Circular No. 13/TT-BNV guiding the determination of the structure of civil service grades

CIRCULAR

Guidelines for determining the structure of civil service ranks

On the basis of Decree No. 63/2022/NĐ-CP dated September 12, 2022 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Home Affairs;

On the basis of Decree No. 62/2020/NĐ-CP June 1, 2020 of the Government on job positions and civil servant staffing;

At the request of the Director of the Civil Servant and Public Official Department;

The Minister of Home Affairs issues this Circular to guide the determination of the structure of civil service ranks.

Article 1. Scope of Regulation and Applicability

This Circular guides the determination of the structure of civil service ranks in administrative agencies and organizations under ministries, ministerial-level agencies, government agencies; organizations established by the Government and the Prime Minister that are not public service units; People's Councils and People's Committees of provinces and centrally-administered cities (hereinafter referred to collectively as ministries, sectors, and localities).

Article 2. Basis for Determining the Structure of Civil Service Ranks

1. The determination of the structure of civil service ranks for each administrative agency and organization of ministries, sectors, and localities shall be based on:

a) The list of positions for specialized civil servants and general civil servant positions issued by the Ministry of Home Affairs and sectoral management ministries according to the provisions of Decree No. 62/2020/NĐ-CP dated June 1, 2020 of the Government on job positions and civil servant quotas;

b) The complexity level of work and the number of civil servant quotas needed for each position approved by the competent authority;

c) The criteria for specialized civil service rank titles corresponding to each position.

2. When determining the structure of civil service ranks for administrative agencies and organizations, civil servants holding leadership and management positions shall not be counted.

Article 3. Procedure for Determining the Structure of Civil Service Ranks

1. The head of the agency using civil servants shall determine the percentage (%) of civil servants holding each specialized rank at their agency or organization based on Clause 1 of Article 2 of this Circular and the list of positions and the number of civil servant quotas allocated to each position at their own agency or organization, and report to the competent authority for approval.

2. The head of the agency managing civil servants shall approve the structure of civil service ranks suitable for the complexity level of work according to the position, nature, characteristics, and scale of operation of the agency using civil servants.

3. The personnel department of the agency, organization, or unit shall be responsible for advising and assisting the head in determining the number of civil service ranks and the structure of civil service ranks of the agency, organization, or unit to submit to the competent authority for consideration and decision.

Article 4. Organization of Implementation

1. Ministries, ministerial-level agencies, government agencies, organizations established by the Government and the Prime Minister that are not public service units, and People's Committees of provinces and centrally-administered cities shall base themselves on the provisions of this Circular to determine the structure of civil service ranks for each administrative agency and organization within their jurisdiction, serving as the basis for transferring ranks, promoting ranks, and implementing policies for civil servants.

2. Ministries, sectors, and localities shall compile and report the results of determining the structure of civil service ranks for each administrative agency and organization within their jurisdiction according to Appendix No. 01, Appendix No. 02 attached to this Circular and the approved job position plan to the Ministry of Home Affairs for management in accordance with the law.

3. In case there is a change in the structure of civil service ranks of the agency or organization, ministries, sectors, and localities shall promptly report to the Ministry of Home Affairs for agreement before implementation.

Article 5. Effective Date

1. This Circular takes effect from February 15, 2023.

2. Ministers, heads of ministerial-level agencies, heads of government agencies, heads of organizations established by the Government and the Prime Minister that are not public service units, Chairmen of People's Committees of provinces and centrally-administered cities, and related organizations and individuals are responsible for implementing this Circular./.

Ministries, Sectors...

ANNEX NO. 01

QUANTITY AND STRUCTURE OF CIVIL SERVICE RANKS
(Issued together with Circular No. 13 dated December 31, 2022 by the Minister of Home Affairs)

Province, Centrally-Administered City...

APPENDIX NO. 02

QUANTITY AND STRUCTURE OF CIVIL SERVICE RANKS
(Issued together with Circular No. 13 dated December 31, 2022 by the Minister of Home Affairs)Supplement