Circular No. 01/2025/TT-TTCP stipulates the retention period for files and documents in the Inspection sector applicable to agencies, units within the sector and related organizations and individuals. The retention period is divided into various types, ranging from permanent to 20 years, depending on the nature of the files and documents.
적용 범위
Agencies, units within the Inspection sector and related organizations and individuals.
핵심 사항
- Agencies and units within the Inspection sector apply the retention period for files and documents according to the Appendix issued together with this Circular.
- The retention period ranges from permanent to 20 years, depending on the nature of the files and documents. For example, files for building strategies and plans have a permanent retention period; files for serious inspection cases also have a permanent retention period.
- Files for receiving citizens and handling letters and complaints have a retention period ranging from two to five years, depending on the nature of the files.
- Files concerning the resolution of complaints, denunciations, anti-corruption, and waste are also specifically defined regarding their retention periods.
- This Circular takes effect from July 1, 2025.
🌐 이 문서의 사회적 영향
- Positive impact: Helps agencies and units within the Inspection sector organize the management of files and documents scientifically, avoiding unnecessary waste.
- Negative impact: May cause difficulties in retrieving information if the retention period is too long or too short for specific files.
❓ 자주 묻는 질문
What does the retention period for files and documents in the Inspection sector include?
This Circular stipulates the retention period ranging from permanent to 20 years, depending on the nature of the files and documents. For example, files for building strategies and plans have a permanent retention period; files for serious inspection cases also have a permanent retention period.
What is the retention period for files for receiving citizens and handling letters and complaints?
The retention period for files for receiving citizens and handling letters and complaints ranges from two to five years, depending on the nature of the files. For example, files for receiving citizens have a retention period of five years; files for letters and complaints that do not meet the conditions for handling have a retention period of two years.
How are files for resolving complaints and denunciations regulated?
Files for resolving complaints and denunciations have a retention period ranging from permanent to 20 years. For example, files for cases involving large numbers of people and complex situations have a permanent retention period; files for other cases have a retention period of 20 years.
Who does this Circular apply to?
This Circular applies to agencies, units within the Inspection sector and related organizations and individuals.
When does this Circular take effect?
This Circular takes effect from July 1, 2025.
전문
CIRCULAR
Regulations on the retention period for inspection sector files and records
Cbased on the Law on Archives dated June 21, 2024;
Pursuant to Decree No. 109/2025/NĐ-CP dated May 20, 2025 of the Government stipulating the functions, tasks, powers, and organizational structure of the Government Inspector General;
At the proposal of the Director of the Government Inspectorate Office;
The Chief Inspector General issues this Circular to regulate the retention period for inspection sector files and records.
Article 1. Scope of Regulation
This Circular regulates the retention period for inspection sector files and records.
Article 2. Applicability
This Circular applies to agencies and units within the inspection sector and other relevant agencies, organizations, and individuals.
Article 3. Retention Period for Records and Documents
1. This Circular shall be accompanied by an appendix setting forth the retention periods for inspection sector files and records.
2. The implementation of the regulations on the retention period for files and records as stipulated in this Circular shall be carried out as follows:
a) The retention period for files and records used to determine the retention period for inspection sector files and records;
b) The specific retention period for each file and record shall not be less than the retention period specified in the accompanying appendix to this Circular.
Article 4. Effective date
This Circular takes effect from July 1, 2025.
State-owned enterprises that have been assigned by the Ministry of Agriculture and Rural Development to conduct offshore wind power project surveys before the effective date of this Circular shall continue to implement according to the assigned documents; any new matters arising after the effective date of this Circular shall be implemented in accordance with the provisions of this Circular.
1. The Director of the Government Inspectorate Office, heads of agencies and units within the inspection sector, and other relevant agencies, organizations, and individuals shall be responsible for implementing this Circular.
2. In the course of implementation, if there are difficulties or obstacles, agencies, organizations, units, and individuals are requested to report them to the Government Inspectorate for timely revision and supplementation to ensure compliance.
|
DEPUTY GENERAL INSPECTOR
ASSISTANT GENERAL INSPECTOR
(Signed)
DƯƠNG QUỐC HUY
|
Appendix
RETENTION PERIOD FOR FILES AND RECORDS
OF THE INSPECTION SECTOR
(Issued together with Circular No.: 01/2025/TT-TTCP
dated June 19, 2025, by the Chief Inspector General)
| No. | Name of file or record | Retention period | Remarks |
|---|---|---|---|
| 1 | Files and records for developing and issuing central, long-term, and annual plans on inspection, receiving citizens' visits, handling complaints and denunciations, and preventing corruption, waste, and negative practices. | Permanent | |
| 2 | Files and records for developing and issuing legal normative documents and regulations on inspection, receiving citizens' visits, handling complaints and denunciations, and preventing corruption and negative practices. | Permanent | |
| 3 | Files and records for developing and issuing rules, regulations, and guidelines on inspection, receiving citizens' visits, handling complaints and denunciations, and preventing corruption, waste, and negative practices. | 20 years | |
| 4 | Plans and reports on inspection work, receiving citizens' visits, handling complaints and denunciations, and preventing corruption, waste, and negative practices: | ||
| - Long-term, annual | Permanent | ||
| - 9 months, 6 months, ad hoc | 10 years | ||
| - Quarterly, monthly | 5 years | ||
| 5 | Exchange letters with agencies, organizations, and units regarding inspection, receiving citizens' visits, handling complaints and denunciations, and preventing corruption, waste, and negative practices. | 5 years | |
| 6 | 6.1. Inspection files, re-inspection files: | ||
| - Serious cases | Permanent | ||
| - Other cases | 20 years | ||
| 6.2. Files on cross-checking and overlapping activities in inspections | 10 years | ||
| 7 | Supervision activity files of inspection teams: | ||
| - Serious cases | Permanent | ||
| - Other cases | 20 years | ||
| 8 | Draft inspection conclusion review files: | ||
| - Serious cases | Permanent | ||
| - Other cases | 20 years | ||
| 9 | Post-inspection monitoring and handling files: | ||
| - Serious cases | Permanent | ||
| - Other cases | 20 years | ||
| 10 | 10.1. Citizen reception and complaint handling files: | ||
| - Citizen reception files | 5 years | ||
| - Complaint and denunciation letters from agencies, organizations, and citizens that are not eligible for processing | 2 years | ||
| 10.2. Files on monitoring the implementation of citizen reception work, complaint handling, and enforcement of decisions resolving complaints | 20 years | ||
| 11 | Complaint and denunciation resolution files: | ||
| - Cases involving large numbers of people, complex situations | Permanent | ||
| - Other cases | 20 years | ||
| 12 | 12.1. Files on cases concerning the prevention of waste, corruption, and negative practices: | ||
| - Serious, very serious, extremely serious cases | Permanent | ||
| - Less serious cases | 20 years | ||
| 12.2. Files on evaluating anti-corruption, anti-waste, and anti-negative practice efforts | 20 years | ||
| 12.3. Asset and income declaration files | 20 years | ||
| 12.4. Asset and income verification files | 20 years |
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