS AND MATERIALS IN THE MOTOR VEHICLE INSPECTION SECTOR |
20 years |
|
|
5 |
Documents for administrative procedures in the motor vehicle inspection sector: |
10 years |
|
|
6 |
- Results of administrative procedure processing with a determined time limit |
Permanent |
|
|
7 |
(permit; certification; certificate; approval document; response document to organizations and individuals... ). |
03 years |
- Results of administrative procedure processing without a determined time limit
(permit; certification; certificate; approval document; response document to organizations and individuals...):
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Documents and materials for organizing implementation, inspection, supervision, monitoring, and managing business operations in the road sector. |
||
|
Documents summarizing the situation, analyzing data, evaluating, drawing conclusions about the causes of road traffic safety incidents and solutions.Documents for reviewing road traffic safety for operational projects, new construction projects, renovation and upgrading projects; road traffic safety during the construction, management, and maintenance of expressways according to classification. |
5 years from the date the result of the administrative procedure expires |
||
|
Documents for the road traffic signal system and traffic organization on national highways.Documents for traffic regulation and diversion when there are bridge and road accidents. |
|||
|
- Means of transport without a specified service life. |
Permanent |
||
|
- Means of transport with a specified service life. |
According to the service life of the means of transport. |
||
|
2 |
Documents for handling frequent road traffic accident sites and potential accident sites. |
20 years |
|
|
3 |
Documents for managing and operating the national highway system, announcing the national highway system. |
10 years |
|
|
4 |
Documents for managing and transferring means of transport and equipment belonging to the road transport infrastructure. |
50 years |
|
|
5 |
Documents for approving and guiding the use of road transport infrastructure protection zones. |
10 years |
|
|
6 |
Documents for establishing, adjusting, and supplementing fixed inter-provincial passenger transport routes. |
10 years |
|
|
7 |
Documents for announcing bus station operations. |
10 years |
|
|
8 |
Documents for state management of bus stations. |
Permanent |
|
|
9 |
Documents for organizing implementation, guidance, and inspection of the establishment, implementation, negotiation, annual summary of International Road Transport Agreements and Protocols, and connecting road transport between Vietnam and other countries. |
20 years |
|
|
10 |
File for approving and guiding the use of the protected area of road infrastructure. |
20 years |
|
|
11 |
File for constructing, adjusting, and supplementing fixed inter-provincial passenger transport routes. |
20 years |
|
|
12 |
File for announcing the operation of bus stations. |
50 years |
|
|
13 |
File for state management of bus station operations. |
50 years |
|
|
14 |
File for organizing implementation, guidance, and inspection of construction, deployment, negotiation, and annual review regarding International Road Transport Agreements and Protocols, and connecting road transport between Vietnam and other countries. |
Permanent |
|
|
15 |
Printing, issuing, managing seals in traffic management work for road transport vehicles under the State management scope of the Ministry of Construction: |
||
|
- With a time limit. |
20 years |
||
|
- Without a time limit. |
Permanent |
||
|
16 |
Documents regarding the mobilization of investment capital sources, organization of project management for construction projects, performing the functions of authorized state agencies for expressway construction projects under BOT, BTO, BT contracts and other PPP forms. |
Design service life of works |
|
|
17 |
Documents managing the operations of regional traffic management centers; supervising and coordinating the activities of investors' traffic control centers to ensure traffic safety, rescue, and protect expressway infrastructure. |
Design service life of works |
|
|
18 |
Documents organizing bidding, ordering or assigning plans to implement management, maintenance, and public services as prescribed. |
20 years |
|
|
19 |
Documents tracking and reporting on the technical condition of road works. |
Design service life of works |
|
|
20 |
Documents for transportation works at level I and above, works applying new architectural, structural, technological, equipment, and material solutions; construction works under special geological and topographical conditions. |
Design service life of works |
|
|
21 |
Documents for level II, III, IV works and major repairs. |
Design service life of works |
|
|
22 |
Documents for the operation of vehicle weight inspection stations on national highways. |
10 years |
|
|
23 |
Documents for mitigating the aftermath of typhoons and floods and search and rescue operations on national highways. |
10 years |
|
|
24 |
Documents for implementing the exploitation (leasing for use) of road infrastructure according to the provisions of the law. |
20 years |
|
|
25 |
Documents for cooperative management of national highways entrusted to localities. |
20 years |
|
|
26 |
Documents for managing vehicles. |
50 years |
|
|
27 |
Documents for warranty and maintenance of road infrastructure. |
20 years |
ANNEX XII
RETENTION PERIOD FOR DOCUMENTS AND MATERIALS IN THE RAILWAY SECTOR
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Documents for handling administrative procedures in the railway sector: |
||
|
+ For means of transport. Five years from the date of decommissioning or cessation of operation of the means of transport. |
5 years from the date the result of the administrative procedure expires |
||
|
Documents and materials for organizations implementing, inspecting, supervising, monitoring, and managing business operations in vehicle inspection work. (permits; certificates; licenses; approval documents; responses to organizations and individuals...): |
|||
|
- Means of transport without a specified service life. |
Permanent |
||
|
- Means of transport with a specified service life. |
According to the service life of the means of transport. |
||
|
- Not processed. |
5 years |
||
|
2 |
Documents, materials for organizing implementation, inspection, supervision, monitoring, management, and guidance of business practices in the railway sector. |
20 years |
|
|
3 |
Documents participating in establishing regulations on fees for using railway infrastructure, fee collection methods, operational fees for railway transportation, and rental prices for railway infrastructure. |
Permanent |
|
|
4 |
Documents for technical review and announcement of railway lines, sections, zones, and railway stations. |
Permanent |
|
|
5 |
Documents for providing opinions on the basic design of railway infrastructure investment projects (excluding projects funded by economic development funds). |
20 years |
|
|
6 |
Documents for monitoring and supervising the overall progress of railway infrastructure investment and development projects funded from both within and outside the state budget (excluding projects funded by economic development funds). |
Design service life of works |
|
|
7 |
Documents for reviewing and announcing the closure or opening of railway stations; reviewing and submitting to the Minister for announcing the closure or opening of railway lines, sections, and zones. |
50 years |
|
|
8 |
Documents for participating in accident investigations and handling incidents in the railway sector. |
20 years |
|
|
9 |
Documents for warranty and maintenance of railway transportation works. |
20 years |
ANNEX XIII
RETENTION PERIOD FOR DOCUMENTS AND MATERIALS IN THE INLAND WATERWAY SECTOR
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Documents for handling administrative procedures in the inland waterway sector: |
||
|
+ For means of transport. (permits; certificates; licenses; approval documents; responses to organizations and individuals...). |
5 years from the date the result of the administrative procedure expires |
||
|
Documents and materials for organizations implementing, inspecting, supervising, monitoring, and managing business operations in vehicle inspection work. (permits; certificates; licenses; approval documents; responses to organizations and individuals...): |
|||
|
- Means of transport without a specified service life. |
Permanent |
||
|
- Means of transport with a specified service life. |
According to the service life of the means of transport. |
||
|
- Not processed. |
5 years |
||
|
2 |
Documents for organizing implementation, inspection, supervision, monitoring, management, and guidance of business practices in the inland waterway sector. |
20 years |
|
|
3 |
Documents for organizing implementation of tasks and authorities of the investment decision-maker or investor for inland waterway transportation infrastructure construction projects. |
50 years |
|
|
4 |
Documents for developing and promulgating policies for inland waterway transport development, supporting services, and regulations for cargo and passenger transport via inland waterways. |
Permanent |
|
|
5 |
Documents for investigating labor accidents on inland waterway vessels. |
20 years |
|
|
6 7 |
Documents for organizing prevention and response to typhoons and floods, and coordinating search and rescue operations in inland waterway transportation. |
20 years |
|
|
Documents for vessel entry and exit port procedures. |
Two years from the date of issuance |
ANNEX XIV
RETENTION PERIOD FOR DOCUMENTS AND MATERIALS IN THE MARITIME SECTOR
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
1 |
Documents for handling administrative procedures in the maritime sector: |
||
|
+ For means of transport. Five years from the date of decommissioning or cessation of operation of the means of transport. |
5 years from the date the result of the administrative procedure expires |
||
|
Documents and materials for organizations implementing, inspecting, supervising, monitoring, and managing business operations in vehicle inspection work. (permits; certificates; licenses; approval documents; responses to organizations and individuals...): |
|||
|
- Means of transport without a specified service life. |
Permanent |
||
|
- Means of transport with a specified service life. |
According to the service life of the means of transport. |
||
|
- Documents for vessel entry and exit port procedures and activities in port waters. |
5 years |
||
|
2 |
Documents and materials for organizing implementation, inspection, supervision, monitoring, management, and guidance of business practices in the maritime sector. |
20 years |
|
|
3 |
Documents for developing plans to lease port infrastructure. |
70 years |
|
|
4 |
Documents for deciding or proposing decisions to the Ministry of Construction or the Director of the Bureau to decide on the operation or cessation of ship repair and construction facilities. |
Permanent |
|
|
5 |
Documents for managing ports and maritime channels. |
Permanent |
|
|
6 |
Documents for developing and implementing regulations to protect port and maritime channel infrastructure. |
20 years |
|
|
7 |
Documents for participating in and implementing international conventions related to seafarers and ship registration, mortgage registration. |
Permanent |
|
|
8 |
Documents for managing the printing, issuance of ship registration certificates, mortgage registration certificates, logs, and other certificates. |
20 years |
|
|
9 |
Documents for participating in international cooperation issues related to maritime transport and supporting services. |
70 years |
|
|
10 |
Documents for handling maritime accidents and incidents: |
||
|
- Particularly serious. |
Permanent |
||
|
- Serious. |
Permanent |
||
|
- Less serious. |
20 years |
||
|
11 |
Documents for coordinating the resolution of complaints from organizations and individuals regarding the conclusions on the causes of maritime accidents. |
20 years |
|
|
12 |
Documents for deciding or proposing decisions to impose administrative penalties in the maritime sector. |
20 years |
|
|
13 |
Documents for organizing dredging works in maritime channels, areas, and regions without using state budget funds. |
20 years |
|
|
14 |
Documents for participating in the quality inspection of maritime construction works. |
20 years |
|
|
Documents for inspecting construction contracts, urging progress, resolving technical issues (if any), and final acceptance of completed works. |
50 years |
||
|
16 |
Documents for seafarers and professional certificates. |
Permanent |
|
|
17 |
Documents for security assessment and planning for port facilities. |
5 years |
|
|
18 |
Documents for specialized maritime inspections and audits. |
20 years |
|
|
19 |
Documents for reviewing and submitting to the Director of the Bureau for approval of periodic and unscheduled inspections of port infrastructure. |
Permanent |
|
|
20 |
Documents for organizing the repair of leased port infrastructure. |
50 years |
|
|
21 |
Documents for warranty and maintenance of maritime transportation works. |
20 years |
ANNEX XV
RETENTION PERIOD FOR DOCUMENTS AND MATERIALS IN THE AIR TRANSPORT SECTOR
(Issued together with Circular No. 07/2025/TT-BXD dated May 15, 2025 of the Minister of Construction)
|
No. |
Name of file and record group |
Retention period |
Remarks |
|
Administrative dossier for handling administrative procedures in the aviation sector: |
|||
|
+ For means of transport. Five years from the date of decommissioning or cessation of operation of the means of transport. |
5 years from the date the result of the administrative procedure expires |
||
|
1 |
Documents and materials for organizations implementing, inspecting, supervising, monitoring, and managing business operations in vehicle inspection work. (permits; certificates; licenses; approval documents; responses to organizations and individuals...): |
||
|
- Means of transport without a specified service life. |
Permanent |
||
|
- Means of transport with a specified service life. |
According to the service life of the means of transport. |
||
|
2 |
Dossier, documents for implementing, inspecting, supervising, monitoring, managing, and guiding professional activities in the aviation sector. |
20 years |
|
|
3 |
Dossier for assessing and submitting to the Prime Minister for decision on opening, closing airports; announcing the opening, closing of airports. |
20 years |
|
|
4 |
Dossier for transferring land, leasing land at airports. |
Permanent |
|
|
5 |
Dossier for airport equipment. |
Equipment lifespan |
|
|
6 |
Dossier for the Minister's designation of a Vietnamese airline to operate routes to areas with essential public air transport needs. |
30 years |
|
|
7 |
Dossier for coordinating takeoff and landing times. |
10 years |
|
|
8 |
Dossier for establishing, adjusting, canceling, and announcing air routes; airport airspace; common airspace for air operations; flight information regions proposed to be managed by Vietnam, to be submitted to the International Civil Aviation Organization. |
Permanent |
|
|
9 |
Dossier for assessing proposals for establishing and operating service-providing enterprises ensuring air operations. |
70 years |
|
|
10 |
Dossier for managing the organization of air route operation, airport airspace, common airspace for air operations within Vietnamese airspace, flight information regions managed by Vietnam. |
Permanent |
|
|
11 |
Dossier for issuing and coordinating the issuance of flight procedures at airports, flight rules in the airport area. |
20 years |
|
|
12 |
Dossier for establishing, adjusting, canceling, announcing, and assigning responsibility zones for air operation service-providing facilities. |
Permanent |
|
|
13 |
Dossier for announcing or notifying no-fly zones, restricted zones, danger zones, fuel dumping zones, cargo release zones from aircraft. |
Permanent |
|
|
14 |
Dossier for establishing and announcing obstacle limitation surfaces and lists of natural and artificial obstacles that may affect the safety of air operations. |
10 years |
|
|
15 |
List of AMHS/ASTN addresses. |
Permanent |
|
|
16 |
Dossier for 24-bit address. |
10 years |
|
|
17 |
Air and military agreements. |
Permanent |
|
|
18 |
Dossier for Flight Information Region (FIR). |
Permanent |
|
|
19 |
Specialized dossier (ANS). |
Five years from the date the document becomes invalid and is replaced. |
|
|
20 |
Dossier for Aeronautical Information Publication (AIP). |
10 years |
|
|
21 |
Dossier for flight permit documentation. |
5 years |
|
|
22 |
Dossier for managing aviation obstacles. |
Permanent |
|
|
23 |
Dossier, documents on safety in air operations: |
||
|
- Serious. |
Permanent |
||
|
- Not serious. |
20 years |
||
|
24 |
Dossier for providing services to read, check, and analyze flight parameters, cockpit voice recorder equipment for aircraft operators. |
20 years |
|
|
25 |
Dossier for civil aviation safety work (Dossier for approving AMS/MEL documents. |
Five years from when the organization requests approval to cease operations. |
|
|
26 |
Dossier for approving special operation types (CAT II/III, ETOPS, RVSM, RNP). |
Five years from when the organization requests approval to cease operations. |
|
|
27 |
Dossier for approving simulated cockpit (SIM). |
Five years from when SIM ceases operation or stops providing services to organizations requesting approval to use. |
|
|
28 |
Dossier for approving training instructors for type rating examinations (TRE), type rating instructors (TRI). |
10 years |
|
|
29 |
Dossier for violations in the civil aviation sector: |
||
|
- Serious. |
Permanent |
||
|
- Not serious. |
10 years |
||
|
30 |
Dossier for assessing aviation security programs at airports and airlines and emergency plans for airports to counteract illegal interference in civil aviation operations. |
Permanent |
|
|
31 |
Dossier, documents for aviation security training and instruction. |
10 years |
|
|
32 |
Dossier for protecting specialized aviation information systems. |
Permanent |
|
|
33 |
Dossier for guiding, directing, and inspecting the implementation of specialized aviation service prices. |
20 years |
|
|
34 |
Dossier for managing and maintaining aviation infrastructure. |
20 years |
|
|
35 |
Dossier for hazardous positions of aviation infrastructure. |
50 years |
原始文件(PDF)
关系图
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