Circular No. 02/2013/TT-BCA on the issuance, guidance for use, and management of various types of documents related to immigration control work

CIRCULAR
Regarding the issuance, guidance on use, and management of various types
of forms related to immigration management work
 

Pursuant to the Ordinance on Entry into, Exit from, and Residence of Foreigners in Vietnam 2000;

Pursuant to the Decree No. 21/2001/NĐ-CP dated May 28, 2001 of the Government detailing the implementation of the Ordinance on Entry into, Exit from, and Residence of Foreigners in Vietnam 2000;

Pursuant to the Decree No. 136/2007/NĐ-CP dated August 17, 2007 of the Government on exit from and entry into Vietnam for Vietnamese citizens;

Pursuant to the Decree No. 77/2009/NĐ-CP dated September 15, 2009 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Public Security;

Pursuant to Decision No. 45/2006/QĐ-TTg dated February 28, 2006 of the Prime Minister promulgating the Regulation on the issuance and management of APEC Business Travel Cards;

Pursuant to the Circular Jointly Issued No. 05/2009/TTLT-BCA-BNG dated May 12, 2009 of the Ministry of Public Security - Ministry of Foreign Affairs guiding procedures for handling applications for permanent residence registration in Vietnam by Vietnamese citizens residing abroad;

Pursuant to the Circular Jointly Issued No. 03/2008/TTLT-BCA-BQP-BNG-BLĐTBXH dated May 8, 2008 guiding the procedures for verification and acceptance of women and children repatriated from abroad who have been trafficked;

At the proposal of the Director of the First General Department of Security,

The Minister of Public Security issues this Circular on the issuance, guidance on use, and management of various types of forms related to immigration management work.

Article 1. Scope and Applicability

Article 1. This Circular issues, guides the use, and manages various types of forms related to immigration management work.

Article 2. The subjects to which this Circular applies are Vietnamese and foreign agencies, organizations, enterprises; foreigners and Vietnamese citizens related to the resolution of exit from and entry into Vietnam.

Article 3. Forms related to the management of foreigners entering, exiting, and residing in Vietnam

Point 1. Reply letter to the request for review of personnel for foreigners entering the country (Form N4A).

Point 2. Reply letter to the request for inspection of personnel for foreigners entering the country (Form N4B).

Point 3. Reply letter to the request for visa issuance at international border gates (Form N4C).

Point 4. Fax notification of the Vietnamese representative office abroad issuing visas to guests (Form N4D).

Point 5. Request form for telegraphic message (Form N4E).

Point 6. Stamped visa (Form N6A).

Point 7. Detached visa (Form N6B).

Point 8. Temporary stay extension stamp (Form N6C).

Point 9. Notification letter (regarding foreigners applying for permanent residence) (Form N11A).

Point 10. Temporary stay declaration form (Form N12).

Point 11. List of foreigners declaring temporary stay (Form N13).

Point 12. Deportation order (Form N14).

Point 13. Letter requesting issuance of permit to enter border areas (Form N15A).

Point 14. Application form for permit to enter border areas (Form N15B).

Point 15. Permit to enter border areas (Form N16).

Point 16. Declaration form for application for Visa Exemption Certificate (Form N19).

Point 17. Guarantee letter (Form N20).

Point 18. Reply letter to the request for issuance of Visa Exemption Certificate for foreigners (Form N21).

Point 19. Visa Exemption Certificate type stamped (Form N22A).

Point 20. Visa Exemption Certificate type booklet (Form N22B).

Article 4. Forms related to the management of Vietnamese citizens residing abroad registering permanent residence in Vietnam

Point 1. Approval letter for registration of permanent residence in a house legally owned by an individual (Form TT02).

Point 2. Letter sent to Provincial Police Departments informing the result of granting permanent residence in Vietnam to Vietnamese citizens residing abroad (Form TT04).

Point 3. Letter sent to Vietnamese representative offices abroad informing the result of granting permanent residence in Vietnam to Vietnamese citizens residing abroad (Form TT05).

Point 4. Notification letter (Form TT06).

Point 5. Introduction letter (Form TT07).

Article 4. Forms of documents related to the verification and reception work for women and children repatriated from abroad due to trafficking

1. Declaration form for women and children repatriated from abroad due to trafficking (Form TK-PNTE).

2. Handover record for women and children repatriated from abroad due to trafficking (Form BBGN-PNTE).

3. Certificate of return issued to women and children repatriated from abroad due to trafficking (Form CN-PNTE (A) issued by the Immigration Management Department).

4. Certificate of return issued to women and children repatriated from abroad due to trafficking (Form CN-PNTE (PA) issued by the Immigration Management Police Station under the Provincial Public Security Departments).

Article 5. Forms of documents related to the management of Vietnamese citizens' departure and entry

1. Report form for lost ABTC card within the country (Form X06).

2. Report form for lost ABTC card outside the country (Form X07).

3. Visa exemption stamp marked "AB"

Article 6. Guidelines for using various forms

1. Agencies, organizations, enterprises, and individuals requiring issuance of various documents on departure and entry shall obtain such forms from the Immigration Management Department or the Immigration Management Police Station under the Provincial Public Security Departments (Ministry of Public Security) or Vietnamese representative offices abroad, or access the Immigration Management Department's website (Web) to print and use them.

2. Various forms of documents on departure and entry must be printed, photographed, and used strictly according to the format and content specified in Articles 2, 3, 4, and 5 of this Circular.

Article 7. Printing and managing various forms of documents

The Immigration Management Department is responsible for:

1. Printing blank forms (visas, temporary residence cards, permanent residence cards, AB stamps, etc.) to meet the needs of foreigners and Vietnamese citizens for departure, entry, and residence at the Immigration Management Department and the Immigration Management Police Stations under the Provincial Public Security Departments.

2. Printing and providing blank forms to the Ministry of Foreign Affairs (Consular Department and Vietnamese representative offices abroad) to meet the needs of foreigners and Vietnamese citizens for departure, entry, and residence at the Consular Department and abroad.

3. Providing forms and guiding the Immigration Management Police Stations under the Provincial Public Security Departments to print and issue to agencies, organizations, enterprises, and foreigners and Vietnamese citizens with needs for departure, entry, and residence procedures at the Immigration Management Police Stations.

4. Providing forms for the Consular Department to guide Vietnamese representative offices abroad to print and issue to foreigners, overseas Vietnamese residents, and Vietnamese citizens abroad who have needs for entry and exit from Vietnam.

5. Publishing various forms of documents on the Immigration Management Department's electronic information network for agencies, organizations, enterprises, and foreigners and Vietnamese citizens to access, utilize, and use.

Article 8. Effective Date

This Circular takes effect from March 20, 2013.

Article 9. Responsibility for implementation

1. Heads of General Departments, heads of units directly under the Ministry; Directors of Provincial Public Security Departments within their respective functions and duties are responsible for organizing the implementation of this Circular.

2. The First General Department of Security is responsible for organizing the implementation and guiding and inspecting the implementation of this Circular.

During the implementation of this Circular, if there are any difficulties, units and localities shall report to the Ministry (through the First General Department of Security) for timely guidance.