Circular No. 218/2016/TT-BQP stipulates the issuance, management, and use of Officer Identification Cards; Professional Military Personnel Identification Cards, Workers, and National Defense Civil Servants; Non-Commissioned Officer and Soldier Service Cards; Reserve Officer Cards; Professional Military Personnel and Non-Commissioned Officer and Soldier Reserve Cards.

CIRCULAR

REGULATIONS ON THE ISSUE, MANAGEMENT, AND USE OF OFFICER ID CARDS; PROFESSIONAL MILITARY PERSONNEL ID CARDS, DEFENSE WORKERS AND OFFICIALS; NON-COMMISSIONED OFFICER CARDS, SOLDIER CARDS IN SERVICE; RESERVE OFFICER CARDS; PROFESSIONAL MILITARY PERSONNEL CARDS AND RESERVE NON-COMMISSIONED OFFICER AND SOLDIER CARDS

Based on the Law on Officers of the Vietnam People's Army dated December 21, 1999, amended and supplemented on June 3, 2008, and November 27, 2014;

Based on the Law on Professional Military Personnel, Defense Workers, and Civil Servants dated November 26, 2015;

Based on the Law on Military Service dated June 19, 2015;

Based on Decree No. 130/2008/NĐ-CP dated December 19, 2008, issued by the Government, stipulating Officer Identification Cards of the Vietnam People's Army;

Based on Decree No. 59/2016/NĐ-CP dated July 1, 2016, issued by the Government, stipulating Professional Military Personnel Identification Cards, Defense Workers, and Civil Servants;

Pursuant to Decree No. 35/2013/NĐ-CP dated April 22, 2013, of the Government, stipulating the functions, tasks, powers, and organizational structure of the Ministry of National Defense;

At the proposal of the Chief of General Staff, Director of the Political General Department;

The Minister of National Defense issues this Circular to regulate the issuance, management, and use of Officer ID cards; Professional Military Personnel ID cards, Defense Workers and Officials; Non-Commissioned Officer Cards, Soldier Cards in Service; Reserve Officer Cards; Professional Military Personnel Cards and Reserve Non-Commissioned Officer and Soldier Cards.

PART I
GENERAL PROVISIONS

Article 1. Scope of Regulation

This Circular regulates the issuance, management, use, data construction, specifications, material samples, infrastructure; authority, procedures for initial issuance, replacement, reissuance of Officer ID cards; Professional Military Personnel ID cards, Defense Workers and Officials (hereinafter referred to collectively as ID cards); Non-Commissioned Officer Cards, Soldier Cards in Service; Reserve Officer Cards; Professional Military Personnel Cards and Reserve Non-Commissioned Officer and Soldier Cards (hereinafter referred to collectively as Cards).

Article 2. Applicability

This Circular applies to:

1. Active-duty officers and reserve officers.

2. Active-duty professional military personnel and reserve professional military personnel.

3. Active-duty non-commissioned officers and soldiers and reserve non-commissioned officers and soldiers.

4. Defense workers and civil servants.

5. Relevant agencies, organizations, units, and individuals.

Article 3. Purpose and Principles of Issuing and Using Identification Cards and Cards

1. Purpose of Using Identification Cards

a) Officer ID card as prescribed in Clause 2 Article 1 Decree No. 130/2008/NĐ-CP dated December 19, 2008 of the Government on Officer ID cards of the People's Army (hereinafter referred to collectively as Decree No. 130/2008/NĐ-CP);

b) Professional Military Personnel ID cards, Defense Workers and Officials as prescribed in Article 3 Decree No. 59/2016/NĐ-CP dated July 1, 2016 of the Government on Professional Military Personnel ID cards, Defense Workers and Officials (hereinafter referred to collectively as Decree No. 59/2016/NĐ-CP).

2. Purpose of Using Cards

a) To prove that the person holding the Card is a non-commissioned officer or soldier on active duty; a reserve officer; a professional military personnel or reserve non-commissioned officer or soldier of the Vietnam People's Army;

b) To serve the management of non-commissioned officers and soldiers on active duty; reserve officers; professional military personnel and reserve non-commissioned officers and soldiers of the Vietnam People's Army.

3. Principles of Issuance

a) Each officer shall be issued one ID card with a unique number from the data managed by the Cadre Department of the Political General Staff;

b) Professional Military Personnel, Defense Workers, and Civil Servants Identification Card as stipulated in Article 4 of Decree No. 59/2016/NĐ-CP;

c) Each non-commissioned officer or soldier on active duty; reserve officer; professional military personnel or reserve non-commissioned officer or soldier shall be issued one Card with a unique number.

Article 4. Information Collection Techniques

1. Information on the Application Form

a) Blood type: Provided by the military medical unit and written in capital letters;

b) Print fingerprints of the person being issued an ID card into the corresponding boxes on the application form; right hand P, left hand T; thumb C, index finger T, middle finger G, ring finger N, little finger U. In cases where the fingertips are deformed, amputated, or injured and cannot be fingerprinted, describe the reason in that box; do not substitute with another finger's fingerprint; if there are more than five fingers (extra fingers), print the extra finger next to the main finger;

c) Take two portrait photographs, size 20 mm x 27 mm; without hats or glasses; officers in service and reserve officers; professional military personnel in service and reserve professional military personnel; non-commissioned officers and soldiers in service and reserve non-commissioned officers and soldiers wear regular uniforms according to regulations; defense workers and officials wear regular attire.

2. Physical Characteristics

a) Height measurement when issuing the Identity Card;

b) Nasal bridge characteristics from the root to the tip of the nose, including: straight nasal bridge, concave nasal bridge, curved nasal bridge, bumpy nasal bridge; describe the following drawing:

c) Earlobe is the lowest part of the ear, the edge of the ear touching the cheek, including: average earlobe, drooping earlobe, square earlobe, Buddha-shaped earlobe; describe the following drawing:

3. Description of Distinctive Features

a) Types of distinctive features, including: Birthmark, scar, mole, raised mole;

b) Shape of birthmark, scar, mole, raised mole, including: Round, dot, long, rectangular;

c) The size of moles, freckles, scars, and raised spots larger than 0.3 cm is considered large, and those smaller than 0.3 cm are considered dots;

d) The position of the most prominent facial feature must be determined relative to the nearest reference point; right eyebrow start, end; left eyebrow start, end; right eye start, end; left eye start, end; nose tip, bridge; right nostril, left nostril; right cheek, left cheek; right earlobe, left earlobe. Determining the positions of these features involves specifying whether they are on the right or left side; above or below; front or back; illustrate as follows:

Example 1: Height 1m68; dot-shaped scar 1.5 cm above and behind the left eyebrow end; describe point number 4 on the left side of the above drawing.

Example 2: Height 1m70; raised spot 1 cm above and in front of the right eyebrow end; describe point 4 on the right side of the illustration above.

Article 5. Signature and Stamp Format

1. Signature format is the direct signature of the authorized person as stipulated in Article 12 of this Circular.

2. Signature format includes: Position, rank, surname, middle name, given name of the authorized person as stipulated in Article 12 of this Circular.

3. Stamp for the Identity Card and Card

a) Wet stamp with a diameter of 23 mm, red ink stamp covering one-third of the top of the Identity Card and Card signature;

b) Raised stamp covering one quarter of the lower right corner photo;

c) Stamp management is centralized at the security storage office, clerical staff of the unit keeps and stamps; this stamp shall not be used on other types of paper documents contrary to the law on stamp management and use.

Article 6. Identity Card and Card Blank Specifications and Material Basis

1. The size of the Identity Card and Card blank is 85.60 mm x 53.98 mm.

2. Material Basis

a) Blank material; protective film (hereinafter referred to as film) and secured;

b) Supplies and equipment: Ink roller, fingerprint ink, red ink stamp, camera, plastic pressing machine, photo cutting pliers, blank cutting table.

3. Color

a) Officer ID card as prescribed in Clause 2 Article 4 Decree No. 130/2008/NĐ-CP; Professional Military Personnel ID cards, Defense Workers and Officials as prescribed in Article 7 Decree No. 59/2016/NĐ-CP;

b) Non-commissioned officer and enlisted personnel Card on active duty is navy blue;

c) Reserve officer Card is light brown;

d) Professional Military Personnel Card and Reserve Non-Commissioned Officer and Soldier Card are yellow-orange (sample of Non-Commissioned Officer Card, Soldier Card in Service; Reserve Officer Card; Professional Military Personnel Card and Reserve Non-Commissioned Officer and Soldier Card attached to this Circular).

4. Registration and Management Files

a) First-time issuance, replacement, and reissuance application form for the Identity Card;

b) Card issuance application form;

c) Registration book for issuing ID cards and Cards (application form for initial issuance of ID cards Model M1a, M1b; application form for replacement and reissuance of ID cards Model M2a, M2b; application form for Card issuance Model M3a, M3b, M3c; registration book for issuing ID cards and Cards attached to this Circular).

Article 7. Construction of database

1. The construction of the database system includes the following activities:

a) Organizing and managing the database;

b) Establishing a network system for transmitting military data;

c) Updating and standardizing input data;

d) Operating, testing, adjusting, updating, and supplementing data;

đ) Training, enhancing, and transferring technology.

2. Exporting data for identification cards and cards.

Article 8. Management of data, templates, and plastic films

1. Data management

a) Data printing of Officer ID cards, Reserve Officer Cards managed by the Cadre Department of the Political General Staff;

b) Data printing of Professional Military Personnel ID cards, Defense Workers and Officials; Non-Commissioned Officer Cards, Soldier Cards in Service managed by the Military Affairs Department of the General Staff Headquarters;

2. Management of templates and plastic films

a) Officer ID card samples, Reserve Officer Card samples, plastic film managed by the Cadre Department of the Political General Staff and ordered to be printed;

b) Professional Military Personnel ID card samples, Defense Workers and Officials; Non-Commissioned Officer Cards, Soldier Cards in Service; Professional Military Personnel Cards and Reserve Non-Commissioned Officer and Soldier Cards, plastic film managed by the Military Affairs Department of the General Staff Headquarters and ordered to be printed;

c) Managing and securing anti-counterfeiting factors of templates and plastic films through contracts according to confidential regulations, and only those directly involved shall be informed.

3. Initial issuance application forms for ID cards and Cards are stored in the personnel management office implementing the issuance procedures and processes as stipulated in Articles 16, 20, and 24 of this Circular.

Article 9. Budget for issuing identification cards and cards

1. The defense budget ensures the implementation of tasks related to issuing, managing, and using identification cards and cards.

2. The national defense budget ensures the construction of the initial system of data management infrastructure and facilities for issuing Professional Military Personnel ID cards, Defense Workers and Officials as prescribed in Decree No. 59/2016/NĐ-CP; various types of Cards as prescribed in this Circular.

Article 10. Recovery of identification cards and cards

1. Recovery of Officer Identification Cards in the following cases:

a) Resigning from active service, being selected as a professional military personnel, worker, or defense civil servant;

b) Replacement as prescribed in Clause 2 Article 15 of this Circular; after the individual receives the new ID card, the old one is recalled.

2. Recall of Professional Military Personnel ID cards, Defense Workers and Officials as prescribed in Clause 1 Article 11 Decree No. 59/2016/NĐ-CP.

3. Recall of Non-Commissioned Officer Cards, Soldier Cards in Service as prescribed in Points b, c Clause 2 Article 19 of this Circular; after the individual receives the new Card, the old one is recalled.

4. Recovery of Reserve Officer Cards in the following cases:

a) Discharge from reserve officer status;

b) Replacement as prescribed in Clause 5 Article 15 of this Circular; after the individual receives the new Card, the old one is recalled.

5. Recovery of Professional Military Personnel and Reserve Non-Commissioned Officer and Soldier Cards in the following cases:

a) Discharge from professional military personnel and reserve non-commissioned officer and soldier status;

b) Reissue as provided for in Points a and b, Clause 2, Article 23 of this Circular; upon receipt of the new Card, the old Card shall be recovered.

6. Agencies responsible for the initial issuance, reissuance, and replacement procedures shall be responsible for recovery, management, destruction, or corner cutting, as follows:

a) The agency specified in Points b, c, and d, Clause 1, Article 16 of this Circular shall recover, manage, cancel, or cut the corner and return the Military Service Identification Card to officers.

b) The agency specified in Clause 2, Article 11 of Decree No. 59/2016/NĐ-CP shall recover, manage, cancel, or cut the corner and return the identification card to professional soldiers, workers, and civil servants of the defense.

c) The agency specified in Points b and c, Clause 1, Article 16 of this Circular shall recover and cancel the Reserve Officer Card.

d) The agency specified in Points b and c, Clause 2, Article 20 of this Circular shall recover and cancel the Non-commissioned Officer Card and Soldier Card while on active duty.

Article 11. Temporary Detention of Identification

1. Officers, professional soldiers, workers, and defense officials shall have their Identification temporarily detained during the period they are under temporary detention, pre-trial detention, or serving a prison sentence.

2. During the period when officers, professional soldiers, workers, and civil servants of the defense have their identification cards temporarily withheld, the agency withholding the identification cards shall permit such individuals to use their own identification cards to conduct transactions as prescribed by law.

3. Officers, professional soldiers, workers, and civil servants of the defense shall be returned their identification cards upon completion of the temporary withholding, detention, or imprisonment term if they continue to serve in the regular forces of the Vietnam People's Army.

Article 12. Authority to Issue Identification and Cards

1. The Minister of National Defense issues Officer Identification for general officers.

2. The commander or Political Commissar of units under the Ministry of National Defense shall issue officer rank cards for majors and lieutenants; and reserve officer cards.

3. Commanders of units subordinate to the Ministry of National Defense issue Identification for professional soldiers, workers, and defense officials.

4. Division, brigade, and equivalent commanders issue Lower Rank Officer Cards and Soldier Cards while on active duty.

6. The head of the General Political Department shall issue officer rank cards for majors and lieutenants; the head of the General Staff Department shall issue identification cards for professional soldiers, workers, and civil servants of the defense for enterprises under the Ministry of National Defense, excluding those with miniature seals and the Government Cryptographic Office.

Article 13. Prohibited Acts

1. Counterfeiting, leaking information, distorting data, or altering contents on Identification and Cards.

2. Misappropriating, using improperly Identification and Cards belonging to others; destroying, renting, leasing, lending, or mortgaging Identification and Cards.

3. Issuing, exchanging, reissuing, recalling, or temporarily detaining Identification and Cards contrary to the provisions of this Circular.

Chapter II
PROCEDURE AND REQUIREMENTS FOR ISSUING INITIAL, EXCHANGING, AND REISSUING OFFICER IDENTIFICATION; RESERVE OFFICER CARDS

Article 14. Validity Period

1. Validity period of Officer Identification

a) For general and colonel-level officers, the validity period is eight years;

b) For junior officers, the usage period is 13 years;

c) In cases where the time served on active duty is less than the period stipulated in Points a and b of this Clause, the remaining age limit will be used for issuance but not exceeding five years as prescribed in Article 13 of the Law on Officers of the Vietnam People's Army.

2. Validity period of Reserve Officer Card from the date of issuance until retirement.

Article 15. Initial Issuance, Exchange, and Reissue

1. Initial issuance of Officer Identification in the following cases:

a) Upon being promoted to officer rank while on active duty;

b) Reserve officers selected to supplement officer ranks while on active duty.

2. Exchange of Officer Identification in the following cases:

a) When the usage period specified in Points a and b, Clause 1, Article 14 of this Circular has expired or the officer's identification card is damaged;

b) Upon promotion or demotion of officer rank for general and colonel-level officers;

c) Upon changing the unit under the Ministry of National Defense;

d) Upon changing surname, middle name, given name at birth; date of birth; ethnicity, place of origin, place of residence, or change in appearance due to injury, cosmetic surgery, or plastic surgery.

3. Reissue when Officer Identification is lost.

4. Initial issuance of Reserve Officer Card upon registering as a reserve officer as prescribed in Article 39 of the Law on Officers of the Vietnam People's Army.

5. Exchange of Reserve Officer Card in the following cases:

a) When a reserve officer is promoted from lieutenant to major or demoted from major to lieutenant, and the card is damaged;

b) Upon changing surname, middle name, given name at birth; date of birth; place of residence, or change in appearance due to injury, cosmetic surgery, or plastic surgery;

6. Reissue when Reserve Officer Card is lost.

Article 16. Procedures for initial issuance, renewal, and reissuance

1. Initial Issuance

a) Individuals fill out the application form according to the model;

b) The personnel department of divisions, brigades, and equivalent units shall take photographs, fingerprints, compile registration lists, update data for printing officer rank cards for majors and lieutenants and reserve officer cards, report to the superior personnel department; the implementation period shall not exceed ten working days from the date of completing the procedures;

c) The personnel department of units under the Ministry of National Defense shall implement the provisions of Point b of this Clause for active-duty officers and reserve officers under its management; receive registration lists and print data for officer rank cards and reserve officer cards from subordinate units; review, complete procedures, and report to the authorized person as stipulated in Clause 2, Article 12 of this Circular; laminate reserve officer cards and return them to the unit; the implementation period shall not exceed ten working days from the date of receipt; compile lists and print data for officer rank cards and reserve officer cards and report to the Personnel Bureau of the General Political Department;

d) The Personnel Bureau of the General Political Department shall report to the authorized person as stipulated in Clauses 1 and 6, Article 12 of this Circular for issuing general officer rank cards; for officers of enterprises under the Ministry of National Defense and the Government Cryptographic Office; simultaneously, receive lists and officer rank cards of active-duty units, conduct inspections, laminate, and return them to the unit; the implementation period shall not exceed ten working days from the date of receipt.

2. Renewal and Reissuance

a) In cases of reissuance as provided for in Points a, b, and c, Clause 2, and Point a, Clause 5, Article 15 of this Circular, the individual shall fill out the application form according to the model and submit it to the agency specified in Points b, c, and d, Clause 1 of this Article;

b) In cases of reissuance as provided for in Point d, Clause 2, and Point b, Clause 5, Article 15 of this Circular, the individual shall submit a request for reissuance, obtain confirmation from the head of the directly managing unit, fill out the application form according to the model, and submit it to the agency specified in Points b, c, and d, Clause 1 of this Article;

c) In cases of reissuance as provided for in Clauses 3 and 6, Article 15 of this Circular, the individual shall submit a request for reissuance, obtain confirmation from the head of the directly managing unit, fill out the application form according to the model, and submit it to the agency specified in Points b, c, and d, Clause 1 of this Article;

d) The agency shall carry out the procedures and formalities for reissuance as provided for in Points b, c, and d, Clause 1 of this Article.

Article 17. Information on Officer Identification Cards; Reserve Officer Cards

1. Front side of Officer Identification Card

a) Number: Is the officer's identification number consisting of 8 digits;

b) Name: Records the surname, middle name, given name according to birth certificate, in uppercase letters with full punctuation marks;

c) Rank: From second lieutenant to major, record as junior officer; senior officer and general officer, record the current rank;

d) Issuing authority: For general officer rank cards, record the Ministry of National Defense; for junior and senior officer rank cards, record the name of the unit under the Ministry of National Defense;

đ) Date: Records the date, month, year when the Officer Identification Card was issued;

e) Photograph: As provided for in Point c, Clause 1, Article 4 of this Circular;

g) Validity period: As provided for in Clause 1, Article 14 of this Circular.

2. Back side of Officer Identification Card

a) Date of Birth: Records according to the birth certificate;

b) Ethnicity: Records the ethnic group as prescribed by law;

đ) Physical characteristics: Record height and unique features as provided for in Point a, Clause 2, and Clause 3, Article 4 of this Circular;

e) Blood type: As provided for in Point a, Clause 1, Article 4 of this Circular.

3. Front side of Reserve Officer Card

a) Number: Is the reserve officer's identification number or the active-duty officer's identification number;

b) Name: Records the surname, middle name, given name according to birth certificate, in uppercase letters with full punctuation marks;

c) Rank: Record as junior officer, senior officer;

d) Issuing Unit: Name of the unit under the Ministry of National Defense;

đ) Date: Records the date, month, year when the Reserve Officer Card was issued;

e) Photograph: As provided for in Point c, Clause 1, Article 4 of this Circular;

4. Back side of Reserve Officer Card

a) Date of Birth: Records according to the birth certificate;

c) Enlistment: Records the month and year of enlistment or recruitment into the military;

d) Reserve Rank Promotion: Records the month and year of promotion to reserve officer rank or the month and year of registering as a reserve officer;

đ) Unit at the Time of Leaving Active Service: Records the regiment or higher unit at the time of leaving active service or transferring to reserve status;

e) Reserve Officer Training: Records the training institution;

g) Military Specialty: Records the specialty trained;

Chapter III
PROCEDURES FOR INITIAL ISSUANCE, RENEWAL, AND REISSUANCE OF PROFESSIONAL MILITARY PERSONNEL, DEFENSE WORKERS, AND DEFENSE CIVIL SERVANTS IDENTIFICATION CARDS; SUBORDINATE OFFICER AND ACTIVE-DUTY NON-COMMISSIONED OFFICER CARDS

Article 18. Duration of Use

1. Military Professional Identity Card, Defense Workers, and Civil Servants as stipulated in Article 5 of Decree No. 59/2016/NĐ-CP.

2. Non-commissioned Officer and Active Soldier Cards as stipulated in Article 21 of the Law on Military Service Obligation.

Article 19. First Issue, Replacement, Reissue

1. Military Professional Identity Card, Defense Workers, and Civil Servants shall be carried out as follows:

a) Issue identification cards for professional soldiers, workers, and civil servants of the defense in cases as provided for in Clause 1, Article 8 of Decree No. 59/2016/NĐ-CP.

b) Issue a new Professional Military Personnel Identity Card, worker, and defense civil servant as prescribed in Clause 2 Article 8 Decree No. 59/2016/ND-CP and when changing to a subordinate unit under the Ministry of National Defense;

c) Reissue a Professional Military Personnel Identity Card, worker, and defense civil servant as prescribed in Clause 3 Article 8 Decree No. 59/2016/ND-CP.

2. Non-commissioned Officer and Active Soldier Cards shall be carried out as follows:

a) First issue when non-commissioned officers and soldiers enlist into the military;

b) Issue a new card when it is damaged;

c) Replacement when there is a change in surname, middle name, given name at birth, date of birth, or change in appearance due to injury, cosmetic surgery, or plastic surgery;

d) Reissue when the Card is lost.

Article 20. Procedures for First Issue, Replacement, and Reissue

1. Military Professional Identity Card, Defense Workers, and Civil Servants

a) Issue for the first time as prescribed in Points a, b, c Clause 1 Article 9 Decree No. 59/2016/ND-CP;

b) The personnel management agency of subordinate units under the Ministry of National Defense as prescribed in Point d Clause 1 Article 9 Decree No. 59/2016/ND-CP shall conduct inspections, complete procedures, report to the authorized authority as prescribed in Clause 3 Article 12 Circular; laminate and return to the unit; the implementation period shall not exceed 15 working days from the date of completing the procedures;

c) The General Staff Military Affairs Department reports to the authorized authority as prescribed in Clause 6 Article 12 Circular regarding professional military personnel, workers, and defense civil servants of enterprises under the Ministry of National Defense and the Government Cryptographic Service Bureau; laminate and return to the unit; the implementation period shall not exceed 15 working days from the date of completing the procedures;

d) Issue a new or reissue a Professional Military Personnel Identity Card, worker, and defense civil servant as prescribed in Clause 2 Article 9 Decree No. 59/2016/ND-CP.

2. First issue of Non-commissioned Officer and Active Soldier Cards

a) Individuals fill out the application form according to the model;

b) The military force agency of regiments and equivalent units shall take photos, compare data on non-commissioned officers and conscripts under their command to process the issuance of cards; compile and report to the superior military force agency; the implementation period shall not exceed 10 working days from the date of completing the procedures;

c) The military force agency of divisions, brigades, and equivalent units shall process the issuance as prescribed in Point b of this clause for non-commissioned officers and conscripts under their command; check the issuance of cards by subordinate units, complete procedures, report to the authorized authority as prescribed in Clause 4 Article 12 Circular; laminate and return to the unit; the implementation period shall not exceed 10 working days from the date of completing the procedures.

3. Replacement and reissue of Non-commissioned Officer and Active Soldier Cards

a) In the case of issuing a new card as prescribed in Point b Clause 2 Article 19 Circular, individuals fill out the application form according to the model and submit to the agency as prescribed in Points b, c Clause 2 of this article;

b) In the case of issuing a new or reissuing a card as prescribed in Points c, d Clause 2 Article 19 Circular, individuals submit a request for issuance, reissuance, and confirmation by the head of the direct managing unit, fill out the application form according to the model, and submit to the agency as prescribed in Points b, c Clause 2 of this article;

c) The agency implements the procedures and processes for issuing a new or reissuing a card as prescribed in Points b, c Clause 2 of this article.

Article 21. Information on the Professional Military Identity Card, Civilian Worker and Defense Employee Identity Card; Officer and Conscript Identity Card while on active duty

1. Front side of the Professional Military Identity Card, Civilian Worker and Defense Employee Identity Card

a) Number: Consists of 12 digits as specified in the data management system;

b) Name: Records the surname, middle name, given name according to birth certificate, in uppercase letters with full punctuation marks;

c) Date of birth: Recorded according to the birth certificate;

d) Issuing Unit: Name of the unit under the Ministry of National Defense;

d) Issuance date: Recorded with the date, month, and year of issuance of the Identity Card;

e) Photograph: As provided for in Point c, Clause 1, Article 4 of this Circular;

g) Validity period: As stipulated in Article 5 of Decree No. 59/2016/NĐ-CP.

2. Back side of the Professional Military Identity Card, Civilian Worker and Defense Employee Identity Card

c) Physical characteristics: Record height and unique features as prescribed in Point a Clause 2 and Clause 3 Article 4 Circular;

d) Blood type: As prescribed in Point a Clause 1 Article 4 Circular.

3. Front side of the Officer and Conscript Identity Card while on active duty

a) Number: Consists of 12 digits as specified in the data management system;

b) Name: Records the surname, middle name, given name according to birth certificate, in uppercase letters with full punctuation marks;

c) Issuing unit: Name of the regiment, brigade, and equivalent units under the Ministry of National Defense;

d) Date: Recorded with the date, month, and year of issuance of the Card;

d) Photo: As prescribed in Point c Clause 1 Article 4 Circular;

e) Expiry date: As prescribed in Clause 2 Article 18 Circular.

4. Back side of the Officer and Conscript Identity Card while on active duty

a) Date of Birth: Records according to the birth certificate;

d) Blood type: As prescribed in Point a Clause 1 Article 4 of the Circular;

Chapter IV
PROCEDURE FOR FIRST ISSUE, REPLACEMENT, AND REISSUE OF PROFESSIONAL MILITARY IDENTITY CARDS AND OFFICER AND CONSCRIPT RESERVE IDENTITY CARDS

Article 22. Validity period

The validity period runs from the date of issuance of the Card until the time of demobilization or selection into the reserve officer system.

Article 23. First issue, replacement, reissue

1. First issue of the Professional Military Identity Card and Officer and Conscript Reserve Identity Card for those assigned and organized into reserve mobilization units.

2. Replacement and reissue of the Professional Military Identity Card and Officer and Conscript Reserve Identity Card shall be carried out as follows:

a) Replacement when reassigned to another reserve mobilization unit or when the Card is damaged;

b) Upon changing surname, middle name, given name at birth; date of birth; place of residence, or change in appearance due to injury, cosmetic surgery, or plastic surgery;

c) Reissue when the Card is lost.

Article 24. Procedure and formalities for first issue, replacement, and reissue

1. First issue of the Professional Military Identity Card and Officer and Conscript Reserve Identity Card

a) Individuals fill out the application form according to the model;

c) The Provincial Military Command Board checks the issuance of cards by subordinate units; compiles the quantity and list of issued cards and reports to the Military Region and the General Staff Military Affairs Department before December 31 each year.

a) In the case of issuing a new card as prescribed in Point a Clause 2 Article 23 Circular, individuals fill out the application form according to the model and submit to the County Military Command Board as prescribed in Point b Clause 1 of this article;

b) In the case of issuing a new or reissuing a card as prescribed in Points c, b Clause 2 Article 23 Circular, individuals submit a request for issuance, reissuance, and confirmation by the head of the direct managing unit, fill out the application form according to the model, and submit to the County Military Command Board as prescribed in Point b Clause 1 of this article;

c) The County Military Command Board implements the procedures and processes for issuing a new or reissuing a card as prescribed in Point b Clause 1 of this article.

Article 25. Information on the Professional Military Personnel Card and Reserve Non-Commissioned Officer and Soldier Card

1. Front side of the Professional Military Personnel Reserve Card

b) Name: Records the surname, middle name, given name according to birth certificate, in uppercase letters with full punctuation marks;

c) Gender: Record male or female;

d) Date of birth: Record according to the birth certificate;

đ) Rank: Record current rank;

e) Position: Record current position;

g) Date: Record the date the Card was issued;

h) Photo: As prescribed in Point c Clause 1 Article 4 Circular;

2. Back side of the Professional Military Personnel Reserve Card

a) Mobilization reserve unit: Record the military symbol assigned to units at levels c, d, e, f and equivalent;

b) Unit when leaving active service: Record the military symbol of the unit at the time of leaving active service at levels c, d, e, f and equivalent;

c) Military profession: Record according to the decision on retirement, discharge, transfer to another field, or after reclassification training;

d) Current workplace: Record the name of the agency, organization, or unit where currently working;

3. Front side of the Reserve Non-Commissioned Officer and Soldier Card

b) Name: Records the surname, middle name, given name according to birth certificate, in uppercase letters with full punctuation marks;

c) Gender: Record male or female;

d) Date of birth: Record according to the birth certificate;

đ) Rank: Record current rank;

e) Position: Record current position;

g) Date of issue: Record the date the Card was issued;

h) Photo: As prescribed in Point c Clause 1 Article 4 Circular;

4. Back side of the Reserve Non-Commissioned Officer and Soldier Card

a) Mobilization reserve unit: Record the military symbol assigned to units at levels c, d, e, f and equivalent;

b) Unit upon discharge: Record the military symbol of the unit at levels c, d, e, f and equivalent.

c) Military profession: Record according to the discharge decision or after reclassification training;

d) Current workplace: Record the name of the agency, organization, or unit where currently working;

Chapter V
RESPONSIBILITIES OF AGENCIES, UNITS, ORGANIZATIONS, INDIVIDUALS AND IMPLEMENTATION PROVISIONS

Article 26. Responsibilities of agencies, units, organizations, and individuals

1. Functional agencies of the Ministry of National Defense

a) The Cadre Department of the Political General Department is responsible for building the management database system, ensuring the budget, material resources, planning printing of blank forms, plastic film, registration books for issuing, managing, and using Officer Identity Cards; Reserve Officer Cards.

b) The Military Force Department under the General Staff Office is responsible for building the management database system, ensuring the budget, material infrastructure, planning printing of sample forms, plastic films, registration books for issuing, managing, and using Professional Military Identification Cards, Workers, and Defense Civil Servants; Non-commissioned Officer and Soldier In-service Cards; Professional Military and Non-commissioned Officer and Soldier Reserve Cards;

c) The Military Security Protection Department under the Political General Department is responsible for investigating and verifying when individuals, agencies, units, and organizations related to suspected violations of the confidentiality procedures in designing the printing of Identification and Card samples are discovered;

d) The Finance Department under the Ministry of National Defense ensures the annual regular defense budget to implement the tasks of issuing, managing, and using Identification and Cards;

e) The Office of the Ministry of National Defense ensures seals, directing the security storage agency to manage and stamp Identification Cards and Cards in accordance with regulations.

a) Long-term mobilization.

a) Officers are responsible for managing and using Officer Identification Cards in accordance with the purpose specified in Point b Clause 2 Article 1 Decree No. 130/2008/NĐ-CP; when traveling abroad, they must leave their Officer Identification Cards at the unit for management;

b) Professional Military Personnel, Workers, and Defense Civil Servants are responsible for managing and using Identification Cards in accordance with the purpose specified in Clause 2 Article 3 Decree No. 59/2016/NĐ-CP;

c) Non-commissioned Officers and Soldiers on active duty; Reserve Officers; Professional Military Personnel and Reserve Non-commissioned Officers and Soldiers are responsible for managing and using Cards in accordance with the purpose specified in Clause 2 Article 3 of this Circular; present the Card upon request of agencies, units, organizations, and authorized individuals; when traveling abroad, they may not carry the Card;

3. Agencies, organizations, and individuals are responsible for monitoring, detecting, and reporting to military units or competent state agencies about violations in the management and use of Identification and Cards;

Article 27. Handling Violations

1. Active-duty and Reserve Officers; Active-duty and Reserve Professional Military Personnel; Workers and Defense Civil Servants; Active-duty and Reserve Non-commissioned Officers and Soldiers who misuse Identification and Cards shall be subject to disciplinary action or criminal responsibility depending on the severity of the violation according to the law;

2. Individuals not covered by Clause 1 of this Article who commit violations in the use of Identification and Cards shall be subject to administrative penalties or criminal responsibility depending on the severity of the violation according to the law;

Article 28. Effective Date

1. This Circular takes effect from February 15, 2017.

2. This Circular replaces Circular No. 21/2009/TT-BQP dated May 18, 2009, issued by the Minister of National Defense detailing and guiding the implementation of Decree No. 130/2008/NĐ-CP dated December 19, 2008, of the Government regarding Officer Identification Cards of the People's Army; Decision No. 1973/2000/QĐ-BQP dated September 18, 2000, of the Ministry of National Defense regarding Military Identification; Decision No. 69/2004/QĐ-BQP dated May 20, 2004, of the Minister of National Defense regarding Reserve Officer Cards; and Decision No. 916/QĐ-TM dated May 21, 2015, of the Chief of General Staff regarding Reserve Military Identification Certificates;

Article 29. Responsibility for Implementation

The Chief of General Staff, the Director of the Political General Department, heads of agencies and units are responsible for implementing this Circular;

ANNEX

SAMPLE CARDS, APPLICATION FORMS FOR ISSUING IDENTIFICATION AND CARDS, AND REGISTRATION BOOKS
(Annexed to Circular No. 218/2016/TT-BQP dated December 27, 2016, of the Minister of National Defense)

Sample 1. Active Duty Non-Commissioned Officer and Soldier Card.

Sample 2. Reserve Officer Card.

Sample 3. Reserve Professional Military Personnel Card.

Sample 4. Reserve Non-Commissioned Officer and Soldier Card.

Sample M1a. Application form for first-time issuance of Officer Identification Card.

Sample M1b. Application form for first-time issuance of Professional Military Identification Card, Worker, and Defense Civil Servant Identification Card.

Sample M2a. Application form for reissuance or replacement of Officer Identification Card.

Sample M2b. Application form for reissuance or replacement of Professional Military Identification Card, Worker, and Defense Civil Servant Identification Card.

Sample M3a. Application form for issuance of Non-commissioned Officer and Soldier In-service Card.

Sample M3b. Application form for issuance of Reserve Officer Card.

Sample M3c. Application form for issuance of Professional Military and Reserve Non-commissioned Officer and Soldier Card.

Registration book for issuing Officer Identification Cards and Reserve Officer Cards.

Registration book for issuing Professional Military Identification Cards, Worker, and Defense Civil Servant Identification Cards; Non-commissioned Officer and Soldier In-service Cards.

Registration Form for Issuing Professional Military Personnel and Reserve Non-Commissioned Officers and Soldiers Cards.