Circular No. 130/2018/TT-BTC stipulates the reporting and statistical regime for the national reserve sector.

CIRCULAR

Regulations on Statistical Reporting System for the National Reserve Sector

Pursuant to the Law on Statistics dated November 23, 2015;

Pursuant to the Law on National Reserves dated November 20, 2012;

Pursuant to the Government Decree No. 94/2013/NĐ-CP dated August 21, 2013 detailing the implementation of the Law on National Reserves;

Pursuant to the Government Decree No. 128/2015/NĐ-CP dated December 15, 2015 amending and supplementing the detailed list of national reserve goods and the organization of national reserve management agencies attached to the Government Decree No. 94/2013/NĐ-CP dated August 21, 2013;âthe Minister of Finance hereby issues this Circular on the statistical reporting system for the national reserve sector,

Pursuant to Decree No. 94/2016/NĐ-CP dated July 1, 2016 of the Government detailing and guiding the implementation of certain provisions of the Law on Statistics;

Pursuant to Decree No. 87/2017/NĐ-CP dated July 26, 2017, issued by the Government, stipulating the functions, tasks, powers, and organizational structure of the Ministry of Finance;

At the proposal of the Director General of the State Treasury Administration;

This Circular stipulates the statistical reporting system for the national reserve sector applicable throughout the country regarding the formation, management, and utilization of national reserve resources.

Article 1. Scope of Regulation

1. Ministries and sectors assigned by the Government to manage national reserve goods;

Article 2. Applicability

2. Agencies and organizations related to national reserve activities.

Article 3. Contents of the regulations on the statistical reporting system for the national reserve sector

1. Reporting units and receiving units

a) The reporting unit is the ministries and sectors managing national reserve goods and agencies and organizations related to national reserve activities. The reporting unit is specifically noted in the top right corner of each report form. The agency or unit responsible for reporting must record the name of the agency or unit in this position.

b) The receiving unit is the Ministry of Finance (State General Reserve Administration), which is specifically noted in the top right corner of each report form, below the reporting unit.

2. Report forms

a) The list of report forms for the statistical reporting system of the national reserve sector issued together with Appendix I of this Circular;

b) Report forms and explanations of report forms for the statistical reporting system of the national reserve sector issued together with Appendix II of this Circular.

c) The code of the report form for the statistical reporting system consists of two parts: the number part and the letter part; the number part includes three consecutive digits starting from 001, 002, etc.; the letter part is recorded in abbreviated uppercase letters, specifically: The first group of letters reflects the reporting period (year - N; quarter - Q; mixed - H) and takes the letters BCDTQG to indicate the statistical report form of the national reserve sector; the next letter part is the abbreviated uppercase letters of the sending unit (the abbreviated name of the reporting unit is specified in Appendix III attached to this Circular).

3. Reporting periods

The statistical reporting period is a specific time frame prescribed for the reporting object to reflect the results of activities through statistical criteria in the report forms. The reporting period is specifically noted under the name of each statistical form. The statistical reporting period is calculated according to the Gregorian calendar, including:

a) Quarterly statistical reports: Quarterly statistical reports are calculated from the first day of the reporting period to the last day of the third month of that reporting period.

b) Annual statistical reports: Annual statistical reports are calculated from January 1 of the reporting period to December 31 of that reporting period.

c) Other and emergency statistical reports: In cases where other or emergency statistical reports are required to implement state management requirements, the competent authority requesting the report must propose in writing, specifying the time, deadline, and specific statistical criteria.

The deadline for submitting reports is specifically noted in the top left corner of each statistical form. If the last day of the submission deadline coincides with a public holiday, Tet holiday, or weekend, the submission date will be the next working day following the holiday or weekend.

4. Deadline for submission of reports

Statistical reports are carried out in two forms: paper-based and electronic reporting system. Paper-based reports must have the signature and stamp of the head of the unit to facilitate verification, comparison, and data processing. Electronic paper-based reports are presented in two formats: PDF format of the paper document or electronic file format authenticated by the digital signature of the head of the agency or unit submitting the report.

5. Method of Submitting Reports

Statistical reports are carried out in two forms: on paper and through an electronic reporting system. Paper-based reports must bear the signature and stamp of the head of the unit to facilitate verification, comparison, and data processing. Electronic reports are presented in two formats: a PDF version of the paper document or as an electronic file authenticated by the digital signature of the head of the agency or unit submitting the report.

Article 4. Responsibilities of the receiving unit and reporting units

1. Responsibilities of the receiving unit

The Ministry of Finance (State Reserve Administration General Department) shall take the lead in compiling statistical report data within the national reserve sector's reporting system and shall be responsible for:

a) Receiving, compiling reports, utilizing, and providing information on statistical report data as prescribed in the national reserve sector's statistical report;

b) Reviewing, revising, supplementing, and standardizing methods for determining statistical report data in the national reserve sector's statistical report.

c) Guiding the calculation of statistical indicators, clearly stipulating cooperation regulations, and inspecting the implementation of the statistical report system;

d) Handling issues related to sending and receiving statistical reports to ensure the exploitation and utilization of statistical data in the national reserve sector.

2. Responsibilities of the reporting units:

a) Reporting units must comply with the provisions on statistical reporting set forth in this Circular, submit complete and timely reports; when discovering errors in the report content, they must promptly resubmit correct data; they are responsible for the completeness, timeliness, and accuracy of statistical report data as stipulated in this Circular.

b) Cooperate with the Ministry of Finance (State Reserve Administration General Department) to organize training sessions on statistical reporting, provide timely guidance and answers to units regarding issues related to their responsibilities in implementing this Circular.

Article 5. Application of Information Technology in Statistical Reporting

1. The Ministry of Finance (State Reserve Administration General Department) shall take the lead and coordinate with relevant units to develop and implement information technology applications serving statistical reporting work in the national reserve sector; the implementation of the statistical reporting system and the exploitation and utilization of statistical report data shall be carried out through the National Reserve Sector Statistical Information System.

2. Units and individuals permitted to use and exploit statistical data and information shall be responsible for managing and using statistical information in accordance with the provisions of the Statistics Law, the National Reserve Law, the Ministry of Finance's regulations on updating and exploiting statistical data and information, and laws concerning the protection of state secrets.

Article 6. Security of the Statistical Information System

1. The National Reserve Sector Statistical Information System used for sending, receiving, and exploiting statistical information and data must be constructed, managed, operated, and utilized in compliance with information security standards as prescribed by competent state authorities and implemented in accordance with the Ministry of Finance's Cybersecurity Regulations.

2. Statistical report data and related materials classified as state secrets or national reserve sector secrets must be managed, used, and transmitted in accordance with the laws on protecting state secrets and those of the national reserve sector.

Article 7. Effective Date

1. This Circular takes effect from February 11, 2019.

2. Heads of ministries and sectors entrusted by the Government to manage national reserves; the Director-General of the State Reserve Administration General Department; units and organizations concerned are responsible for implementing this Circular.

3. In the course of implementation, if there are any issues, units are requested to send their opinions to the Ministry of Finance (State Reserve Administration General Department) for timely review, amendment, and supplementation as appropriate./.