Decision No. 57/2001/QD-BNN on the issuance of regulations on establishment quota - salary fund and statistical reports of administrative civil servants under the Ministry of Agriculture and Rural Development.

DECISION

Regarding the issuance of Regulations on Management of Staffing - Salary Fund and Statistical Reports of Administrative Civil Servants under the Ministry of Agriculture 

THE MINISTER OF AGRICULTURE AND RURAL DEVELOPMENT

Pursuant to Decree No. 73/CP dated November 1, 1995 of the Government on the functions, tasks, powers, and organizational structure of the Ministry of Agriculture and Rural Development;

Pursuant to Circular Joint No. 31/TT-LB dated February 6, 1995, issued by the Joint Board of the Government's Organizational Cadre Department and the Ministry of Finance guiding the implementation of the unified management system for staffing and salaries within the State Budget sector;

Pursuant to Decision No. 28/2000/QĐ-TCCBCP dated April 10, 2000, issued by the Government's Organizational Cadre Board regarding the issuance of the reporting and statistical system for administrative civil servants and salary funds applicable to Ministries;

Considering the actual situation and the proposal of the Director of the Personnel Organization Department,

DECISION:

Article 1.- Issuing Regulations on the Management of Staffing - Salary Fund and Statistical Reports of Administrative Civil Servants under the Ministry of Agriculture and Rural Development.

(As attached).

Article 2.- Entrusting the Heads of administrative agencies and units under the Ministry to organize the implementation of these regulations from the date of issuance.

Entrusting the Personnel Organization Department to coordinate with the Financial Accounting Department to urge relevant agencies and units under the Ministry to implement according to the prescribed schedule.

Article 3.- The Head of the Office, the Directors of the Personnel Organization Department and the Financial Accounting Department, and the Heads of related agencies and units under the Ministry shall be responsible for enforcing this decision./.

 

 

REGULATIONS

ON THE MANAGEMENT OF STAFFING - SALARY FUND AND STATISTICAL REPORTS OF ADMINISTRATIVE CIVIL SERVANTS UNDER THE MINISTRY OF AGRICULTURE & RURAL DEVELOPMENT
(Attached to Decision No.: 57/2001/QĐ-BNN-TCCB dated May 23, 2001, issued by the Minister of Agriculture and Rural Development)

PART I

BUILDING STAFFING AND SALARY FUND PLANS.

Article 1. Requirements for planning staffing and salary fund management work.

- The staffing and salary fund plan for administrative civil servants (staffing and salary fund plan) must be based on the Party and Government's policies on economic and social development nationwide and within the industry; it must be linked to the administrative reform program, clearly defining functions and tasks, establishing job titles and standards, and assigning responsibilities to each civil servant and specific institutions.

- Ensuring scientific calculation of staffing and salary fund needs.

- The staffing and salary fund plan must be developed at the grassroots level, fully detailed, timely, and legally compliant.

Article 2. Contents of the annual staffing and salary fund plan consist of three parts:

a/ Annual self-assessment of the management of the civil servant workforce.

Based on the main tasks and future directions of the unit, assess the current civil servant workforce in terms of quantity and quality according to categories ABCD: strengths, weaknesses, existing issues. Compare with the previous year, what changes have occurred in the number, quality, and effectiveness of work of the civil servant workforce this year.

b/ Civil servant management work:

Review the implementation of regulations: recruitment examinations; evaluation and comments; transfer, appointment, and removal; implementation of policies (promotion, rewards, discipline, retirement, social insurance...); supplementary file management; statistical reporting of the civil servant workforce according to Decision No. 28/2000/QĐ-TCCBCP dated April 10, 2000, issued by the Government's Organizational Cadre Board on the issuance of the reporting and statistical system for administrative civil servants and salary funds for Ministries (referred to as Decision 28; administrative civil servants referred to as HCSN).

- Implement: decentralized management, talent creation work (sending for training, further education...), task assignment; democratic regulations in the agency.

- Issues that need to be addressed to enhance the capabilities of the civil servant workforce.

c/ Staffing and salary fund plan according to Circular Joint No. 31.

- Only develop staffing and salary fund plans for units that have been approved by the Joint Board to adjust their salary grades (years 1993-1994). Excluding organizations established by the unit after May 1993 contrary to government and ministry regulations; project management boards; departments implementing time-limited programs funded by foreign countries and international organizations; those working primarily in enterprises established under Decision No. 68/QĐ-TTg dated March 27, 1997, issued by the Prime Minister, etc. These individuals receive salaries from the results of the programs and projects they implement, not from state budget funds.

- Units developing staffing and salary fund plans (within the above categories) should clearly state the tasks assigned by the Ministry for the next year (planning year) compared to the current year (implementation year). For example, science and technology units should specify the scale, quantity, quality, duration, funding, number of participating units... for topics, scope of application later; schools: student numbers (average students according to the planning year, including those funded by the budget shown in Table 2.BNN)...; What special features does the planning year have compared to the implementation year. Tasks consist of two parts: inputs and outputs or final results.

The plan is simultaneously reflected and accompanied by the following eight forms.

- Forms: According to Circular Joint No. 31/TT-LB dated February 6, 1995, issued by the Government's Organizational Cadre Department and the Ministry of Finance guiding the unified management system for staffing and salaries within the State Budget sector comprising six forms (referred to as Circular Joint 31); the Ministry has issued four tables: Table 1.BNN, Table 2.BNN, Table 3BNN, Table 4.BNN accompanying this Decision.

* Form 1 "List of Civil Servants and Salaries" remains in effect but is now replaced by the new form Table 4.BNN "Report on the List and Salaries of Civil Servants and Officials up to December 31, 200...", the new form being one of the four forms issued with this Decision, aiming to unify Form 1 of Circular Joint 31 with Table 4 issued according to Decision 28 of the Government's Organizational Cadre Board.

When preparing the new form, note that below the form, the total number of people, total coefficient, and total salary fund corresponding to one month (December) of the current number of people within the staffing quota must be clearly stated, divided into basic salary and various types of salary allowances (salary allowances divided into two groups: those with and without contributions to social insurance + union fees).

* Form 2a: "Plan for Increasing and Decreasing the Number of Civil Servants and Officials by Rank and Corresponding Salary Fund for 200...", the current form. This form will be reviewed by the staffing and salary fund review authority and implemented by the agency or unit during the year.

* Form 2b "Plan for Promoting Civil Servant and Official Salary Grades Based on Tenure", the current form,

*Template 3 & 4 "Plan for the number of staff and salary fund for the year...", Template 3 currently in use, while Template 4 has been replaced with Table 1.BNN and explanatory table (if any) Table 2.BNN + Table 3.BNN issued by the Ministry along with this Decision;

*Template 5 "Report on final settlement of labor situation and salary fund usage", the current template in use.

In addition to the six templates under Circular Joint Ministry 31, there is also added a template:

* Template "Report on the quality of civil servants: according to Circular No. 268/TCCP of the Government Organizational Cadre Board, now replaced and used uniformly by Table 1 and Table 2 pursuant to Decision No. 28 to be consistent with the reporting and statistical system; and four tables issued together with this Decision.

A total of eight templates, but only seven tables (excluding Template 1) are sent along with the annual plan. When sending Template 1 "List of Civil Servants-Officials and Salaries" under Circular Joint Ministry 31, confirmation of staffing and salary at the end of the year up to December 31 must be provided, and sent to the State Treasury, it must include seven statistical report tables under Decision 28, Table 4 of Decision 28, and Template 1 of Circular Joint Ministry 31 which is replaced by Table 4.BNN above.

Article 3. Allocation of salary funds:

+ Allocate according to quotas, limits, correct procedures, and regulations.

+ Do not reallocate salaries of those listed when they are not receiving salaries, to allocate to others without the appropriate authority's formalities.

+ Units that self-contract or self-recruit (including those with quotas) must pay salaries from other sources, and may not arbitrarily pay salaries from approved state budget funds under Decree No. 68/2000/NĐ-CP dated November 17, 2000 of the Government, Circular No. 15/2001/TT-BTCCBCP dated April 11, 2001 of the Government Organizational Cadre Board, Circular No. 07/2001/TT-BTC dated January 18, 2001 of the Ministry of Finance... regarding the implementation of contract systems for certain types of work in government agencies and units.

Article 4. Approval of annual staffing and salary fund plans.

a/ The schedule is as follows:

- Units prepare the staffing and salary plan including the plan and seven templates mentioned above and send them to the Ministry before July 20 each year (without the Report on the list and salaries of civil servants and officials up to December 31, ..."); the Ministry compiles and reports to the Government Organizational Cadre Board before August 5 each year. Agencies and units under the Ministry register and receive the approval schedule from the Ministry from July 20 to August 31 each year (only considered if accompanied by a mid-year statistical report).

- Units report to the Ministry on the allocation of staffing and salary quotas to subordinate departments (if any) within thirty days of receiving the staffing and salary quota from the Ministry.

- Statistical reports consist of seven tables and two periods: the first half of the year and the full year: Units send them to the Ministry before the first day of the month following the period; the Ministry reports to the Government before the last day of the first month of the period (July 20 or December 20 each year).

b/ Confirmation in Template 1 "List of Civil Servants-Officials and Salaries up to December 31" annually, as stipulated in Circular 31 & Circular 20 of the Ministry of Finance, serves as original documentation sent to the State Treasury:

The Organization-Cadre Department is the authority confirming once a year the staffing and salary fund up to December 31:

- Annually, the Ministry assigns the Director of the Organization-Cadre Department to confirm in Template 1 "List of Civil Servants-Officials and Salaries" which has been replaced by a new template: Table 4.BNN "Report on the list and salaries of civil servants and officials up to December 31" annually prepared by the unit; the unit confirms for its subordinate bases (if any) consistent with the overall list of the unit. This is original documentation with legal effect: prepared by the organizational cadre department in coordination with the financial accounting department of the unit.

- The list must conform to the template, not arbitrarily change the old order, not exceed quotas; accompanied by explanatory documents about changes compared to the end of the previous year (December 31).

- The Ministry confirms once a year, starting from December 15 to the end of January 31 of the following year (planning year); Any occurrences after December 31, units base on assigned quotas, decisions of competent authorities (changes in personnel, positions, salary levels, and allowances...) register with the local State Treasury (Units can use either Table 4BNN issued by the Ministry or both templates: Template 1 of Circular 31 and Template 4 of Decision 28).

The Ministry will confirm only after all contents and statistical tables up to December 31 are complete as per Decision 28 of the Government Organizational Cadre Board (seven tables).

The Financial-Accounting Department confirms.

Monthly, quarterly: from January 1 onwards, the financial accounting department coordinates with the organizational cadres of the unit to register staffing and salary funds with the local State Treasury.

The Financial-Accounting Department guides and determines the budget item list, including the salary and allowance items of each unit under the Ministry.

Article 5. Measures to implement the plan of agencies and units under the Ministry.

1. Measures for developing sources, recruitment, training, and further education: for each rank of civil servants according to planning.

2. Measures for inspecting and supervising the implementation of targets and plans, the quality of civil servants:

- The Ministry will strengthen periodic or spot inspections of organizational and cadre work.

- Managing and inspecting lists of civil servants and officials and salaries of agencies under the Ministry on computers with unified programs.

- Each unit regularly reviews its functions and tasks, examines the allocation and execution of tasks, and implements targets within each section of the unit. Report to the Ministry once at the end of the year.

3. Streamlining staffing, organizing lean structures, and enhancing the quality of civil servants is a regular task of agencies and units under the Ministry.

4. Implementing the system of contracts for certain types of work in state administrative agencies and public service units according to Decree No. 68/2000/NĐ-CP dated November 17, 2000 of the Government and Circular No. 15/2001/TT-BTCCBCP dated April 11, 2001 of the Government Cadre and Civil Service Management Board.

5. Implementing regulations on extending the working period of cadres and civil servants until retirement age according to Decree No. 71/2000/NĐ-CP dated November 23, 2000 of the Government and Circular No. 19/2001/TT-BTCCBCP dated April 25, 2001 of the Government Cadre and Civil Service Management Board.

Chapter II

Statistical reports.

Article 6. File work: must be regularly updated and stored according to分级限制可能是不必要的，但根据要求，我将直接提供翻译结果，不进行内容分级。继续翻译：

Article 7. Reporting forms: include seven forms issued according to Decision No. 28/2000/QĐ/BTCCBCP dated April 10, 2000 of the Government Cadre and Civil Service Management Board: among which Form No. 4 is intended for common use with "Form 1" of Circular 31, now the Ministry replaces it with a new form Form No.: 4.BNN "Report on the list and salary of civil servants and officials up to December 31, 200..." attached to this document.

Article 8. Time limit and quantity of reports: report for the first six months of the year based on data up to June 30, and for the whole year based on data up to December 31 annually.

- Deadline for submitting reports: the Ministry submits to state agencies before the 31st day of the first month of the next period, units submit to the Ministry before the 20th day of the first month of the next period.

- Quantity of report sets each period: bound into two sets: one set for statistics and one set sent to the management department of the Ministry (the Ministry assigns the Personnel Department to receive two sets and compile the reports).

Article 9. Building and implementing the plan for personnel management and statistical reports for six months, the whole year, and emergencies is a content for assessing the performance appraisal points of each agency and unit.

Chapter III

REDEFINING TASKS AND STAFF STRUCTURE.

Article 10. From now on, each agency and unit under the Ministry must consider redefining their tasks and staff structure as a regular task according to the following contents:

- Self-assess and organize a review of their actual tasks that remain suitable, unsuitable, tasks that need to be supplemented or reduced... From there, determine the specific workload for the upcoming period.

- Allocate tasks to sections of the unit: According to the principle of no overlap or omission.

Article 11. Annual evaluation and reallocation of civil servants:

+ Arrange and classify into categories A, B, C, D.

+ Determine the appropriate structure of civil servants in categories A, B, C.

+ Reassign category D civil servants to labor contracts (which may apply tendering procedures).

+ Category A and B civil servants: group similar civil servants together for assignment and reassessment according to the standards of each rank and their ability to meet job requirements.

Chapter IV

IMPLEMENTING PROVISIONS

Article 12. The provisions regarding personnel management-staff fund, statistical reports on cadres and civil servants of agencies under the Ministry above shall take effect from the date of issuance. The Ministry assigns the Personnel Department to coordinate with relevant departments according to their functions to implement and guide these agencies under the Ministry to carry out and promptly reflect any difficulties (if any) to the Ministry./.