Decision No. 1134/2004/QD-NHNN On the issuance of the Regulation on the Organization and Operation of the Office

DECISION

Regarding the issuance of the Regulation on the Organization and Operation of the Office

__________________________ 

GOVERNOR OF THE STATE BANK OF VIETNAM

Pursuant to the Law on the State Bank of Vietnam No. 01/1997/QĐ10 dated December 12, 1997, and the Law Amending and Supplementing Certain Provisions of the Law on the State Bank of Vietnam No. 10/2003/QH11 dated June 17, 2003;

Pursuant to Decree No. 86/2002/NĐ-CP dated 5/11/2002 of the Government stipulating the functions, tasks, powers, and organizational structure of Ministries and ministerial-level agencies;

Pursuant to the Government's Decree No. 52/2003/NĐ-CP dated 19/5/2003 of the Government stipulating the functions, tasks, powers, and organizational structure of the State Bank of Vietnam; Male;

At the proposal of the Director of the Office and the Head of the Cadre and Civil Servant Organization Department;

After reaching agreement with the Minister of Internal Affairs,

DECISION:

Article 1. The attached  Decision promulgates the "Regulation on the Organization and Operation of the Office."

Article 2. This Decision shall take effect fifteen days from the date of publication in the Official Gazette and shall replace Decision No. 119/1999/QĐ-NHNN9 dated April 6, 1999 of the Governor of the State Bank of Vietnam on the issuance of the Regulation on the Organization and Operation of the Office.

Article 3. The Director of the Office, the Head of the Cadre and Civil Servant Organization Department, and the Heads of relevant units under the State Bank of Vietnam are responsible for implementing this Decision.

Regulation

Organization and operationof the Office

(Issued pursuant to Decision No.: 1134/2004/QĐ-NHNN

dated September  10  2004 of the Governor of the State Bank of Vietnam)

PART I

General Provisions

Article 1. The Office is a unit within the organizational structure of the State Bank of Vietnam, with the function of assisting the Governor in summarizing and coordinating activities according to programs and work plans; advising  the Governor in performing state management functions over press activities, archival work, and commendation activities in the banking sector, and carrying out administrative work for activities at the headquarters of the State Bank of Vietnam.

Article 2. The Office has a seal for transactions in accordance with the provisions of the law.

Article 3. The head of the Office is the Director of the Office, who assists the Director with several Deputy Directors of the Office; the Director and Deputy Directors are appointed by the Governor. The organization and operation of the Office are carried out under the principle of centralized democracy and the chief executive system.

Chapter II

Tasks and Powers of the Office

Article 4. The Office has the following tasks and powers:

1. Drafting and submitting to the Governor the program and plan of work of the State Bank of Vietnam; assisting the Governor in directing the implementation of approved programs and plans, specifically:

a - Drafting the monthly, quarterly, six-monthly, and annual work programs of the State Bank of Vietnam for submission to the Governor for approval.

b - Announcing the approved work programs for relevant units to implement.

c - Organizing monitoring, urging, and assisting the Governor in directing the implementation of the established work programs.

2. Assisting the Governor in issuing management decisions, specifically:

a - Collecting information from various sources: reports from units, documents from higher authorities, ministries, and departments, and through mass media, telephone, direct contact, or websites.

b - Summarizing and processing collected information, reporting to the Governor to provide additional grounds for issuing management decisions.

c - Monitoring and urging the implementation of management decisions issued by the Governor.

3.  Advising and serving as the focal point to assist the Governor in monitoring and urging units to prepare proposals, plans, and projects for the sector, including:

a - Drafting the program and plan for developing proposals, plans, and projects for the sector for submission to the Governor for approval.

b - Notifying relevant units and individuals to implement proposals, plans, and projects according to the approved program and plan.

c - Monitoring and urging the implementation of approved proposals, plans, and projects.

4. Preparing regular and ad hoc reports on the results of sectoral tasks, specifically:

a - Requesting relevant units to provide information and reports to serve the Office's consolidation and advisory work.

b - Preparing regular monthly, quarterly, six-monthly, and annual reports, and ad hoc reports sent to relevant agencies  as prescribed.

c - Drafting preliminary and final reports on the activities of the sector for submission to the Governor for approval.

d - Directly or serving as the focal point to coordinate with relevant units to prepare reports as required by the National Assembly, the Government, and other ministries and departments.

5. Guiding and inspecting archival work in the sector and implementing archival work at the headquarters of the State Bank of Vietnam, specifically:

a - Drafting and submitting to the Governor for issuance guidelines and regulations on archival work in sectoral units in accordance with the law.

b - Guiding and inspecting the implementation of archival work regulations by units in the banking sector.

c - Implementing archival work at the headquarters of the State Bank of Vietnam.

6. Implementing administrative operations at the headquarters of the State Bank of Vietnam, specifically:

a - Preparing reports and materials for meetings of the Bank's leadership.

b - Receiving memorandums and letters for submission to the Governor and Deputy Governors; monitoring and urging the implementation of the Governor's and Deputy Governors' directives.

c - Being solely responsible for issuing all types of documents of the State Bank of Vietnam (using numbers and seals managed by the Office). Taking the lead in providing legal normative documents issued by the State Bank of Vietnam to the Office of the Government for publication in the Official Gazette as prescribed.

d - Serving as the focal point for organizing conferences, seminars, ceremonies, and receptions for domestic and international guests in accordance with the Governor's working regulations.

đ - Issuing administrative documents for officials, civil servants, and employees at the headquarters of the State Bank of Vietnam in accordance with the law; organizing the purchase and supply of newspapers, magazines, and other publications for the leadership and units at the headquarters of the State Bank of Vietnam.

e - Managing and using the seal of the State Bank of Vietnam, the Governor's signature seal, and other administrative seals as prescribed by the law.

f - Processing entry procedures for foreign delegations, passports, and exit visas for State Bank of Vietnam delegations traveling abroad; handling reception and farewell procedures for foreign delegations.

7. Organizing internal and external communication at the headquarters of the State Bank of Vietnam; implementing relations with superior, subordinate agencies, other organizations, and citizens, specifically:

a - Serving as the focal point for drafting correspondence to support the Governor and Deputy Governors' communications with domestic agencies and organizations.

b - Serve as the point of contact for guests visiting to conduct transactions with the State Bank.

c - Serve as the point of contact for preparing content to explain to voters and the National Assembly.

d - Manage, operate, and exploit the information network for the Governor, the government's wide-area computer network; organize the implementation of the Administrative Management Information Technology Project; manage and operate the State Bank's website.

8. Assist the Governor in implementing the work of competition and rewards; guide the implementation, inspect the execution, and compile the work of competition and rewards within the entire sector. Implement the work of competition and rewards at the headquarters of the State Bank, specifically:

a - Take the lead  in drafting and submitting to the Governor for issuance regulations on the work of competition and rewards within the sector; guide the implementation of legal normative documents on the work of competition and rewards and the sector's regulations.

b - Serve as the permanent member of the Competition and Reward Council of the sector; assist the Competition and Reward Council of the sector in performing its assigned functions and tasks.

c - Take the lead and coordinate with units and political-social organizations within the sector to launch competition movements, organize mid-term and final reviews of competition movements within the sector.

d - Inspect the implementation of the work of competition and rewards throughout the sector.

đ - Monitor, compile the work of competition and rewards; implement reports on the work of competition and rewards of the banking sector.

e - Implement the work of competition and rewards at the headquarters of the State Bank.

f - Receive and resolve issues related to the work of competition and rewards.

9. Advise and assist the Governor  in implementing the work of information dissemination and propaganda, specifically:

a - Advise the Governor and the Leadership Board on the direction of propaganda for the sector's activities during each phase.

b - Draft programs and plans for comprehensive information dissemination and propaganda for the sector's activities; organize the implementation of the information dissemination program approved by the Governor.

c - Assist the Governor in providing information to mass media outlets, organizations, and individuals (including organizing press conferences and press meetings). Timely grasp and reflect information about the sector's activities from mass media outlets.

d - Implement state management over the sector's journalism activities.

đ - Implement work related to preservation and museum operations; build and manage the traditional room and museum of the State Bank.

10. Serve as the point of contact for implementing the administrative reform program, modernizing offices, and ensuring order and discipline according to the Governor's Working Regulations, specifically:

a - Monitor, compile, evaluate, and organize lessons learned from the implementation of the Governor's Working Regulations.

b - Serve as the point of contact for implementing the policy of modernizing offices according to the requirements of administrative reform.

c.  Serve as the point of contact for advising and assisting the Governor in implementing the State Bank's administrative reform program.

11. Performing other tasks assigned by the Governor.

Chapter III

Organizational structure and operation

Article 5. 1. Administrative and General Affairs Section;

Office of Secretary;

Office of General Affairs;

Office of Competition and Rewards;

Office of Propaganda and Journalism;

Office of Administrative Affairs and Archives.

The duties of the independent specialists in each office shall be defined and assigned appropriately according to this Regulation by the Director of the Office.

The working system of the Office shall be implemented under the mechanism of independent specialists combined with organizational offices.

Article 6. Duties and powers of the Director of the Office

1. Organize the implementation of the functions and tasks of the Office as stipulated in  this Regulation, bear personal responsibility before the Governor and the law for the tasks assigned.

2. Decide on the program and plan of work of the unit and apply necessary measures within the scope of authority to fulfill the assigned tasks.

3. Have the authority and responsibility to examine and handle various types of documents sent to the Office as follows:

a - Submit to the Governor or Deputy Governors for important documents that require reporting for guidance and those addressed directly, classified as "Secret".

b - Directly transfer to relevant units for resolution for documents not covered by point "a" above; monitor the results of resolution by these units, report weekly to the Governor a list of such documents.

4. Implement personnel management and use according to the分级任务的翻译结果已完整呈现，符合官方法律文件的要求。

4. Implement personnel management and use according to the classification and delegation of authority by the Governor.

Article 7. Powers and responsibilities of the Deputy Director of the Office

1. Assist the Director of the Office in organizing the effective implementation of the Office's functions and tasks; directly direct and manage certain aspects of work according to the division of labor by the Director of the Office and bear responsibility for the tasks assigned.

2. Sign on behalf of the Director of the Office on administrative documents according to the division of labor by the Director of the Office.

3. When the Director of the Office is absent, a Deputy Director of the Office is authorized to manage the Office's affairs and bear responsibility for the matters resolved, and must report back when the Director of the Office returns.

Chapter IV

Implementation Provisions

Article 8. Any amendments or supplements to this Regulation shall be decided by the Governor of the State Bank.