Joint Circular No. 126/1998/TTLT/BTC-BGDĐT guides financial regimes for students at boarding schools for ethnic minorities and preparatory universities, including exemption from tuition fees, scholarships, rewards, provision of physical supplies, travel expenses, study materials, textbooks, expenditures for Tet holidays, ethnic festivals, cultural and sports activities, health protection, admission and graduation exams, electricity and water costs, and collective dining halls. This Circular takes effect from September 1, 1998.
Scope of application
Students currently studying at central, provincial, district-level boarding schools for ethnic minorities and preparatory universities.
Key points
- Students are exempted from tuition fees and admission fees.
- Scholarship: 120,000 VND/month, reduced by 50% if repeating a grade, only entitled to one regime with the highest subsidy level if eligible for both policy scholarship and social allowance.
- Reward for students achieving good results: 120,000 VND (good), 180,000 VND (excellent), 240,000 VND (outstanding).
- Maximum support for physical provisions is 360,000 VND/student.
- Travel expenses once a year to visit family during Tet or summer break.
🌐 Social impact of this document
- Positive impact: Helps disadvantaged students receive free education and support, improving the quality of education at boarding schools for ethnic minorities.
- Negative impact: Increased costs for schools due to additional purchases of collective dining hall equipment.
❓ Frequently asked questions
What types of fees are students exempted from under the tuition fee exemption?
Students are exempted from tuition fees and all types of admission and registration fees.
What is the amount of the scholarship for students?
The policy scholarship is 120,000 VND/month, reduced by 50% if repeating a grade, only entitled to one regime with the highest subsidy level if eligible for both policy scholarship and social allowance.
What academic performance must students achieve to receive a reward?
Students who achieve good or better grades (in the previous academic year) are eligible to receive a reward once a year.
What is the maximum amount of support for physical provisions?
The maximum support for physical provisions is 360,000 VND/student for the entire time spent at school.
When are students provided with travel expenses?
Students are provided with travel expenses once a year (round trip) to visit family during Tet or summer break.
Full text
CIRCULAR
JOINT CIRCULAR OF THE MINISTRY OF FINANCE AND THE MINISTRY OF EDUCATION AND TRAINING
Guidelines on certain financial regimes for students
of boarding schools for ethnic minorities
and preparatory universities
Pursuant to Decision No. 1121/1997-QĐ-TTg dated December 28, 1997 of the Prime Minister regarding "Scholarships and social allowances for students at public educational institutions."
Pursuant to Decree No. 28/CP dated April 29, 1995 of the Government concerning "Guidelines for implementing certain provisions of the Ordinance on preferential treatment for revolutionary activists, martyrs, families of martyrs, wounded veterans, disabled veterans, and those who have contributed to the revolution."
To promptly amend and supplement Circular No. 30/TT-LB dated August 28, 1974 of the Joint Ministry of Education and Finance "Guidelines for implementing expenditure regulations for educational undertakings in mountainous areas."
The Joint Ministry of Finance and Education and Training hereby provides guidelines on financial regimes for boarding schools for ethnic minorities and preparatory universities as follows:
I. OBJECTS
The subjects entitled to the benefits prescribed in this Circular are students meeting the admission criteria currently studying at central, provincial, and district-level boarding schools for ethnic minorities and preparatory universities.
II. REGIME FOR STUDENTS
Students currently enrolled in the aforementioned schools shall enjoy the following preferential regimes:
1. Tuition Fees:
Students within the above category shall be exempt from tuition fees and other types of registration fees.
2. Scholarships:
- Students within the above category studying at the aforementioned schools shall receive a policy scholarship of 120,000 VND/month and shall be entitled to 12 months of scholarship annually according to Point b of Article 1 of Decision No. 1121/1997/QĐ-TTg dated December 23, 1997 of the Prime Minister "Regarding scholarships and social allowances for students and trainees at public educational institutions."
- In cases where students fail to advance to the next grade (retained), they will only receive half of the scholarship for the year retained, and if they still do not meet academic requirements after three years, they will be returned to their place of origin. Each student may only be retained once per educational level.
- Students at boarding schools for ethnic minorities and preparatory universities who are eligible for policy scholarships but are also entitled to social allowances and preferential benefits under Article 66 of Decree No. 28/CP dated April 29, 1995 of the Government concerning "Guidelines for implementing certain provisions of the Ordinance on preferential treatment for revolutionary activists, martyrs, families of martyrs, wounded veterans, disabled veterans, and those who have contributed to the revolution," shall only be entitled to one benefit with the highest allowance.
3. Reward system:
If students perform well academically and morally, achieving satisfactory results or better (in the previous academic year), they shall be rewarded once per year by the school as follows:
a. 120,000 VND if they achieve satisfactory results
b. 180,000 VND if they achieve good results
c. 240,000 VND if they achieve excellent results.
4. Provision of physical items:
Students entering school who face economic difficulties (confirmed by local authorities) shall be supported financially to purchase personal items as follows:
+ Personal quilt
+ Personal curtain
+ Down jacket
+ Personal mat
+ Raincoat
+ Long-sleeved shirt and pants (uniform)
The maximum amount of support provided once during the entire period of study is 360,000 VND/student.
5. Travel expenses: Students shall be provided travel expenses once a year (for both the trip to and return from home) to visit family during the Tet holiday or summer break.
6. Support for learning materials: Annually, students shall be supported with funds for learning materials based on the standards for each educational level as follows:
|
Serial Number |
Name of learning material |
Unit of Measurement |
Quantity issued according to educational level |
||
|
|
|
|
Elementary School |
Lower Secondary School |
Upper Secondary School and Preparatory University |
|
1 |
White lined paper or bound notebook |
Binder |
20 |
30 |
40 |
|
2 |
Student bag |
Unit" |
1 |
1 |
1 |
|
3 |
Ballpoint pen |
Unit" |
18 |
20 |
24 |
|
4 |
Black pencil |
Unit" |
2 |
2 |
3 |
|
5 |
Color pencil set |
Box |
1 |
1 |
1 |
|
6 |
Eraser |
Unit" |
1 |
1 |
1 |
|
7 |
Compass and protractor |
AND |
1 |
1 |
1 |
|
8 |
Small knife or scissors |
Unit" |
1 |
1 |
1 |
|
9 |
Glue |
Jar |
2 |
2 |
2 |
|
10 |
Colored paper for handicrafts |
Sheet |
15 |
15 |
- |
|
11 |
Cover for binding notebooks |
Sheet |
10 |
12 |
15 |
|
12 |
Ruler |
Unit" |
1 |
1 |
1 |
Depending on specific circumstances, the school may provide these items either physically or in cash to students on a quarterly basis during the academic year. The maximum support levels are as follows:
+ Elementary School (Grade 1) 30,000 VND/student/year
+ Lower Secondary School (Grade 2) 40,000 VND/student/year
+ Upper Secondary School and Preparatory University: 50,000 VND/student/year.
7. Textbooks: The school shall establish a common textbook library for each student to borrow a set of textbooks corresponding to their current class. The school has the responsibility to organize and manage the borrowing and preservation of textbooks for long-term and effective use; each year, the school can purchase additional textbooks equivalent to 10% of the total number of textbooks in the common library.
8. Expenses for Tet and ethnic festivals:
The school may organize two events annually for students who remain at school during the Tet holiday and traditional ethnic festivals, with an expense of 10,000 VND/student/event.
9. Expenses for cultural and sports activities:
a. Each class shall be provided
1 local newspaper
1 youth or "Education and Era" newspaper or a literary magazine for ethnic groups.
b. Expenses for club activities: cultural, artistic, and sports activities, as well as mass propaganda and mobilization activities organized by the school (budgeted within 5% of the student scholarship fund).
10. Health protection expenses:
+ Expenses for purchasing health check-up books and organizing annual health checks for students.
+ Expenses for purchasing health insurance and common medications stored in the school's medicine cabinet.
11. Expenses for admissions and graduation examinations:
Admissions work and examination procedures for promotion, graduation, and transfer shall be carried out according to the current regulations of the Ministry of Education and Training. The school may prepare budgets for the following expenses:
+ Preparation of admission, enrollment, and graduation files according to current regulations.
+ Issuance of student cards and individual badges.
12. Expenses for electricity and water for study and living purposes:
The school shall prepare a budget for electricity and water expenses for students' study and living needs as follows:
+ Lighting electricity: average 25KW/month/student according to the local electricity price.
+ Water for daily use: average 4 cubic meters of water/month/student according to the local price.
Where conditions do not allow for the provision of electricity and water services, the school may allocate funds for purchasing oil lamps, installing water pumps, or digging wells. Electricity and water expenses shall not be allocated individually to students.
13. Collective dining hall expenses: Annually, the school is allowed to purchase, supplement, and repair dining equipment at a rate of 15,000 VND per student per year.
14. Other provisions:
+ For students who cannot continue their studies at the school due to not graduating, being disciplined with compulsory withdrawal, or withdrawing due to long-term illness, they shall follow the current regulations of the Ministry of Education and Training and will not be entitled to continue receiving stipends as provided in this Circular.
+ In cases of temporary detention, during the period of detention, they will not be entitled to scholarships.
+ Students who miss classes for medical treatment still receive scholarships but not exceeding three months in total. If students must return home, travel expenses including those for accompanying personnel will be reimbursed.
III - FINANCIAL MANAGEMENT WORK:
1. Budget preparation work:
General schools for ethnic minorities residing within counties, provinces, central areas, and preparatory universities prepare annual expenditure budgets according to Circular No. 103/1998/TT-BTC dated July 18, 1998, issued by the Ministry of Finance, guiding the delegation, preparation, implementation, and settlement of state budget.
2. Accounting and settlement work:
General schools for ethnic minorities residing and preparatory universities implement Decree No. 87/CP dated December 19, 1996, issued by the Government detailing the delegation of management, preparation, implementation, and settlement of the state budget; Decision No. 999TC/QĐ/CĐKT dated November 2, 1996, issued by the Minister of Finance regarding the issuance of the accounting system for administrative and public services and current accounting regulations of the State.
3. Financial inspection and audit work:
+ Schools implement financial transparency, regularly organize self-inspection of accounting records and the use of funds within the school.
+ The higher-level educational management agency collaborates with the same-level finance agency to conduct regular inspections and approve settlements of the school according to current regulations.
IV- IMPLEMENTATION:
1. Funding for students in general schools for ethnic minorities residing and preparatory universities is included in the annual education and training budget.
2. This Circular takes effect from September 1, 1998, and replaces Circular No. 30/TT-LB dated August 28, 1974, issued jointly by the Ministry of Education and the Ministry of Finance. Specifically, the scholarship regime for students in general schools for ethnic minorities residing and preparatory universities according to Decision No. 1121/1997/QĐ-TTg dated December 23, 1997, issued by the Prime Minister, will be implemented from January 1, 1998.
During implementation, if any issues arise, please report them to the relevant authorities for timely research and supplementation or amendment.
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