Circular No. 12/2014/TT-BNV on economic and technical norms for manually backing paper documents

 CIRCULAR

Regulations on economic and technical norms for paper document reinforcement using manual methods 

manual paper document reinforcement materials

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Pursuant to the Law on Archives No. 01/2011/QH13 dated November 11, 2011;

Pursuant to Decree No. 58/2014/NĐ-CP dated June 16, 2014, of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Home Affairs;

The Minister of Home Affairs issues this Circular to stipulate economic and technical norms for paper document reinforcement using manual methods.

Article 1. Scope of Regulation

This Circular stipulates economic and technical norms for paper document reinforcement using manual methods.

Article 2. Applicability

This Circular applies to agency archives and historical archives.

Article 3. Explanation of Terms

In this Circular, the following terms are understood as follows:

1. Manual paper document reinforcement is the process of reinforcing paper documents with poor physical condition (friable, brittle, prone to breaking, sticky, torn) using specialized paper and adhesive to increase the durability of the documents.

2. Economic and technical norms for manual paper document reinforcement are provisions regarding necessary labor, materials, and office supplies consumption to complete a unit volume of work related to manual paper document reinforcement.

Article 4. Content of economic and technical norms for manual paper document reinforcement

1. Labor norm for manual paper document reinforcement (Tsp) is the labor time consumed to reinforce one sheet of paper document, calculated as the sum of direct labor norm (Tcn), service labor norm (Tpv), and management labor norm (Tql): Tsp = Tcn + Tpv + Tql.

a) Labor norm for manual paper document reinforcement for one sheet of paper document (A4 size) specified in Appendix I attached.

In case of reinforcing both sides, the labor norms at steps 4a, 4b, 4c, 4d, and 4e are multiplied by a factor of 2 compared to the labor norms specified in Appendix I.

b) Labor norms for paper documents with poor physical condition and different sizes from A4, are multiplied by a factor k compared to the labor norms specified in Appendix I, specifically:

- For paper documents with poor physical condition (sticky), the labor norm at step 3b: (k1) = 1.5.

- For paper documents with different sizes from A4, the labor norms at steps 3c and 4: (k2)

+ Paper documents of A5 size: (k2) = 0.8;

+ Paper documents of A3 size: (k2) = 1.5;

+ Paper documents of A2 size: (k2) = 2.5;

+ Paper documents of A1 size: (k2) = 5;

+ Paper documents of A0 size: (k2) = 10.

2. Levels of materials and office supplies for manual paper document reinforcement specified in Appendix II attached.

Article 5. Effective Date

This Circular takes effect from December 15, 2014.

Article 6. Responsibility for Implementation

Ministries, ministerial-level agencies, government agencies, provincial People's Committees, and centrally governed city People's Committees are responsible for implementing this Circular.

Other agencies and organizations may apply this Circular to carry out manual paper document reinforcement.

During implementation, if any difficulties arise, please report to the Ministry of Home Affairs for study, amendment, and supplementation as appropriate./.