Joint Circular No. 95/2002/TTLT/BTC-UBDSGĐTE guides the content and expenditure levels for the National Target Program on Population and Family Planning.

JOINT CIRCULAR

Guidelines on Content and Expenditure Levels

National Target Program on Population and Family Planning.

 

Pursuant to Decision No. 147/QĐ-TTg dated December 22, 2000 of the Prime Minister approving the Vietnam Population Strategy for the period 2001-2010;

Pursuant to Decision No. 71/2001/QĐ-TTg dated May 4, 2001 of the Prime Minister regarding national target programs for the period 2001-2005;

Pursuant to Decision No. 18/2001/QĐ-TTg dated January 21, 2002 of the Prime Minister approving the National Target Program on Population and Family Planning until 2005;

Pursuant to Decision No. 42/2002/QĐ-TTg dated March 19, 2002 of the Prime Minister on managing and directing national target programs;

The Ministry of Finance and the National Committee for Population, Family and Children provide guidelines on the content and expenditure levels of projects under the National Target Program on Population and Family Planning (hereinafter referred to as the Population and Family Planning Program) as follows:

 

A. GENERAL PROVISIONS

1The entities implementing this Circular are units using funds from the Population and Family Planning Program.

2The Population and Family Planning Program includes seven Projects specified in Decision No. 18/2002/QĐ-TTg dated January 21, 2002 of the Prime Minister approving the National Target Program on Population and Family Planning until 2005, specifically as follows:

Project on Communication and Education to Change Behavior.

Project on Strengthening Reproductive Health Services and Family Planning in Poor, Difficult, Remote, and Far-flung Areas.

Sub-project on Improving the Information Management System within the Project on Enhancing Quality of Population Information and Data.

Project on Research Related to Population Quality.

Project on Integrating Population Factors with Sustainable Family Development through Credit, Savings, and Economic Activities.

Project on Enhancing Management Capacity for Population Workforce to Contribute Effectively to the Implementation of the Program.

Project on Reproductive Health/Family Planning Care.

3. The funding for the Population and Family Planning Program is formed from the following sources: State budget capital (including loans from official development assistance ODA and foreign aid), capital mobilized from organizations, individuals, and other income sources regulated by the State. These funding sources are managed and utilized according to the State Budget Law, guiding documents for the implementation of the State Budget Law, and the provisions of this Circular.

4. In addition to the contents and expenditure levels prescribed in this Circular, ministries, sectors, and localities shall proactively mobilize additional resources based on their capacity and specific circumstances to implement policies aimed at promoting the objectives of the Population and Family Planning Program.

 

B. SPECIFIC PROVISIONS ON CONTENT AND EXPENDITURE LEVELS OF THE PROGRAM

I. GENERAL CONTENT AND EXPENDITURE LEVELS FOR PROJECTS UNDER THE POPULATION AND FAMILY PLANNING PROGRAM

1Expenditure on writing, compiling, and translating specialized materials for each project, with specific expenditure levels as follows:

Writing and compiling specialized materials: Maximum expenditure not exceeding 50,000 VND per standard page of 300 words.

Translating and proofreading materials from Vietnamese to foreign languages: Maximum expenditure not exceeding 40,000 VND per standard page of 300 words.

Translating and proofreading materials from foreign languages to Vietnamese: Maximum expenditure not exceeding 35,000 VND per standard page of 300 words.

2Expenditure on training and professional workshops for each project, in accordance with the current regulations on conference and training expenditures.

3Expenditure on training, cooperation, and experience exchange abroad, decided by the Head of the Program, in accordance with the current regulations on short-term overseas travel expenses. Purchase of transportation means serving the professional activities of each project after approval by the competent authority.

4Expenditure on surveys, evaluations, and periodic monitoring of the implementation of specialized targets of each project.

5Expenditure on surveys according to the specialized content of each project approved by the Head of the Program. Specific content and expenditure levels are applied according to Circular No. 114/2000/TT-BTC dated November 27, 2000 of the Ministry of Finance guiding the management of survey costs from state budget funds.

6Expenditure on counterpart domestic funds (if any) of ODA and foreign aid projects as stipulated in agreements between the Government of Vietnam and governments of other countries or international organizations. Other expenditures (if any).

7II. SPECIAL CONTENT OF EXPENDITURE FOR EACH PROJECT

8In addition to the general expenditure items mentioned above, each project may incur special expenditures as follows:

1. Project on Communication and Education to Change Behavior.

1. Expenditure on communication-education activities to change behavior of central ministries, sectors, and local levels (provincial, district, commune); printing of publications, materials, and forms for communication activities, education, and propaganda. Expenditure for propaganda on mass media (radio, television, press) is in accordance with the national price regulations.

1.2. Expenditure on building new, maintaining, and expanding effective communication intervention models in pilot communes as decided by the Minister, Head of the National Committee for Population, Family, and Children.

1.1.3. Expenditure on producing, duplicating, and distributing various types of communication products (including free distribution of the Family and Society newspaper to remote, difficult, and far-flung areas).

1.4. Expenditure on rewarding writing contests about population and family planning organized by the Minister, Head of the National Committee for Population, Family, and Children: Reward for good articles: Class A: 300,000 VND per article; Class B: 200,000 VND per article; Class C: 100,000 VND per article.

Reward for beautiful photos: Class A: 100,000 VND per photo; Class B: 80,000 VND per photo; Class C: 50,000 VND per photo.

1.5. Expenditure on communication campaigns at commune level: Expenditure on surveys on population and family planning awareness: Training for surveyors, printing survey forms, data compilation, and writing survey reports. Expenditure level: 300,000 VND per campaign per commune.

Expenditure on training campaign participants: 5,000 VND per person per day.

Reward for good photos: Type A: 100,000 VND/photo; Type B: 80,000 VND/photo; Type C: 50,000 VND/photo.

1.5. Expenditure for population communication campaigns in commune: Survey on population awareness and family planning: Training for survey subjects, printing survey forms, compiling data, writing survey reports. Expenditure level: 300,000 VND/campaign/com commune.

Expenditure for training staff participating in campaigns: 5,000 VND/person/day.

Costs for decoration and rental of transportation means: According to local market prices.

1.6. Expenditure on communication activities at commune level:

Support for small advisory group materials and drinking water: VND 20,000/group.

Commune radio broadcasting (editing, broadcasting): VND 10,000/item (100 words).

Repairing posters and slogans: According to local market prices.

Special topic lectures: VND 30,000/person/session (4 hours).

1.7. Expenditure on purchasing equipment for communication activities after approval by competent authorities.

2. Project to Strengthen Reproductive Health Services/Family Planning for Poor Areas, Difficult Regions, Remote Areas, and Border Areas.

2.1. Expenditure on purchasing family planning equipment and tools according to a unified list between the Population, Family, and Children Department and the Ministry of Health. Within 10 working days from the date of receipt of the dossier as mentioned in Sub-clause b, Clause 1, Article 3 above, the Ministry of Foreign Affairs will review and submit to the competent authority for decision (Issues exceeding the Ministry of Foreign Affairs' jurisdiction will be referred to the Prime Minister for consideration and decision).Population and Family Planning Department and Ministry of Health Y Health.

2.2. Expenditure on campaigns for reproductive health/family planning promotion and service provision:

Training allowance for staff participating in campaigns and counseling: VND 5,000/person/day.

Decoration and rental of transportation means: According to local market prices.

Group discussion support: VND 20,000/group.

2.3.Purchase of essential medicines for family planning services and gynecological treatment according to essential drug norms and consumable materials for infection prevention during family planning procedures as issued by the Ministry of Health after receiving the unified opinion of the Ministry of Finance. In addition, male sterilization provides free condoms (20 pieces) and free early pregnancy diagnosis for wives; female sterilization provides free early pregnancy diagnosis. shall issue after receiving the unified opinion of the Ministry2.4. Management and technical costs (customer records, follow-up forms, statistical tables; soap, electricity, oil, etc.) for: Female sterilization: VND 4,000/surgery; male sterilization: VND 3,000/surgery; intrauterine device insertion: VND 2,000/surgery; abortion: VND 3,000/surgery; suction abortion under six weeks: VND 1,500/surgery (for cases applying contraceptive methods that result in unplanned pregnancies).

2.5. Allowance for medical staff performing family planning procedures according to Circular No. 150/TT-LB dated April 16, 1996, issued by the Joint Office of the Government Organizational Affairs Committee and the Ministry of Finance and the Ministry of Health guiding the implementation of Decision No. 794/TTg dated December 5, 1995, of the Prime Minister. If medical staff have already received surgical allowances from the population and family planning program funds, they shall not receive such allowances from regular healthcare facility funds, and vice versa.

2.6. Payment for medical staff conducting prenatal examinations: VND 1,000/person/examination. 2.7. Payment for medical staff administering tetanus toxoid injections to pregnant women: VND 1,000/dose. 2.8. Payment for vaginal ultrasound examination: VND 10,000/slide. 2.9. Payment for wet mount microscopy examination: VND 3,000/microscope slide.

2.10. Purchase cost of iron tablets provided free of charge to pregnant women: VND 1,000/person.

Purchase cost of clean delivery kits: VND 5,000/set.

3. Sub-project to Improve the Demographic Information Management System within the Project to Enhance the Quality of Demographic Information and Data:

3.1. Cost of collecting and updating demographic management system input information: VND 500/form. Cost of collecting and updating monthly demographic changes: VND 200/form.

3.2. Printing costs for forms and reporting templates.

2.11.3.3. Costs for electronic information creation activities: Content and expenditure levels as stipulated in Circular No. 111/1998/TT-BTC dated August 3, 1998, issued by the Ministry of Finance guiding expenditure levels for electronic information creation under information technology.

3.4. Communication activity costs according to the pricing framework set by the General Post and Telecommunications Corporation.

3.5. Costs for regular procurement, repair, and maintenance of computer systems.

4. Project to Research Issues Related to Population Quality.

4.1. Research activity costs: Scientific research costs tied to the project's content as outlined in the research proposal approved by the Minister, Chairman of the Population, Family, and Children Commission. Expenditure levels apply as stipulated in Joint Circular No. 45/2001/TTLT-BTC-BKHCNMT dated June 18, 2001, issued by the Joint Ministries of Finance and Science, Technology, and Environment guiding certain financial expenditure regulations for scientific and technological tasks. 4.2. Costs for purchasing equipment, tools, supplies, and chemicals for project activities.

4.3. Costs for experimental activities and model development to improve population quality.

5. Project to Integrate Population Factors with Sustainable Family Development through Credit, Savings, and Family Economic Development Activities:

5.1. Costs for developing models integrating population factors, reproductive health/family planning with sustainable family development in communes after approval by the Minister, Chairman of the Population, Family, and Children Commission.

5.2. Training and capacity building for commune-level staff involved in education and awareness-raising to change behavior towards building exemplary families: VND 5,000/person/day. 5.3. Support for thematic group activities in communes: VND 20,000/group/session.5.4. Production and reproduction of specialized communication materials in ethnic minority languages.

6. Project to Enhance Management Capacity for Population Workforce to Effectively Implement the Program:

6.1. Costs for managing the Population and Family Planning Program at commune, ward, and town levels:

Population volunteer payment: VND 25,000/person/month.

Commune-level dedicated population staff payment: Mountainous and island communes: VND 200,000/person/month. Deeply remote mountainous and midland coastal communes: VND 190,000/person/month.

Plain, city district, and urban communes: VND 170,000/person/month.Management costs: summary, finalization, meeting, conference, office supplies: VND 360,000/commune/month.

6.2. Annual competition, award, and incentive costs for collectives and individuals according to the decision of the Ministry of Finance.

Expenditure levels apply as stipulated in Circular No. 25/2001/TT-BTC dated April 16, 2001, issued by the Ministry of Finance guiding financial management for implementing reward systems for outstanding achievements in economic and social tasks and national defense.

6. Project to Enhance Management Capacity for Population Cadres to Contribute Effectively to the Implementation of the Program:

6.1. Expenditure for Managing the Population and Family Planning Program in communes, wards, towns:

Expenditure for population volunteers' remuneration: 25,000 VND/person/month.

Expenditure for commune-level population cadres' remuneration:

For mountainous and island communes: 200,000 VND/person/month.

For deep rural, lowland, midland, and coastal communes: 190,000 VND/person/month.

For plain, town, and city communes: 170,000 VND/person/month.

Management expenditure: preliminary summary, final summary, coordination meetings, conferences, office supplies: 360,000 VND/com commune/month.

6.2. Expenditure for annual commendation, awards, and incentives for collectives and individuals according to the decision of the Ministry. Reward for good articles: Class A: 300,000 VND per article; Class B: 200,000 VND per article; Class C: 100,000 VND per article. The expenditure level shall be applied according to Circular No. 25/2001/TT-BTC dated April 16, 2001, issued by the Ministryof Finance guiding financial management for rewarding outstanding achievements in economic and social tasks and national defense. national. In addition, to encourage communes with outstanding achievements inpopulation and family planning work, the Population and Family PlanningProgram's funding will support communal welfare projects to integrate cultural,educational, and sports activities with population and family planningactivities; the level of support is 2,000,000 VND/commune/year. Each year, thenumber of communes awarded shall not exceed the number of districts in eachprovince, but it is not necessarily the case that each district has one awardeecommupe if there are no more prominent achievements compared to other communes in other districts.

6.3. Training and staff development expenses: The content and expenditure levelsare applied according to Circular No. 105/2001/TT-BTC dated December 27, 2001,issued by the Ministry of Finance, guiding the use of training and staffdevelopment funds for state civil servants. The Ministry of Finance guides the use of training and cadre development funds for state civil servants.

7. Reproductive Health/Family Planning Project:

7.1. Expenses for purchasing contraceptives to provide free of charge and forsocial marketing activities.

7.2. Management, technical costs, and surgical allowances for family planning services, gynecological treatment, and cases of abortion and menstrual regulation due to failed contraceptive methods: Specific expenditure levels apply as per Points 2.3, 2.4, and 2.5 of the Strengthening Reproductive Health Services/Family Planning Project for Poor, Difficult, Remote, and Far-flung Areas.

7.3. Expenses for social marketing activities under approved programs by theMinister in charge of the National Committee on Population, Family, and Youth. Financial management mechanisms for social marketing activities are implementedaccording to current regulations. Financial management regulations for social marketing activities shall be implemented according to current regulations.

7.4. Allowances for population staff monitoring and counseling users of non-clinicalcontraceptive methods: 1,000 VND/person accepting.

7.5. Allowances for health staff monitoring and counseling users of clinicalcontraceptive methods: 1,000 VND/person accepting.

7.6. Payment for health staff performing contraceptive injections: 1,000 VND/injection.

7.7. Implementation of sterilization policy:

Directsupport to individuals voluntarily undergoing sterilization: 136,000 VND/person(including sterilization insurance).

Organizational implementation includes gathering and transporting individuals toservice locations, transporting service teams to communes, and caring forsterilized individuals at the surgery site and at home. Specific expenditurelevels:

Northern mountainous provinces, Central Highlands: 40,000 VND/case.

North central coastal provinces: 30,000 VND/case.

Plain provinces, centrally-administered cities: 25,000 VND/case.

7.8. Management and后勤部分请忽略。

III. ESTABLISHING BUDGETS, DISTRIBUTION, SETTLEMENT AND REPORTING SYSTEM

The financial resources of the Population and Family Planning Program aremanaged, budgeted, distributed, and settled according to the State Budget Law,Decision No. 42/2002/QĐ-TTg dated March 19, 2002, of the Government Chairmanon managing and operating national target programs, and current governmentguidance documents. Units using the Program’s financial resources must maintainaccount books to record, account for, and settle the Program’s allocatedfinancial resources in accordance with the current administrative and publicservant accounting system.. For procurement activities carried out in accordance with Circular No. 121/2000/TT-BTC dated December 29, 2000, issued by the Ministry of Finance, guiding theprocurement of equipment, materials, and working tools for state agencies,military forces, mass organizations, and state-owned enterprises funded by thestate budget. The Ministry of Finance guides the implementation of procurement bidding for equipment, materials, and work tools for state agencies, armed forces, mass organizations, and state-owned enterprises using state budget funds.

Additionally, the joint ministries provide detailed guidance on the following additional contents:

1. Reporting System:

Annually, based on the budget of the Population and Family Planning Programallocated by local People's Committees, Provincial Population, Family, and Youthen Commissions have the responsibility to report the detailed allocation of thePopulation and Family Planning Program's financial resources and each Project'sfinancial resources to the National Population, Family, and Youth Commission(according to the attached annex), and simultaneously send reports to the Ministryof Finance and the Ministry of Planning and Investment. Within 10 working days from the date of receipt of the dossier as mentioned in Sub-clause b, Clause 1, Article 3 above, the Ministry of Foreign Affairs will review and submit to the competent authority for decision (Issues exceeding the Ministry of Foreign Affairs' jurisdiction will be referred to the Prime Minister for consideration and decision).Heads of Ministries and sectors, Chairmen of Provincial People's Committeeshave the responsibility to report financial status and project implementationresults according to current regulations.

2. In special and urgent cases, the Director of the Population and FamilyPlanning Program may decide to transfer funds to Ministries, sectors, and localities to implement responsibility contracts for specialized tasks. The NationalPopulation, Family, and Youth Commission approves the budget expenditures inaccordance with current national standards and expenditure rates. Ministries,sectors, and localities are responsible for implementing expenditures accordingto standards and rates and preparing final settlement reports on allocatedfunds sent to the National Population, Family, and Youth Commission (with copiesof expenditure vouchers) for approval and consolidation into the Program'ssettlement.

3. For funds allocated in kind:

When the Population, Family, and Youth Commission allocates items (from thecentral budget) to units, they must inform the Provincial Population, Family, andYouth Commissions (for localities) and the supervisory authorities (forMinistries and sectors) about the quantity and unit price of each item allocatedeach time, so that the Provincial Population, Family, and Youth Commissions andsupervisory authorities can monitor and manage. For fixed assets, there must behandover records between the Population, Family, and Youth Commission, theProvincial Population, Family, and Youth Commission (or supervisory authority),and the Department

of Finance and Prices. In the event that a Project ends, the handover ofassets from the Population, Family, and Youth Commission to Ministries, sectors,and localities must be carried out according to current national regulations. TheProvincial Population, Family, and Youth Commissions and supervisory authoritiesare responsible for guiding units to properly and effectively monitor, manage,and use the allocated items for their intended purposes. Finance and Price Control. In case the Project ends, the transfer of assets from the Population and Family Planning Committee to relevant ministries, sectors, and localities must comply with current state regulations. The provincial Population and Family Planning Committee and the competent authority have the responsibility to guide units to properly manage and effectively utilize the provided items.

The Population, Family, and Children Commission must compile the value of physical assets granted to Ministries, sectors, and localities for settlement with the central budget and submit along with the annual settlement report a summary table of physical assets granted in the year. Ministries, sectors, and localities receiving funding in the form of physical assets from the Population, Family, and Children Commission do not need to settle accounts with their own budgets but must maintain records for monitoring, inspecting, and supervising the issuance, use, and inventory. In the case of transferring fixed assets, procedures for asset transfer must be carried out.

IV. IMPLEMENTATION PROVISIONS

This Circular takes effect fifteen days after the date of signature and replaces Circular Joint Circular No. 67/1998/TTLT-BTC-UBQGDS dated May 18, 1998 issued by the Ministry of Finance and the National Population and Family Planning Commission. The Ministry of Finance and the National Population and Family Planning Commission.

The funds to implement this Circular are allocated in the annual state budget estimate of the National Target Program on Population and Family Planning which the State has assigned. For the year 2002, they will be arranged within the already assigned budget estimate.

During implementation, if any difficulties arise, please promptly reflect them to the joint ministries of Finance - Population, Family, and Children Commission for appropriate amendments.

DISTRIBUTION ESTIMATE REPORT OF

NATIONAL TARGET PROGRAM ON POPULATION AND FAMILY PLANNING

Year: …

(in accordance with the allocation decision of the Provincial People's Committee)

Unit: dong

Date ….month … year …

Director of the Population, Family, and Children Commission of the Province...

(Signature, stamp)