Circular No. 08/2015/TT-BNV guiding the probation period, appointment, and salary grading for career positions of specialized archivists

CIRCULAR

Guidelines on probation period, appointment, and salary grading for professional titles in the archival profession

occupational title of specialized archiving staff

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Pursuant to the Civil Servant Law dated November 15, 2010;

Pursuant to Decree No. 29/202/NĐ-CP dated April 12, 2012 of the Government on certain issues12/NĐ-CP dated April 12, 2012 of the Government regarding thedevelopmentPursuant to the Government Decree No. 79/2017/NĐ-CP dated July 17, 2017 on the functions, tasks, powers, and organizational structure of the Ministry of Culture, Sports and Tourism;

Pursuant to Decree No. 204/2004/NĐ-CP dated December 14, 2004 of the Government on salary system for cadres, civil servants, public officials, and armed forces; Decree No. 17/2013/NĐ-CP dated December 19, 2013 of the Government amending and supplementing some articles of Decree No. 204/2004/NĐ-CP;No. Article of Decree No. 204/2004/NĐ-CP;

Pursuant to Decree No. 58/2014/NĐ-CP dated June 16, 2014 of the Government stipulating functions, tasks, powers, and organizational structure of the Ministry of Home Affairs;udefines functions, tasks, powers, and organizational structure of the Ministry of Home Affairs;

At the proposal of the Director of the Organization DepartmentJune 2024;This Circular applies to civil servants, public officials in state inspection agencies and public officials engaged in citizen reception work at the Citizen Reception Office and other citizen reception locations.

The Minister of Home Affairs promulgates this Circular guiding the probation period, appointment, and salary grading for professional titles in the archival profession.

Article 1. Scopei Scope of application and adjustment

1. This Circular guides the probation period, appointment, and salary grading for professional titles in the archival profession as prescribed in Circular No. 13/2014/TT-BNV dated October 31, 2014 of the Ministry of Home Affairs on job code and qualification standards for professional titles in the archival profession (hereinafter referred to as Circular No. 13/2014/TT-BNV).

2. This Circular applies to public officials in the archival profession as prescribed in Circular No. 13/2014/TT-BNV.

Article 2. Principles for appointment and salary grading based on professional titles for public officialsêposition

1. Appointment to professional titles for public officials in the archival profession as prescribed in Circular No. 13/2014/TT-BNV must be based on the position, responsibilities, and specialized vocational qualifications currently held by the public official.

2. When appointing from the current rank of public official to a corresponding professional title in the archival profession, it shall not combine with promotion of salary grade or advancement in professional title.

Article 3. Probation Period

1. Archival Assistant (Grade III), probation period is twelve months.

2. Archival Assistant (Grade IV), probation period is six months.

Article 4. Cases of appointment to professional titles, amended and supplemented by Decree No. 109/2025/NĐ-CP and Decree No. 193/2025/NĐ-CP assignment to occupational title

Public officials who have been appointed to ranks of public officials in the archival profession as prescribed in Decision No. 420/TCCP-CCVC dated May 29, 1993 of the Minister, Head of the Organizational-Cadre Department of the Government on issuing vocational standards for ranks of civil servants in the archival profession (hereinafter referred to as Decision No. 420/TCCP-CCVC), Decision No. 78/2004/QĐ-BNV dated November 3, 2004 of the Minister of Home Affairs on the list of ranks of civil servants and public officials (hereinafter referred to as Decision No. 78/2004/QĐ-BNV), now being appointed to professional titles in the archival profession as prescribed in Circular No. 13/2014/TT-BNV, specifically as follows:

1. Appointment to the professional title of Senior Archivist (Grade II) - Code: V.01.02.01 for public officials currently holding the rank of Senior Archivist (code 02.013).

2. Appointment to the professional title of Archivist (Grade III) - Code: V.01.02.02 for public officials currently holding the rank of Archivist (code 02.014) and Archivist (college level) (code 02a.014).

3. Appointment to the professional title of Archivist (middle-level) (Grade IV) - Code: V.01.02.03 for public officials currently holding the rank of Archivist (middle-level) (code 02.015) and Technical Archivist (code 02.016).

Article 5. Salary Classification

1. Professional titles of public officials in the archival profession as prescribed in Circular No. 13/2014/TT-BNV apply the Salary Table for Specialized and Vocational Staff in State-Owned Units (Table 3) issued together with Decree No. 204/2004/NĐ-CP dated December 14, 2004 of the Government on salary system for cadres, civil servants, public officials, and armed forces (hereinafter referred to as Decree No. 204/2004/NĐ-CP), specifically as follows:

a) The professional title of Senior Archivist (Grade II) applies the salary coefficient of public official type A2, group 2 (A2.2), from coefficient 4.00 to coefficient 6.38.

b) The professional title of Archivist (Grade III) applies the salary coefficient of public official type A0, from coefficient 2.10 to coefficient 4.89.

c) The professional title of Archivist (middle-level) (Grade IV) applies the salary coefficient of public official type B, from coefficient 1.86 to coefficient 4.06.

2. Determination of salary upon completion of the probation period and appointment to a professional position:

After completing the probation period as prescribed and being appointed to a professional title by the competent authority managing public officials, the following salary grading will be implemented:

a) In case a public official has a middle-level education degree suitable for the archival profession when first recruited, they will be assigned grade 1, coefficient 1.86 of the professional title of Archivist (middle-level) (Grade IV) - Code V.01.02.03;

b) In case a public official has a college education degree suitable for the archival profession when first recruited, they will be assigned grade 1, coefficient 2.10 of the professional title of Archivist (Grade III) - Code V.01.02.02;

c) In case a public official has a university education degree suitable for the archival profession when first recruited, they will be assigned grade 2, coefficient 2.41 of the professional title of Archivist (Grade III) - Code V.01.02.02.

3. The salary grading for public officials according to Clause 1 of this Article for those who have already been graded in the ranks of public officials in the archival profession as prescribed in Decision No. 420/TCCP-CCVC, Decision No. 78/2004/QĐ-BNV, and Decree No. 204/2004/NĐ-CP shall be implemented as follows:

Public officials appointed to professional titles in the archival profession with the same salary grade coefficient as their previous rank shall be assigned the same grade and seniority allowance exceeding the ceiling (if any) currently enjoyed at the previous rank (including time for subsequent salary grade promotion review or seniority allowance exceeding the ceiling if any at the previous rank) to the newly appointed professional title.

4. Promotion of professional titles for public officials in the archival profession shall be carried out after being appointed to professional titles in the archival profession as prescribed in Circular No. 13/2014/TT-BNV and implementing salary grading according to Clause 1 Section II of Circular No. 02/2007/TT-BNV dated May 25, 2007 of the Ministry of Home Affairs guiding salary grading upon promotion, transfer of rank, or change of category for civil servants and public officials.

Article 6. Transitional Provisions

1. Civil servants who have been appointed to the ranks of civil servants in the archival sector as stipulated in Decision No. 420/TCCP-CCVC and Decision No. 78/2004/QĐ-BNV shall now be appointed to the occupational title of specialized archival civil servant as prescribed in Circular No. 13/2014/TT-BNV. The competent authority managing and using civil servants shall be responsible for creating conditions for such civil servants to supplement the remaining criteria of the occupational title of specialized archival civil servant.

2. In cases where civil servants hold a bachelor's degree or higher and have been assigned a salary grade from the Archivist rank (code 02.014) according to Decision No. 420/TCCP-CCVC and Decision No. 78/2004/QĐ-BNV at the coefficient from 2.34 to 4.98 of Class A1 civil servants before the effective date of Circular No. 13/2014/TT-BNV, they shall continue to apply the coefficient and salary increment of Class A1 civil servants.

3. For civil servants currently holding the Senior Archivist rank (code 02.012), they shall be transferred to an appropriate occupational title of civil servant corresponding to their position and current occupational title.

Article 7. Implementation Organization

1. The heads of public service units shall be responsible for:

a) Reviewing job positions within the unit, developing plans for appointing occupational titles of specialized archival civil servants within their management authority, submitting them for consideration and decision by the competent authority or deciding according to the delegated authority;

b) Deciding on the appointment of occupational titles for civil servants under their management to the corresponding occupational titles of specialized archival civil servants according to their authority or according to the delegated authority;

2. Ministries, ministerial-level agencies, government-affiliated agencies, provincial People's Committees, and centrally-administered city People's Committees shall be responsible for:

a) Directing subordinate units under their management to implement the appointment of occupational titles and salary assignment for specialized archival civil servants;

b) Approving plans for the appointment of occupational titles and salary assignment for specialized archival civil servants under their management transferring from the current occupational titles of civil servants to the corresponding occupational titles of specialized archival civil servants as prescribed in Circular No. 13/2014/TT-BNV; resolving issues within their authority during the process of appointing occupational titles and salary assignment;

c) Deciding on the appointment of occupational titles and salary assignment for civil servants under their management to the corresponding occupational titles of specialized archival civil servants according to their authority;

d) Annually reporting the results of the appointment of occupational titles and salary assignment for specialized archival civil servants under their management to the Ministry of Home Affairs by December 31.

Article 8. Effective Dateệnto effecitselfpowers as prescribed by law and other tasksi ADJUSTMENT

1. This Circular takes effect from February 15, 2016.

2. In cases where the referenced documents in this Circular are amended, supplemented, or replaced, they shall be implemented according to the new documents.

Article 9. Responsibilitiesệ1. This Circular takes effect from July 8, 2016.

1. The Minister, Heads of Ministries equivalent to Ministries, Heads of Government Agencies; Chairpersons of People's Committees of provinces and centrally governed cities are responsible for implementing this Circular.

2. In case of difficulties during implementation, please report to the Ministry of Home Affairs for consideration and resolution./.