Joint Circular No. 14/1998/TTLT/BLDTBXH-BYT-TLĐLD guiding the organization and implementation of labor protection work in enterprises and production and business establishments.

 

 

 

 

CIRCULAR

JOINT CIRCULAR OF THE MINISTRY OF LABOUR - INVALIDS AND SOCIAL AFFAIRS - THE MINISTRY OF HEALTH - THE GENERAL CONFEDERATION OF VIETNAM TRADE UNIONS

GUIDING THE ORGANIZATION AND IMPLEMENTATION OF OCCUPATIONAL SAFETY AND HEALTH WORK IN ENTERPRISES AND BUSINESS ESTABLISHMENTS

||| Guiding the organization and implementation of occupational safety and health work in enterprises and business establishments
Implementing the provisions of the Labour Code dated June 23, 1994, Decree No. 06/CP dated January 20, 1995 of the Government detailing certain articles of the Labour Code on safety and hygiene at work, and Directive No. 13/1998/CT-TTg dated March 26, 1998 of the Prime Minister on strengthening guidance and organization of occupational safety and health work in the new situation; after receiving comments from the Ministry of Finance and relevant agencies, the Joint Ministries of Labour - Invalids and Social Affairs, Health and the General Confederation of Vietnam Trade Unions guide the organization and implementation of occupational safety and health work in enterprises and business establishments as follows:

The objects and scope of application include enterprises, production and business establishments, and units of public service (collectively referred to as enterprises) below:

 

I. SCOPE OF APPLICATION

State-owned enterprises;

Enterprises and production and business establishments, services belonging to other economic sectors;

Enterprises with foreign investment, enterprises in export processing zones, industrial parks;

Production and business units under administrative and public service agencies, political and social organizations, mass organizations; military forces, police forces;

II. ORGANIZATION OF MACHINERY AND ASSIGNMENT OF RESPONSIBILITIES FOR OCCUPATIONAL SAFETY AND HEALTH AT ENTERPRISES

 

II. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES FOR LABOR PROTECTION AT ENTERPRISES
a. The record book of recommendations and the record book of inspection minutes on safety and hygiene at work are original documents for self-inspection activities in labor protection. They are part of the working regime of production management staff at all levels to fulfill their functions and responsibilities in inspection and urging, as well as to solicit contributions and reflections from subordinates regarding the situation of safety and hygiene at work. These records also serve to track the resolution of deficiencies and issues. Therefore, establishing these record books is a mandatory requirement at all levels within the enterprise;

1. Occupational Safety and Health Council in enterprises

1.1. Organization:

The Occupational Safety and Health Council in enterprises is an advisory body for occupational safety and health activities in enterprises and to ensure the right of participation and supervision regarding occupational safety and health of trade unions. The Occupational Safety and Health Council is established by the employer.

The number of members of the Occupational Safety and Health Council depends on the number of workers and the scale of the enterprise but must include representatives authorized by the employer and the grassroots trade union, personnel responsible for occupational safety and health work, medical staff. In large enterprises, additional members such as technical staff may be included.

The representative of the employer serves as the Chairman of the Council, the representative of the enterprise's trade union executive committee serves as the Vice-Chairman; the head of the department or personnel overseeing occupational safety and health work in the enterprise serves as the permanent member and secretary of the Council.

1.2. Duties and powers:

The Occupational Safety and Health Council in enterprises has the following duties and powers:

a. Participate and advise the employer and coordinate activities in the development of management regulations, action programs, plans for occupational safety and health, and measures for safety and hygiene at work, improvement of working conditions, prevention of workplace accidents and occupational diseases of the enterprise.

b. Regularly every six months and annually, the Occupational Safety and Health Council organizes inspections of the implementation of occupational safety and health work in production workshops to have a basis for participating in planning and evaluating the situation of occupational safety and health work in the enterprise. During inspections, if risks to safety are identified, they have the authority to request the production manager to implement measures to eliminate those risks.

2. Occupational Safety and Health Department in enterprises

2.1. Organization:

Depending on the characteristics of production and organizational structure (level of danger) of the industry, the number of workers, and the dispersed or concentrated location of each enterprise, the employer organizes departments or appoints personnel for occupational safety and health work but must ensure the minimum level as follows:

+ Enterprises with less than 300 workers must arrange at least one part-time officer for occupational safety and health work;

+ Enterprises with 300 to less than 1,000 workers must arrange at least one full-time officer for occupational safety and health work;

+ Enterprises with 1,000 workers or more must arrange at least two full-time officers for occupational safety and health work or organize a separate department or office for occupational safety and health work so that the direction of the employer can be swift and effective;

- State-owned holding companies managing many enterprises with hazardous factors must organize a department or office for occupational safety and health work;

Personnel engaged in occupational safety and health work need to be selected from those who have knowledge of technology and practical production experience and must be professionally trained and assigned stably to delve into the specifics of occupational safety and health work.

AT If enterprises do not establish a separate department or office for occupational safety and health work, personnel engaged in occupational safety and health work may operate within the technical department or labor organization department but must be directly under the direction of the employer.

2.2. Duties and powers:

a. The department, office, or personnel for occupational safety and health have the following duties:

Coordinate with the labor organization department to develop internal regulations and management regulations for occupational safety and health work in the enterprise;

Disseminate state policies, systems, standards, and norms on safety and hygiene at work, and the enterprise's internal regulations, rules, and directives on occupational safety and health to all levels and workers in the enterprise; propose the organization of promotional activities on safety and hygiene at work and monitor compliance;

Draft annual occupational safety and health plans, coordinate with the planning department to urge workshops and related departments to strictly implement the measures outlined in the occupational safety and health plan;

Coordinate with the technical department and workshop supervisors to develop safe and hygienic procedures and measures, fire prevention measures; manage and oversee the inspection and application for permits for the use of objects with strict requirements for safety and hygiene at work;

Coordinate with the labor organization department and technical department, workshop supervisors to organize training on occupational safety and health for workers;

Coordinate with the medical department to measure harmful factors in the working environment, monitor the health status and workplace accidents, and propose management and care measures for worker health to the employer;

||| Check compliance with labor protection regulations and occupational safety and health standards within the enterprise and propose remedial measures;

||| Investigate and compile statistics on workplace accidents occurring within the enterprise;

||| Compile and recommend to employers timely resolution of proposals and complaints from inspection and supervision teams;

||| Draft reports on labor protection for leadership approval according to current regulations;

||| Labor protection officers must frequently monitor production units, especially those involving heavy, hazardous, and dangerous work prone to accidents, to supervise the implementation of accident prevention measures and occupational diseases;

||| b. Departments, offices, or labor protection officers have the right to:

||| Attend production meetings, mid-term reviews, annual summaries of business operations, and reviews of labor protection plan implementation;

||| Attend meetings on production planning, design project creation and approval, construction, acceptance, and commissioning of new facilities, machinery, and equipment to provide opinions on safety and hygiene aspects;

||| During inspections of production units, if violations or potential accidents are discovered, they have the authority to temporarily halt operations (if urgent) or request unit supervisors to stop work to implement necessary safety measures, while reporting to employers;

||| 3. Medical Department

3.1. Organization

||| All enterprises must organize a medical department or staff medical personnel to ensure round-the-clock emergency care during shifts, based on the number of employees and the nature of production activities, but must meet the following minimum requirements:

||| b. Enterprises with many harmful factors:

||| Enterprises with fewer than 150 employees must have one nurse;

||| Enterprises with 150 to 300 employees must have at least one physician (or equivalent qualification);

||| Enterprises with 301 to 500 employees must have one doctor and one nurse;

||| Enterprises with 501 to 1000 employees must have one doctor and one nurse per shift;

||| Enterprises with more than 1000 employees must establish a separate medical station (or department);

||| b. Enterprises with few harmful factors:

||| Enterprises with fewer than 300 employees must have at least one nurse;

||| Enterprises with 300 to 500 employees must have at least one physician and one nurse;

||| Enterprises with 501 to 1000 employees must have one doctor and one physician;

||| Enterprises with more than 1000 employees must have a separate medical station (or department);

||| In cases where qualified medical staff are insufficient, contracts may be made with local health authorities to provide on-site healthcare services;

||| 3.2. Responsibilities:

||| Organize training for workers on first aid and emergency response; purchase, store, and manage equipment and medicines for first aid and emergency response, and ensure effective round-the-clock emergency care during production shifts;

||| Monitor health conditions, organize regular health check-ups, and occupational disease examinations;

||| Inspect compliance with hygiene regulations and disease prevention measures, coordinate with the labor protection department to measure, inspect, and monitor harmful factors in the working environment, and guide workshops and workers to implement hygiene measures;

||| Manage occupational hygiene and environmental records;

||| Monitor and guide the implementation of material welfare benefits for workers in harmful working conditions;

||| Participate in investigations of workplace accidents within the enterprise;

||| Conduct procedures for injury assessment for workers injured in workplace accidents or suffering from occupational diseases;

||| Register with local health authorities and maintain close relations to receive professional guidance;

||| Prepare reports on health management and occupational diseases;

||| 3.3. Rights:

||| In addition to rights similar to those of the labor protection department, the medical department also has the right to:

||| Use a special seal according to the model specified by the health sector for professional transactions;

||| Participate in meetings, conferences, and transactions with local health authorities and sectors to enhance professional skills and coordinate work;

||| 4. Occupational Safety and Health Network

||| The occupational safety and health network is a form of labor protection activity established through agreements between employers and trade union committees, with activities consistent with laws, ensuring workers' rights and employer interests;

||| 4.1. Organization:

||| All enterprises must establish an occupational safety and health network, consisting of workers directly involved who understand the profession, are enthusiastic, and set examples in labor protection, elected by the team. Each production team must have at least one occupational safety and health officer; for dispersed group work, each group must have one occupational safety and health officer. To ensure objectivity, occupational safety and health officers cannot be team leaders;

||| Employers cooperate with grassroots trade union committees to decide on recognizing occupational safety and health officers, publicly announcing this decision so that all workers are aware. Trade unions manage the activities of the occupational safety and health network. Occupational safety and health officers have regular meetings, receive vocational training, and are motivated both materially and spiritually to perform effectively;

||| 4.2. Occupational safety and health officers have the following responsibilities and rights:

||| Urge and supervise everyone in the team to strictly comply with safety and hygiene regulations in production, maintain safety equipment, and use personal protective equipment; remind production team leaders to comply with labor protection regulations; guide safe working methods for newly recruited or transferred workers.

Participate in providing comments to the production team leader regarding the proposal for labor protection plans, measures to ensure safety and hygiene at work, and improvements to working conditions;

Recommend to the team leader or superior to fully implement labor protection systems, measures to ensure workplace safety and hygiene, and promptly address any deficiencies in machine, equipment, and workplace safety and hygiene;

5. Allocation of responsibilities for management staff and specialized departments within enterprises;

The employer shall be responsible for allocating labor protection responsibilities to each management staff member and specialized departments according to the guidelines set out in Appendix No. 01 attached to this Circular;

III. DEVELOPMENT OF LABOR PROTECTION PLANS;

When establishing production plans, enterprises must simultaneously develop labor protection plans. Higher-level management agencies that review production plans must also review labor protection plans;

1. Contents of the labor protection plan include:

1.1. Technical safety measures and fire prevention measures;

1.2. Technical hygiene measures and improvements to working conditions;

1.3. Provision of personal protective equipment for workers engaged in dangerous and harmful tasks;

1.4. Health care for workers and prevention of occupational diseases;

1.5. Propaganda, education, and training on labor protection;

The labor protection plan must include contents, measures, budget, materials, completion time, and organizational assignments. For new tasks arising during the year, supplementary plans must be developed in accordance with the nature of the work. The budget for labor protection plans is accounted for in the cost of products or circulation fees of enterprises and production and business establishments; for administrative and service agencies, it is included in regular expenses;

Detailed contents of the labor protection plan are specified in Appendix 02 of this Circular;

2. Development and implementation of labor protection plans;

2.1. Basis for developing plans:

a. Tasks, directions, and production and business planning situations for the planned year;

b. Deficiencies identified from labor accidents, fires, occupational diseases, and reports on the implementation of labor protection work from the previous year;

c. Suggestions and feedback from workers, opinions from trade unions, and recommendations from inspection and supervision teams;

2.2. Implementation of labor protection plans;

a. After the labor protection plan has been approved by the employer or competent authority, the enterprise's planning department is responsible for organizing its implementation;

b. Labor protection officers cooperate with the enterprise's planning department to supervise, inspect the implementation, and regularly report to the employer to ensure the labor protection plan is fully implemented within the stipulated timeframe;

c. Employers are responsible for periodically reviewing and evaluating the implementation of labor protection plans and informing workers about the results;

 

IV. SELF-AUDITING FOR LABOR PROTECTION;

Self-auditing for labor protection aims to promptly identify deficiencies in workplace safety and hygiene and take corrective actions;

Self-auditing also serves to educate and remind employers and workers to enhance their awareness and responsibility in adhering to safe and hygienic work procedures, improving their ability to detect potential hazards leading to accidents and adverse health effects, and fostering creativity and self-reliance in addressing existing deficiencies. Therefore, all enterprises must organize self-audits for labor protection;

The content, form, and organization of audits are specified in Appendix No. 03 attached to this Circular;

 

V. TASKS AND LIMITATIONS ON LABOR PROTECTION
OF THE ENTERPRISE TRADE UNION;

1. The enterprise trade union has the following responsibilities:

a. Representing workers in signing collective labor agreements, including provisions on labor protection;

b. Promoting and educating workers to comply with laws on labor protection, scientific and technical knowledge on labor protection, work procedures, and safety measures, and promptly identifying deficiencies in workplace safety and hygiene, and combating reckless and careless practices that violate safety procedures;

c. Encouraging workers to innovate and improve equipment and machines to enhance working environments and reduce physical strain;

d. Organizing workers' participation in drafting internal regulations and rules on safety and hygiene management, labor protection plans, and evaluations of labor protection policies and measures to ensure worker safety and health. Summarizing experiences in labor protection activities of the enterprise trade union to participate with employers;

e. Coordinating activities to promote safety and hygiene campaigns, training skills and activities related to labor protection for safety and hygiene officers;

2. The enterprise trade union has the following rights:

a. Participating in drafting regulations and internal rules on labor protection management, workplace safety, and hygiene with employers;

b. Participating in self-inspection teams organized by the enterprise, attending meetings concluding inspections, investigations, and accident inquiries;

c. Participating in accident investigations, understanding accident and occupational disease situations, and the implementation of labor protection plans and measures to ensure worker safety and health. Proposing corrective measures for deficiencies and issues;

 

VI. STATISTICS, REPORTING, AND SUMMARIZATION, COMPREHENSIVE REVIEW;

1. Statistics and Reporting;

Enterprises must maintain records to statistically report required contents according to current regulations.

Statistical data and analyses must be retained for at least five years at the workshop level and ten years at the enterprise level to serve as a basis for long-term strategy formulation regarding labor protection policies and solutions.

In addition to specialized reports on workplace accidents and occupational diseases, enterprises must also submit periodic comprehensive reports on labor protection twice a year to higher-level management authorities, the Department of Labor, Invalids and Social Affairs, the Health Department, and the local Trade Union. These reports must be submitted within specified deadlines: before July 10 each year for the mid-year report and before January 15 of the following year for the annual report.

The format for the periodic report on labor protection is set forth in Appendix No. 04 of this Circular.

2. Review and Summarize Experiences:

2.1 Every six months and annually, enterprises must organize reviews and summaries of labor protection activities to analyze achievements, shortcomings, and lessons learned; reward units and individuals who perform well in labor protection; and launch competitive campaigns to ensure workplace safety and hygiene.

2.2 Such reviews and summaries must be conducted from the workshop and production team levels up to the company and holding company levels.

 

VII. IMPLEMENTATION RESPONSIBILITIES

1. The Department of Labor, Invalids and Social Affairs shall lead, together with the Health Department and the Trade Unions of provinces and centrally-administered cities, in disseminating this Circular to enterprises and production and business establishments within their jurisdictions and providing guidance on its implementation.

2. Employers are responsible for organizing the implementation of this Circular within their enterprises.

3. All costs associated with labor protection activities in enterprises, including medical activities, shall be accounted for in the product cost or circulation fee of the enterprise or production and business establishment; for administrative and public service units, such costs shall be included in regular expenses.

4. This Circular shall take effect fifteen days from the date of signature; it supersedes Circular No. 04-LĐ-TT dated May 9, 1966 issued by the Ministry of Labor guiding the responsibilities of production management staff and organizational structures for labor protection in factories; Circular No. 13/TT-LB dated October 17, 1968 issued by the Joint Ministry of Labor and Health guiding self-inspection procedures for technical safety and labor hygiene in factories; Circular No. 16-TT/LB dated December 7, 1966 issued by the Joint Ministry of Labor and the State Planning Commission guiding the preparation and implementation of labor protection plans; Circular No. 06/LĐ-TT dated May 12, 1981 issued by the Ministry of Labor guiding the submission of periodic reports on labor protection activities; Decision No. 473/LĐTBXH-QĐ dated August 8, 1992 issued by the Minister of the Ministry of Labor, Invalids and Social Affairs establishing reporting procedures for labor conditions and labor protection; Circular No. 01/TT-LB dated January 26, 1966 issued by the Joint Ministry of Labor and the General Confederation of Labor guiding the duties of labor protection and organizational structures for labor protection in grassroots trade unions; and other documents containing provisions contrary to those of this Circular.

Any difficulties encountered during implementation should be reported to the Ministry of Labor, Invalids and Social Affairs, the Ministry of Health, and the Vietnam General Confederation of Labor for study and resolution.

ANNEX NO. 01

(Attached to Joint Circular No. 14/1998/TTLL-BLĐTB&XH-BYT-TLĐLĐVN dated October 31, 1998 issued by the Ministry of Labor, Invalids and Social Affairs, the Ministry of Health)
and the Vietnam General Confederation of Labor)

 

GUIDELINES FOR ASSIGNING MANAGEMENT RESPONSIBILITIES
OF MANAGEMENT STAFF AND SPECIALIZED DEPARTMENTS
OF THE ENTERPRISE

1. Workshop supervisors or equivalent positions (hereinafter referred to as workshop supervisors) are responsible for:

- Organizing training, mentoring, and guidance for newly recruited or newly transferred workers about safe working methods when assigning tasks to them;

- Assigning workers to jobs that match their trained professions, ensuring they have been trained and passed safety and hygiene knowledge tests;

- Not allowing workers to work if they do not implement safety and hygiene measures, do not fully use safety equipment and personal protective equipment provided;

- Implementing and supervising production team leaders and all workers under their management to comply with standards, regulations, procedures, safe working methods, and labor protection rules;

- Fully implementing all aspects of the labor protection plan, promptly addressing deficiencies identified through inspections, recommendations from production teams, and related inspection teams, and reporting to superiors issues beyond the workshop's capacity to resolve;

- Reporting workplace accidents occurring in the workshop according to state regulations and enterprise hierarchy;

- Cooperating with the Trade Union branch chairperson to periodically conduct self-inspections on labor protection in the unit, creating conditions for the safety and hygiene network in the workshop to operate effectively;

Workshop supervisors have the authority to refuse to accept workers who do not meet the required qualifications and to suspend work for workers who repeatedly violate safety and hygiene regulations and fire prevention measures.

2. Production team leaders (or equivalent positions) are responsible for:

- Guiding and regularly supervising workers under their management to strictly follow safe working methods; managing and using personal protective equipment, technical safety equipment, and medical emergency equipment properly;

- Organizing workplaces to ensure safety and hygiene; collaborating with the safety and hygiene officer of the team to effectively conduct self-inspections to identify and address promptly any emerging risks threatening safety and health during production;

- Promptly reporting to superiors any unsafe and unhygienic situations in production that the team cannot resolve and any cases of workplace accidents or equipment malfunctions for timely resolution;

- Evaluating the safety and hygiene status and compliance with labor protection regulations during team meetings reviewing labor and production performance.

The production team leader has the right to refuse to accept workers who do not meet the occupational skill level and knowledge about labor safety and hygiene, to refuse to accept work or stop the work of the team if there is a risk threatening the lives and health of team members, and promptly report to the workshop for handling.

3. The planning department (or the planning staff of the enterprise) shall be responsible for:

- Compiling the requirements for raw materials, manpower, and funds related to labor protection into the enterprise's production and business plan, and organizing its implementation;

- Jointly with the labor protection department, monitoring, urging, and evaluating the implementation of tasks set out in the labor protection plan, ensuring that the plan is fully implemented on schedule.

4. The technical department (or the technical staff of the enterprise) shall be responsible for:

- Studying improvements in equipment, rationalizing production, and technical measures for safety and hygiene to incorporate them into the labor protection plan; guiding and supervising the implementation of safety and hygiene technical measures and improving working conditions;

- Drafting, revising, supplementing, and perfecting safe working procedures and methods for machines, equipment, chemicals, and specific tasks, emergency response plans in case of accidents, preparing teaching materials on safety and hygiene, and coordinating with specialized labor protection organizations to train workers;

- Participating in regular inspections of safety and hygiene and investigations of work-related accidents related to safety technology;

- Cooperating with the labor protection department to monitor management, registration, inspection, and application for permits to use machines, equipment, materials, and substances with strict safety and hygiene requirements according to standards and regulations, and conducting testing procedures for safety devices and personal protective equipment.

5. The financial department of the enterprise shall be responsible for:

Participating in the preparation of the labor protection plan, compiling and providing sufficient funds for the implementation of the labor protection plan on time.

6. The material supply department of the enterprise shall be responsible for:

Purchasing, storing, and distributing in full and on time the materials, tools, and technical means for labor protection, and production accident repair equipment of quality according to the plan.

7. The labor organization department of the enterprise shall be responsible for:

- Coordinating with workshops and relevant departments to organize and train forces to prevent accidents and incidents in production suitable for the characteristics of the enterprise;

- Coordinating with the labor protection department and workshops to implement labor protection systems, training, and improving skills combined with safety and hygiene training; equipping personal protective equipment, working hours, rest periods, compensation for harmful exposure, work injury compensation, social insurance, etc.;

- Ensuring the timely provision of sufficient manpower to carry out the contents and measures stipulated in the labor protection plan.

APPENDIX NO. 02

(Attached to Circular Joint Circular No. 14/1998/TTLT-BLDTBXH-BYT-TLĐLĐVN dated October 31, 1998 of the Ministry of Labor, War Invalids and Social Affairs, Ministry of Health)
and the Vietnam General Confederation of Labor)

 

CONTENTS OF THE LABOR PROTECTION PLAN

1. Technical safety measures and fire prevention measures:

Manufacturing, repairing, purchasing equipment, parts, and tools aimed at covering, shielding, braking, opening, and closing dangerous machines, equipment, parts, constructions, and areas with potential accidents and work injuries;

Adding additional material storage racks and finished product shelves;

Supplementing lightning protection and electrical leakage protection systems;

Installing color-coded, light, and sound alarm devices;

Placing warning signs;

Purchasing and producing fire prevention and firefighting equipment;

Reorganizing workplaces to suit workers;

Moving production units and warehouses containing hazardous and flammable/explosive materials away from busy areas.

2. Technical hygiene measures to prevent hazards and improve working conditions:

Installing ventilation fans, dust extraction systems, and toxic gas exhaust systems;

Upgrading and completing factory buildings to ensure good ventilation, heat insulation, noise reduction, and prevention of the spread of harmful factors;

Building and renovating bathrooms;

Installing washing and decontamination machines.

3. Purchasing personal protective equipment:

Safety ropes; anti-toxic masks; cold-resistant socks; anti-leech socks; insulating boots; acid-resistant boots; hair covers, head protection helmets; dust masks; noise-reducing ear protectors; radiation-proof and electromagnetic field-proof clothing, cold-resistant clothing, heat-resistant clothing, etc.

4. Health care for workers:

Medical examination upon recruitment;

Regular medical check-ups;

Detection of occupational diseases;

Providing physical benefits.

Article 1. Occupational rehabilitation and functional recovery.

5. Propaganda, education, and training on occupational safety and health:

Organize training on occupational safety and health for workers;

Screen films, visit exhibitions on occupational safety and health;

Organize contests to select outstanding occupational safety and health officers;

Organize writing and drawing competitions to propose measures to strengthen occupational safety and health work;

Create posters, safety banners, and purchase occupational safety and health literature and magazines.

ANNEX NUMBER 03

(Attached to Circular Joint Circular No. 14/1998/TTLT-BLDTBXH-BYT-TLĐLĐVN dated October 31, 1998 of the Ministry of Labor, War Invalids and Social Affairs, Ministry of Health)
and the Vietnam General Confederation of Labor)

 

GUIDANCE ON CONTENT, FORM AND
ORGANIZATION OF INSPECTION

1. Inspection content:

1.1. Implementation of regulations on occupational safety and health such as: health examinations, occupational disease detection; working hours, rest periods, material benefits, accident reporting, investigation, and statistics...

1.2. Files, records, internal rules, procedures, and safe working methods; inspection record books, suggestion books;

1.3. Implementation of standards, norms, and safe working procedures;

1.4. Safety and hygiene conditions of machinery, equipment, workshops, warehouses, and workplaces such as: protective barriers at dangerous locations, reliability of safety mechanisms, heat protection, dust control, lighting, ventilation, drainage...

1.5. Usage and maintenance of personal protective equipment, fire-fighting technical equipment, and medical emergency equipment;

1.6. Implementation of the contents of the occupational safety and health plan;

1.7. Implementation of suggestions from inspection and supervision teams;

1.8. Management of equipment, materials, and substances with strict requirements for occupational safety and health, and control of hazardous factors;

1.9. Workers' knowledge of occupational safety and hygiene, ability to handle incidents and provide first aid;

1.10. Organization of meals and health care for workers;

1.11. Self-inspection activities of subordinate levels and resolution of workers' suggestions and complaints about occupational safety and health;

1.12. Responsibility for managing occupational safety and health work and mass movements related to occupational safety and health.

2. Forms of Inspection:

2.1. Comprehensive inspections of all aspects of occupational safety and health within the scope of authority of the inspection level;

2.2. Special topic inspections;

2.3. Inspections after long production breaks;

2.4. Inspections before or after the rainy season or typhoons;

2.5. Inspections after accidents or major repairs;

2.6. Regular inspections to remind or score for competition evaluation;

3. Organization of inspections

To ensure effective self-inspections and avoid formalism, thorough preparation and strict implementation of the following steps are necessary:

3.1. Form an inspection team;

AT At the enterprise level and workshop level, when conducting self-inspections, it is essential to organize an inspection team, with participants being responsible individuals from the enterprise and trade union who have knowledge of occupational safety and health technology.

3.2. Hold a meeting of the inspection team to assign tasks to members and determine the inspection schedule;

3.3. Notify the inspection schedule to units or production teams;

3.4. Conduct the inspection:

The workshop supervisor (if inspecting at the workshop level) must report a summary of the implementation of occupational safety and health work to the inspection team and propose recommendations and corrective measures beyond the workshop's capacity to resolve; lead the inspection team to examine the actual situation and answer questions, as well as accept guidance from the inspection team;

All production sites and warehouses must be inspected.

3.5. Prepare the inspection record:

The inspection team records observations and recommendations for the inspected unit; records issues resolved under the responsibility of the inspection level in the inspection record book of the inspected unit;

The head of the inspection team and the head of the inspected unit must sign the inspection record.

3.6. Utilize inspection results:

For inspected units, plans to address deficiencies within their jurisdiction must be developed and submitted to the inspection level for monitoring; the inspection level must develop plans to reinspect the implementation of recommendations for the facility, compile contents within their responsibility and authority to resolve for subordinate levels, and delegate relevant departments to organize implementation.

3.7. Self-inspection deadlines at the enterprise and workshop levels.

Depending on the nature of production and business, employers shall specify forms and deadlines for self-inspections at the enterprise and workshop levels. However, comprehensive periodic self-inspections must be conducted every three months at the enterprise level and every month at the workshop level.

3.8. Self-inspection at production teams:

Self-inspection at the team level must be carried out at the beginning of each workday and before starting new tasks, therefore, it should be done quickly and efficiently according to the following procedure:

a. Each individual in the team has the duty to observe the safety and hygiene conditions of machines, equipment, electricity, production areas, firefighting tools, and emergency equipment at the start of each workday, and report any deficiencies or risks of accidents or adverse effects on health to the team leader (if any);

b. After receiving information about safety breaches, the team leader must recheck the issues discovered by team members, guide or discuss with team workers measures to eliminate these risks to prevent accidents;

c. For risks that the team cannot resolve independently, temporary measures must be taken to prevent accidents, then recorded in the suggestion book and reported immediately to the workshop supervisor for resolution.

3.9. Establish suggestion books and inspection record books on occupational safety and hygiene:

a. Suggestion books and inspection record books on occupational safety and hygiene are original documents of self-inspection activities for occupational safety and health, serving as a work system for production management staff at all levels to perform inspection and urging functions, as well as to solicit contributions and feedback from subordinates regarding safety and hygiene conditions, and to track the resolution of deficiencies. Therefore, establishing suggestion books and inspection record books is a mandatory requirement at all levels in enterprises.

a. The notebook of recommendations and the notebook recording inspection minutes on occupational safety and health are original records of self-inspection activities for labor protection, serving as a work system for production management officers at all levels to fulfill their functions and responsibilities of inspection and urging, as well as to take advantage of contributions and reflections from subordinates regarding the situation of occupational safety and health, and are records tracking the resolution of deficiencies and issues. Therefore, establishing these notebooks is a mandatory requirement at all levels within enterprises;

b. The books of recommendations and minutes of occupational safety and health inspection must be stamped and managed and retained according to the current document management system for reference when necessary;

c. All cases reflecting recommendations and receiving recommendations must be recorded and signed in the book of recommendations on occupational safety and health to have a basis for determining responsibility.

 

ANNEX NO. 04

(Attached to Circular Joint Circular No. 14/1998/TTLT-BLDTBXH-BYT-TLĐLĐVN dated October 31, 1998 of the Ministry of Labor - Invalids and Social Affairs, the Ministry of Health and the Vietnam General Confederation of Labor)

 

MODEL OF PERIODIC REPORT ON OCCUPATIONAL SAFETY AND HEALTH

Name of the enterprise:

Managing Authority:

Province/City: