Circular No. 98/2014/TT-BTC on Accounting for Road Transport Infrastructure Assets

CIRCULAR

Guidelines for Accounting of Road Transport Infrastructure Assets

Pursuant to the Accounting Law on June 17, 2013;

Pursuant to Decree No. 128/2004/NĐ-CP dated May 31, 2004 of the Government detailing and guiding the implementation of certain provisions of the Accounting Law in the field of state accounting;

Pursuant to Decree No. 10/2013/NĐ-CP dated January 11, 2013 of the Government on the management, use, and operation of road infrastructure assets;

Pursuant to Decree No. 215/2013/NĐ-CP dated December 23, 2013, promulgated by the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Finance;

At the proposal of the Director of the Department of Accounting and Auditing Systems;

The Minister of Finance issues this Circular guiding the accounting of road transport infrastructure assets.

PART I
GENERAL PROVISIONS

Article 1. Scope of Regulation

This Circular stipulates accounting vouchers, accounting accounts, and accounting books used for recording road transport infrastructure assets (hereinafter referred to as road infrastructure assets, abbreviated as TSHTDB).

Article 2. Applicability

This Circular applies to agencies and units (hereinafter referred to as units) implementing the accounting of road transport infrastructure assets in accordance with Article 18 of Decree No. 10/2013/NĐ-CP dated January 11, 2013 of the Government, including:

1. Highway Administration Bureau or agency, unit directly assigned by the Ministry or central agency to manage road transport infrastructure assets;

2. Department of Transportation;

3. People's Committee of district, town, city under province (hereinafter collectively referred to as People's Committee at district level);

4. People's Committee of commune, ward, town (hereinafter collectively referred to as People's Committee at commune level);

5. Other units authorized by competent authority to implement the accounting of road infrastructure assets.

Chapter II
SPECIFIC PROVISIONS

Article 3. Provisions on Account 217 - Road Infrastructure Assets

1. This account is used to reflect the current value and changes in the total road infrastructure assets that the unit is assigned to manage and record according to original cost.

2. Principles of Accounting for Account 217 - Road Infrastructure Assets

a) Only record into this account road infrastructure assets that meet the criteria and conditions as prescribed in Article 16 of Decree No. 10/2013/NĐ-CP. The object recorded in the accounting ledger is road infrastructure assets as defined in Article 17 of Decree No. 10/2013/NĐ-CP that the unit is assigned to manage and record. Do not reflect in this account the value of road infrastructure assets managed on behalf of another entity.

b) Accounting must detail the original cost of road infrastructure assets, depending on the time of formation, the original cost of road infrastructure assets is determined as follows:

- For road infrastructure assets completed and put into use from March 1, 2013 onwards: It is the final project value approved by the competent state authority;

- For existing road infrastructure assets before March 1, 2013: It is the value determined according to the table of road infrastructure asset prices prescribed in the Joint Circular of the Ministry of Finance and the Ministry of Transport "Regulations on the Table of Road Infrastructure Asset Prices";

- For road infrastructure assets received through transfer: It is the value recorded in the Property Transfer Memorandum.

c) The original cost of road infrastructure assets can only be changed in the following cases:

- Revaluation of the original cost of road infrastructure assets according to the decision of the competent state authority;

- Upgraded or expanded according to a project approved by the competent authority;

- Severely damaged due to natural disasters, enemy actions, force majeure, or other sudden impacts, which must reduce the original cost according to the law.

d) Road infrastructure assets of the unit are reduced for various reasons such as: Transfer, liquidation, loss, discovery of shortage during inventory, dismantling one or several parts, severely damaged due to natural disasters, enemy actions, force majeure.

Liquidated road infrastructure assets are those that have been damaged beyond repair or where repairs would not be effective; Demolishing old road infrastructure assets to construct new ones; The state authority adjusts the planning, making part or all of the road infrastructure assets unusable for their original purpose.

When reducing road infrastructure assets, accounting must complete all procedures, accurately determine costs and income (if any). Based on relevant documents, accounting records according to specific cases.

e) All increases or decreases in road infrastructure assets must be based on initial declaration reports or supplementary declaration reports to complete the accounting records of road infrastructure assets.

f) Any surplus or shortage of road infrastructure assets discovered must be promptly investigated for causes, responsibility, and timely processed according to regulations.

g) Road infrastructure assets must be detailedly tracked for each object, by type of road infrastructure assets, and location of management, exploitation, and use.

3. Structure and Content Reflected in Account 217 - Road Infrastructure Assets

a) Debit Side of Account 217

- Original cost of road infrastructure assets increased due to being assigned management, or received through transfer;

- Adjustment increase in the original cost of road infrastructure assets due to upgrading or expanding projects approved by the competent authority;

- Other cases that increase the original cost of road infrastructure assets (e.g., revaluation of road infrastructure assets according to the decision of the competent authority).

b) Credit Side of Account 217

- Original cost of road infrastructure assets decreased due to transferring to another unit according to the decision of the competent authority or due to damage, deterioration;

- Original cost of road infrastructure assets decreased due to dismantling some parts, narrowing the project, or other reasons.

- Other cases that decrease the original cost of road infrastructure assets (severely damaged due to natural disasters, enemy actions, force majeure, or other sudden impacts, which must reduce the original cost according to the law; revaluation of road infrastructure assets according to the decision of the competent authority).

c) Debit Balance of Account 217: Reflects the current original cost of road infrastructure assets that the unit is assigned to manage and record.

d) Account 217 - Road Infrastructure Assets has seven sub-accounts:

- Account 2171 - Roads and Ancillary Works Attached to Roads: Reflects the value of roads and ancillary works attached to roads (including bridges under 25 meters long and culverts) that the unit is assigned to manage and record. This account opens detailed sub-accounts:

Account 21711 - Expressways: Reflects the value of expressways that the unit is assigned to manage and record. This account includes two sub-sub-accounts: Account 217111 - Six-lane Expressway; Account 217112 - Four-lane Expressway.

Account 21712 - National Highway: Reflects the value of national highways that the entity is assigned to manage and account for. This account includes six sub-account level 4: Account 217121 - Level I; Account 217122 - Level II; Account 217123 - Level III; Account 217124 - Level IV; Account 217125 - Level V; Account 217126 - Level VI (Level AH).

Account 21713 - Provincial Road: Reflects the value of provincial roads that the entity is assigned to manage and account for. This account includes six sub-account level 4: Account 217131 - Level I; Account 217132 - Level II; Account 217133 - Level III; Account 217134 - Level IV; Account 217135 - Level V; Account 217136 - Level VI (Level AH).

Account 21714 - District Road: Reflects the value of district roads that the entity is assigned to manage and account for. This account includes six sub-account level 4: Account 217141 - Level I; Account 217142 - Level II; Account 217143 - Level III; Account 217144 - Level IV; Account 217145 - Level V; Account 217146 - Level VI (Level AH).

Account 21715 - Commune Road: Reflects the value of commune roads that the entity is assigned to manage and account for. This account includes six sub-account level 4: Account 217151 - Level I; Account 217152 - Level II; Account 217153 - Level III; Account 217154 - Level IV; Account 217155 - Level V; Account 217156 - Level VI (Level AH).

Account 21716 - Urban Road: Reflects the value of urban roads that the entity is assigned to manage and account for. This account includes six sub-account level 4: Account 217161 - Special Urban Type; Account 217162 - Type I; Account 217163 - Type II; Account 217164 - Type III; Account 217165 - Type IV; Account 217166 - Type V.

- Account 2172 - Bridges over 25 meters in length and associated ancillary works: Reflects the value of bridges over 25 meters in length and associated ancillary works attached to such bridges that the entity is assigned to manage and account for. This account details three sub-accounts level 3:

Account 21721 - Bridges with span length ≤ 15m: Reflects the value of bridges with span length ≤ 15m and associated ancillary works attached to such bridges that the entity is assigned to manage and account for.

Account 21722 - Bridges with span length > 15m: Reflects the value of bridges with span length > 15m and associated ancillary works attached to such bridges that the entity is assigned to manage and account for.

- Account 2173 - Tunnels and associated ancillary works: Reflects the value of tunnels and associated ancillary works attached to such tunnels that the entity is assigned to manage and account for. This account details three sub-accounts level 3:

Account 21731 - Level I: Reflects the value of tunnels and associated ancillary works attached to tunnels of Level I that the entity is assigned to manage and account for.

Account 21732 - Level II: Reflects the value of tunnels and associated ancillary works attached to tunnels of Level II that the entity is assigned to manage and account for.

Account 21733 - Level III: Reflects the value of tunnels and associated ancillary works attached to tunnels of Level III that the entity is assigned to manage and account for.

Account 21734 - Level IV: Reflects the value of tunnels and associated ancillary works attached to tunnels of Level IV that the entity is assigned to manage and account for.

- Account 2174 - Stations: Reflects the value of various types of stations that the entity is assigned to manage and account for. This account details three sub-accounts level 3:

Account 21741 - Weighbridge Stations: Reflects the value of weighbridge stations that the entity is assigned to manage and account for. This account includes four sub-account level 4: Account 217411 - Simple; Account 217412 - Medium; Account 217413 - Large; Account 217414 - Very Large.

Account 21742 - Toll Collection Stations: Reflects the value of toll collection stations that the entity is assigned to manage and account for. This account includes three sub-account level 4: Account 217421 - Automatic; Account 217422 - Semi-automatic; Account 217423 - Manual.

Account 21743 - Rest Stops: Reflects the value of rest stops that the entity is assigned to manage and account for. This account includes four sub-account level 4: Account 217431 - Type I; Account 217432 - Type II; Account 217433 - Type III; Account 217434 - Type IV.

Account 21748: Other Stations: Reflects the value of other types of stations outside those mentioned above that the entity is assigned to manage and account for.

- Account 2175 - Wharfs and Docks: Reflects the value of various types of wharfs and docks that the entity is assigned to manage and account for. This account details three sub-accounts level 3:

Account 21751 - Ferry Wharfs and Associated Ancillary Works: Reflects the value of ferry wharfs and associated ancillary works attached to such wharfs that the entity is assigned to manage and account for. This account includes six sub-account level 4: Account 217511 - Level I; Account 217512 - Level II; Account 217513 - Level III; Account 217514 - Level IV; Account 217515 - Level V; Account 217516 - Level VI.

Account 21752 - Bus Terminals: Reflects the value of various types of bus terminals that the entity is assigned to manage and account for. This account includes six sub-account level 4: Account 217521 - Type I; Account 217522 - Type II; Account 217523 - Type III; Account 217524 - Type IV; Account 217525 - Type V; Account 217526 - Type VI.

Account 21753 - Parking Lots: Reflects the value of various types of parking lots that the entity is assigned to manage and account for. This account includes four sub-account level 4: Account 217531 - Type I; Account 217532 - Type II; Account 217533 - Type III; Account 217534 - Type IV.

Account 21758 - Other Wharfs and Docks: Reflects the value of other types of wharfs and docks outside those mentioned above that the entity is assigned to manage and account for.

- Account 2176 - Road Management Houses: Reflects the value of road management houses that the entity is assigned to manage and account for. This account includes two sub-account level 3:

Account 21761 - Level III: Reflects the value of road management houses of Level III that the entity is assigned to manage and account for;

Account 21762 - Level IV: Reflects the value of road management houses of Level IV that the entity is assigned to manage and account for.

- Account 2178 - Other Road Assets: Reflects the current value and changes in other road assets that the entity is assigned to manage and account for.

4. Accounting methods for some main economic activities

a) Accounting for increases in fixed assets

- Increase in fixed assets due to being assigned management by authorized agencies based on the initial declaration report, record:

Debit Account 217 - Fixed Assets

Credit Account 467 - Source of funds that have formed fixed assets.

- Increase in fixed assets due to receiving transfers from other units, based on supplementary declaration reports of fixed assets, record:

Debit Account 217 - Fixed Assets (Original cost)

Credit Account 218 - Depreciation of fixed assets (Accumulated depreciation value) (if applicable)

Credit Account 467 - Source of funds that have formed fixed assets (Remaining value).

- In case of increase in fixed assets due to new construction, upgrading, expansion projects. When the project is completed, based on the Decision approving the completion of the project (for approved completed projects); Settlement Record A-B (for completed projects awaiting approval of settlement), record:

Debit Account 241 - Construction in progress

Credit Account 331 - Accounts payable (3311).

At the same time, record the increase in original cost of fixed assets:

Debit Account 217 - Fixed Assets (According to upgrade and expansion costs)

Credit Account 241 - Construction in progress.

At the same time, record the increase in source of funds that have formed fixed assets:

Debit Account 441 - Source of investment funds for construction

Credit Account 467 - Source of funds that have formed fixed assets.

In case of increase in fixed assets received from the project investor who implements upgrades, renovations, and expansions, the unit receiving the fixed assets records:

Debit Account 217 - Fixed Assets (According to upgrade and expansion costs)

Credit Account 467 - Source of funds that have formed fixed assets.

b) Accounting for decreases in fixed assets

- When there is a decision from the competent authority requiring the unit to transfer fixed assets to other units for continued management and accounting, record:

Debit Account 467 - Source of funds that have formed fixed assets (Remaining value)

Debit Account 218 - Depreciation of fixed assets (Accumulated depreciation value)

Credit Account 217 - Fixed Assets (Original cost).

- In case the unit managing fixed assets transfers fixed assets to investors during the implementation of the project contract, based on the decision of the competent authority allowing the unit to reduce fixed assets, record:

Debit Account 467 - Source of funds that have formed fixed assets (Remaining value)

Debit Account 218 - Depreciation of fixed assets (Accumulated depreciation value)

Credit Account 217 - Fixed Assets (Original cost).

- In case fixed assets are severely damaged due to natural disasters, enemy actions, unforeseen accidents, or other sudden impacts, based on the decision of the competent authority allowing the unit to reduce fixed assets, record:

Debit Account 467 - Source of funds that have formed fixed assets (Remaining value)

Debit Account 218 - Depreciation of fixed assets (Accumulated depreciation value)

Credit Account 217 - Fixed Assets (Original cost)

- In case fixed assets are damaged beyond repair or repairs are not effective, and the competent authority permits their disposal. Upon receiving complete disposal authorization documents from the competent authority, the People's Committee of the commune records:

Record the reduction of disposed fixed assets, record:

Debit Account 467 - Source of funds that have formed fixed assets (Remaining value)

Debit Account 218 - Depreciation of fixed assets (Accumulated depreciation value)

Credit Account 217 - Fixed Assets (Original cost).

Reflect expenditures related to the disposal of fixed assets, record:

Debit Account 819 - Unprocessed communal budget expenditure (8192)

Credit relevant accounts.

Reflect income from the disposal of fixed assets, record:

Debit relevant accounts

Credit Account 719 - Unprocessed communal budget revenue (7192).

After completing the disposal of fixed assets, the accountant processes the payment of disposal proceeds to the State Budget at the Treasury, record:

Debit Account 112 - Bank deposits, Treasury

Credit Account 111 - Cash.

Based on the deposit receipt confirmed by the Treasury, the accountant records:

Debit Account 719 - Unprocessed communal budget revenue

Credit Account 714 - Processed communal budget revenue.

Simultaneously, the accountant records:

Debit Account 814 - Processed communal budget expenditure

Credit Account 819 - Unprocessed communal budget expenditure.

- In case fixed assets are damaged beyond repair or repairs are not effective, and the competent authority permits their disposal. Upon receiving complete disposal authorization documents from the competent authority, units under items 1, 2, 3, and 5 of Article 2 of this Circular record:

Record the reduction of disposed fixed assets, record:

Debit Account 467 - Source of funds that have formed fixed assets (Remaining value)

Debit Account 218 - Depreciation of fixed assets (Accumulated depreciation value)

Credit Account 217 - Fixed Assets (Original cost).

Reflect expenditures related to the disposal of fixed assets, record:

Debit Account 511 - Revenue (5118) (Details of disposal expenses)

Credit relevant accounts.

Reflect income from the disposal of fixed assets, record:

Debit relevant accounts

Credit Account 511 - Revenue (5118) (Details of disposal income).

The surplus of income over expenses from the disposal of fixed assets must be paid to the State Budget, record:

Debit Account 511 - Revenue (5118) (Details of disposal income)

Credit Account 333 - Amounts payable to the State (3338).

c) Accounting for fixed assets discovered missing during inventory:

- For Commune People's Committees: In case fixed assets are found missing, during the waiting period for a resolution, the accountant records the reduction of fixed assets based on the inventory results, record:

Debit Account 467 - Source of funds that have formed fixed assets (Remaining value)

Debit Account 218 - Depreciation of fixed assets (Accumulated depreciation value)

Credit Account 217 - Fixed Assets (Original cost).

Reflect the remaining value of missing fixed assets that need to be recovered, record:

Debit Account 311 - Accounts receivable (Remaining value) (3118)

Credit Account 719 - Unprocessed communal budget revenue (7192).

When the resolution is issued, based on specific circumstances:

If the loss due to missing or lost assets is allowed to be waived, record:

Debit Account 719 - Unprocessed communal budget revenue (7192)

Credit Account 311 - Accounts receivable (3118).

If the decision requires the responsible person to compensate, when collecting compensation money or deducting from salaries, record:

Debit Accounts 111, 112 (If collecting money)

Debit Account 334 - Salaries payable (If deducted from salary)

Credit Account 311 - Accounts receivable (3118).

When depositing the collected compensation money into the State Budget at the Treasury, based on the payment voucher, prepare a cash deposit slip, record:

Debit 112 - Bank deposits, Treasury

Credit Account 111 - Cash on Hand

Based on the deposit receipt confirmed by the Treasury, record:

Debit Account 719 - Unprocessed communal budget revenue

Credit Account 714 - Processed communal budget revenue.

- For units under items 1, 2, 3, and 5 of Article 2 of this Circular: In case fixed assets are found missing, during the waiting period for a resolution, the accountant records the reduction of fixed assets based on the inventory results, record:

Reflect the remaining value of missing fixed assets that need to be recovered, record:

Debit Account 311 - Accounts receivable (Remaining value)

Credit Account 511 - Revenue (5118).

When the resolution is issued, based on specific circumstances:

If the loss due to missing or lost assets is allowed to be waived, record:

Debit Account 511 - Revenue (5118) (Details of fixed assets)

Credit Account 311 - Accounts receivable (3118).

If the decision requires the responsible person to compensate, when collecting compensation money or deducting from salaries, record:

Debit Accounts 111, 112 (If collecting money)

Debit Account 334 - Salaries payable (If deducted from salary)

Credit Account 311 - Accounts receivable (3118).

The amount of compensation money according to the resolution must be paid to the State Budget, record:

Debit Account 511 - Revenue (5118) (Details of fixed assets)

Credit Account 333 - Amounts payable to the State.

d) Accounting for fixed assets discovered excess during inventory

- If excess fixed assets are found during inventory due to unrecorded entries, the accountant records the increase in fixed assets based on the inventory sheet and asset documentation, simultaneously determining actual depreciation value, record:

Debit Account 217 - Fixed Assets (Original cost according to inventory)

Credit Account 218 - Depreciation of fixed assets (Depreciation value)

Credit Account 467 - Source of funds that have formed fixed assets (Remaining value according to inventory).

- If the origin and cause of excess fixed assets cannot be determined and there is no resolution, the accountant reflects it in the payable account and reports to the superior agency and peer financial agency for handling, record:

Debit Account 217 - Fixed Assets (Record according to inventory original cost)

Credit Account 331 - Accounts payable (3318).

When a resolution is issued, based on the resolution, record:

Debit Account 331 - Accounts payable (3318)

Credit relevant accounts.

đ) Accounting for revaluation of fixed assets: When there is a decision from the competent state agency regarding the revaluation of fixed assets, based on the summary of inventory and revaluation results:

- In case the original cost of fixed assets is adjusted upward, record:

Debit Account 217 - Fixed Assets (Increase in original cost difference)

Debit Account 412 - Difference in revaluation of assets (Increase in original cost) (for units under Clauses 1, 2, 3, and 5 of Article 2 of this Circular) or

Debit Account 719 - Local budget revenue not through State Treasury (Increase in original cost) (for People's Committee at the commune level).

- In case the original cost of road infrastructure assets is reduced, record:

Credit Account 412 - Difference in revaluation of assets (Decrease in original cost) (for units under Clauses 1, 2, 3, and 5 of Article 2 of this Circular) or

Credit Account 719 - Local budget revenue not through State Treasury (Decrease in original cost) (for People's Committee at the commune level)

Debit Account 217 - Road infrastructure assets (Decrease in original cost).

- In case the original cost of road infrastructure assets is reduced with a corresponding reduction in the depreciated value of road infrastructure assets:

Debit Account 218 - Depreciation of road infrastructure assets

Credit Account 412 - Difference in revaluation of assets.

- In case the original cost of road infrastructure assets is increased with a corresponding increase in the depreciated value of road infrastructure assets:

Debit Account 412 - Difference in revaluation of assets.

Credit Account 218 - Depreciation of road infrastructure assets.

Article 4. Account 218 - Depreciation of road infrastructure assets

1. This account is used to reflect the current amount and changes in the depreciation value of road infrastructure assets during their use and other reasons that increase or decrease the depreciation value of road infrastructure assets managed and accounted for by the unit.

2. Principles of accounting for Account 218 - Depreciation of road infrastructure assets:

a) The reflection of the depreciation value of road infrastructure assets is carried out for all existing road infrastructure assets managed and accounted for by the unit (including those entrusted to other units for management) except for the following road infrastructure assets which do not need to be depreciated:

- Leased road infrastructure assets;

- Road infrastructure assets kept for storage on behalf of the State;

- Road infrastructure assets that have been fully depreciated but are still usable;

- Road infrastructure assets that have not been fully depreciated but are damaged and cannot continue to be used;

- Road infrastructure assets managed on entrustment.

b) The amount of depreciation of road infrastructure assets is determined based on the current legal regulations regarding the calculation of depreciation of road infrastructure assets.

c) The calculation and reflection of the depreciation value of road infrastructure assets in the accounting books are carried out once a year in December, before closing the accounting books. In cases of transfer, division, merger, dissolution, or comprehensive inventory and revaluation according to the policy of the State, the depreciation of road infrastructure assets is calculated at the time of decision by the competent state agency.

3. Structure and content reflected in Account 218 - Depreciation of road infrastructure assets

a) Debit side of Account 218:

- Record a decrease in the depreciation value of road infrastructure assets in cases of reduction of road infrastructure assets (liquidation, transfer with term, transfer, and other cases);

- Record a decrease in the depreciation value of road infrastructure assets when revaluing road infrastructure assets according to the decision of the competent state agency (In case of reducing the depreciation value).

b) Credit side of Account 218:

- Record an increase in the depreciation value of road infrastructure assets during their use;

- Record an increase in the depreciation value of road infrastructure assets when revaluing road infrastructure assets according to the decision of the State (In case of increasing the depreciation value).

c) Credit balance of Account 218: reflects the accumulated depreciation value of existing road infrastructure assets.

4. Accounting methods for some main economic activities

a) Calculate and reflect the depreciation value of road infrastructure assets based on the Depreciation Calculation Table for road infrastructure assets, record:

Debit Account 467 - Source of funds that formed road infrastructure assets

Credit Account 218 - Depreciation of road infrastructure assets.

b) When there is a decrease in the depreciation value of road infrastructure assets due to transfer, liquidation, or discovery of shortage, record:

Debit Account 218 - Depreciation of fixed assets (Accumulated depreciation value)

Debit Account 467 - Source of funds that have formed fixed assets (Remaining value)

Credit Account 217 - Road infrastructure assets (Original cost).

c) Adjustments to increase or decrease the depreciation of road infrastructure assets when there is a decision to revalue road infrastructure assets by the competent state agency, shall be accounted for as stipulated in Clause 4 of Article 3 of this Circular.

Article 5. Account 467 - Source of funds that have formed infrastructure assets for roads

1. This account reflects the current amount and changes in the source of funds that have formed infrastructure assets for roads of the entity.

2. Principles of accounting for Account 467 - Source of funds that have formed infrastructure assets for roads

a) The source of funds that have formed infrastructure assets for roads increases in the following cases:

- Receiving infrastructure assets for roads transferred by competent state agencies or other entities;

- Reassessing infrastructure assets for roads according to decisions of competent state agencies;

- Upgrading or expanding infrastructure assets for roads according to projects approved by authorized bodies.

b) The source of funds that have formed infrastructure assets for roads decreases in the following cases:

- Reflecting the depreciation value of infrastructure assets for roads during use;

- Cases where the value of infrastructure assets for roads is reduced: liquidation, transfer to other entities for continued management and accounting;

- Severe damage due to natural disasters, enemy actions, force majeure, or sudden impacts.

3. Structure and content reflected in Account 467 - Source of funds that have formed infrastructure assets for roads

a) Debit side of Account 467: Decrease in the source of funds that have formed infrastructure assets for roads due to:

- Reflecting the annual depreciation value of infrastructure assets for roads;

- Remaining value of liquidated or transferred infrastructure assets for roads according to decisions of competent state agencies and other reduction cases;

- Decreasing the source of funds that have formed infrastructure assets for roads (remaining value) due to reassessment (reduction case).

b) Credit side of Account 467: Increase in the source of funds that have formed infrastructure assets for roads due to:

- Value of completed and handed over infrastructure assets for roads put into use;

- Value of infrastructure assets for roads received from other entities transferring;

- Increasing the source of funds that have formed infrastructure assets for roads (remaining value) due to reassessment (increase case).

c) Credit balance of Account 467: Balance reflecting the current source of funds that have formed infrastructure assets for roads of the entity.

4. Accounting methods for some main economic activities

- Infrastructure assets for roads increase due to being managed by competent state agencies: Based on asset transfer documents and related documents, record:

Debit Account 217 - Fixed Assets (Original cost)

Credit Account 218 - Depreciation of fixed assets (Accumulated depreciation value) (if applicable)

Credit Account 467 - Source of funds that have formed fixed assets.

- Infrastructure assets for roads increase due to receiving transfers from other entities, based on asset transfer documents and transfer decisions, record:

Debit Account 217 - Fixed Assets (Original cost)

Credit Account 218 - Depreciation of infrastructure assets for roads (Accumulated depreciation value)

Credit Account 467 - Source of funds that have formed fixed assets (Remaining value).

- Calculate and reflect the depreciation value of infrastructure assets for roads based on the Depreciation Calculation Table for infrastructure assets for roads, record:

Debit Account 467 - Source of funds that formed road infrastructure assets

Credit Account 218 - Depreciation of road infrastructure assets.

Article 6. Account 010 - Infrastructure assets for roads entrusted

1. This account reflects the value of infrastructure assets for roads of entities with infrastructure assets for roads but entrusted to other entities for management. The value of entrusted infrastructure assets for roads is the value recorded in the Transfer Document for infrastructure assets for roads.

2. Principles of accounting for Account 010 - Infrastructure assets for roads entrusted

Entities entrusted to manage infrastructure assets for roads but entrusted to other entities for management must monitor the value and changes in the value of infrastructure assets for roads, depreciation of infrastructure assets for roads, remaining value of entrusted infrastructure assets for roads on Accounts 217 - Infrastructure assets for roads, Account 218 - Depreciation of infrastructure assets for roads, Account 467 - Source of funds that have formed infrastructure assets for roads while reflecting the value of entrusted infrastructure assets for roads on Account 010 - Infrastructure assets for roads entrusted.

3. Structure and content reflected in Account 010 - Infrastructure assets for roads entrusted

a) Debit side of Account 010: Value of infrastructure assets for roads entrusted to the managing entity.

b) Credit side of Account 010: Value of infrastructure assets for roads entrusted reclaimed upon termination of entrustment.

c) Debit balance: Value of infrastructure assets for roads currently entrusted to the managing entity.

4. Accounting methods for some main economic activities

- When entrusting infrastructure assets for roads to the managing entity, based on the Entrustment Decision of the competent state agency and the Transfer Document for infrastructure assets for roads, record the original value on the debit side of Account 010 - Infrastructure assets for roads entrusted as recorded in the Transfer Document for infrastructure assets for roads.

- When recovering the Entrustment Decision, record on the credit side of Account 010 - Infrastructure assets for roads entrusted.

Article 7. Account 011 - Entrusted Infrastructure Assets

1. This account reflects the value of entrusted infrastructure assets from other units entrusted to the managing unit. The value of entrusted infrastructure assets is the value recorded in the Handover Note for Infrastructure Assets.

2. Principles of Accounting for Account 011 - Entrusted Infrastructure Assets

The unit receiving the entrustment to manage infrastructure assets does not reflect and monitor the value of entrusted infrastructure assets on Accounts 217 - Infrastructure Assets, Account 218 - Depreciation of Infrastructure Assets, and Account 467 - Source of Funds Forming Infrastructure Assets but reflects and monitors on Account 011 - Entrusted Infrastructure Assets.

3. Structure and Content Reflected in Account 011 - Entrusted Infrastructure Assets

a) Debit Side of Account 011: Increase in the value of infrastructure assets due to entrustment by competent state agencies to the managing unit.

b) Credit Side of Account 011: Decrease in the value of infrastructure assets when the entrustment management ends according to the decision of competent state agencies.

c) Debit Balance of Account 011: Current value of entrusted infrastructure assets.

4. Accounting methods for some main economic activities

- When receiving infrastructure assets entrusted for custody or management by authorized agencies based on the Entrustment Decision and the Handover Note for Infrastructure Assets, record debit entries in Account 011 - Entrusted Infrastructure Assets at the original price recorded in the Handover Note for Infrastructure Assets.

- When ending the management of entrusted infrastructure assets according to the decision of competent state agencies, record credit entries in Account 011 - Entrusted Infrastructure Assets.

Article 8. Provisions on Accounting Vouchers

1. Units implementing accounting for infrastructure assets shall use the following accounting vouchers to account for infrastructure assets:

- Inventory List of Infrastructure Assets (Form C60-HD);

- Depreciation Calculation Table for Infrastructure Assets (Form C61-HD).

2. In addition to the supplementary accounting vouchers prescribed in Clause 1 of this Article and other vouchers prescribed in other documents, units assigned to account for infrastructure assets may prepare vouchers to reflect economic transactions related to accounting for infrastructure assets. The accounting vouchers prepared must comply with the minimum contents prescribed in the Accounting Law.

3. The format, explanation of content, and method of preparing accounting vouchers prescribed in Clause 1 of this Article are stipulated in Appendix 01 issued together with this Circular.

Article 9. Provisions on Accounting Books

1. Units shall open asset books for road infrastructure to account for and monitor infrastructure assets.

2. The format, explanation of content, and method of recording accounting books prescribed in Clause 1 of this Article are stipulated in Appendix 02 issued together with this Circular.

Chapter III
IMPLEMENTATION

Article 10. Implementation Organization

1. Units assigned to implement accounting for infrastructure assets as prescribed in Article 2 of this Circular shall supplement accounts, accounting vouchers, and accounting books prescribed in this Circular into their existing accounting system in accordance with the provisions of the law to account for infrastructure assets.

2. This Circular takes effect from January 1, 2015.

3. During implementation, if there are difficulties, units are requested to promptly report to the Ministry of Finance for research and resolution./.

ANNEX NO. 01
(Issued together with Circular No. 98/2014/TT-BTC dated July 25, 2014 of the Ministry of Finance on guiding accounting for infrastructure assets of transportation infrastructure)

INVENTORY LIST OF INFRASTRUCTURE ASSETS

No.:...

Time of inventory ... hours...... day...... month...... year......

Inventory team includes:

Mr./Ms.... position.... representing.... Team Leader

Mr./Ms.... position.... representing.... Member

Mr./Ms.... position.... representing.... Member

DEPRECIATION CALCULATION TABLE FOR INFRASTRUCTURE ASSETS
Year...

No.:...

2. Explanation of content and method of preparing accounting vouchers

INVENTORY LIST OF INFRASTRUCTURE ASSETS
(Form C60-HD)

1. Purpose: The inventory list of infrastructure assets aims to confirm the quantity and value of current infrastructure assets of the unit compared to the accounting records, thereby strengthening the management of infrastructure assets, serving as a basis for material responsibility and recording discrepancies in the accounting books.

2. Method of preparation and responsibility for recording

When conducting an inventory, an inventory team must be established, including the accountant responsible for tracking infrastructure assets, clearly noting the time of inventory (...hours...day...month...year...), full name of each member of the inventory team. When conducting an inventory, it must be carried out item by item, recording infrastructure assets.

At the top left corner of the inventory list of infrastructure assets, the name of the unit (or stamp of the unit), department, and code of the unit related to the budget must be clearly noted.

Columns A, B, C, D, E: Record the serial number, name of infrastructure asset, asset code, level, type, year of construction.

Column F: If there is information about the year of putting into use, record the year of putting the asset into use; If there is no information about the year of putting into use, record the year of accounting entry at the unit.

Column G: Record the place of use of the infrastructure asset.

Columns 1, 2, 3: Record the quantity, original value, remaining value of the infrastructure asset according to the accounting records.

Columns 4, 5, 6: Record the quantity, original value, remaining value of the infrastructure asset according to the inventory results.

Columns 7, 8, 9: Record the discrepancies in quantity, original value, remaining value of the infrastructure asset between the accounting records and the inventory results.

On the inventory list of infrastructure assets, the cause of excess or shortage of infrastructure assets must be identified and clearly noted, along with comments and recommendations of the inventory team. The inventory list of infrastructure assets must have signatures (full names) of the inventory team leader, chief accountant, and head of the unit. All discrepancies regarding infrastructure assets of the unit must be reported to the head of the unit for review.

DEPRECIATION CALCULATION TABLE FOR INFRASTRUCTURE ASSETS
(Form C61-HD)

1. Purpose: The depreciation calculation table for infrastructure assets is used to reflect the depreciation calculated for each type of infrastructure asset for the relevant infrastructure assets. This table applies to units required to calculate depreciation of infrastructure assets at the end of the year to serve as a basis for reducing the original value of infrastructure assets.

2. Method of preparation and responsibility for recording

At the top left corner of the depreciation calculation table for infrastructure assets, the name of the unit (or stamp of the unit), department, and code of the unit related to the budget must be clearly noted.

The depreciation calculation table for infrastructure assets is prepared according to the period specified for calculating depreciation of infrastructure assets for the relevant infrastructure assets (usually at the end of the year).

Columns A, B, C: Record the serial number, name of infrastructure asset, and asset card number of the unit.

Column 1: Record the original value of each infrastructure asset.

Column 2: Record the depreciation rate of each infrastructure asset.

Column 3: Record the depreciation value for each period of the highway infrastructure assets (Column 3 = Column 1 x Column 2)

This table is prepared by the accountant of highway infrastructure assets. After completion, the preparer signs it, writes their full name, and transfers it to the chief accountant for signature and writing their full name.

This table serves as the basis for recording the ledger of highway infrastructure assets (depreciation section), the detailed ledger of account 467 to calculate the remaining value of fixed assets, and other related accounting ledgers.

APPENDIX NO. 02
(Issued together with Circular No. 98/2014/TT-BTC dated July 25, 2014, of the Minister of Finance on Guidelines for Accounting Highway Infrastructure Assets)

LEDGER OF HIGHWAY INFRASTRUCTURE ASSETS
Year ...
Type of highway infrastructure assets: ...

- The ledger is bound into volumes, with each type of asset recorded on separate pages or volumes.

LEDGER OF HIGHWAY INFRASTRUCTURE ASSETS
- Each asset is recorded in one row, with blank rows between two assets to allow for adjustments to the original price of highway infrastructure assets.

1. Purpose: + Column A: Serial number of each highway infrastructure asset recorded.

+ Columns B and C: Number and date of documents recording increases in highway infrastructure assets.

+ Column D: Record the name and code of highway infrastructure asset.

+ Column E: Record the level and type of highway infrastructure asset.

+ Column F: Record the construction (renovation, repair) year of highway infrastructure asset.

+ Column G: If there is information about the year of putting into use on the document, record the year of putting the asset into use; if not, record the year of accounting at the unit.

+ Column H: Record the card number of highway infrastructure asset.

+ Column 1: Record the original price according to the Handover Certificate of Highway Infrastructure Assets.

In case the original price of highway infrastructure assets needs adjustment, based on supplementary or reduction documents (recorded in red) in the original price column of the next line.

+ Columns 2 and 3: Record the depreciation rate (%) and annual depreciation amount according to the general regulations of the State.

Annual depreciation amount (Column 3) = Original price (Column 1) x Depreciation rate (Column 2)

+ Column 4: Reflects the accumulated depreciation of highway infrastructure assets from previous years up to the new ledger opening year.

+ From Column 5 to Column 8: Record the annual depreciation of highway infrastructure assets. Data entered in these columns are based on the annual depreciation calculation table.

+ Column 9: Accumulated depreciation of highway infrastructure assets from the time of use until the end of the ledger must be transferred to the new ledger. This data is the sum of Columns 4, 5, 6, 7, and 8.

Data recorded in this column is based on the cumulative data in Column 9 of the old highway infrastructure asset transferred over.

- In case highway infrastructure assets need to reduce accumulated depreciation up to the year of reduction, starting from Column 4 to the year of reduction, recorded in Column 9.

Column 3 (Depreciation amount) = Original cost (Column 1) x Depreciation rate (Column 2)

+ Column 4: Reflects the cumulative depreciation value of the fixed assets from previous years up to the year when the new ledger is opened.

+ From Column 5 to Column 8: Record the annual depreciation of the fixed assets. The figures entered in these columns are based on the annual depreciation calculation table.

+ Column 9: Cumulative depreciation of the fixed assets from the time of use until the end of the current ledger, which must be transferred to the new ledger. This figure is the sum of Columns 4, 5, 6, 7, and 8.

The figures recorded in this column are based on the cumulative figures in Column 9 of the old fixed assets being transferred over.

- In cases where the fixed assets require a reduction in cumulative depreciation starting from Column 4 up to the year of reduction, such reduction shall be recorded in Column 9.

Part recording the reduction of fixed assets: This part shall be recorded only in the lines indicating the reduction of fixed assets.

+ Columns I and K: Record the number and date of the documents reducing the fixed assets, such as the Liquidation Report of Fixed Assets, the Transfer Report of Fixed Assets.

+ Column L: Record the reason for the reduction of fixed assets.

+ Column 10: Record the remaining value of the fixed assets when reducing them, the data in this column shall be the Original Cost (Column 1) minus (-) the accumulated depreciation in Column 9.

- Fixed assets that have been reduced shall be stricken out with a red line from Column D to Column 9.