Circular No. 1036/2000/TT-BQP guiding the implementation of registration, statistics, and reporting on equipment and technology for supplementary mobilization to the Military.

CIRCULAR

Guidelines for registering, statistics, and reporting technical equipment intended for supplementary mobilization for the Military.

technical equipment subject to supplementary mobilization for the Military

Implementing Decree No. 168/1999/NĐ-CP dated November 29, 1999 of the Government on the list and regulations regarding registration procedures and management of technical equipment intended for supplementary mobilization for the standing forces of the Military; to ensure consistent implementation by relevant ministries, agencies at the level of ministries, government agencies, People's Committees at all levels, military units, owners of technical equipment, and other related subjects; the Ministry of National Defense provides the following guidelines:

I- REGISTRATION OF TECHNICAL EQUIPMENT

I. REGISTRATION OF TECHNICAL EQUIPMENT

Technical equipment (hereinafter referred to as TTE) of organizations and individuals belonging to Groups 1, 2, 4, and 5 in the list of TTE attached to Decree No. 168/1999/NĐ-CP, which have registered ownership rights with competent state agencies, must implement five registration regimes according to the following procedures:

A. TECHNICAL EQUIPMENT TO BE REGISTERED DIRECTLY WITH THE MILITARY AUTHORITIES AT THE PROVINCE LEVEL:

Technical equipment (hereinafter referred to as PTKT) owned by organizations and individuals belonging to Groups 1, 2, 4, and 5 in the list of PTKT attached to Decree No. 168/1999/NĐ-CP, which have registered ownership rights with competent state authorities, must implement five registration regimes according to the procedures below:

b- The military district office registers in the TTE registration book (according to form number 801/QP-ĐK attached hereto), issues a TTE registration form (according to form number 802/QP-ĐK attached hereto), and issues a certificate of TTE registration (according to form number 803/QP-ĐK attached hereto) to the owner of the TTE and guides the owner of the TTE to implement other registration regimes when necessary such as: supplementary registration, relocation registration, cancellation of registration, temporary absence registration, in accordance with the procedures stipulated in this Circular.

1. Initial Registration:

The owner of the TTE who is an individual changes their place of residence from one commune, ward, town (hereinafter collectively referred to as commune) to another within the district; the TTE undergoes significant changes in technical condition, either upgrading or downgrading in technical condition based on the results of inspection by the State inspection agency or in fact the TTE can no longer operate and does not retain its original functions and purposes as initially registered, must apply for supplementary registration according to the following procedure:

a- Within thirty days from receiving the certificate of ownership registration, the owner of the PTKT (or authorized representative) shall present the certificate of ownership registration of the PTKT to the military authority at the district, town, city under province (hereinafter referred to as district) where they reside and provide necessary information about their PTKT as required by the military authority at the district.

- In the case of changes provided for in point a, Clause 1, Article 6 of the Decree: The owner of the TTE needs to clearly record the name of the owner of the TTE, the type of TTE, brand, license plate number, previous place of residence, new place of residence, time of moving to the new place of residence.

b- The military authority at the district shall register in the PTKT registration book (according to form number 801/QP-ĐK attached hereto), issue a PTKT registration form (according to form number 802/QP-ĐK attached hereto), and provide a certificate of PTKT registration (according to form number 803/QP-ĐK attached hereto) to the owner of the PTKT, and guide the owner of the PTKT to implement other registration regimes when necessary such as supplementary registration, relocation registration, cancellation of registration, temporary absence registration according to the procedures stipulated in this Circular.

b- After receiving the supplementary notification form, the military district office checks and registers the supplementary and changed contents in the TTE registration book and the TTE registration form.

2. Supplementary Registration:

When an organization transfers its headquarters or an individual moves their place of residence outside the district where the initial TTE registration was made, they must register the relocation of the TTE according to the following procedure:

When the owner of the PTKT, who is an individual, changes residence from one commune, ward, town (hereinafter referred to as commune) to another within the same district; or when the PTKT undergoes significant changes in technical condition, either upgrading or deteriorating according to the results of the inspection by the State inspection agency or the PTKT is no longer operational and does not retain its original function and utility as initially registered, supplementary registration must be conducted according to the following procedures:

- Before transferring the headquarters outside the district, the owner of the TTE (or authorized person) goes to the military district office of the old district to report the decision to transfer the headquarters to another district, presenting the certificate of TTE registration. The military district office checks and deletes the name from the TTE registration book, issues a TTE relocation introduction letter (according to form number 804/QĐ-ĐK attached hereto), and the TTE registration form for the owner of the TTE to bring to the new district. In cases where the owner of the TTE has multiple TTEs being relocated, only one TTE relocation introduction letter is issued along with the TTE registration form for each TTE.

a- Within thirty days from the occurrence of any of the above situations, the owner of the PTKT (or authorized representative) shall directly present or send a supplementary notification form, change form of the PTKT, confirmed by the head of the organization (if it is an organization) or confirmed by the People's Committee of the commune (if it is an individual) to the military authority at the district where the initial registration was made. The contents of the supplementary notification form, change form of the PTKT include:

b- Owner of the TTE who is an individual:

- Prior to leaving the place of residence, the owner of the technical equipment (or the authorized person) shall present the certificate of registration for technical equipment and the certificate of change of residence to the military authority of the district where the initial registration of technical equipment was made. The military authority of the district shall check and delete the name from the register of technical equipment, issue an introduction letter for the transfer of technical equipment and a registration form for technical equipment for the owner to bring to the new district.

- Within thirty days from the date of arrival at the new place of residence, the owner of the technical equipment (or the authorized person) shall present the permanent resident registration certificate or temporary residence registration certificate, the introduction letter for the transfer of technical equipment, the registration form for technical equipment, and the certificate of technical equipment registration to the military authority of the new district. The military authority of the district shall check, recover the old certificate of technical equipment registration, and re-register the technical equipment according to the registration procedure for technical equipment of organizations as stipulated in point a of this clause.

4. Deletion of Registration:

When the technical equipment occurs in one of the four cases prescribed in Article 8, Clause 1 of the Decree, the registration of technical equipment must be deleted according to the following procedures:

a- Within thirty days from the occurrence of one of the four cases mentioned above, the owner of the technical equipment (or the authorized person) shall submit the certificate of technical equipment registration to the military authority of the district where the initial registration of technical equipment was made and present a request for deletion of technical equipment registration with confirmation from the head of the organization (if it is an organization) or confirmation from the People's Committee of the commune (if it is an individual). The content of the request for deletion of technical equipment registration must clearly state the name of the owner of the technical equipment, the place of residence, the type of technical equipment, brand, license plate number, and the reason for requesting deletion of registration. At the same time, the owner of the technical equipment must provide necessary information and present relevant documents and papers about their technical equipment (if any), such as: liquidation files for damaged technical equipment, renovation and conversion files for technical equipment, files on technical equipment accidents...

b- The military authority of the district shall check and delete the name from the register of technical equipment, and recover the certificate of technical equipment registration from the owner of the technical equipment.

5. Temporary Absence Registration:

Technical equipment that has been arranged into reserve mobilization units under the local construction index, when one of the two cases prescribed in Article 9, Clause 1 of the Decree occurs, must register for temporary absence according to the following procedures:

a- Within thirty days from the occurrence of one of the two cases mentioned above, the owner of the technical equipment shall send a notification of technical equipment temporary absence with confirmation from the head of the organization (if it is an organization) or confirmation from the People's Committee of the commune (if it is an individual) to the military authority of the district where the initial registration of technical equipment was made. The content of the notification of technical equipment temporary absence must clearly state the name of the owner of the technical equipment, the place of residence, the type of technical equipment, brand, license plate number, reason for temporary absence, and duration of temporary absence. After receiving the notification of technical equipment temporary absence, the military authority of the district shall check and record the technical equipment in the register of technical equipment temporary absence (according to Form No. 805/QP-ĐK attached).

b- Within thirty days from the time the technical equipment is no longer in the situation requiring temporary absence registration, the owner of the technical equipment shall send a notification of expiration of technical equipment temporary absence with confirmation from the head of the organization (if it is an organization) or confirmation from the People's Committee of the commune (if it is an individual) to the military authority of the district. The content of the notification of expiration of technical equipment temporary absence must clearly state the name of the owner of the technical equipment, the place of residence, the type of technical equipment, brand, license plate number, the time of expiration of technical equipment temporary absence, and the reason for expiration of temporary absence. After receiving the notification of expiration of temporary absence, the military authority of the district shall check and delete the name from the register of technical equipment temporary absence.

B. TECHNICAL EQUIPMENT NOT REGISTERED DIRECTLY WITH THE MILITARY AUTHORITY OF THE DISTRICT

Technical equipment of organizations including air transport equipment, civil aviation special-purpose equipment, and other types of technical equipment not registered in the ownership list attached to the Decree shall not be registered directly with the military authority of the district but must report annually the current strength (quantity and quality) of technical equipment to the competent military authority according to the following

1. For air transport equipment and civil aviation special-purpose equipment, the Civil Aviation Administration of Vietnam shall compile and report the current strength of technical equipment in the civil aviation industry of organizations nationwide (according to Form No. 806/QĐ-ĐK attached) to the Ministry of National Defense (through the Military Affairs Department of the General Staff) within the last fifteen days of January each year.

2. For technical equipment not registered in the ownership list, the owner of the technical equipment shall compile and report the current strength of their own technical equipment (according to Form No. 807/QP-ĐK attached) to the military authority of the district where the organization is located within the last fifteen days of January each year.

II. STATISTICAL REPORTING OF TECHNICAL EQUIPMENT

1. The owner of the technical equipment who is an organization shall compile and report the current strength of their technical equipment, including both registered and unregistered technical equipment, except for civil aviation technical equipment reported according to the provisions of Clause 1, Section B, Part I of this Circular (according to Form No. 807/QP-ĐP attached) to the military authority of the district within the last fifteen days of January each year.

2. The military authority of the district, the military authority of the province, and the centrally governed city shall compile and report the current strength of technical equipment on their respective territories, including both registered and unregistered technical equipment (according to Form No. 808/QP-ĐK attached) to their superiors according to the time points specified in Clauses 2 and 3 of Article 10 of the Decree.

III- IMPLEMENTATION

1. This Circular shall take effect fifteen days from the date of signature. The PTKTs that have been registered and managed according to the provisions of Decree No. 166/CP dated April 23, 1981 of the Government shall continue to be registered and managed in accordance with the provisions of Decree No. 168/1999/NĐ-CP and the guidance of this Circular. As for other PTKTs, registration and management shall be carried out immediately upon the effectiveness of this Circular.

2. The General Staff shall provide guidance on the content, method of recording forms, ledgers, and compiling statistics and reports on the actual strength of PTKTs as prescribed in this Circular.

During the implementation process, any difficulties encountered by Ministries, Sectors, localities, and military units shall be promptly reported to the Ministry of National Defense for study and resolution.