Consolidated Document number 8376/VBHN-BTP stipulates the reporting regime for the implementation of laws on administrative violation handling.

CIRCULAR

Regulations on the reporting system for the implementation of laws on administrative violations

Circular No. 01/2023/TT-BTP dated January 16, 2023, issued by the Minister of Justice, stipulates the reporting system for the implementation of laws on administrative violations, which took effect from March 3, 2023, and was amended and supplemented by:

Circular No. 19/2025/TT-BTP dated October 31, 2025, issued by the Minister of Justice, amending and supplementing certain provisions of Circular No. 01/2023/TT-BTP dated January 16, 2023, issued by the Minister of Justice, regarding the reporting system for the implementation of laws on administrative violations, which took effect from December 16, 2025.

Pursuant to the Law on Handling Administrative Violations dated June 20, 2012; the Law Amending and Supplementing Certain Provisions of the Law on Handling Administrative Violations dated November 13, 2020;

Pursuant to Decree No. 118/2021/NĐ-CP dated December 23, 2021, issued by the Government, detailing certain provisions and measures to implement the Law on Handling Administrative Violations;

Pursuant to Decree No. 09/2019/NĐ-CP dated January 24, 2019, issued by the Government, concerning the reporting system of state administrative agencies;

Pursuant to Decree No. 98/2022/NĐ-CP dated November 29, 2022, issued by the Government, concerning the functions, tasks, powers, and organizational structure of the Ministry of Justice;

At the proposal of the Director of the Department of Administrative Violation Management and Legal Supervision;

The Minister of Justice issues this Circular stipulating the reporting system for the implementation of laws on administrative violations[1].

Article 1. Scope of Regulation and Applicability

Thông tư này quy định chi tiết khoản 4 Điều 38 Luật Thủy sản số 18/2017/QH14 đã được sửa đổi, bổ sung tại điểm c khoản 21 Điều 14 Luật số 146/2025/QH15.

This Circular details the reporting system for the implementation of laws on administrative violations, including: reporting responsibilities; reporting periods; time for finalizing data and deadlines for submitting reports; forms and methods of submitting reports; report outline templates and accompanying data compilation forms, and the correction and supplementation of content and data in reports.

2.[2] Applicability

The reporting system for the implementation of laws on administrative violations applies to Ministries, ministerial-level agencies; the Supreme People's Court; the State Audit Agency; People's Committees at all levels; specialized agencies under provincial and centrally-run city People's Committees, and organizations under central agencies organized vertically, including: People's Courts; the State Audit Agency; the People's Public Security; the Border Guard; the Coast Guard; Customs; Tax; Civil Execution; National Treasury; State Bank Branches in various regions; centralized statistical organizations; social insurance agencies, and other organizations under central agencies organized vertically as prescribed by law.

Article 2. Reporting Responsibilities

1. The agency preparing the report shall be responsible for fully, truthfully, and accurately reporting all contents in the report outline template and data compilation forms specified in Article 5 and ensuring the time for finalizing data and the deadline for submitting reports as stipulated in Clause 2 and Clause 3, Article 3 of this Circular.

2. Organizations under central agencies organized vertically located within provinces and centrally-run cities shall be responsible for fully, truthfully, and accurately compiling all contents in the report outline template and data compilation forms specified in Article 5 of this Circular and send to the directly supervising superior agency for consolidation and reporting to the Ministry of Justice, while also sending to the People's Committee at the same level where the organization has its headquarters.

3. The Chairpersons of People's Committees at all levels shall not include statistical data reports from organizations under central agencies organized vertically within their administrative areas in the reports sent to the receiving agencies.

Article 3. Reporting system, time for finalizing periodic report data, deadline for submitting periodic reports

1. Reports on the implementation of laws on administrative violation handling include:

a) Annual periodic reports aimed at meeting comprehensive information requirements for state management of administrative violations, carried out according to a defined cycle and repeated multiple times; including the components specified in Article 5 of this Circular;

b) Specialized reports aimed at meeting specialized information requirements within the field of administrative violation handling for state management, carried out one or more times within a specified period.

Specialized reports are implemented through legal normative documents or administrative documents of the competent authority, including the components specified in Clause 2, Article 10 of Government Decree No. 09/2019/NĐ-CP dated January 24, 2019 on the reporting system of administrative state agencies (hereinafter referred to as Decree No. 09/2019/NĐ-CP).

c) Ad hoc reports aimed at meeting information requirements on emergent issues within the field of administrative violation handling, carried out according to the requirements of the competent authority for state management purposes.

Ad hoc reports are carried out according to the requirements of administrative documents of the competent authority, including the components specified in Clause 2, Article 9 of Decree No. 09/2019/NĐ-CP.

2. The time for finalizing periodic report data runs from December 15 of the year preceding the reporting period to December 14 of the reporting period.

3. Deadline for submitting periodic reports:

a)[3] Heads of specialized agencies under provincial People's Committees and organizations under central agencies organized vertically within the province, district-level People's Committees shall submit reports on the implementation of laws on administrative violation handling according to the requirements of their direct superiors;

b)[4] Ministries, ministerial-level agencies, Supreme People's Court, State Audit Office, and Chairpersons of provincial People's Committees have the responsibility to send reports to the Ministry of Justice no later than December 21 of the reporting period;

c) The Ministry of Justice has the responsibility to report to the Government and the Prime Minister on the implementation of laws on administrative violation handling nationwide no later than December 25 of the reporting period.

Article 4. Forms of reports and methods of sending and receiving reports

1. Reports are presented in one of the following forms:

a) Written reports (bearing the signature and name of the Head of the reporting agency and stamped according to regulations). Attached summary tables must be stamped with a cross-stamp;

b) Electronic written reports with digital signatures.

2. Reports are sent to the receiving agency in one of the following ways:

a) Direct delivery;

b) Send through postal service;

c) Sending via fax;

d) Sending via email system in the form of image files (PDF format) or electronically signed documents;

đ) Sending via the Document and Management System;

e) Other methods as prescribed by law.

Article 5. Model outline for the report and statistical forms accompanying the report

Issued together with this Circular model outline for the report on the implementation of laws on administrative violation handling and two statistical forms used to compile data accompanying the report, including: Table summarizing statistical data on administrative violation penalties and Table summarizing statistical data on the application of administrative measures.

Article 6. Revision and supplementation of the report

1. In cases where the content and data in the report need to be revised and supplemented, the agency preparing the report shall be responsible for submitting the revised and supplemented report, along with an explanatory document detailing the revisions and supplements, and must have the signature of the authorized person and the stamp as prescribed.

2. In cases where the report has been erased or altered, causing distortion of its content and data, and those of the accompanying statistical forms, such reports and forms will not have reporting value.

Article 7. Effective Date [5]

1. This Circular takes effect from March 3, 2023.

2. This Circular abolishes Article 1, Clause 1 of Article 2, Clause 1 of Article 3, Article 4, Clause 1 of Article 5, Article 6, Article 7, and Article 8 of Circular No. 16/2018/TT-BTP dated December 14, 2018 issued by the Minister of Justice regarding the reporting system in the management of the implementation of laws on administrative violation handling and monitoring the enforcement of laws.

Article 8. Responsibility for Implementation [6]

1. Ministries, agencies at the ministerial level, the Supreme People's Court, the State Audit Office, and People's Committees at all levels within their respective spheres of state management shall be responsible for guiding and urging subordinate agencies and units to prepare reports, promptly compiling them to submit to the Ministry of Justice in accordance with the contents and deadlines stipulated in this Circular.

2. During the process of implementation, if there are difficulties or issues arise, it is requested that agencies, organizations, and individuals promptly reflect these to the Ministry of Justice for study and appropriate amendment and supplementation.

ANNEX

MODEL OUTLINE FOR THE REPORT AND STATISTICAL FORMS FOR COMPILED DATA ON THE IMPLEMENTATION OF LAWS ON ADMINISTRATIVE VIOLATION HANDLING[7]
(Issued together with Circular No. 19/2025/TT-BTP dated October 31, 2025 issued by the Minister of Justice)

Model Outline for the Report on the Implementation of Laws on Administrative Violation Handling

REPORT

Implementation of Laws on Administrative Violation Handling in Year ...

Implementing the work of enforcing laws on administrative violation handling in Year ..., ...^[4] the report on the implementation of laws on administrative violation handling is as follows:

I. IMPLEMENTATION OF LAWS ON ADMINISTRATIVE VIOLATION HANDLING

1. Work on directing the implementation of the Law on Administrative Violation Handling and detailed implementing regulations

- Specify the name and form of directive documents for implementing the Law on Administrative Violation Handling and detailed implementing regulations: Memorandum, Decision, Plan, Regulation,...

- The construction, submission for approval, and implementation of Programs, Plans, Proposals for implementing the Law on Administrative Violation Handling.

2. Work on building and perfecting laws on administrative violation handling

Specify the name and form of normative legal documents submitted to competent authorities for issuance or issued within their authority to implement the Law on Administrative Violation Handling and detailed implementing regulations.

3. Work on disseminating laws, providing guidance, training, and professional development on laws on administrative violation handling

- Specify the forms of dissemination, training, and professional development: Seminar, conference; news and articles in mass media; compilation of materials; books; manuals on administrative violation handling,...

- Specify the number of news and articles; materials; books; manuals; seminars and conferences; number of people/sessions trained, guided, and provided professional development,...

4. Work on inspecting and auditing the implementation of laws on administrative violation handling

- Inspection work on the implementation of laws on administrative violation handling: Specify whether plans for inspection were issued; total number of inspections conducted; results of inspections.

- Auditing work and collaborative auditing of the implementation of laws on administrative violation handling: Specify whether audit plans were issued; total number of audits conducted; results of audits and collaborative audits (if applicable).

II. SITUATION OF ADMINISTRATIVE VIOLATIONS AND APPLICATION OF LAWS ON ADMINISTRATIVE VIOLATION HANDLING

1. Situation of administrative violation penalties

- General observations and assessments of the situation of administrative violations, common types of administrative violations; situation of administrative violation penalties; situation of applying laws on administrative violation penalties.

- Compare increases or decreases, percentage increases or decreases compared to the same period last year for the following data: Total number of violations; total number of violators penalized; results of implementing penalty decisions; total revenue from administrative violation penalties;... (All data specified in Clause 2 of Article 35 of Decree No. 118/2021/NĐ-CP dated December 23, 2021 of the Government detailing certain provisions and measures to implement the Law on Administrative Violation Handling, amended and supplemented by Decree No. 68/2025/NĐ-CP and Decree No. 190/2025/NĐ-CP).

2. Situation of applying administrative measures

- General observations and assessments of the situation of applying laws on the application of administrative measures.

- Compare increases or decreases, percentage increases or decreases compared to the same period last year for the following data: Total number of violators whose files were proposed for the application of administrative measures; total number of violators subject to administrative measures; total number of juvenile offenders subject to alternative measures instead of administrative penalties managed at home and community-based education; situation of organizing the implementation of decisions on the application of administrative measures;... (All data specified in Clause 3 of Article 35 of Decree No. 118/2021/NĐ-CP dated December 23, 2021 of the Government detailing certain provisions and measures to implement the Law Administrative Violation Handling, amended and supplemented by Decree No. 68/2025/NĐ-CP and Decree No. 190/2025/NĐ-CP).

III. MAJOR DIFFICULTIES AND OBSTACLES IN THE IMPLEMENTATION OF LAWS ON ADMINISTRATIVE VIOLATION HANDLING, CAUSES AND RECOMMENDATIONS

(Based on the practical work of administrative violation handling during the reporting period, the agency preparing the report makes observations and evaluations regarding difficulties, obstacles, and shortcomings in the implementation of administrative violation handling.)

1. Difficulties and Obstacles Arising from Legal Provisions

1.1. Difficulties and Obstacles Arising from the Provisions of the Law on Administrative Violation Handling

1.2. Difficulties and Obstacles Arising from the Detailed Regulations and Implementation Measures of the Law on Administrative Violation Handling

1.3. Difficulties and Obstacles Arising from Other Relevant Legal Normative Documents

2. Difficulties and Obstacles in Organizing the Implementation of the Law on Administrative Violation Handling and Detailed Implementing Regulations

2.1. Regarding Conditions for Ensuring the Enforcement of the Law

a) Budget; Material and Technical Infrastructure

b) Organizational Structure and Personnel

2.2. Propaganda, Popularization, Legal Education, Training, and Professional Development Work

2.3. Coordination Among Relevant Departments and Agencies in Handling Administrative Violations

2.4. Reporting and Statistics

2.5. Inspection and Audit Work

2.6. Other Difficulties and Obstacles

3. Causes of Difficulties and Obstacles

3.1. Subjective Causes

3.2. Objective Causes

4. Recommendations and Suggestions

(Based on the difficulties, obstacles, and shortcomings in the work of administrative violation handling, the agency preparing the report proposes recommendations and solutions to enhance the effectiveness of administrative violation handling, contributing to reducing and preventing administrative violations.)

The above is the report on the enforcement of laws on administrative violation handling in year ..., sent to ...^[5]./.

____________________

^[1] Name of the agency preparing the report.

^[2] Abbreviation of the name of the agency preparing the report.

^[3] Place name according to the Government's format guidelines.

^[4] Name of the agency preparing the report.

^[5] Name of the agency receiving the report.

^[6] Name of the agency receiving the report.

^[7] Authority and position of the person signing the report.

Form No. 01 (*)

COMPREHENSIVE TABLE OF REPORTING DATA ON ADMINISTRATIVE PENALTIES

(Attached to Report No.: .../BC-... (1) dated .../.../... of ... (2))

Explanation of Form No. 01:

(*) This form is used to compile data for reports on administrative penalties. The figures for administrative penalties are calculated within the reporting period and do not include cumulative figures from previous years (if applicable). If a figure meets two criteria or more, it will only be counted once under one criterion.

(1) Abbreviation of the name of the agency preparing the report.

(2) Name of the agency preparing the report.

* Column (2) Records the names of each agency/unit that issued administrative penalty decisions during the reporting period, specifically:

- For provincial People's Committees' reports: Record the specific names of village-level People's Committees within the province, the provincial People's Committee, and specialized agencies under the provincial People's Committee with authority to issue administrative penalty decisions during the reporting period;

- For village-level People's Committees' reports: Record the specific name of the village-level People's Committee that issued administrative penalty decisions during the reporting period;

- For reports from Ministries, agencies at the level of ministries, Supreme People's Court, State Audit Office: Record the specific names of subordinate agencies/units with authority to issue administrative penalty decisions during the reporting period;

- For reports from organizations under central agencies organized vertically (at the provincial level): Record the specific names of subordinate agencies/units with authority to issue administrative penalty decisions within the scope of provinces and centrally-administered cities during the reporting period;

- For reports from organizations under central agencies organized vertically (at the village level): Record the specific name of the agency/unit that issued administrative penalty decisions during the reporting period.

* Column (4) = Column (5) + Column (6) + Column (7) + Column (8) + Column (9)

* Column (10) = Column (11) + Column (12) + Column (15); Column (12) = Column (13) + Column (14)

* Column (16) = Column (17) + Column (18)

* Column (20): Records the total number of administrative penalty decisions subject to compulsory enforcement according to Clause 1, Article 86 of the Law on Administrative Violation Handling No. 15/2012/QH13, amended and supplemented by Laws No. 54/2014/QH13, No. 18/2017/QH14, No. 67/2020/QH14, No. 09/2022/QH15, No. 11/2022/QH15, No. 56/2024/QH15, and No. 88/2025/QH15 (hereinafter referred to as the Law on Administrative Violation Handling).

* Column (22): Records the total amount collected from fines imposed in administrative penalty decisions during the statistical period.

* Column (24): Record the total amount of money from selling and liquidating contraband items and administrative violation vehicles confiscated, including the proceeds from selling and liquidating contraband items and administrative violation vehicles confiscated pursuant to the administrative penalty decision and the proceeds from selling and liquidating contraband items and administrative violation vehicles confiscated pursuant to the confiscation decision for contraband items and administrative violation vehicles as stipulated in Clause 2, Article 65 of the Law on Handling Administrative Violations.

* Column (25): Other amounts collected from administrative penalties, such as the illegal gains obtained due to the implementation of administrative violations or the amount equivalent to the value of contraband items and administrative violation vehicles that have been consumed, dispersed, or destroyed in violation of the law as stipulated in Point i, Clause 1, Article 28 and Article 37 of the Law on Handling Administrative Violations; the amount equivalent to the value of contraband items and administrative violation vehicles confiscated as stipulated in Clause 1, Article 126 of the Law on Handling Administrative Violations; the amount collected from the execution of decisions applying measures to remedy consequences as stipulated in Clause 2, Article 65 of the Law on Handling Administrative Violations;...

Form No. 02 (*)

||| TABLE OF COMBINED DATA REPORTING ON THE APPLICATION OF ADMINISTRATIVE SANCTIONS

(Attached to Report No.: .../BC-... (1) dated .../.../... of ... (2))

(*) This form is used to compile data reporting on the application of administrative sanctions. The data on the application of administrative sanctions is counted within the reporting period and does not include cumulative data on the application of administrative sanctions from previous years (if any).

* A dash (-) in columns (5), (6), (10), (11), (12): This indicator is not applicable to administrative sanctions, with a value of zero.

(1) Abbreviation of the name of the agency preparing the report.

(2) Name of the agency preparing the report.

* Column (2): Record the name of each agency/unit issuing the decision to apply administrative sanctions during the reporting period (similar to Form No. 01).

* Column (4) = Column (7) + Column (8). Among which, the data in columns (7) and (8) already includes cases corresponding to columns (9), (10), (11), (12), and (13).

* Column (5) Only applies to administrative sanctions for education in commune, ward, special economic zone.

* Column (6) Only applies to administrative sanctions for placement in a juvenile education center.

* Columns (10), (11), (12) Only apply to administrative sanctions for placement in a juvenile education center, compulsory education facility, and compulsory drug rehabilitation facility.

* Report of the Provincial People's Committee: Fully record the data (from column (3) to column (13)) for administrative sanctions for education in commune, ward, special economic zone implemented during the reporting period within the province.

* Report of the Commune People's Committee: Fully record the data (from column (3) to column (13)) for administrative sanctions for education in commune, ward, special economic zone implemented during the reporting period within the commune.

* Report of the Ministry of Public Security: Fully record the data (from column (3) to column (13)) for administrative sanctions for education in commune, ward, special economic zone; placement in a juvenile education center; compulsory education facility, and compulsory drug rehabilitation facility implemented during the reporting period nationwide.

* Report of the Supreme People's Court: Fully record the data (from column (3) to column (13)) for administrative sanctions for placement in a juvenile education center; compulsory education facility; compulsory drug rehabilitation facility, and community-based educational alternative measures implemented during the reporting period nationwide.

||| Circular No. 19/2025/TT-BTP amending and supplementing some articles of Circular No. 01/2023/TT-BTP dated January 16, 2023, issued by the Minister of Justice, regulating the system of reporting work on the enforcement of laws on handling administrative violations, based on the following grounds:

[1] ||| Pursuant to the Law on Handling Administrative Violations No. 15/2012/QH13, amended and supplemented by Laws No. 54/2014/QH13, No. 18/2017/QH14, No. 67/2020/QH14, No. 09/2022/QH15, No. 11/2022/QH15, No. 56/2024/QH15, and No. 88/2025/QH15;

“||| Pursuant to Decree No. 118/2021/NĐ-CP dated December 23, 2021, of the Government detailing some provisions and measures for the enforcement of the Law on Handling Administrative Violations, amended and supplemented by Decree No. 68/2025/NĐ-CP and Decree No. 190/2025/NĐ-CP;

||| At the proposal of the Director of the Department of Legal Documents Inspection and Administrative Violation Handling Management;

Pursuant to Decree No. 09/2019/NĐ-CP dated January 24, 2019, issued by the Government, concerning the reporting system of state administrative agencies;

Pursuant to Decree No. 39/2025/NĐ-CP dated February 26, 2025 of the Government on the functions, tasks, powers, and organizational structure of the Ministry of Justice;

||| The Minister of Justice issues this Circular amending and supplementing some articles of Circular No. 01/2023/TT-BTP dated January 16, 2023, issued by the Minister of Justice, regulating the system of reporting work on the enforcement of laws on handling administrative violations."

||| This clause has been amended and supplemented according to the provisions of Article 1 of Circular No. 19/2025/TT-BTP amending and supplementing some articles of Circular No. 01/2023/TT-BTP dated January 16, 2023, issued by the Minister of Justice, regulating the system of reporting work on the enforcement of laws on handling administrative violations, which takes effect from December 16, 2025.

[2] ||| This clause has been amended and supplemented according to the provisions of Clause 1, Article 2 of Circular No. 19/2025/TT-BTP amending and supplementing some articles of Circular No. 01/2023/TT-BTP dated January 16, 2023, issued by the Minister of Justice, regulating the system of reporting work on the enforcement of laws on handling administrative violations, which takes effect from December 16, 2025.

[3] ||| This clause has been amended and supplemented according to the provisions of Clause 2, Article 2 of Circular No. 19/2025/TT-BTP amending and supplementing some articles of Circular No. 01/2023/TT-BTP dated January 16, 2023, issued by the Minister of Justice, regulating the system of reporting work on the enforcement of laws on handling administrative violations, which takes effect from December 16, 2025.

[4] This Clause has been amended and supplemented in accordance with Clause 2, Article 2 of Circular No. 19/2025/TT-BTP amending and supplementing certain provisions of Circular No. 01/2023/TT-BTP dated January 16, 2023, issued by the Minister of Justice, concerning the reporting system for the implementation of laws on administrative violations handling, which shall take effect from December 16, 2025.

[5] Article 5 and Article 6 of Circular No. 19/2025/TT-BTP amending and supplementing certain provisions of Circular No. 01/2023/TT-BTP dated January 16, 2023, issued by the Minister of Justice on the reporting system for the implementation of laws on administrative violations handling, shall take effect from December 16, 2025, and are stipulated as follows:

“Article 5. Effective Date

1. This Circular takes effect from December 16, 2025.

2. The Circular No. 16/2018/TT-BTP dated December 14, 2018, issued by the Minister of Justice on the reporting system in managing the implementation of laws on administrative violations handling and monitoring the enforcement of laws, is hereby abolished.

Article 6. Responsibility for Implementation

1. The Minister of Justice shall be responsible for guiding and implementing this Circular.

2. Ministries, ministerial-level agencies, the Supreme People's Court, the State Audit Agency, and People's Committees at all levels shall be responsible for organizing the implementation of this Circular.”

[6] This has been amended and supplemented according to Article 3 of Circular No. 19/2025/TT-BTP amending and supplementing certain provisions of Circular No. 01/2023/TT-BTP dated January 16, 2023, issued by the Minister of Justice on the reporting system for the implementation of laws on administrative violations handling, which took effect from December 16, 2025.

[7] Appendix Model Outline for Report and Summary Table of Reporting Data on the Implementation of Laws on Administrative Violations Handling issued together with Circular No. 01/2023/TT-BTP on the reporting system for the implementation of laws on administrative violations handling, effective from March 3, 2023, shall be replaced by Appendix Model Outline for Report and Summary Table of Reporting Data on the Implementation of Laws on Administrative Violations Handling issued together with Circular No. 19/2025/TT-BTP amending and supplementing certain provisions of Circular No. 01/2023/TT-BTP as stipulated in Article 4 of Circular No. 19/2025/TT-BTP, effective from December 16, 2025.