Circular No. 01/2014/TT-BTP guiding the probation period for notarial practice

CIRCULAR

Guidelines for Notary Practice Internship

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BASED ON THE Notary Law number 82/2006/QH11 dated November 29, 2006;

BASED ON THE Decree number 04/2013/NĐ-CP dated January 7, 2013 of the Government detailing and guiding the implementation of certain provisions of the Notary Law;

Pursuant to Decree No. 22/2013/NĐ-CP dated March 13, 2013, of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Justice;

BASED ON THE Decree number 110/2013/NĐ-CP dated September 24, 2013 of the Government on administrative penalties for violations in the field of judicial assistance, administrative justice, marriage and family, civil enforcement, bankruptcy of enterprises and cooperatives;

At the request of the Director of the Judicial Assistance Department, Ministry of Justice;

The Minister of Justice issues this Circular guiding notary practice internship.

PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation and Applicability

1. THIS Circular stipulates on the probation period for notarial practice, management of the probation period for notarial practice, handling of violations, and resolution of complaints and denunciations regarding the probation period for notarial practice.

2. THIS Circular applies to individuals undergoing the probation period for notarial practice, notaries guiding the probation period, organizations practicing notarial activities accepting probation, associations of notaries at provincial and central city levels, state management agencies for notarial activities, and other relevant agencies, organizations, and individuals.

Article 2. Responsibilities for managing the probation period for notarial practice

1. The state management agency for notarial activities shall implement state management over the probation period for notarial practice in accordance with the Notary Law, Decree number 04/2013/NĐ-CP dated January 7, 2013 of the Government detailing and guiding the implementation of certain provisions of the Notary Law (hereinafter referred to as Decree number 04/2013/NĐ-CP), and the provisions of this Circular.

2. Associations of notaries at provincial and central city levels shall supervise the probation period for notarial practice in accordance with the provisions of this Circular.

Chapter II

NOTARY PRACTICE INTERNSHIP

Article 3. Individuals registering for the probation period for notarial practice

1. Individuals holding a Certificate of Completion of Notarial Practice Training as prescribed in Clause 1, Article 16 of the Notary Law are eligible to register for the probation period for notarial practice.

2. Individuals falling under any of the following circumstances shall not be eligible to register for the probation period for notarial practice:

a) Currently serving as civil servants, public officials, or employees (except employees working at Notary Offices), officers, professional military personnel, defense industry workers in agencies and units under the People's Army; officers, non-commissioned officers, and workers in agencies and units under the Public Security Force;

b) Being pursued for criminal responsibility; having been convicted of intentional crimes;

c) Being subject to administrative measures under the laws on administrative violations;

d) Having lost or being restricted in their capacity for civil acts;

đ) Civil servants, public officials, or employees who have been dismissed from their positions;

e) Individuals whose Lawyer Practice Certificate has been revoked due to disciplinary action resulting in their name being removed from the list of members of the Bar Association, or their certificate being confiscated.

Article 4. Accepting the probation period for notarial practice

1. Individuals wishing to undergo the probation period for notarial practice may choose and agree with a notarial practice organization to undertake the probation at that organization. The notarial practice organization accepting the probation shall issue a confirmation letter regarding the acceptance of the probation period for notarial practice according to the form attached to this Circular (Form TP-TSCC-01) and assign a notary meeting the conditions stipulated in Article 15 of this Circular to guide the individual wishing to undergo the probation period for notarial practice.

Individuals wishing to undergo the probation period for notarial practice and the notarial practice organization accepting the probation may enter into a labor contract in accordance with the laws on labor.

2. In cases where the individual wishing to undergo the probation period does not contact the probation themselves, they may request the Department of Justice in the locality where they wish to undergo the probation to arrange for probation at a local notarial practice organization.

Within ten working days from the date of receipt of the application for arranging the probation period for notarial practice (Form TP-TSCC-02), the Department of Justice shall be responsible for examining and designating a notarial practice organization to accept the individual wishing to undergo the probation period and notify them in writing; if refusing, it must notify in writing and specify the reasons. The individual refused has the right to lodge a complaint in accordance with Article 25 of this Circular.

Article 5. Registration for Notary Practice Internship

1. The registration for internship shall be conducted at the Department of Justice where the notary practice organization accepting the intern is located.

The internship registration dossier includes:

a) The internship registration form for notary practice (Model TP-TSCC-03) (Form TP-TSCC-03);

b) A confirmation letter from the notary practice organization regarding the acceptance of the intern or a labor contract as stipulated in Clause 1, Article 4 of this Circular;

c) A copy of the Certificate of Graduation from Notary Practice Training.

2. Within five working days from the date of receiving a complete and valid dossier, the Department of Justice shall issue a decision on the registration for notary practice internship and record the name of the registrant in the List of Notary Practice Interns (hereinafter referred to as the Intern List) of the Department of Justice; in case of rejection, it must notify in writing and specify the reasons. The person rejected has the right to appeal according to Article 25 of this Circular.

Within five working days from the date of issuing the decision on the registration for notary practice internship, the Department of Justice shall send the decision to the notary practice organization accepting the intern, publish the Intern List on its electronic portal, and simultaneously send that list to the Ministry of Justice to establish the National Intern List.

3. The person recorded in the Intern List of the Department of Justice is called a notary practice intern (hereinafter referred to as the intern). The intern has rights and obligations as prescribed in this Circular.

Article 6. Duration of Notary Practice Internship

1. The duration of notary practice internship (hereinafter referred to as the internship period) is twelve months, starting from the day the intern begins the internship at the notary practice organization.

2. In cases where the intern changes the internship location as provided for in Article 7 of this Circular, the internship period will be calculated as the total internship time of the intern at various notary practice organizations.

The total internship period will be calculated when the intern has at least four months of internship at each notary practice organization and must have a written evaluation from the supervising notary and confirmation from the notary practice organization accepting the intern.

3. An intern at a notary practice organization with an internship period of one month to less than four months may be included in the total internship period if they fall under any of the following circumstances:

a) The notary practice organization accepting the intern temporarily suspends or ceases operations in accordance with the Notary Law and guiding documents;

b) The supervising notary dies or due to health reasons or other objective reasons cannot continue to supervise the intern;

c) The supervising notary no longer meets the conditions for supervising interns as stipulated in Article 15 of this Circular;

d) The supervising notary does not fully perform the responsibilities prescribed in Article 16 of this Circular;

đ) The intern changes the internship location from a centrally-run province or city to another centrally-run province or city.

Article 7. Change of Internship Location for Notary Practice

1. If an intern changes the internship location from one notary practice organization to another within the same centrally-run province or city, they must report in writing about the change to the Department of Justice where the internship was registered. The report must include an evaluation from the supervising notary, confirmation from the notary practice organization where the intern previously interned, and confirmation from the notary practice organization to which the intern wishes to transfer.

Within five working days from the date of receiving the intern's report, the Department of Justice shall issue a decision on changing the internship location; in case of rejection, it must notify in writing and specify the reasons. The person rejected has the right to appeal according to Article 25 of this Circular.

Within five working days from the date of issuing the decision on changing the internship location, the Department of Justice shall be responsible for sending the decision to the notary practice organization where the intern previously interned and the notary practice organization to which the intern wishes to transfer.

2. If an intern changes the internship location from a notary practice organization in one centrally-run province or city to another in a different centrally-run province or city, they must submit a written request to remove their name from the Intern List of the Department of Justice where they were registered and follow the procedures for registering the internship at the Department of Justice where the new notary practice organization is located, as stipulated in Article 5 of this Circular. Along with the internship registration dossier, the intern must submit a report on the results of the internship as prescribed in Clause 2 and Clause 3, Article 13 of this Circular and the decision of the Department of Justice where the intern was previously registered regarding the removal of their name from the Intern List.

Article 8. Suspension of Notary Practice Training

1. The trainee may suspend the training period after reaching a written agreement with the notary practice organization where they are undergoing training and must report in writing to the Department of Justice where the training registration is filed.

The suspension period for notary practice training shall not exceed three months, except in cases of valid reasons; if the suspension period exceeds three months without valid reasons, the trainee must re-register for the notary practice training in accordance with Article 5 of this Circular.

2. The suspension period shall not be counted towards the total training period for notary practice.

The training period prior to suspension shall be counted towards the total training period for notary practice, except in cases where re-registration is required under the provisions of Clause 1 of this Article.

Article 9. Termination of Notary Practice Training

1. The trainee terminates the notary practice training when falling under one of the following circumstances:

a) Voluntarily terminating the training;

b) Being recruited as civil servant, public official, or employee (except employees working at a notary office), officers, professional military personnel, defense industry workers in agencies and units under the People's Army; officers, non-commissioned officers, and workers in agencies and units under the Public Security Force;

c) No longer residing in Vietnam;

d) Being convicted and the judgment has taken legal effect;

d) Being subject to administrative sanctions as prescribed by laws on handling administrative violations.

||| Water-based fire extinguishing solutions.Within five working days from the date the trainee terminates the training as stipulated in Clause 1 of this Article, the notary practice organization must report in writing to the Department of Justice. Within five working days from the date of receiving the report from the notary practice organization, the Department of Justice issues a decision to terminate the training and simultaneously removes the trainee's name from the list of trainees maintained by the Department of Justice.

The termination decision is sent to the trainee, the notary practice organization accepting the training, and the Ministry of Justice.The person whose training has been terminated has the right to appeal in accordance with Article 25 of this Circular.

3. A trainee who terminates the notary practice training may be considered for re-registration when meeting the conditions for registering for notary practice training as prescribed in this Circular and falls under one of the following circumstances:

a) The reason for terminating the training specified in point a, point b, and point c of Clause 1 of this Article no longer exists;

b) Has had criminal records expunged, except in cases where convicted of intentional crimes for the reason specified in point d of Clause 1 of this Article;

c) Has completed the execution of administrative sanctions as prescribed by laws on handling administrative violations for the reason specified in point d of Clause 1 of this Article.

The procedure for re-registering for notary practice training is carried out in accordance with Article 5 of this Circular. The training period before terminating the notary practice training as specified in Clause 1 of this Article shall not be counted towards the total training period for notary practice.

Article 10. Completion of Notary Practice Training

1. A trainee who meets the requirements of the training as stipulated in Clause 2 of this Article, as assessed by the supervising notary, is deemed to have completed the notary practice training.

2. Requirements for notary practice training:

a) Having fulfilled the required training period for notary practice as prescribed in Article 6 of this Circular;

b) Fulfilling all obligations of a trainee as prescribed in Clause 2 of Article 14 of this Circular.

3. A person who completes the notary practice training will be recorded in the Department of Justice’s training monitoring book and has the right to submit an application to the Minister of Justice for appointment as a notary in accordance with the Notary Law.

Article 11. Content of Notary Practice Internship

1. The content of notary practice internship includes the following tasks and skills:

a) Receiving and classifying requests for notarization; checking the authenticity and legality of documents in the request file; identifying the subjects of contracts and transactions;

b) Studying and proposing solutions for notarization request files;

c) Preparing the contents of notarial documents, including drafting contracts and transactions according to the requirements of the person requesting notarization or verifying the authenticity and legality of contracts and transactions drafted by the person requesting notarization and drafting affidavits;

d) Checking and organizing notarized files for storage in accordance with the provisions of the law;

đ) Professional skills, management and leadership skills in notary practice organizations and other related work as assigned by the supervising notary;

2. The supervising notary assigns and guides the intern to perform the internship content specified in Clause 1 of this Article.

Article 12. Internship Diary in Notary Practice

1. The intern must keep an internship diary in notary practice to record fully the completion of tasks during the internship period.

2. The internship diary in notary practice (Model TP-TSCC-04) must be confirmed weekly by the supervising notary and confirmed by the notary practice organization accepting the internship at the end of the internship process.

3. The internship diary in notary practice is submitted by the intern to the Department of Justice together with the Report on the Results of Notary Practice Internship.

Article 13. Report on the Results of Notary Practice Internship

1. Upon completing the internship period as prescribed in Article 6 of this Circular, the intern has the responsibility to report in writing about the results of the notary practice internship to the Department of Justice where the internship is registered no later than ten days from the end of the internship period.

2. The report on the results of the notary practice internship includes the following main contents:

a) The performance of the rights and obligations of the intern;

b) The number, content, time, and location of each notarization request file assigned by the supervising notary, specifying the legal basis and method of handling the file;

c) Legal knowledge, notary practice skills, and experience gained during the internship;

d) Difficulties and obstacles encountered during the internship (if any) and proposals and recommendations;

3. The report on the results of the notary practice internship of the intern must have comments from the supervising notary as stipulated in Clause 3 of Article 16 of this Circular and confirmation from the notary practice organization accepting the internship.

Article 14. Rights and Obligations of the Intern

1. Probationers have the following rights:

a) To be guided by the supervising notary to update legal knowledge, professional and vocational skills in notary practice, notary practice skills, management and leadership skills in notary practice organizations, ways of behavior according to the Code of Ethics for Notary Practice; ON, obligations of the intern;

b) To be provided conditions by the notary practice organization accepting the internship and the supervising notary to carry out tasks and skills as prescribed in Article 11 of this Circular;

c) To propose a changeof the supervising notary in the internship in cases prescribed in Article 18 of this Circular; guiding d) To exercise the right to lodge complaints related to the internship in notary practice as prescribed in Article 25

to perform tasks related to notary practice as assigned by the supervising notary of this Circular;

đ) Other rights agreed upon with the notary practice organization accepting the internship or as prescribed by law.

2. Probationers have the following obligations:

a) To comply with the provisions of the Notary Law and related legal regulations;

b) To follow the internal rules and regulations of the notary practice organization accepting the internship;

c) Tat least four hours each working day ; to be responsible before the supervising notary and the notary practice organization accepting the internship regarding the time and quality of the assigned work;d) To keep an internship diary in notary practice and to report on the results of the notary practice internship as prescribed in Articles 12 and 13 of this Circular;

đ) Other obligations agreed upon with the notary practice organization accepting the internship or as prescribed by law.

d) Other obligations as agreed with the notary practice organization accepting the trainee or as provided for by law.

Article 15. Conditions for Notaries guiding probationers

1. Notaries guiding probationers must meet the following conditions:

a) Currently practicing organization notarizing activities;

b) Having at least three years experience in notarizing activities, having reputation and responsibility in guiding probationers to practice notarizing activities;

specialized agency under the People's Committee of the province/city.) Not within the period being pursued for criminal liability, being subject to administrative handling measures under the provisions of the law on handling administrative violations or being disciplined. In case a notary guiding probationers is administratively punished for violating administrative regulations in the notarizing profession according to Decree No. 110/2013/ND-CP dated September 24, 2013 of the Government stipulating administrative penalties for violations in the field of judicial assistance, administrative justice, marriage and family, civil enforcement, bankruptcy of enterprises and cooperatives (hereinafter referred to as Decree No. 110/2013/ND-CP), then such notary may guide probationers to practice notarizing activities only after one year from the date of completion of the administrative penalty decision.

2. At the same time, each

may guide no more than in the internship in cases prescribed in Article 18 of this Circular; probationer. forms 1. Guide probationers

Article 16. Responsibilities of the guiding notary Article 2. General provisions on economic and technical standards guiding trainee

to update their knowledge of laws, specialized vocational skills in notarizing, professional skills in notarizing, management and operation skills of organizations practicing notarizing activities, ways of behavior according to Code of Ethics in notarizing activities , rights and obligations of probationers.Monitor and inspect the implementation of tasks assigned to probationers, confirm the probation logbook of probationers they guide in accordance with Clause 12 of this Circular.

2. 3. N

oticereport on the results of probation in notarizing activities of probationers, clearly stating strengths and limitations regarding capacity, professional expertise, professional skills, ways of behavior according to the Code of Ethics in notarizing activities, the implementation of rights and obligations of probationers. Be enthusiastic and responsible in guiding probationers; bear full

4. responsibilityfor all matters that probationers perform according to the assignments and guidance provided by them person may refuse to guide, in cases.

Article 17Refusal to guide internships

1. Notarization where they do not meet the conditions for guiding probationers as stipulated in Article 15 of this Circular or due to other legitimate reasons. 2. During the probation guidance process, notaries may refuse to continue guiding probationers if they no longer meet the conditions for guiding probationers as stipulated in Article 15 of this Circular or due to other legitimate reasons. trainee . When refusing to guide probationers as prescribed in Clause 1, Clause 2 of this Article

, notaries

3have the responsibility to notify in writingthe organization practicing notarizing activities Article 2. General provisions on economic and technical standards The organization practicing notarizing activities assigns another notary in its organization who meets the conditions for guiding probationers as stipulated in Article 15 of this Circular to guide probationers; in case the organization practicing notarizing activities does not have another notary meeting the conditions for guiding probationers, it must notify in writing the Department of Justice. The Department of Justice has the responsibility to designate another organization practicing notarizing activities to assign a notary to guide probationers as stipulated in Clause 2, Article 4 of this Circular. Probationers have the right to request a change of notary guiding probationers a) The notary guiding probationers complete internship. no longer meets the conditions for guiding probationers as stipulated in Article

Article 18Changing the Notary Public Article 2. General provisions on economic and technical standards guiding trainee

1. 15 of this Circular; Article 2. General provisions on economic and technical standards guiding trainee The production facility violates any of the following: failure to maintain product quality as prescribed; failure to conduct outgoing inspection as prescribed; products released do not comply with the registration dossier and typical samples of the certified type; issuing Outgoing Inspection Certificates incorrectly;

b) The notary guiding probationers does not fully implement as prescribed in Article

the probationer dies or due to health reasons or other objective reasons cannot continue guiding probationers. 2. When probationers request a change of notary guiding probationers, the organizations, organization practicing notarizing activities assigns another notary 16 of Circular this;

c) Notarization Article 2. General provisions on economic and technical standards guiding meeting the conditions for guiding probationers as stipulated in Article 15 of this Circular

to continue guiding that probationer and notify in writing theDepartment of Justice Article 2. General provisions on economic and technical standards of each type of aircraft of the Vietnam Coast Guard In case the organization practicing notarizing activities does not have another notary meeting the conditions for guiding probationers as stipulated in Article 15 of this Circular.

it must notify Article 2. General provisions on economic and technical standards the Department of Justice. The Department of Justice designates another organization practicing notarizing activities to assign a notary to guide probationers as stipulated in Clause 2, Article 4 of this Circular Probationers have the right to request a change of notary guiding probationers for 3. In case the organization accepting probationers temporarily ceases operations or terminates operations according to the provisions of the Notarization Law and guiding documents, probationers shall contact and agree with another organization practicing notarizing activities to continue probation. In case probationers cannot reach an agreement with another organization practicing notarizing activities, they may request the Department of Justice where they wish to continue probation to designate an organization practicing notarizing activities for probation. The designated organization practicing notarizing activities has the responsibility to assign a notary to guide probationers as stipulated in Clause 2, Article 4 of this Circular. CHIEF designate another notary practice organization to assign a trainee Article 2. General provisions on economic and technical standards guiding in accordance with Clause 2 Article 4 of this Circular.

3. In case the notary practice organization accepting the trainee temporarily ceases operations or terminates operations in accordance with the Notarization Law and guiding legal documents, the trainee shall contact and agree with another notary practice organization to continue training. If the trainee cannot reach an agreement with another notary practice organization, they shall request the Department of Justice at the location where they wish to train to designate another notary practice organization for training. The designated notary practice organization shall be responsible for assigning a notary public to guide the trainee in accordance with Clause 2 Article 4 of this Circular.

Article 19. Conditions for organizations practicing notarization to accept trainees

1. Organizations practicing notarization that accept trainees include:

a) Notary offices;

b) Notary public offices.

2. Organizations practicing notarization that accept trainees must meet the following conditions:

a) Having notaries who meet the conditions for guiding trainees as stipulated in Article 15 of this Circular;

b) Having material facilities to ensure the training of notarial practice.

3. The Department of Justice shall establish a List of organizations practicing notarization meeting the conditions to accept trainees in the locality, publish it on the Department of Justice's electronic portal, and is responsible for regularly reviewing and updating this List.

Article 20. Rights and Obligations of the Notary Practice Organization Accepting Internship complete internship

1. "5. The pre-tax weighted average cost of capital i (%) is determined according to the formula below:qualified in the internship in cases prescribed in Article 18 of this Circular; meeting the conditions guiding trainees as stipulated in Article 15 of this Circular guide trainees and be responsible for assigningthem.

2. Create conditions for in the internship in cases prescribed in Article 18 of this Circular; guiding trainees and trainees authorized to to train at their organization.

3. Consider refusal to guide trainees, change notaries guiding trainees.

4. Monitor and inspect the performance of duties and obligations of notaries guiding trainees towards trainees, and the rights and obligations of trainees as prescribed by this Circular; mediate disputes between notaries guiding trainees and trainees.

5. Draftmanage, use the Record monitor the process trainee , rights and obligations of probationers. at their organization (Model TP-TSCC-05).

6. Report in writing to the Department of Justice where the headquarters is located about the training of trainees at their organization annually. The report includes the following main contents:

a) Number of trainees at their organization;

b) Evaluation of the quality of training of the trainees;

c) Implementation of the rights and obligations of organizations practicing notarization, notaries guiding trainees, and trainees as prescribed by this Circular;

d) Difficulties and obstacles in the process of accepting trainees (if any) and proposals, recommendations.

7. Other rights and obligations agreed with trainees or as provided by law.

Chapter III

MANAGEMENT OF NOTARY PRACTICE TRAINING

Article 21. Responsibilities of units under the Ministry of Justice

1. The Bureau of Judicial Assistance is the advisory body assisting the Minister of Justice in state management and organizing the enforcement of laws on notarization, with the following tasks and powers:

a) To provide guidance and answer questions related to the implementation of this Circular;

b) Inspect the training of notarial practice periodically every six months, annually, or at any time when necessary.

The inspection targets are provincial Departments of Justice, centrally-run cities, organizations practicing notarization accepting trainees, trainees, and notaries guiding trainees. The inspection content includes registration for training in notarial practice, the training process, and management of training in notarial practice; inspecting the dossier for appointment of notaries to ensure the authenticity of the training and other issues as prescribed.

The time and content of the inspection must be notified to the inspected party at least seven days before the inspection takes place;

c) Handle violations, resolve complaints and denunciations regarding training in notarial practice within its authority;

d) Perform other tasks and powers as prescribed by the Notarization Law and implementing regulations.

2. The Inspectorate of the Ministry, the Cadre and Civil Servant Affairs Department, and related units under the Ministry of Justice perform their tasks and powers related to training in notarial practice and cooperate with the Bureau of Judicial Assistance in performing the tasks and powers stipulated in Clause 1 of this Article.

Article 22. Responsibilities of the Department of Justice

1. Accepting files and registering trainees according to the provisions of Article 5 of this Circular.

2. Designating organizations practicing notarization to accept trainees according to the provisions of this Circular.

3. Establishing a list of trainees, a list of organizations practicing notarization meeting the conditions to accept trainees; establishing a record of monitoring notarization training at the local level (Model TP-TSCC-06) according to the provisions of this Circular.

4. Inspecting the implementation of rights and obligations of organizations practicing notarization, rights and obligations of notaries guiding trainees, rights and obligations of trainees according to the provisions of this Circular.

5. Considering the refusal of organizations practicing notarization to accept trainees.

6. Accepting reports on training results, training diaries of trainees; examining and recommending the Minister of Justice to appoint notaries for those who have completed notarization training.

7. Inspecting, auditing, handling violations and resolving complaints and denunciations regarding notarization training according to the provisions of the Notarization Law, Decree No. 04/2013/ND-CP, Decree No. 110/2013/ND-CP, and this Circular.

8. Performing other tasks and exercising other powers as prescribed by this Circular.

Article 23. Responsibilities of of the Professional Organization of Notaries

1. Collecting, reflecting the thoughts, wishes, contributions, and petitions related to notarization training of trainees, notaries guiding trainees, and organizations practicing notarization accepting trainees with state management agencies on notarization.

2. Supervising organizations practicing notarizationand trainees complete internshipthe organization practicing notarizing activities Article 2. General provisions on economic and technical standards guiding trainee during the training period proposing competent authorities to handle violations related to notarization training according to the provisions of the law and this Circular.; Mediating conflicts arising between trainees and notaries

3. organizations practicing notarization Article 2. General provisions on economic and technical standards guiding trainees and tasks, powers received trainee.

4. Various duties, powers otherwise in accordance with the provisions of the law.

Chapter IV

VIOLATION HANDLING AND COMPLAINT AND DENUNCIATION RESOLUTION

Article 24. Handling Violations in Notarization Training

1. Trainees violating the provisions of this Circular shall be subject to disciplinary action, administrative penalties, or criminal liability, if causing damage, they must compensate according to the provisions of the law, depending on the nature and severity of the violation.

2. Notaries violating the provisions of this Circular shall be subject to one of the forms of handling provided for in Article 58 of the Notarization Law, depending on the nature and severity of the violation.

3. Organizations practicing notarization violating the provisions of this Circular shall be subject to the form of handling provided for in Article 59 of the Notarization Law, depending on the nature and severity of the violation.. 

Article 25. Complaints Regarding Notarization Training

1. Trainees have the right to complain about decisions or actions of notaries or organizations practicing notarization if there is evidence that such decisions or actions infringe upon their legitimate rights and interests.

The Director of the Notary Office, the Head of the Notary Department is responsible for resolving initial complaints; in cases where they disagree with the decision to resolve the complaint or if the complaint is not resolved within 15 days from the date of the initial complaint, the trainee has the right to complain to the Department of Justice. The decision of the Department of Justice to resolve the complaint is the final decision.

2. Trainees, notaries, and organizations practicing notarization have the right to complain about administrative decisions or actions of the Department of Justice if there is evidence that such decisions or actions infringe upon their legitimate rights and interests.

The resolution of complaints stipulated in this clause shall be carried out in accordance with the provisions of the law on complaints.

Article 26. Reporting on Notary Practice Internship Matters

Individuals and organizations have the right to report to competent authorities, organizations, or individuals about violations of the Notarization Law, Decree No. 04/2013/NĐ-CP, and this Circular.

The handling of reports shall be carried out in accordance with the provisions of the law on reporting.

Chapter V

IMPLEMENTING PROVISIONS

Article 27. Effective Date

This Circular takes effect from March 1, 2014.

Article 28. Responsibility for Implementation

The Director of the Office, the Director of the Department of Legal Assistance, Heads of Units under the Ministry, Directors of Provincial Departments of Justice, social-professional organizations of notaries, notary practice organizations, notaries, and related organizations and individuals are responsible for implementing this Circular./.