Joint Circular No. 01/2007/TTLT/BVHTT-BTC guiding the reading quotas and remuneration for circulating publications

JOINT CIRCULAR

Guidelines on reading quotas and remuneration for proofreading of published works

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Pursuant to the Law on Publishing dated December 3, 2004 and Decree No. 111/2005/NĐ-CP dated August 26, 2005 of the Government detailing and guiding the implementation of certain provisions of the Law on Publishing;

Pursuant to Decree No. 60/2003/NĐ-CP dated June 6, 2003 of the Government detailing and guiding the implementation of the Law on State Budget.

The Ministry of Culture and Information and the Ministry of Finance hereby issue guidelines on remuneration for reading proof of published works as follows:

I. GENERAL PROVISIONS

1. Reading proof of published works is the responsibility of the Publishing Department under the Ministry of Culture and Information and the Provincial Departments of Culture and Information as stipulated in Article 28 of the Law on Publishing and Article 13 of Decree No. 111/2005/NĐ-CP dated August 26, 2005 of the Government detailing and guiding the implementation of certain provisions of the Law on Publishing, with the aim of checking the content and format of published works, proposing measures to handle violations of laws on publishing when discovered, and recommending rewards for valuable published works.

2. Scope of reading proof of published works:

a. Works and materials of publishers; non-commercial materials of central agencies and organizations; foreign organizations and international organizations in Vietnam licensed by the Publishing Department.

b. Non-commercial materials of local agencies and organizations; branches, representative offices, and units subordinate to central agencies and organizations in localities licensed by the Provincial Departments of Culture and Information.

3. Readers of proof of published works are specialized staff assigned to perform publication management tasks of the Publishing Department and Provincial Departments of Culture and Information, and contractual readers working with the Publishing Department or Provincial Departments of Culture and Information, meeting the following criteria:

a. For specialized staff assigned to perform publication management tasks of the Publishing Department and Provincial Departments of Culture and Information:

- Graduated from university in a relevant field corresponding to the type of published work to be read and checked;

- At least Grade 1 specialized staff;

- Having good political and moral qualities.

b. For contractual readers (including readers of proof of published works who are specialized staff of the Publishing Department and Provincial Departments of Culture and Information not assigned to perform publication management tasks):

- Having a bachelor's degree or higher and knowledge about the field of publishing to read and check published works;

- Having health and time to read proof of published works.

- Having good political and moral qualities.

4. The process of reading proof of published works shall be carried out in accordance with the Regulations on Proofreading of Published Works issued by the Ministry of Culture and Information. The rights and responsibilities of readers of proof of published works shall be implemented in accordance with the Civil Servant Law, the Regulations on Proofreading of Published Works, and the provisions in the contract for reading proof of published works.

II. SPECIFIC PROVISIONS

1. Reading quota for proof of published works for one day of work for one specialized staff member or one contractual reader:

a. Pages of books calculated based on printed publications on paper with dimensions 14.5 x 20.5 cm.

The conversion factor for different sizes of books, pictures, maps, posters, loose sheets, folded sheets, various types of calendars is calculated according to the following formula:

b. Reading quota for each type of printed publication for one day of work for specialized staff members and contractual readers:

- Literary books (including translated literature): 90 pages/day

- Books on theory, politics, guidance on implementing laws, religion, literary criticism: 60 pages/day

- Books on culture-society, arts, and social psychology research; reference books on social sciences: 70 pages/day

- Science and technology books: 120 pages/day

- Dictionaries, minority languages, foreign languages, bilingual, lookup: 40 pages/day

- Children's books:

+ Storybooks: 120 pages/day.

+ Comic books: 180 pages/day.

- Calendar blocks: 120 pages/day

- Other types of calendars, pictures, posters, loose sheets, folded sheets: 150 pages/day.

- Maps: 90 pages/day.

- Non-commercial materials: 100 pages/day.

c. Reading quota for proof of published works that are electronic books is calculated based on the number of syllables for Vietnamese language books and the number of words for foreign language books contained in the publication, at a rate of 12,000 syllables (words)/day (equivalent to 40 pages of books calculated based on the quota).

d. Reading quota for proof of published works that are audio tapes, audio discs, video tapes, video discs containing content replacing books or illustrating books is calculated based on the listening or viewing time of the reader of proof of published works within one day of work, specifically as follows:

- Audio tapes, audio discs in Vietnamese: 220 minutes/day; for audio tapes, audio discs in ethnic minority languages, foreign languages, bilingual: 150 minutes/day. Listening time is calculated based on the duration of the tape or disc.

- Video tapes, video discs in Vietnamese: 290 minutes/day; for video tapes, video discs in ethnic minority languages, foreign languages, bilingual: 220 minutes/day. Viewing time is calculated based on the duration of the tape or disc.

2. Remuneration for reading proof of published works for specialized staff assigned to perform publication management tasks of the Publishing Department and Provincial Departments of Culture and Information:

The remuneration for reading proof of published works for specialized staff assigned to perform publication management tasks of the Publishing Department and Provincial Departments of Culture and Information is additional remuneration paid based on the number of pages of books calculated based on the quota, the number of syllables, the number of words, the viewing and listening time exceeding the monthly quota prescribed in Point 1, Section II of this Circular.

The number of pages of books calculated based on the quota, the number of syllables, the number of words, the viewing and listening time exceeding the monthly quota prescribed = (The actual number of pages of books calculated based on the quota, the number of syllables, the number of words, the viewing and listening time performed in the month) - (The actual number of working days in the month multiplied by the daily reading quota prescribed in Point 1, Section II of this Circular). In cases where specialized staff managing publications of the Publishing Department and Provincial Departments of Culture and Information must perform other tasks outside reading proof of published works as required by their leadership during the month, those days will be deducted from the calculation of the reading quota for proof of published works.

The number of pages for quota calculation, syllables, words, and time exceeding the quota used to calculate remuneration for a specialist shall not exceed 1.5 times the quota for reading circulating publications as stipulated in Point 1, Section II of this Circular within one year of the specialist's service.

The level of remuneration for reading circulating publications exceeding the quota for specialists assigned to perform publication management tasks at the Publishing Department and Provincial Departments of Culture and Information shall be regulated as follows:

a. For printed publications on paper:

- Literary books (including translated literature): 817 dong per page for quota calculation;

- Books on theory, politics, guidance on implementing laws, religion: 1,251 dong per page for quota calculation;

- Books on culture-society, arts, and psychological-social research; reference books on social sciences: 1,072 dong per page for quota calculation;

- Science and technology books: 626 dong per page for quota calculation;

- Dictionaries, ethnic minority languages, foreign languages, bilingual, and lookup books: 1,878 dong per page for quota calculation;

- Children's books:

+ Story scripts: 626 dong per page for quota calculation;

+ Comic books: 417 dong per page for quota calculation;

- Calendar blocks: 626 dong per page for quota calculation;

- Other types of calendars, paintings, posters, loose sheets, folded sheets: 500 dong per page for quota calculation;

- Maps: 874 dong per page for quota calculation;

- Non-commercial materials: 751 dong per page for quota calculation.

b. For electronic books: 6.1 dong per syllable (word).

c. For audio tapes and sound discs in Vietnamese: 417 dong per minute; for audio tapes and sound discs in ethnic minority languages, foreign languages, and bilingual: 627 dong per minute (based on tape and disc duration).

d. For video tapes and film discs in Vietnamese: 314 dong per minute; for video tapes and film discs in ethnic minority languages, foreign languages, and bilingual: 417 dong per minute (based on tape and disc duration).

3. Remuneration for reading circulating publications for collaborators:

Collaborators who read, listen to, and view circulating publications shall receive remuneration based on the actual number of pages for quota calculation multiplied by the remuneration rate specified in Point 2, Section II of this Circular. However, the actual number of pages, syllables, words, viewing, and listening time used to calculate remuneration for a collaborator shall not exceed 2.5 times the quota for reading circulating publications as stipulated in Point 1, Section II of this Circular.

4. Adjustment of remuneration for reading circulating publications:

The level of remuneration for reading circulating publications shall be reviewed and adjusted by the relevant ministries when there is an unreasonable situation or significant changes in wage policy, labor compensation, and market prices.

5. Source of funds for payment of remuneration and responsibility for managing funds for reading circulating publications:

Funds for performing the task of reading circulating publications shall be allocated in the annual budget for cultural affairs expenses of the Ministry of Culture and Information and Provincial Departments of Culture and Information. The Ministry of Culture and Information and Provincial Departments of Culture and Information shall be responsible for strictly managing state budget funds according to the State Budget Law; ensuring the effective implementation of the remuneration system for reading circulating publications as prescribed in this Circular.

6. Payment method and settlement documents for remuneration for reading circulating publications:

6. 1. For publication management specialists at the Publishing Department and Provincial Departments of Culture and Information:

a. Payment method:

Remuneration for reading circulating publications exceeding the quota shall be paid monthly. In cases where the publication management specialist does not reach the quota in a month, the remaining pages short of the quota in that month shall be carried forward to calculate remuneration for the following month.

b. Settlement documents include:

- Monthly settlement statement for reading circulating publications (according to Model Appendix No. 1);

- Copy of the Reading Publication Record for the month (according to Model Appendix No. 3);

- Number of days performing other official duties (approved by the Head of the Unit).

6. 2. For collaborators:

a. Payment method:

Remuneration for reading circulating publications shall be paid monthly based on the number of pages of publications read in the month.

b. Settlement documents include:

- Monthly settlement statement for reading circulating publications (according to Model Appendix No. 2); - Copy of the Reading Publication Record for the month (according to Model Appendix No. 3).

III. IMPLEMENTATION

1. The level of remuneration for reading circulating publications prescribed in this Circular is the maximum expenditure level. The Heads of the Publishing Department and Provincial Departments of Culture and Information shall base their approval of remuneration payments for reading circulating publications on the budget capacity and actual conditions of their units.

2. The Ministry of Culture and Information and the Ministry of Finance shall be responsible for directing the implementation and coordinating with relevant agencies to inspect the implementation of the remuneration system for reading circulating publications as prescribed in this Circular.

3. This Circular shall take effect 15 days from the date of its publication in the Official Gazette. Any new issues or difficulties arising during implementation should be promptly reported to the relevant ministries for timely resolution./.