Joint Circular No. 37-TTLB issued by the Ministry of Finance, State Price Committee, and Government Organizational and Cadre Affairs Department guiding the functions, tasks, organizational structure, and staffing of the Provincial Financial Management and Pricing Departments.

JOINT CIRCULAR

Joint Circular of the Ministry of Finance, National Commission on Prices, and the Government Organization and Civil Service Board guiding the functions, tasks, organizational structure, and staffing of the finance and price departments

The Council of Ministers has issued Resolution No. 109/HĐBT dated April 12, 1991 on the organization and staffing of administrative and public services, Decision No. 137/HĐBT dated April 27, 1992 on price management, and Decision No. 168/HĐBT dated May 10, 1992 amending and supplementing Resolution No. 186/HĐBT dated November 27, 1989 on decentralizing budget management to localities. To assist provincial People's Committees with the basis for reorganizing the structure and staffing of the finance and price departments in accordance with changes in financial and pricing management mechanisms as stipulated in the Council of Ministers' resolutions and decisions; the Ministry of Finance, National Commission on Prices, and the Government Organization and Civil Service Board provide guidance on the main points regarding the functions, tasks, organizational structure, and staffing of the finance and price departments as follows:

and staffing of the finance and price department

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PRIMARY TASKS OF THE FINANCE AND PRICE DEPARTMENT

I-The finance and price department is part of the local administrative system of the State, subject to professional and operational management by the Ministry of Finance and the National Commission on Prices; it is also a specialized agency of the provincial People's Committee, assisting the provincial People's Committee in organizing the implementation of national laws, policies, financial systems, accounting practices, and prices, ensuring uniform implementation nationwide.

The finance and price department has the following primary tasks:

1/ Organizing and implementing national laws, policies, financial systems, accounting practices, and prices issued by the State and the Ministry of Finance and the National Commission on Prices, ensuring uniform implementation within its jurisdiction.

2/ Drafting guidelines for agencies, units, district people's committees, and equivalent organizations to prepare annual budget estimates and consolidating these into the provincial annual budget estimate for submission to the competent authority for approval.

3/ Allocating funds and expenses to units according to the approved budget plan.

4/ Managing state capital and assets allocated to state economic organizations and administrative and public service units under local management (including budget allocations, foreign loans, international aid, etc.).

5/ Managing the use of foreign currency and the financial reserve fund from the provincial budget in accordance with general state regulations.

6/ Managing authorized sources of funding from central agencies distributed through the finance and price department.

7/ Maintaining research, proposing to the provincial People's Committee, and implementing measures to stabilize market prices within its jurisdiction during specific periods; researching and proposing pricing schemes for goods and products managed locally for the Chairman of the provincial People's Committee to decide, and monitoring and inspecting their implementation.

8/ Organizing the management of state-regulated prices, ensuring uniform implementation within the province.

9/ Guiding the preparation of annual and quarterly final accounts for administrative and public service units and state economic organizations under local management, and approving these final accounts for such units.

10/ Preparing the annual consolidated final account of the provincial budget for submission to the competent authorities for approval.

11/ Guiding the construction and management of village budgets.

12/ Managing the issuance of lottery tickets in the locality in accordance with the Ministry of Finance's regulations.

13/ Organizing inspections and audits of agencies, units, and local state administrative bodies in the implementation of national financial policies, state pricing policies, and directing the inspection and audit of financial systems, accounting practices, and the allocation and use of state funds for administrative and public service units and state economic organizations.

14/ Developing plans for training and professional development for financial and pricing staff at the local level.

15/ Performing other tasks assigned by the provincial People's Committee, the Ministry of Finance, and the National Commission on Prices.

ORGANIZATIONAL STRUCTURE OF THE FINANCE AND PRICE DEPARTMENT

To assist the Director of the Department in performing these tasks and in accordance with the current scale of the province, the organizational structure of the finance and price department will apply one of two options based on the workload of each province:

II-Option I includes:

1/ State Budget and Administrative and Public Service Finance Division (including financial management of international aid sources).

2/ Investment Finance Management Division for Construction and State Economic Organizations. :

3/ Financial and Price Inspection Office.

4/ Price Management Board.

5/ Organization, Administration, and Management Division.

Option II includes:

1/ State Budget Division (including financial management of international aid sources).

2/ Administrative and Public Service Finance Management Division. :

3/ Investment Finance Management Division for Construction.

4/ State Economic Organization Finance Management Division (for Hanoi and Ho Chi Minh City, this division may be organized by economic and technical sectors).

5/ Financial and Price Inspection Office.

6/ Price Management Board.

7/ Organization, Administration, and Management Division.

For subordinate organizations of the Department such as the Lottery Company, Financial Printing Factory (if any), and economic units, they must comply with regulations on state-owned enterprises. If a financial and accounting vocational school is established and managed by the province, it will maintain its independent status or merge with other vocational schools such as planning, statistics, labor wages, according to the provincial People's Committee's decision on restructuring the network of professional and vocational schools. These organizations (if any) are subordinate to the Department and do not belong to the administrative management structure of the Department.

STAFFING:

For organizations under the Department such as: Lottery Company, Financial Printing Enterprise (if any), and economic units must comply with the regulations on state-owned enterprises that have been issued. For financial accounting vocational schools established and managed by the Province, based on the demand for cadres, the training volume, and the use of financial-accounting cadres at the locality, they shall maintain independent schools or merge them with other vocational schools such as planning, statistics, labor and wages according to the local government's policy on reorganizing the network of specialized and vocational schools decided by the Chairman of the People's Committee. These organizations (if any) are subordinate organizations under the Department and do not belong to the administrative management structure of the Department.

III- STAFFING:

The staffing quota of the Provincial Department of Finance - Price Control, District and County Financial Price Control Boards shall be determined based on their tasks, workload, and scope of management of the regulated entities (referencing additional guiding documents from the Ministry of Finance and the State Price Control Commission) to align with the new state management mechanisms, as decided by the Chairman of the People's Committee of the Province within the total quota assigned by the Council of Ministers to the locality.

In the near future, the Ministry of Finance and the State Price Control Commission will collaborate with the Government's Organization and Cadre Management Board to develop and issue a job title chart and professional standards for civil servants in the financial price control system as a basis for localities to apply specifically and plan training and retraining of current cadres in accordance with the prescribed job titles and standards. Therefore, the necessary staffing for the various units of the Provincial Department of Finance - Price Control, and the District Financial Price Control Boards will be reassessed based on the issued job title chart and professional standards for civil servants.

Based on this circular, the Chairmen of the People's Committees of the Provinces shall instruct the Directors of the Provincial Departments of Finance - Price Control to reorganize their structures in line with local conditions, without necessarily having identical organizational structures and staffing quotas among the Provincial Departments of Finance - Price Control. In cases where there is an expansion of organization and an increase in the total provincial staffing quota, the People's Committee should consult with the Joint Ministries before implementation.