DECISION

Issuing the Regulation on Managing the Serial Numbers of New Currency

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GOVERNOR OF THE STATE BANK OF VIETNAM

Pursuant to the Law on the State Bank of Vietnam 1997; the Law Amending and Supplementing Certain Provisions of the Law on the State Bank of Vietnam 2003;

Pursuant to Decree No. 52/2003/NĐ-CP dated May 19, 2003 of the Government stipulating the functions, tasks, powers, and organizational structure of the State Bank of Vietnam;

Pursuant to Decree No. 81/1998/NĐ-CP dated October 1, 1998 of the Government on printing, minting, storing, transporting, and destroying paper and metallic currency; storing and transporting precious assets and valuable papers within the banking system;

At the proposal of the Director of the Issue and Treasury Department.

DECISION:

Article 1. This Decision promulgates the Regulation on Managing the Serial Numbers of New Currency attached hereto.

Article 2. This Decision takes effect fifteen days from the date of publication in the Official Gazette and replaces Decision No. 332/1999/QĐ-NHNN dated September 25, 1999 of the Governor of the State Bank of Vietnam on the Procedures for Recording Serial Numbers of Newly Printed Currency and Payment Notes.

Article 3. The Heads of the Office of the State Bank of Vietnam, the Director of the Issue and Treasury Department, the Director of the Currency Printing Factory, the Director of the State Bank of Vietnam Branches in provinces and centrally governed cities, and the Director of the State Bank of Vietnam Branches in provincial and centrally governed city-level branches shall be responsible for implementing this Decision./.

REGULATIONS

REGULATION ON MANAGING THE SERIAL NUMBERS OF NEWLY PRINTED CURRENCY
(Issued along with Decision No. 28Decision No. 2007/QĐ-NHNN dated June 21 2007 of the Governor of the State Bank of Vietnam

Chapter 1:

GENERAL PROVISIONS

Article 1. Scope of Regulation and Applicability

1. This Regulation governs the management of serial numbers of newly printed currency; it applies from the issuance and use of serial number patterns during the printing process at the currency printing factory until the new currency enters circulation.

2. This Regulation applies to:

a) The Issue and Treasury Department, the State Bank of Vietnam Trading Center, the Central Treasury, and the State Bank of Vietnam Branches in provinces and centrally governed cities,

b) The Currency Printing Factory.

Article 2. Interpretation of Terms

1. Serial Pattern: Composed of two out of twenty-six letters (A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P, Q, R, S, T, U, V, W, X, Y, Z).

2. Sub-pattern: The serial pattern used to print on banknotes to replace damaged ones.

3. Serial Number: Consists of the serial pattern and a natural number sequence as prescribed by the State Bank of Vietnam, each banknote has its own unique serial number.

4. Mark: Includes elements recorded on the seals of bags, packages, bundles of money; recording marks follows the printing technology procedures of the currency printing factory including type of money, serial number, bag number, year of production, and check code.

5. Newly Printed Money: Money in original sealed bundles, packages, or bundles with lead seals from the Currency Printing Factory.

6. Currency Printing Factory: A domestic or foreign enterprise that prints currency according to contracts with the State Bank of Vietnam.

Chapter 2:

SPECIFIC PROVISIONS

Article 3. Issuance of Serial Patterns

1. The Director of the Issue and Treasury Department decides to issue serial patterns and sub-patterns for each type of currency to the currency printing factory based on the quantity of currency printed under the printing contract signed between the State Bank of Vietnam (Issue and Treasury Department) and the currency printing factory.

2. The serial patterns and sub-patterns issued to the currency printing factory are reflected on the serial pattern issuance table and are kept in the serial pattern issuance file of the Issue and Treasury Department.

Article 4. Principles of Serial Number Printing and Management During the Printing Process

1. Serial number printing during the printing process is carried out according to the following principles:

a) For types of currency announced for issuance by the State Bank of Vietnam before 2003, the serial number consists of the serial pattern and a seven-digit natural number starting from 0000001.

b) For types of currency announced for issuance by the State Bank of Vietnam from 2003 onwards, the serial number consists of the serial pattern and an eight-digit natural number, where the two digits immediately following the serial pattern are the last two digits of the year of production of the note, and the next six digits form a natural number sequence starting from 000001.

2. Serial number management during the printing process at the currency printing factory

a) The currency printing factory implements bundling, packaging, and bagging according to the factory's technological procedures and maintains a record book for serial numbers of each type of currency; ensuring accurate and complete recording of factors such as the serial pattern used (including sub-patterns), type of currency, year of production, and marks of bags, packages, and bundles. In case of damage (discovered after the serial number printing stage), replacement must be made using banknotes with sub-patterns, and the currency printing factory must organize recording according to the correct printing technology procedures of the factory.

b) Documentation on serial patterns and serial number record books are stored at the currency printing factory according to the factory's printing technology procedures.

Article 5. Management of serial numbers of newly printed currency during the process of receiving and delivering money

1. When delivering newly printed money to the State Bank of Vietnam (Currency Issuance Department and Treasury), the printing factory shall prepare a serial number list accompanied by a delivery receipt (or dispatch note). This list shall be made in two copies, each party holding one copy.

2. Receiving and delivering money within the State Bank system

a) When delivering newly printed money, the delivering party shall be responsible for preparing a serial number list consistent with the delivery receipt (or dispatch note). The serial number list must accurately record all elements: recipient, type of money, year of production, seal code on the bag, bundle, or stack of newly printed money, quantity.

The recipient shall be responsible for checking and verifying; if any errors are found, they must notify the delivering unit to adjust according to the actual content and figures of the delivery.

b) When delivering newly printed money between central treasuries; between central treasury and the State Bank Trading Department and the State Bank branch in provinces and centrally-administered cities (or vice versa): The head of the delivering treasury shall prepare a serial number list in accordance with point a of this Clause, the list shall be recorded in two copies, each party holding one copy.

c) When transferring newly printed money from the Currency Reserve Fund to the Operational Fund and vice versa at the State Bank branch in provinces and centrally-administered cities: The head of the treasury shall prepare a serial number list in accordance with point a of this Clause.

d) When conducting periodic monthly inventory of the Currency Reserve Fund and end-of-month inventory of the Operational Fund, the State Bank Trading Department and the State Bank branch in provinces and centrally-administered cities shall conduct statistics on newly printed money by type of money (material) and denomination.

3. Monthly, the State Bank Trading Department and the State Bank branch in provinces and centrally-administered cities shall report the quantity of newly printed money transferred from the Operational Fund into circulation (delivered to credit organizations, National Treasury, and other entities) to the State Bank (Accounting and Finance Department) before the seventh day of the following month.

4. In case the State Bank requests urgent provision of data on newly printed money or/and requests to trace the origin of bags, bundles, stacks, or sheets of newly printed money, relevant units shall promptly provide accurate information and bear responsibility for the information provided to the State Bank.

Chapter 3:

RESPONSIBILITIES OF UNITS

Article 6. Currency Issuance and Treasury Department

The Director of the Currency Issuance and Treasury Department shall issue serial number patterns to printing factories; guide and inspect the implementation of this Regulation within the State Bank system and printing factories.

Article 7. Accounting and Finance Department

The Director of the Accounting and Finance Department shall guide units in implementing Clause 3 of Article 5 of this Regulation.

Article 8. Printing Factory

After completing the production of each type of money under the printing contract between the printing factory and the Currency Issuance and Treasury Department, the printing factory shall compile the use of issued serial number patterns and report to the Currency Issuance and Treasury Department on the use of serial number patterns.

Article 9. State Bank Trading Department, State Bank branch in provinces and centrally-administered cities

The Director of the State Bank Trading Department, the Director of the State Bank branch in provinces and centrally-administered cities shall organize the implementation of Clauses 2, 3, and 4 of Article 5 of this Regulation.