Circular No. 76/2019/TT-BTC guides accounting for infrastructure assets in transportation and water conservancy.

MINISTRY OF FINANCE --------	SOCIALIST REPUBLIC OF VIET NAM Independence - Freedom - Happiness ---------------
Number: 76/2019/TT-BTC	Hanoi, November 5, 2019

 

CIRCULAR

GUIDELINES FOR ACCOUNTING OF INFRASTRUCTURE ASSETS IN TRANSPORTATION AND IRRIGATION

Pursuant to the Law on Management and Use of State Property No. 15/2017/QH14 dated June 21, 2017;

Pursuant to the Accounting Law No. 88/2015/QH13 dated November 20, 2015;

Pursuant to Decree No. 174/2016/NĐ-CP dated December 30, 2016 of the Government detailing certain provisions of the Accounting Law;

Pursuant to Decree No. 129/2017/NĐ-CP dated November 16, 2017 of the Government stipulating management, use, and exploitation of infrastructure assets in irrigation;

Pursuant to Decree No. 43/2018/NĐ-CP dated March 12, 2018 of the Government stipulating management, use, and exploitation of infrastructure assets in maritime transport;

Pursuant to Decree No. 44/2018/NĐ-CP dated March 13, 2018 of the Government stipulating management, use, and exploitation of infrastructure assets in civil aviation;

Pursuant to Decree No. 45/2018/NĐ-CP dated March 13, 2018 of the Government stipulating management, use, and exploitation of infrastructure assets in inland waterway transport;

Pursuant to Decree No. 46/2018/NĐ-CP dated March 14, 2018 of the Government stipulating management, use, and exploitation of infrastructure assets in national railway;

Pursuant to Decree No. 33/2019/NĐ-CP dated April 23, 2019 of the Government stipulating management, use, and exploitation of infrastructure assets in road transport;

Pursuant to Decree No. 87/2017/NĐ-CP dated July 26, 2017 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Finance;

At the proposal of the Director of the Department of Accounting and Auditing Supervision,

The Minister of Finance issues this Circular guiding accounting for infrastructure assets in transportation and irrigation.

PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation

This Circular prescribes accounting vouchers, accounting accounts, and accounting books used to record infrastructure assets in transportation and irrigation invested, managed, and owned by the State, including: infrastructure assets in road transport, infrastructure assets in civil aviation, infrastructure assets in national railway, infrastructure assets in maritime transport, infrastructure assets in inland waterway transport, infrastructure assets in irrigation, and other infrastructure assets in transportation and irrigation (hereinafter referred to collectively as infrastructure assets in transportation and irrigation; abbreviated as TSHTGT-TL).

Article 2. Applicability

1. Agencies implementing accounting for TSHTGT-TL in accordance with the Government's Decrees guiding the Law on Management and Use of State Property regarding management, use, and exploitation of infrastructure assets in transportation and irrigation (agencies entrusted to manage consolidated accounting based on detailed accounting of agencies and units authorized to perform accounting work).

2. Enterprises entrusted with management, use, and exploitation of infrastructure assets in transportation and irrigation, excluding state-owned capital assets within enterprises, except for enterprises entrusted with management, use, and exploitation of infrastructure assets in transportation and irrigation included in state-owned capital, which shall be implemented according to enterprise accounting regulations and related documents.

Chapter II

SPECIFIC PROVISIONS

Article 3. Provisions on Account 216 - Infrastructure Assets in Transportation and Irrigation.

1. This account reflects the current value and changes in the total TSHTGT-TL that agencies and units are entrusted to manage and record at original cost.

2. Principles of recording Account 216 - Infrastructure Assets in Transportation and Irrigation:

a) Only record in this account TSHTGT-TL meeting the criteria and conditions prescribed by laws on management and use of state property.

b) Accounting must maintain detailed records of original cost, accumulated depreciation, and remaining value of TSHTGT-TL, depending on their formation time, the original cost of TSHTGT-TL is determined in accordance with laws on management and use of state property.

c) The principles of determination and original cost of TSHTGT-TL shall be carried out in accordance with the Ministry of Finance's regulations on management and depreciation of infrastructure assets in transportation and irrigation.

d) The original cost of TSHTGT-TL may only be changed in the following cases:

- Revaluation of asset value according to the decision of the competent state authority;

- Implementation of upgrading, repairing, and expanding assets according to projects approved by the competent state authority;

- Demolishing one or several parts of assets that are managed as individual tangible assets;

- Severe damage due to natural disasters, force majeure, or other sudden impacts, which must reduce the original cost according to the law.

e) TSHTGT-TL can only be reduced according to laws on management and use of state property. All increases or decreases in TSHTGT-TL must be based on initial declaration reports or supplementary declaration reports to complete the accounting records of TSHTGT-TL.

f) Any surplus or shortage of TSHTGT-TL compared to the accounting records must be clearly identified, the responsibility of relevant organizations and individuals must be determined, and timely action taken according to the law.

3. Structure and content reflected in Account 216 - Infrastructure Assets in Transportation and Irrigation:

Debit Side:

- Original cost of TSHTGT-TL increased due to being entrusted with management by competent authorities (including new entrustment, investment construction completion, purchase and put into use);

- Original cost of TSHTGT-TL increased due to receiving transfers;

- Adjustment increase in original cost of TSHTGT-TL due to upgrading and expanding projects approved by competent authorities;

- Other cases increasing the original cost of TSHTGT-TL (such as revaluation of TSHTGT-TL according to decisions of competent authorities; discovering surplus during inventory checks...).

Credit Side:

- Original cost of TSHTGT-TL decreased due to recovery, transfer to other units according to decisions of competent authorities, sale, liquidation of assets, or deterioration;

- Original cost of TSHTGT-TL decreased due to partial demolition and project reduction;

- Other cases decreasing the original cost of TSHTGT-TL (Severe damage due to natural disasters, enemy attacks, force majeure, or other sudden impacts, which must reduce the original cost according to the law; revaluation of TSHTGT-TL according to decisions of competent authorities; discovering shortages during inventory checks...).

Debit Balance:

Reflecting the current original cost of TSHTGT-TL that agencies and units entrusted with management and recording have.

Account 216 - Infrastructure Assets in Transportation and Irrigation has six second-level accounts:

- Account 2161 - Infrastructure Assets in Road Transport: Reflecting the value of infrastructure assets in road transport that agencies and units entrusted with management and recording have.

- Account 2162 - Maritime Infrastructure Assets: Reflects the value of maritime infrastructure assets that agencies and units are assigned to manage and account for.

- Account 2163 - Air Transport Infrastructure Assets: Reflects the value of air transport infrastructure assets that agencies and units are assigned to manage and account for.

- Account 2164 - Inland Waterway Transport Infrastructure Assets: Reflects the value of inland waterway transport infrastructure assets that agencies and units are assigned to manage and account for.

- Account 2165 - National Railway Infrastructure Assets: Reflects the value of various types of national railway infrastructure assets that agencies and units are assigned to manage and account for.

- Account 2166 - Water Conservancy Infrastructure Assets: Reflects the value of water conservancy infrastructure assets that agencies and units are assigned to manage and account for.

- Account 2168 - Other Infrastructure Assets: Reflects the value of other transportation and water conservancy infrastructure assets that agencies and units are assigned to manage and account for.

4. Accounting Methods for Certain Main Economic Activities:

a) Accounting for Increases in Fixed Assets - Infrastructure:

(1) Increase in Fixed Assets - Infrastructure due to being assigned management by an authorized agency:

- In the case of recording for the first time assets currently under management or assets increased due to new assignments, based on the initial declaration report or the handover receipt, record:

Debit Account 216 - Fixed Assets - Infrastructure

Credit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure.

- In the case of increasing Fixed Assets - Infrastructure due to construction, upgrading, or expansion projects carried out by the unit: Upon project completion, based on the Decision Approving Project Completion (for completed projects already approved for settlement); the A-B Acceptance Report (for completed projects awaiting approval for settlement), record:

Debit Account 241 - Construction in Progress

Credit Relevant Account

Simultaneously, increase the original cost of Fixed Assets - Infrastructure:

Debit Account 216 - Fixed Assets - Infrastructure (According to upgrade and expansion costs)

Credit Account 241 - Construction in Progress.

Simultaneously, increase the source of funds forming Fixed Assets - Infrastructure:

Debit Account 366 - Pre-received Amounts Not Yet Recorded (3664 - Investment Funds for Construction in Progress) (if the asset is upgraded or expanded with state budget funds) (For public institutions), or

Debit Account 441 - Investment Funds for Construction in Progress (For enterprises)

Credit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure.

- In the case of receiving Fixed Assets - Infrastructure transferred from the project investor who has upgraded, renovated, or expanded the project, the unit receiving the transfer records based on the transferred upgrade and expansion value:

Debit Account 216 - Fixed Assets - Infrastructure

Credit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure.

(2) Increase in Fixed Assets - Infrastructure due to receiving transfers from other agencies or units, based on supplementary declarations of Fixed Assets - Infrastructure, record:

Debit Account 216 - Fixed Assets - Infrastructure (Original Cost)

Credit Account 218 - Depreciation of Fixed Assets - Infrastructure (Accumulated Depreciation) (if applicable)

Credit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure (Remaining Value).

b) Accounting for Decreases in Fixed Assets - Infrastructure:

(1) When there is a decision by the competent authority requiring the unit to transfer Fixed Assets - Infrastructure to other units for continued management and accounting, record:

Debit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure (Remaining Value)

Debit Account 218 - Depreciation of Fixed Assets - Infrastructure (Accumulated Depreciation)

Credit Account 216 - Fixed Assets - Infrastructure (Original Cost).

(2) In the case of recovering assets according to the decision of the competent authority, record:

Debit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure (Remaining Value)

Debit Account 218 - Depreciation of Fixed Assets - Infrastructure (Accumulated Depreciation)

Credit Account 216 - Fixed Assets - Infrastructure (Original Cost).

(3) In the case where the unit managing Fixed Assets - Infrastructure transfers Fixed Assets - Infrastructure to investors during the implementation of the project contract, based on the decision of the competent authority allowing the unit to reduce Fixed Assets - Infrastructure, record:

Debit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure (Remaining Value)

Debit Account 218 - Depreciation of Fixed Assets - Infrastructure (Accumulated Depreciation)

Credit Account 216 - Fixed Assets - Infrastructure (Original Cost).

(4) In the case where Fixed Assets - Infrastructure are severely damaged due to natural disasters, enemy actions, unforeseen accidents, or sudden impacts, based on the decision of the competent authority allowing the unit to reduce Fixed Assets - Infrastructure, record:

Debit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure (Remaining Value)

Debit Account 218 - Depreciation of Fixed Assets - Infrastructure (Accumulated Depreciation)

Credit Account 216 - Fixed Assets - Infrastructure (Original Cost).

(5) In the case where Fixed Assets - Infrastructure have been damaged beyond repair or where repairs are not effective, and the competent authority permits liquidation (including materials and supplies no longer needed). Upon receiving complete liquidation authorization documents from the competent authority, units record:

- Record the reduction of liquidated Fixed Assets - Infrastructure, record:

Debit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure (Remaining Value)

Debit Account 218 - Depreciation of Fixed Assets - Infrastructure (Accumulated Depreciation)

Credit Account 216 - Fixed Assets - Infrastructure (Original Cost).

- Reflect the expenses related to the liquidation of Fixed Assets - Infrastructure (including materials and supplies no longer needed), record:

Debit Account 337 - Advance Receipts (For state agencies), or

Debit Account 811 - Other Expenses (For enterprises or public institutions)

Credit relevant accounts.

- Reflect the income from the liquidation of Fixed Assets - Infrastructure (including materials and supplies no longer needed), record:

Debit relevant accounts

Credit Account 337 - Advance Receipts (For state agencies), or

Credit Account 711 - Other Income (For enterprises or public institutions).

After deducting related liquidation expenses (if any), the remaining amount must be remitted to the State Budget according to the laws governing the management and use of state assets.

c) Accounting for Fixed Assets - Infrastructure discovered missing during inventory:

- In the case where Fixed Assets - Infrastructure are found missing during inventory, pending a decision on handling, the accountant records the reduction of Fixed Assets - Infrastructure based on the inventory results:

Reflect the remaining value of the missing Fixed Assets - Infrastructure that must be recovered, record:

Debit Account 138 - Other Receivables (Remaining Value)

Debit Account 218 - Depreciation of Fixed Assets - Infrastructure (Accumulated Depreciation).

Credit Account 216 - Fixed Assets - Infrastructure (Original Cost).

When a decision on handling is made, based on specific circumstances:

+ If the damage caused by the loss of assets is allowed to be written off, record:

Debit Relevant Accounts (As per the Decision of the Competent Authority)

Credit Account 138 - Other Receivables.

+ If the decision requires the insurance company or related organizations or individuals to compensate for the loss, when compensation money is received, record:

Debit Accounts 111, 112 (If Money Received)

Credit Account 138 - Other Receivables.

+ The compensation money according to the handling decision must be remitted to the State Budget, record:

Debit Account 138 - Other Receivables

Credit Account 333 - Amounts Due to the State Budget (For public institutions), or

Credit Account 333 - Taxes and Amounts Due to the State Budget (For enterprises)

d) Accounting for Fixed Assets - Infrastructure discovered excess during inventory:

- If excess Fixed Assets - Infrastructure are discovered during inventory due to unrecorded entries in the accounting books, the accountant records the increase in Fixed Assets - Infrastructure based on the inventory checklist and asset documentation, simultaneously determining the actual depreciation value, record:

Debit Account 216 - Fixed Assets - Infrastructure (Original Cost According to Inventory)

Credit Account 218 - Depreciation of Fixed Assets - Infrastructure (Depreciation Value)

Credit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure (Remaining Value According to Inventory).

- If the original value of the traffic infrastructure and water conservancy assets (TSHTGT-TL) has not been determined and there is no decision on handling, the accountant shall reflect it in the payable account and report to the superior authority and the peer-level financial agency for handling, recording as follows:

Debit Account 216 - Traffic Infrastructure and Water Conservancy Assets (Recorded at the inventory value)

Credit Account 338 - Other Payables (For public service units), or

Credit Account 338 - Other Payables and Due Payments (For enterprises)

When there is a handling decision, based on the handling decision, record as follows:

Debit Account 338 - Other Payables (For public service units), or

Debit Account 338 - Other Payables and Due Payments (For enterprises)

Credit relevant accounts.

d) The accountant re-evaluates the traffic infrastructure and water conservancy assets (TSHTGT-TL):

- In cases where the original value of the traffic infrastructure and water conservancy assets (TSHTGT-TL) is adjusted upwards, record as follows:

Debit Account 216 - Traffic Infrastructure and Water Conservancy Assets (The difference in increased original value)

Credit Account 218 - Depreciation of Traffic Infrastructure and Water Conservancy Assets

Credit Account 467 - Source of Funds Forming Traffic Infrastructure and Water Conservancy Assets

- In cases where the original value of the traffic infrastructure and water conservancy assets (TSHTGT-TL) is adjusted downwards, record as follows:

Debit Account 467 - Source of Funds Forming Traffic Infrastructure and Water Conservancy Assets

Debit Account 218 - Depreciation of Traffic Infrastructure and Water Conservancy Assets

Credit Account 216 - Traffic Infrastructure and Water Conservancy Assets.

Article 4. Account 218 - Depreciation of Traffic Infrastructure and Water Conservancy Assets

1. This account reflects the current amount and changes in the depreciation value of traffic infrastructure and water conservancy assets (TSHTGT-TL) during their use and other reasons that increase or decrease the depreciation value of these assets managed and accounted for by the unit.

2. Principles of accounting for Account 218 - Depreciation of Traffic Infrastructure and Water Conservancy Assets:

a) The reflection of the depreciation value of traffic infrastructure and water conservancy assets (TSHTGT-TL) is carried out for all existing traffic infrastructure and water conservancy assets (TSHTGT-TL) managed and accounted for by the unit (excluding those entrusted to other units for management) except for those assets which, according to the law, are not subject to depreciation. Traffic infrastructure and water conservancy assets (TSHTGT-TL) recorded at estimated values as original cost are not subject to depreciation.

b) The depreciation value of traffic infrastructure and water conservancy assets (TSHTGT-TL) is determined based on the current legal provisions regarding the calculation of asset depreciation.

c) The calculation and reflection of the depreciation value of traffic infrastructure and water conservancy assets (TSHTGT-TL) in the accounting books are conducted once a year in December before closing the accounts. In cases of transfer, division, merger, dissolution, or comprehensive inventory and revaluation according to the State's policy, the depreciation of traffic infrastructure and water conservancy assets (TSHTGT-TL) is calculated at the time of the competent state agency's decision.

3. Structure and content reflected in Account 218 - Depreciation of Traffic Infrastructure and Water Conservancy Assets

Debit Side:

- Record a reduction in the depreciation value of traffic infrastructure and water conservancy assets (TSHTGT-TL) in cases of asset reduction (recovery, sale, liquidation, transfer with a term, reallocation, and other cases);

- Record a reduction in the depreciation value of traffic infrastructure and water conservancy assets (TSHTGT-TL) when revaluing traffic infrastructure and water conservancy assets (TSHTGT-TL) according to the decision of the competent state agency (in cases of reduced depreciation value).

Credit Side:

- Record an increase in the depreciation value of traffic infrastructure and water conservancy assets (TSHTGT-TL) during use;

- Record an increase in the depreciation value of traffic infrastructure and water conservancy assets (TSHTGT-TL) when revaluing traffic infrastructure and water conservancy assets (TSHTGT-TL) according to the State's decision (in cases of increased depreciation value).

Debit balance:

Reflect the depreciated value of existing traffic infrastructure and water conservancy assets (TSHTGT-TL).

4. Accounting Methods for Certain Main Economic Activities:

a) Calculate and reflect the depreciation value of traffic infrastructure and water conservancy assets (TSHTGT-TL) based on the Depreciation Calculation Table, record as follows:

Debit Account 467 - Source of Funds Forming Traffic Infrastructure and Water Conservancy Assets

Credit Account 218 - Depreciation of Traffic Infrastructure and Water Conservancy Assets.

b) When there is a reduction in the depreciation value of traffic infrastructure and water conservancy assets (TSHTGT-TL) due to recovery, reallocation, sale, liquidation, or discovery of shortages, record as follows:

Debit Account 218 - Depreciation of Fixed Assets - Infrastructure (Accumulated Depreciation)

Debit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure (Remaining Value)

Credit Account 216 - Fixed Assets - Infrastructure (Original Cost).

Article 5. Account 467 - Source of funds that have formed infrastructure assets for transportation and water conservancy

1. This account reflects the existing amount and the changes in the source of funds that have formed infrastructure assets for transportation and water conservancy of the unit.

2. Principles for accounting under Account 467 - Source of funds that have formed infrastructure assets for transportation and water conservancy:

a) The source of funds that have formed infrastructure assets for transportation and water conservancy increases in the following cases:

- Receiving infrastructure assets for transportation and water conservancy from state agencies with authority or from other units;

- Re-evaluating infrastructure assets for transportation and water conservancy according to decisions of state agencies with authority;

- Upgrading or expanding infrastructure assets for transportation and water conservancy according to approved projects.

b) The source of funds that have formed infrastructure assets for transportation and water conservancy decreases in the following cases:

- Reflecting the depreciation value of infrastructure assets for transportation and water conservancy during usage;

- Cases where the value of infrastructure assets for transportation and water conservancy is reduced: liquidation, transfer to other units for continued management and accounting, and other reduction cases;

- Severe damage due to natural disasters, enemy actions, force majeure, or sudden impacts.

3. Structure and content reflected in Account 467 - Source of funds that have formed infrastructure assets for transportation and water conservancy:

Debit Side: Decrease in the source of funds that have formed infrastructure assets for transportation and water conservancy due to:

- Reflecting the annual depreciation value of infrastructure assets for transportation and water conservancy;

- Remaining value of infrastructure assets for transportation and water conservancy liquidated or transferred according to decisions of state agencies and other reduction cases;

- Reduction in the source of funds that have formed infrastructure assets for transportation and water conservancy (remaining value) due to re-evaluation (reduction case).

Credit Side: Increase in the source of funds that have formed infrastructure assets for transportation and water conservancy due to:

- Value of completed construction infrastructure assets for transportation and water conservancy handed over for use;

- Value of infrastructure assets for transportation and water conservancy received from other units handing over;

- Increase in the source of funds that have formed infrastructure assets for transportation and water conservancy (remaining value) due to re-evaluation (increase case).

Debit balance: Reflecting the current source of funds that have formed infrastructure assets for transportation and water conservancy of the unit.

4. Accounting methods for some main economic activities:

a) Infrastructure assets for transportation and water conservancy increase due to being assigned management by state agencies with authority. Based on the asset handover documents and related documents, record:

Debit Account 216 - Fixed Assets - Infrastructure (Original Cost)

Credit Account 218 - Depreciation of infrastructure assets for transportation and water conservancy (Accumulated depreciation value)

Credit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure.

b) Infrastructure assets for transportation and water conservancy increase due to receiving transfers from other units, based on the asset transfer documents and transfer decisions, record:

Debit Account 216 - Fixed Assets - Infrastructure (Original Cost)

Credit Account 218 - Depreciation of infrastructure assets for transportation and water conservancy (Accumulated depreciation value)

Credit Account 467 - Source of Funds Forming Fixed Assets - Infrastructure (Remaining Value).

c) Xác định và phản ánh giá trị hao mòn của tài sản cố định hữu hình - vô hình, căn cứ vào bảng tính hao mòn tài sản cố định hữu hình - vô hình, ghi:

Debit Account 467 - Source of Funds Forming Traffic Infrastructure and Water Conservancy Assets

Credit Account 218 - Depreciation of Traffic Infrastructure and Water Conservancy Assets.

c) Calculating and reflecting the depreciation value of infrastructure assets for transportation and water conservancy, based on the Depreciation Calculation Table for infrastructure assets for transportation and water conservancy, record:

- In cases where the original value of the traffic infrastructure and water conservancy assets (TSHTGT-TL) is adjusted upwards, record as follows:

Debit Account 216 - Traffic Infrastructure and Water Conservancy Assets (The difference in increased original value)

Credit Account 218 - Depreciation of Traffic Infrastructure and Water Conservancy Assets

Credit Account 467 - Source of Funds Forming Traffic Infrastructure and Water Conservancy Assets

- In cases where the original value of the traffic infrastructure and water conservancy assets (TSHTGT-TL) is adjusted downwards, record as follows:

Debit Account 467 - Source of Funds Forming Traffic Infrastructure and Water Conservancy Assets

Debit Account 218 - Depreciation of Traffic Infrastructure and Water Conservancy Assets

d) Accounting for re-evaluation of infrastructure assets for transportation and water conservancy:

Credit Account 216 - Infrastructure assets for transportation and water conservancy

* Agencies and units may supplement detailed accounts for Accounts specified in Articles 3, 4, and 5 of this Circular as required for management purposes.

Article 6. Provisions on accounting vouchers

1. Units implementing accounting for infrastructure assets for transportation and water conservancy shall use the following accounting vouchers to account for infrastructure assets for transportation and water conservancy:

- Inventory verification report for infrastructure assets for transportation and water conservancy (Form C60-HD);

- Depreciation calculation table for infrastructure assets for transportation and water conservancy (Form C61-HD).

2. The format, content explanation, and method of preparing accounting vouchers specified in Clause 1 of this Article are stipulated in Appendix 01 issued together with this Circular.

3. For economic transactions that have not been provided for in Appendix 01, units shall prepare accounting vouchers ensuring at least seven contents as prescribed in Article 16 of the Accounting Law.

Article 7. Provisions on accounting books

1. Units shall open infrastructure asset books for transportation and water conservancy to account for and monitor infrastructure assets for transportation and water conservancy.

Article 8. Provisions on Reporting

2. The format, content explanation, and method of recording accounting books specified in Clause 1 of this Article are stipulated in Appendix 02 issued together with this Circular.

Chapter III

IMPLEMENTATION

Article 9. Implementation Organization

Units entrusted with managing and accounting for infrastructure assets for transportation and water conservancy shall report infrastructure assets for transportation and water conservancy in accordance with laws on property management and utilization.

1. Units entrusted with accounting for infrastructure assets for transportation and water conservancy as prescribed in Article 2 of this Circular shall supplement accounts, accounting vouchers, and accounting books as prescribed in this Circular into their existing accounting system in accordance with laws to account for infrastructure assets for transportation and water conservancy.

2. This Circular takes effect from January 1, 2020. For accounting of road transport infrastructure assets, it replaces Circular No. 98/2014/TT-BTC dated July 25, 2014, guiding accounting of road transport infrastructure assets issued by the Minister of Finance.

 

Place of Receipt: - Central Party Committee Secretariat; - Prime Minister, Deputy Prime Ministers; - General Secretary's Office; - Government Office; - National Assembly's Office; - President's Office; - Central Party Office and Party Departments; - National Ethnic Council and Committees of the National Assembly; - State Audit Agency; - Ministries, agencies equivalent to ministries, and government agencies; - Central agencies of mass organizations; - Supreme People's Court; - Supreme People's Procuracy; - People's Committees, Provincial Departments of Finance; - Legal Documents Inspection Bureau (Ministry of Justice); - Official Gazette; - Government Electronic Portal; - Ministry of Finance Portal; - Units under and directly affiliated with the Ministry of Finance; - To be filed: VT, Management and Supervision of Accounting Bureau (40 copies).

DEPUTY MINISTER DEPUTY MINISTER Do Hoang Anh Tuan

 

ANNEX NO. 01

ACCOUNTING DOCUMENT SYSTEM

(Issued together with Circular No. 76/2019/TT-BTC dated November 5, 2019, of the Ministry of Finance)

I. LIST OF ACCOUNTING VOUCHERS

Serial number	Name of document	Number	Type of accounting voucher
			: Facility sequence number ranging from 0001 to 9999;	HD
1	Inventory verification report for infrastructure assets for transportation and water conservancy	C60-HD		x
2	Depreciation calculation table for infrastructure assets for transportation and water conservancy	C61-HD		x

 

II. FORMS OF ACCOUNTING VOUCHERS

UNIT: … DEPARTMENT: … TAX CODE: …

Form C60-HD (Issued pursuant to Circular No. 76/2019/TT-BTC dated November 5, 2019, of the Ministry of Finance)

 

INVENTORY VERIFICATION REPORT FOR INFRASTRUCTURE ASSETS FOR TRANSPORTATION AND WATER CONSERVANCY

No.:...

Verification time ... hours ... ... day ... month ... year ...

Verification team includes:

Mr./Ms. ... position ... representing ... Team Leader

Mr./Ms. ... position ... representing ... Member

Mr./Ms. ... position ... representing ... Member

Serial number

Name of infrastructure assets for transportation and water conservancy

Code

Level, type

Year of construction

Year put into use

Place of use

Asset condition

Area (m2)

According to accounting records

According to verification

Difference

Remarks

- Column (12): Record specific disposal methods in accordance with Article 87 of the Law on Management and Use of Public Property.

Usage area

SLTp

GRACE PERIOD

Remaining value

SLTp

GRACE PERIOD

Remaining value

SLTp

GRACE PERIOD

Remaining value

A

B

C

D

E

F

G

H

I

signing and implementing Agreements

1

2

3

4

5

6

7

8

9

L

(*) The basis for budgeting expenses is based on the current regulations of the Ministry of Finance regarding travel expenses for civil servants and employees of the State going on short-term business trips abroad funded by the state budget.

x

x

x

x

x

x

x

x

x

- Resolution of the verification team regarding discrepancies: ...

Date ... month ... year ...

RECORD MAKER (Signature, full name)

CHIEF ACCOUNTANT/ RESPONSIBLE ACCOUNTANT (Signature, full name)

TEAM LEADER (Signature, full name)

HEAD OF THE UNIT (Signature, full name, stamp)

 

UNIT: … DEPARTMENT: … TAX CODE: …

Form C61-HD (Issued pursuant to Circular No. 76/2019/TT-BTC dated November 5, 2019, of the Ministry of Finance)

 

DEPRECIATION CALCULATION TABLE FOR INFRASTRUCTURE ASSETS FOR TRANSPORTATION AND WATER CONSERVANCY

Year...

No.:...

Serial number	Type of infrastructure assets for transportation and water conservancy	Asset number	Equipment	Depreciation rate	Depreciation value
A	B	C	1	2	3 = 1 x 2
	(*) The basis for budgeting expenses is based on the current regulations of the Ministry of Finance regarding travel expenses for civil servants and employees of the State going on short-term business trips abroad funded by the state budget.			x

 

Date ... month ... year ...

(GENERAL) MANAGER (Signature, full name)

CHIEF ACCOUNTANT/ RESPONSIBLE ACCOUNTANT (Signature, full name)

HEAD OF THE UNIT (Signature, full name, stamp)

 

III. EXPLANATION OF CONTENT AND METHOD OF PREPARING ACCOUNTING VOUCHERS

INVENTORY VERIFICATION REPORT FOR INFRASTRUCTURE ASSETS FOR TRANSPORTATION AND WATER CONSERVANCY

(Form C60-HD)

1. Purpose: The inventory verification report for infrastructure assets for transportation and water conservancy aims to confirm the quantity and value of existing infrastructure assets for transportation and water conservancy of the unit compared to accounting records, thereby strengthening management of infrastructure assets for transportation and water conservancy, serving as a basis for material responsibility and recording discrepancies in accounting records.

2. Method of preparation and responsibility for recording

When conducting an inventory, a verification team must be established, including the accountant responsible for infrastructure assets for transportation and water conservancy, clearly noting the verification time (...hours...day...month...year...) and the names of each member of the verification team. During the inventory process, verification should be conducted item by item, recording infrastructure assets for transportation and water conservancy accordingly.

At the top left corner of the inventory verification report for infrastructure assets for transportation and water conservancy, the name of the unit (or the unit's stamp) and the department and tax code related to the budget must be clearly recorded.

Column A, B, C, D, E: Record the serial number, name, symbol, level, type, year of construction of the TSHTGT-TL.

Column F: If there is information about the year of putting into use, record the year the asset was put into use; If there is no information about the year of putting into use, record the year it was put into accounting at the unit.

Column G: Record the place of use of the TSHTGT-TL.

Column H: Record the condition of the asset: In use, damaged and unusable...

Column I: The land area declared in column I applies to immovable property (excluding the land area on railway tracks and safety zones of railways) which is the area in the decision on land allocation, lease or document of the competent authority or the actual land area managed and used.

Column K: The usable floor area declared in column K applies to houses attached to land.

Columns 1, 2, 3: Record the quantity, original value, remaining value of the TSHTGT-TL according to the accounting book.

Columns 4, 5, 6: Record the quantity, original value, remaining value of the TSHTGT-TL according to the inventory results.

Columns 7, 8, 9: Record the discrepancies in quantity, original value, remaining value of the TSHTGT-TL between the accounting book and the inventory results.

On the Inventory Record of TSHTGT-TL, it is necessary to clearly identify and record the reasons for excess or shortage of TSHTGT-TL, with comments and recommendations from the Inventory Committee. The Inventory Record of TSHTGT-TL must have signatures (clearly stating full names) of the Recorder, Head of the Inventory Committee, Chief Accountant (or Accounting Officer) and Unit Director. All discrepancies in TSHTGT-TL of the unit must be reported to the Unit Director for review.

DEPRECIATION CALCULATION TABLE FOR INFRASTRUCTURE ASSETS FOR TRANSPORTATION AND WATER CONSERVANCY

(Form C61-HD)

1. Purpose: The Depreciation Calculation Table for TSHTGT-TL is used to reflect the depreciation calculated for each type of TSHTGT-TL for the objects of TSHTGT-TL. This table applies to units that need to calculate depreciation of TSHTGT-TL at the end of the year to have a basis for reducing the original value of TSHTGT-TL.

2. Method of preparation and responsibility for recording

The top left corner of the Depreciation Calculation Table for TSHTGT-TL clearly states the name of the unit (or stamp of the unit), department and unit code related to the budget.

The Depreciation Calculation Table for TSHTGT-TL is prepared according to the period specified for calculating depreciation of TSHTGT-TL for the objects of TSHTGT-TL (usually at the end of the year).

Columns A, B, C: Record the serial number, name, and card number of the TSHTGT-TL of the unit.

Column 1: Record the original value of each TSHTGT-TL.

Column 2: Record the depreciation rate of each TSHTGT-TL.

Column 3: Record the depreciation value calculated during the period for each TSHTGT-TL (Column 3 = Column 1 x Column 2).

This table is prepared by the TSHTGT-TL accountant. After completion, the preparer signs and clearly states their full name, then transfers it to the Chief Accountant (or Accounting Officer) and Unit Director for signature and clear statement of full names.

This table serves as the basis for recording the TSHTGT-TL ledger (depreciation section), detailed account 467 to calculate the remaining value of TSHTGT-TL and other relevant accounting ledgers.

 

APPENDIX NO. 02

(Issued together with Circular No. 76/2019/TT-BTC dated November 5, 2019, of the Ministry of Finance)

I. MODEL ACCOUNTING LEDGER

UNIT: … TAX CODE: …

Model Number: S80-H (Issued pursuant to Circular No. 76/2019/TT-BTC dated November 5, 2019, of the Ministry of Finance)

 

LEDGER OF INFRASTRUCTURE ASSETS FOR TRANSPORT AND WATERWAYS

Year ...

Type of infrastructure assets for transport and waterways: ...

Serial number

RECORD INCREASES IN TSHTGT-TL

DEPRECIATION OF TSHTGT-TL

RECORD DECREASES IN TSHTGT-TL

Payment voucher

Name, symbol of TSHTGT-TL

Level, type

Year of construction

Year of putting into use at the unit

Card number of TSHTGT-TL

Original value of TSHTGT-TL

Annual depreciation

Depreciation arising in the year

Accumulated depreciation up to the time of transferring the ledger or reducing TSHTGT-TL

Payment voucher

Reason for reducing TSHTGT-TL

Remaining value of TSHTGT-TL

Number

Date

Percentage %

Depreciation value

Number

Date

A

B

C

D

E

F

G

H

1

2

3

4

5

I

signing and implementing Agreements

L

6

(*) The basis for budgeting expenses is based on the current regulations of the Ministry of Finance regarding travel expenses for civil servants and employees of the State going on short-term business trips abroad funded by the state budget.

x

x

x

x

x

- This ledger has ... pages, numbered from page 01 to page ...

- Date of opening the ledger: ...

Date ... month ... year ...

LEDGER RECORDER (Signature, full name)

CHIEF ACCOUNTANT/ RESPONSIBLE ACCOUNTANT (Signature, full name)

HEAD OF THE UNIT (Signature, full name, stamp)

 

II. EXPLANATION OF CONTENT AND METHOD OF RECORDING THE ACCOUNTING LEDGER

LEDGER OF INFRASTRUCTURE ASSETS FOR TRANSPORT AND WATERWAYS

(Model Number S80-H)

1. Purpose: The ledger of infrastructure assets for transport and waterways is used to register, monitor, and strictly manage infrastructure assets for transport and waterways at the unit from the time they are put into use until they are reduced from the ledger.

2. Basis and method of recording

- The basis for recording is the Handover Record of TSHTGT-TL, Liquidation Record of TSHTGT-TL, Depreciation Calculation Table of TSHTGT-TL.

- The ledger of infrastructure assets for transport and waterways consists of three parts: Part for recording increases in TSHTGT-TL, part for monitoring depreciation, and part for recording decreases in TSHTGT-TL.

- The ledger is bound into volumes, each type of asset is recorded on separate pages or volumes.

- Each asset is recorded in one line, with blank lines between two assets to allow for adjustments to the original value of TSHTGT-TL.

+ Column A: Serial number of each asset recorded in the ledger.

+ Column B, C: Number and date of documents recording increases in TSHTGT-TL.

+ Column D: Record the name and symbol of the TSHTGT-TL.

+ Column E: Record the level and type of the TSHTGT-TL.

+ Column F: Record the year of construction (renovation, repair) of the TSHTGT-TL.

+ Column G: If there is information about the year of putting into use on the document, record the year the asset was put into use; If there is no information about the year of putting into use on the document, record the year it was put into accounting at the unit.

+ Column H: Card number of the TSHTGT-TL.

+ Column 1: Record the original value according to the Handover Record of TSHTGT-TL.

In case the original value of the TSHTGT-TL needs to be adjusted, based on supplementary or reduction (recorded in red) documents, record them in the Original Value column of the next line.

+ Columns 2, 3: Record the percentage (%) and annual depreciation rate as stipulated by the State.

Annual depreciation (Column 3) = Original value (Column 1) x Depreciation rate (Column 2)

+ Column 4: Reflects the depreciation value of TSHTGT-TL arising in the year.

+ Column 5: Reflects the accumulated depreciation of TSHTGT-TL from the time it was handed over for management to the end of the ledger or when it is transferred to a new ledger or reduced from the ledger.

Part recording reduction in TSHTGT- TL: This part shall be recorded only in the lines where there is a reduction in TSHTGT- TL.

+ Column I, K: Record the number and date of the document reducing TSHTGT- TL such as the Liquidation Minutes of TSHTGT- TL, Transfer Minutes of TSHTGT- TL.

+ Column L: Reason for reducing TSHTGT- TL.

+ Column 6: Record the remaining value of the TSHTGT- TL when reduced. The figures in this column shall be equal to the Original Cost (Column 1) minus (-) the accumulated depreciation in Column 5.

- TSHTGT- TL that have been reduced shall be stricken out with a red line from Column D to Column 5.