Decision No. 05/2004/QĐ-BVHTT Issuing the Operational Regulations of the Ministry of Culture and Information

Pursuant to …;

Issuing the operational regulations of the Ministry of Culture and Information

_______________________ 

THE MINISTER OF CULTURE AND INFORMATION

Pursuant to Decree No. 63/2003/ND-CP dated June 11, 2003 of the Government on the functions, tasks, powers, and organizational structure of the Ministry of Culture, Sports and Tourism;

Pursuant to Decree No. 23/2003/NĐ-CP dated March 12, 2003 of the Government promulgating the Operational Regulations of the Government;

Considering the proposal of the Director of the Office and the Head of the Cadre and Civil Servant Organization Department,

Pursuant to …;:

Article 1. The Operational Regulations of the Ministry of Culture and Information are hereby issued together with this Decision.

Article 2. The heads of agencies and units under the Ministry shall be responsible for issuing operational regulations consistent with the provisions of the Operational Regulations of the Ministry of Culture and Information and the organizational and operational regulations of their agencies and units which have been approved by the Minister.

Article 3. This Decision shall take effect 15 days from the date of publication in the Official Gazette, replacing Decision No. 48/1999/QĐ-BVHTT dated July 19, 1999 of the Minister of Culture and Information promulgating the Operational Regulations of the Ministry of Culture and Information.

Article 4. The Director of the Office, the Head of the Cadre and Civil Servant Organization Department, the heads of agencies and units under the Ministry, and the Directors of Provincial and Municipal Departments of Culture and Information directly under the Central Government shall be responsible for implementing this Decision./.

 

REGULATIONS

Operational Regulations of the Ministry of Culture and Information

(issued together with Decision No. 05/2004/QĐ-BVHTT dated February 2, 2004

of the Minister of Culture and Information).

_______________

 

Chapter 1:

GENERAL PROVISIONS

Article 1. OBJECTS AND SCOPE OF REGULATION

Article 1. These regulations stipulate the principles of work, working conditions, and working relationships of the Minister, Deputy Ministers, and agencies and units under the Ministry of Culture and Information; working relationships between the Ministry of Culture and Information and provincial and municipal Departments of Culture and Information directly under the Central Government, and organizations and individuals related to these matters.

Article 2. Working relationships between the Ministry of Culture and Information and the Central Committee's Ideological and Cultural Affairs Bureau shall be implemented according to Regulation No. 01/LT-TTVH-VHTT dated July 9, 2003 on coordination between the Central Committee's Ideological and Cultural Affairs Bureau and the Ministry of Culture and Information in leading and managing cultural and information activities, and other relevant central party regulations.

Article 3. Working relationships between the Ministry of Culture and Information and national-level or inter-provincial associations shall be implemented according to Decree No. 88/2003/NĐ-CP dated July 30, 2003 of the Government on the organization, operation, and management of associations, Circular No. 3946/VHTT-TCCB dated September 10, 2003 of the Ministry of Culture and Information, and other relevant regulations.

Article 2. Principles of operation

The Ministry of Culture and Information shall handle tasks according to the following principles:

1. Implement the head system, democratic centralism principle, comply with legal regulations, Party leadership, and government guidance and direction;

2. Resolve tasks within the scope of functions, duties, authority, and responsibilities assigned based on approved programs and plans and the Minister’s directives. Emergent tasks assigned and directed by the Minister shall be resolved accordingly;

3. Each specific task shall be assigned to one person responsible and one unit to execute or coordinate. The head of the unit assigned to lead the task shall be primarily responsible for the task;

4. Do not cover up, evade, or shirk responsibility;

5. Adhere to procedures and ensure timely and effective completion of tasks as prescribed by law, government work programs, and the Minister's regulations;

6. All decisions and directions regarding task resolution must be documented in writing;

7. Strengthen administrative reform and promote transparency and democracy;

8. Ensure coordinated synchronization, unity, efficiency, and quality of information flow in directing activities and resolving tasks.

Article 3. Classification of Tasks of the Ministry

Tasks of the Ministry are classified as follows:

1. Tasks requiring reports and opinions of the Party Cadre and Civil Servant Committee of the Ministry of Culture and Information (hereinafter referred to as the Party Cadre and Civil Servant Committee);

2. Tasks directly directed and resolved by the Minister;

3. Tasks delegated by the Minister to Deputy Ministers to direct and resolve;

4. Tasks delegated by the Minister to heads of agencies and units under the Ministry (hereinafter referred to as subordinate units) to resolve.

Chapter 2:

WORKING REGIMES AND AUTHORITY TO RESOLVE TASKS

Article 4. Tasks requiring reports and opinions of the Party Cadre and Civil Servant Committee

1. Tasks requiring reports and opinions of the Party Cadre and Civil Servant Committee include:

a) Strategies for development, planning, network layout, and long-term plans for culture and information nationwide; major projects or initiatives in the sector;

b) Proposals, plans, total budgets of the sector, important reports prepared by the Ministry and submitted to the Political Bureau, Secretariat, National Assembly, Standing Committee of the National Assembly, President, Government, and Prime Minister;

c) Plans and programs to implement Party resolutions in the fields of culture and information; comprehensive summaries and evaluations of medium- and long-term cultural and information programs;

d) Overall budget allocation schemes for the sector according to current regulations;

đ) Comprehensive restructuring schemes for subordinate units; proposals for mergers, new establishments, and dissolutions of subordinate units;

e) Requests for the Prime Minister to appoint, dismiss Deputy Ministers, and equivalent positions;

g) Appointments, dismissals, transfers, commendations, disciplinary actions, and extensions of service periods for senior officials in subordinate units;

h) Sensitive and complex issues related to security, politics, ideology, foreign relations, mass work;

i) Other issues that the Minister deems necessary to seek the opinion of the Party Cadre and Civil Servant Committee.

2. Procedure for seeking opinions of the Party Cadre and Civil Servant Committee.

The head of the unit assigned to lead the task (hereinafter referred to as the leading unit) as specified in Clause 1 of this Article shall report to the Minister or the Deputy Minister directly in charge about the content and time for seeking the opinion of the Party Cadre and Civil Servant Committee. The method of reporting to seek the opinion of the Party Cadre and Civil Servant Committee shall be selected according to Clause 3 of this Article.

3. Methods for reporting to seek the opinion of the Party Cadre and Civil Servant Committee:

Tasks requiring reports and opinions of the Party Cadre and Civil Servant Committee shall be carried out in one of the two methods below:

a) Reporting at regular or extraordinary meetings of the Party Cadre and Civil Servant Committee. The head of the leading unit shall be responsible for sending relevant documents to each member of the Party Cadre and Civil Servant Committee for review at least five working days before the meeting.

b) Submit documents seeking opinions from members of the Management Board. The head of the unit primarily responsible shall be accountable for preparing, submitting opinion request forms, relevant files, and consolidating each member's opinions of the Management Board.

The method of reporting to seek opinions from the Management Board shall be decided by the Minister based on requirements, nature, and suitability with the actual situation of specific tasks.

Article 5. Scope of responsibility and work regime of the Minister.

1. The Minister is the head, leading and comprehensively managing all aspects of activities of the Ministry of Culture - Information according to functions, tasks, and authorities prescribed in the Law on the Organization of the Government, Decree No. 86/2002/NĐ-CP dated November 5, 2002 of the Government stipulating the functions, tasks, authorities, and organizational structure of Ministries and ministerial-level agencies, Decree No. 63/2003/NĐ-CP dated June 11, 2003 of the Government stipulating the functions, tasks, authorities, and organizational structure of the Ministry of Culture - Information, and related documents.

The Minister works under the Head of Department system, being accountable to the Government and the Prime Minister for state management over cultural and information activities nationwide and for the performance of duties and public service tasks of civil servants and officials under their authority as prescribed by law.

2. The Minister directly oversees important areas of work within the Ministry and directs the activities of certain subordinate units.

3. The Minister assigns Deputy Ministers to direct and oversee certain areas of work and resolve specific tasks based on actual circumstances. Depending on work requirements, the Minister may directly direct the resolution of certain tasks assigned to Deputy Ministers or adjust the assignments among Deputy Ministers and inform them to implement. When necessary, the Minister assigns a Deputy Minister to serve as the permanent representative.

4. The Minister is personally accountable to the Government and the Prime Minister for all work within their functions, tasks, and authorities, including when such work has been delegated or entrusted to Deputy Ministers.

5. The Minister maintains contact with higher-level Party and State agencies, mass organizations at the central level, and within the Ministry.

6. Tasks directly overseen and directed by the Minister include:

a) Deciding on matters listed in Clause 1, Article 4 of this Regulation after obtaining opinions from the Management Board;

b) Deciding on annual, six-month, three-month, and monthly work plans of the Ministry; approving annual work plans of units assisting the Minister in performing state management functions;

c) Assigning tasks, delegating authority to resolve work issues to Deputy Ministers; convening and chairing meetings with Deputy Ministers. Directing important matters requiring coordination across multiple fields. Deciding on issues with differing opinions among Deputy Ministers. Deciding on matters already resolved by Deputy Ministers but deemed necessary to reconsider;

d) Deciding or proposing mergers, divisions of subordinate units within the scope of authority; deciding on the functions and tasks of subordinate units;

đ) Deciding on the establishment of other organizations not within the authority of the Government or the Prime Minister, and other personnel-related matters;

e) Directing significant internal and external activities of the Ministry (national-scale and international-scale cultural and artistic activities, policies and international commitments made in the name of the Government and the Ministry...);

g) Deciding on rewards within the scope of authority or recommending the President, the Government, or the Prime Minister to reward organizations and individuals active in the cultural and information sectors;

h) Deciding on granting and revoking licenses for press, publishing, printing activities; temporarily suspending press operations; agreeing or delegating agreement on appointing, dismissing, relieving, and commenting on warnings to Chief Editors, Deputy Chief Editors, General Directors, Deputy General Directors, Directors, and Deputy Directors of press and publishing agencies;

i) Deciding on establishing specialized organizations to advise the Minister to resolve important, complex issues involving multiple sectors. The establishment of these organizations shall comply with the provisions of Article 10 of this Regulation;

k) Directing the resolution of newly arising issues and other important matters within the authority of the Minister or delegated by the Prime Minister.

7. Methods of resolving work by the Minister:

a) Resolving work based on files and submission forms of units assisting the Minister in performing state management functions;

b) Working and meeting with leaders of related agencies, advisory organizations, and experts before making decisions as stipulated in Article 19 of this Regulation;

c) Other methods such as: visiting and working directly with grassroots levels, receiving guests, exchanging information, and handling regular work at the Ministry office.

Article 6. Scope of responsibility and work regime of Deputy Ministers, working relationship between the Minister and Deputy Ministers

1. Deputy Ministers assist the Minister, are assigned by the Minister to oversee and direct certain areas of work, and are accountable to the Minister for the tasks assigned.

2. Deputy Ministers act on behalf of the Minister to resolve tasks assigned by the Minister according to the following principles:

a) Each Deputy Minister is assigned by the Minister to oversee certain areas of work within the Ministry and direct the activities of certain subordinate units;

b) They can act in the name of and use the powers of the Minister and are accountable to the Minister for their decisions in resolving work within the assigned areas;

c) Actively resolve assigned tasks; if issues relate to another Deputy Minister's area, they directly exchange and coordinate with that Deputy Minister to resolve them. In cases of new issues arising without legal regulations or where opinions differ despite coordination, the Deputy Minister in charge resolves the issue and reports to the Minister for decision.

3. Within the scope of assigned work, Deputy Ministers have the following responsibilities and authorities:

a) Directing units to perform assigned functions and tasks;

b) Inspect and urge units to implement decisions of the Minister, policies and guidelines of the Party, state policies and laws; identify and propose issues requiring amendment and supplementation; report to the Minister for handling legal documents contrary to law in the fields of culture and information according to the provisions of the law;

c) Handle regular tasks within the scope assigned by the Minister;

4. In addition to performing the duties and powers stipulated in Clause 3 of this Article, the Deputy Minister assigned with the permanent duty shall also have the following duties and powers:

a) Organize coordination of activities among Deputy Ministers; utilize the machinery of the Office to coordinate and ensure the common activities of the Ministry;

b) Handle matters and sign documents within the authority of the Minister when authorized by the Minister;

c) Handle matters and sign documents within the authority of another Deputy Minister when that Deputy Minister is absent and inform that Deputy Minister thereof;

In case no Deputy Minister is assigned with the permanent duty, the Deputy Minister in charge of the Office shall be entrusted with the above duties and powers;

5. The Deputy Minister shall handle matters according to the method prescribed in Clause 7 of Article 5 of this Regulation. Decisions of the Deputy Minister must be reported to the Minister and other Deputy Ministers no later than two working days.

Article 7. Scope of responsibility and work system of heads of subordinate units under the Ministry

1. The head of a subordinate unit under the Ministry is the person in charge, responsible before the Minister for the implementation of the functions and tasks of the unit and the performance of duties, responsibilities, and public service of officials, civil servants, employees, and workers under their authority;

2. The head of a subordinate unit under the Ministry shall handle matters delegated on the principle:

a) Proactively organize the implementation of the functions and tasks of the unit assigned by the Minister in accordance with the law; manage the work of the unit according to programs and plans;

b) Personally bear responsibility before the Minister for all matters within their responsibility, including when subordinates have been assigned or delegated to perform such tasks; not transfer matters within their authority to the Minister or the Deputy Minister directly responsible for handling them;

c) Timely report to the Minister or the Deputy Minister directly responsible if emerging issues without regulations to adjust or contrary to the guidance of the Minister or Deputy Minister;

d) When necessary, propose direct meetings with the Minister regarding matters within the functions and tasks of the unit, seek instructions to resolve matters related to multiple units or the common work of the Ministry;

đ) When absent, must delegate a deputy to manage the unit and report to the Minister or the Deputy Minister directly responsible;

3. The head of a subordinate unit under the Ministry shall be responsible for:

a) Building long-term and annual work plans of the unit to submit to the Minister or the Deputy Minister directly responsible;

b) Based on approved programs and plans, establish six-month and three-month work programs of the unit;

c) Based on the functions and tasks of the unit, monitor and urge the enforcement of laws and implementation of the Ministry's work program; identify and recommend the Minister to handle violations;

d) Report and seek instructions from the Minister or the Deputy Minister directly responsible to resolve matters arising outside the work program or exceeding authority;

đ) Resolve or coordinate with the Minister or the Deputy Minister directly responsible to address issues of other units related to the functions and tasks of the unit;

e) Resolve urgent matters according to specific assignments by the Minister;

4. In addition to performing the duties and powers stipulated in Clause 3 of this Article, the Director of the Office shall also perform the following duties:

a) Summarize and present to the Minister or the Deputy Minister in charge of permanent duty the work plans of the Ministry, follow up and urge the implementation of these plans;

b) Assist the Minister and the Deputy Minister in charge of permanent duty to mediate and coordinate activities between subordinate units under the Ministry, provincial Departments of Culture - Information under the central government (hereinafter referred to as Provincial Departments of Culture - Information), and related units;

Article 8. Scope of responsibility of persons performing the representative function of State capital at enterprises

Persons authorized by the Minister to perform the representative function of State capital owners at enterprises with State capital have rights and obligations as prescribed by law and specific decisions of the Minister;

Article 9. Coordination relationship in handling matters between heads of subordinate units under the Ministry

1. Principles of coordination:

a) When handling matters assigned involving the functions and tasks of another unit, the head of the leading unit has the responsibility to exchange with the head of the related unit to reach consensus on coordinating the division of labor;

b) The head of the unit shall not transfer matters within their authority to another unit; shall not handle matters not within the functions and tasks of the unit;

c) For matters beyond their authority, the head of the unit must proactively work with related units to complete the dossier for submission to the Minister or the Deputy Minister directly responsible for decision-making;

d) Units shall only handle matters not within their functional and task scope when specifically assigned by the Minister or the Deputy Minister directly responsible;

đ) During the organization and implementation of functions and tasks, if they discover that their unit is handling matters of another unit, they must proactively return the dossier to that unit or report to the Minister or the Deputy Minister directly responsible to adjust the assignment. Disputes arising between subordinate units under the Ministry over the scope of work shall be resolved directly by the Minister;

2. Methods of coordination:

a) Organize meetings to solicit opinions as prescribed in Articles 17 and 19 of this Regulation;

b) Submitting documents for comments: The head of the leading unit shall send the coordination form for handling work along with the file and draft document to the heads of related units to seek comments at least three working days prior. The head of the unit asked for comments shall be responsible for responding in writing within the requested time limit, clearly indicating points of agreement, disagreement, and suggestions for amendments or supplements, and shall bear responsibility for their comments. If the file is not sufficiently clear or if further research time is needed due to complex issues, the unit asked for comments may request the leading unit to clarify or provide necessary additional materials or propose an extension of the response time, but not exceeding ten working days at most;

If beyond the above time limit, the head of the unit asked for comments does not respond or does not request an extension, it shall be deemed as agreeing with the opinion of the leading unit and shall bear responsibility for relevant contents;

c) Direct exchange.

Article 10. Establishing temporary advisory organizations

1. For complex issues that require long-term implementation and cooperation from multiple units, levels, and sectors, depending on the requirements and nature of the work, the Minister shall establish temporary advisory organizations to assist in the following forms:

a) Advisory Council is a temporary organization consisting of experts both inside and outside the Ministry of Culture and Information, possessing knowledge and experience, tasked with advising the Minister on specialized fields within the scope of the Ministry's functions and tasks;

b) Steering Committee, Working Group for activities of the Ministry of Culture and Information (hereinafter referred to as the Steering Committee) is a temporary organization headed by a Deputy Minister, tasked with assisting the Minister in directing and organizing the implementation of one or a group of state management tasks within the scope of the Ministry's functions and tasks;

- The Steering Committee is established based on:

+ Superior documents stipulating;

+ Requirements to implement tasks that cover the functions and responsibilities of multiple units and cannot be assigned to a single leading unit;

+ The complexity and sensitivity of the task;

+ The Minister deems it necessary.

- In cases where necessary, the Minister may directly direct or serve as the Head of the Steering Committee. For important political activities or special cultural and information management tasks, the National Steering Committee will be directly directed by the Party Cadre Management Board instead of establishing a Steering Committee. The Party Cadre Management Board assists the Minister with various working groups.

c) Organizing Committee for important national and international cultural and information activities (hereinafter referred to as the Organizing Committee) is a temporary organization headed by a Deputy Minister, tasked with assisting the Minister in organizing activities within the scope of the Ministry's functions and tasks. In cases of organizing particularly important cultural and information activities involving multiple sectors and levels, the Minister shall submit to the Prime Minister for the establishment of a National Steering Committee.

d) Advisory Councils, Steering Committees, and Organizing Committees have supporting teams. Supporting teams are groups of specialists from one or several agencies and units tasked with assisting the Committees and Advisory Councils in planning and implementing assigned tasks. The duties and duration of operation of the supporting teams are determined by the Head of the Committee.

2. The duties, methods, composition, and duration of operation of temporary advisory organizations are specified by the Minister in the decision establishing such organizations.

3. In cases where representatives from other Ministries and sectors need to be invited as members of temporary advisory organizations, the initial responsible unit shall seek guidance or propose to obtain opinions from relevant agencies regarding the appointment of participants to report to the Minister.

4. The appointment of participants in working groups and advisory teams of other agencies and ministries, the Director of the Personnel Department shall coordinate with the Director of the Office to propose and report to the leadership of the Ministry for decision.

5. Participation in social organizations and professional associations shall be carried out in accordance with Circular No. 3946/VHTT-TCCB dated September 10, 2003, issued by the Ministry of Culture and Information.

Chapter 3:

AUTHORITY TO SIGN DOCUMENTS

Article 11. Documents of the Ministry of Culture and Information

The Minister has the authority to sign all documents of the Ministry of Culture and Information. The Minister delegates authority to Deputy Ministers to sign certain types of documents according to their assignments; delegates authority to the heads of units with functions to assist the Minister in state management to sign some documents on behalf of the Minister according to the delegation level.

1. Documents of the Ministry of Culture and Information are documents bearing the seal of the Ministry of Culture and Information (hereinafter referred to as the Ministry Seal). The documents of the Ministry of Culture and Information include:

a) Documents signed directly by the Minister: The Minister has the authority to sign all documents of the Ministry;

b) Documents signed by a Deputy Minister on behalf of the Minister (KT): A Deputy Minister signs documents of the Ministry on behalf of the Minister during the process of handling work according to the assignment and delegation of the Minister;

c) Documents signed by the head of a unit on behalf of the Minister (TL): Directors of Departments, Heads of Inspection, and Directors of Offices sign documents applying laws, administrative documents, and notifications of the Minister's or Deputy Minister's opinions to handle regular business within the scope of their unit's functions and tasks according to the delegation level of the Minister and according to the law; documents exchanging and proposing solutions to issues already resolved by the Minister or Deputy Minister.

Bureau Chiefs, Heads of affiliated public institutions and enterprises under the Ministry shall not sign documents of the Ministry on behalf of the Minister;

d) Documents signed by the head of a unit on behalf of the Minister with delegated authority (TUQ): Bureau Chiefs, Department Directors, Directors of Offices, and Heads of Inspection sign documents guiding the resolution of urgent matters not yet delegated according to the Minister's instructions. Delegated signing can only be implemented according to the specific authorization document of the Minister for each case;

đ) Confirmatory signature, approval signature according to model: Implemented according to the nature and specific regulations of the work; approval and confirmation signatures must be based on administrative decisions.

2. The Ministry Seal shall only be affixed on official documents and shall not be stamped after the handwritten approval.

3. The Director of the Office shall present to the Minister specific regulations on the use of the National Emblem and the format of the Ministry's documents in accordance with the Ministry's Secretarial and Archival Work Regulations.

Article 12. Documents signed directly by the Minister

1. The Minister shall sign directly the following documents:

a) Legal normative documents issued by the Ministry;

b) Joint legal normative documents issued by the Minister and other Ministers or Heads of Ministries of equivalent status; agreements signed by the Minister and heads of central political organizations or mass organizations related to the matter;

c) Documents resolving matters after consultation with the Executive Board;

d) Documents sent to the Politburo, the Secretariat, the State President, the Chairperson of the National Assembly, the Standing Committee of the National Assembly, the Prime Minister, the Chief Justice of the Supreme People's Court, the Procurator General of the Supreme People's Procuracy, the Chairpersons of the National Assembly's Committees, members of the Government, heads of central political organizations or mass organizations, and Chairpersons of provincial or centrally-administered city People's Committees;

đ) Documents sent to the heads of foreign diplomatic missions in Vietnam and to Ambassadors or equivalents of the rank of Minister stationed abroad;

e) Other documents deemed necessary for direct signature by the Minister.

2. The Minister may delegate a Deputy Minister to sign certain documents within the Minister’s authority, except for documents amending or revoking documents previously signed by the Minister or another Deputy Minister.

Article 13. Documents signed by a Deputy Minister on behalf of the Minister

A Deputy Minister shall sign on behalf of the Minister documents within the scope of their assigned duties and under the Minister's delegation.

Article 14. Documents signed by Department Heads, the Inspector General, and the Director of the Office upon authorization from the Minister

1. General provisions:

a) Department Heads, the Inspector General, and the Director of the Office shall sign upon authorization from the Minister documents guiding operations within their assigned functions and tasks; documents urging compliance with laws and directives from the Ministry's leadership; documents resolving matters related to their assigned functions and tasks sent to units within the Ministry, peer-level units of other Ministries or agencies under the Government, Departments of Culture and Information, and relevant organizations or individuals; letters of introduction and travel permits for civil servants under their management;

In cases where deputy heads are authorized to sign certain documents within their assigned functions and tasks, the unit head must report and obtain the Minister's approval;

b) Department Heads, the Inspector General, and the Director of the Office shall not sign upon authorization from the Minister documents containing regulatory content, mandatory directives, or requirements higher than those already signed by the Minister or Deputy Minister;

If Department Heads, the Inspector General, and the Director of the Office need to sign documents containing directive content or mandatory requirements for units, organizations, or individuals within the Ministry, they must report and seek the Minister's opinion before signing each specific document or sign when authorized by the Minister in accordance with their responsibilities and powers;

c) Department Heads, the Inspector General, and the Director of the Office shall not sign upon authorization from the Minister documents directly addressed to other Ministers, Heads of equivalent status, agencies under the Government, Heads of Central Departments or Bureaus, or provincial or centrally-administered city leaders at equivalent levels or higher;

The Director of the Office is responsible for providing detailed guidance on the implementation of the Ministry's document format according to the Ministry's Secretarial and Archival Work Regulations.

2. Specific provisions:

a) The Director of the Office shall sign documents related to the Office's responsibilities and powers upon authorization from the Minister; memoranda related to the Ministry's activities when authorized by the Minister; invitations to meetings (excluding invitations to leaders mentioned in points d and đ of Article 12); weekly and urgent reports sent to the Government Office; letters of introduction for subordinate units under the Ministry's direction for work purposes; travel permits for staff within the Ministry's administrative sector, upon the Minister's authorization;

Depending on work requirements, the Director of the Office may authorize the Head of the Administrative and Organizational Department to sign travel permits and letters of introduction for the aforementioned entities.

b) The Department Head of Cadre and Civil Service Organization shall sign documents upon authorization from the Minister regarding cadre and civil service management based on the Minister's decision on decentralization;

c) The Inspector General shall sign documents related to inspection work upon authorization from the Minister, including documents sent to inspection bodies of other Ministries, agencies under the Government, Departments of Culture and Information, relevant organizations or individuals, or other documents as per the Minister's decentralization.

Article 15. The process for the Ministry's leadership to sign documents

1. Unit heads assisting the Minister in state management prepare files for submission to the Minister or Deputy Minister for signing of Ministry documents. Submitted documents must be reviewed by the Office for consolidation, classification, tracking, and verification of format and administrative procedures. The Director of the Office is responsible for organizing the review of submitted files.

The file includes:

a) The unit head's work resolution form;

b) Draft document for submission (including draft guiding documents);

c) Legal Affairs Department's review form (for legal normative documents);

d) Summary of opinions from related units; coordination forms for document processing by units; other advisory opinions (if any); meeting minutes (if any);

đ) Implementation plan upon issuance of the document (if any);

e) Other related documents.

2. Documents submitted for the Minister or Deputy Minister's signature must be initialed by the unit head at the end of all copies (deputy heads only initial documents within their assigned areas or delegated authority when the head is absent). Documents from affiliated public institutions or enterprises must have the initials of the leader of the relevant Bureau or Department managing the specialized field or the Office's leader before being submitted to the Minister or Deputy Minister for signature.

3. When the file is complete in accordance with the prescribed procedures, the Director of the Office shall be responsible for submitting to the Minister or Deputy Minister directly in charge. If the file is not submitted in compliance with the requirements, within one day, the Director of the Office must return it to the submitting unit and clearly specify the issues that need to be supplemented. If unreasonable content is discovered, the Director of the Office shall re-discuss with the head of the submitting unit or promptly issue a report to the Minister or Deputy Minister to direct the examination and decision-making process.

4. Official letters and proposals for handling matters shall only be sent in one original copy to the Minister, Deputy Minister, and competent authority. If it is necessary to send to related agencies for their information or coordination, only the name of such agency shall be noted at the end of the document (Recipient section).

5. For draft documents submitted to the Government or the Prime Minister for issuance, the head of the leading unit shall coordinate with the Head of the Legal Department, the Director of the Office, to monitor the situation of the Government's or the Prime Minister's review, and promptly report to the Minister any issues encountered if the draft document is delayed in issuance.

Article 16. Publication of Documents

1. Authority to publish documents: The Minister delegates the head of the leading unit to implement the task of publishing documents issued by the Ministry of Culture and Information. When necessary, the Minister may directly publish the document or delegate a Deputy Minister to publish it.

2. Organization of publication:

a) The Director of the Office is responsible for organizing or participating in the organization of the publication of legal normative documents of the culture and information sector; coordinating with the leading unit to organize publicity, monitoring, and urging the implementation of published documents;

b) The Office is responsible for updating the wide-area government computer network with important legal normative documents and administrative documents issued by the Ministry;

c) The Office is responsible for coordinating with the leading unit to submit legal normative documents issued by the Ministry to the Gazette in accordance with the law.

Chapter 4:

ORGANIZATION OF MEETINGS AND CONFERENCES

Article 17. Classification and General Principles

1. Meetings of the Ministry of Culture and Information include regular meetings, specialized meetings, and other extraordinary meetings convened by the Minister or Deputy Minister.

2. Meetings and conferences must ensure principles of effectiveness, practicality, and economy. The Deputy Minister in charge of the meeting shall be responsible for organizing the minutes. Meeting minutes shall be included in the files submitted to the Minister or Deputy Minister for signing the final conclusion document.

3. Members attending the meetings have the responsibility to fully participate in all meetings and express opinions on relevant issues.

4. Heads of units invited to attend meetings chaired by the Minister or Deputy Minister, if absent, must report to the chairperson and notify the head of the organizing unit or the Director of the Office. The head of the unit may delegate a deputy or specialist to attend.

5. Persons delegated to participate in meetings and conferences have the responsibility to report the content and results of the meeting to the head of the unit after the meeting ends. The opinion of the unit representative at the final meeting to reach a conclusion is considered the official opinion of that unit.

6. The Director of the Office is responsible for coordinating with the heads of units to assist the Minister in scheduling meetings, conferences, and seminars of the Ministry to minimize overlap, inefficiency, and cost.

Article 18. Regular Meetings

Regular meetings of the Ministry include weekly briefings, monthly briefings, mid-year work summary conferences, and annual work summary conferences of the sector.

1. Weekly Briefing: held every Monday morning, chaired by the Minister. When the Minister is absent, a Deputy Minister will take over or the Minister will designate another Deputy Minister to chair the meeting. In special cases, the Minister may convene the briefing on another day.

a) Content: review the operation of the Ministry and prominent activities of the entire sector in the previous week, implement plans for activities in the current week;

b) Participants in the weekly briefing include: the Minister, Deputy Ministers, representatives from the Party Cadre Affairs Committee, Internal Political Security Committee, heads of units assisting the Minister in performing state management functions, Research Institute, affiliated press agencies, the Standing Committee of the Party Committee of the Ministry, the Chairman of the Ministry’s Trade Union, the Chairman of the Vietnam Printing Industry Trade Union, Secretary of the Communist Youth League Central Committee of the Ministry.

c) Procedure of the meeting: The Director of the Office reports briefly on the implementation of the previous week's work, plans for activities to be carried out in the current week, and announces important documents related to the Ministry's operations; The Director of the International Cooperation Department and the Director of the Press Bureau provide summaries of relevant information related to state management activities; A Deputy Minister reports on major activities in his assigned field, evaluates the progress of work by subordinate units under his responsibility; Heads of subordinate units report supplementary information or seek opinions. At the end of the meeting, the chairperson provides concluding remarks and specific instructions on each issue and assigns responsibilities for implementing the next week's work.

2. Monthly Briefing: held on the first Monday of each month.

a) Content: review the operation of the Ministry and prominent activities of the entire sector in the previous month; implement plans for activities in the current month. The last monthly briefing of each quarter combines the evaluation of the quarter's work and the plan for the next quarter.

b) Participants in the monthly briefing: similar to those in the weekly briefing, additional representatives from the Central Propaganda and Culture Committee, the Social Affairs Department of the Government Office, the Director of the Hanoi Department of Culture and Information, and heads of some other units as directed by the Minister are invited;

c) Procedure of the meeting: similar to the weekly briefing, but instead of reporting on the week, it reports on the implementation of the previous month's work and plans for the next month. After the meeting, the Director of the Office is responsible for sending subordinate units of the Ministry the "Monthly Briefing Notice" containing the full conclusions of the meeting.

3. Mid-Year Work Summary Conference: held in mid-July each year;

a) Content: review the operation of the first six months of the year and the plan for implementing work in the second half of the year of the sector.

b) The time and participants of the conference are decided by the Minister for each specific Conference.

4. The annual work summary conference of the sector shall be organized after obtaining the Prime Minister's agreement on the content, participants, time, and location for each specific Conference;

a) Content: review and evaluate the results of implementing the annual work plan of the sector; approve the next year's work plan;

b) The basic procedure of the mid-term and final summary conferences: after the Minister or Deputy Minister assigned by the Minister presents the mid-term and final summary report; the conference participants discuss; Party and State leaders provide guidance opinions; the Minister makes concluding remarks.

5. The Director of the Office shall be responsible for preparing the program, content, documents, and other necessary issues to serve meetings and conferences as stipulated by the Minister; organize minutes and announce the conclusions and guidance opinions of the chairperson at regular meetings.

Article 19. Specialized Meetings of the Ministry

1. The Minister directs or assigns a Deputy Minister to direct the organization of specialized meetings, summary and mid-term conferences by field, region, or area to support the resolution of professional issues within the Ministry's state management functions and tasks.

2. The basic procedure of specialized meetings and conferences:

- The head of the unit tasked with preparing the meeting reports to the attendees, those absent, and those authorized to attend;

- The chairperson clearly states the purpose and requirements of the meeting, determines the order of discussion for each issue (if there are multiple issues);

- The head of the unit preparing the meeting summarizes the content and issues requiring opinions;

- Participants make statements or submit written opinions to the chairperson;

- The head of the unit preparing the meeting provides feedback on opinions received;

- The chairperson gives guidance and concludes the meeting.

3. Responsibilities of units during meetings:

a) The unit preparing the meeting sends invitations and documents to participants three working days in advance; organizes minutes, collects comments, and supplements drafts (if applicable);

For complex issues, if representatives from invited units are absent, the organizing unit sends relevant conclusions to them for comments. Absent members must respond in writing within five working days; failure to do so within this period will be considered as agreement and they will bear responsibility for related contents;

b) Invited units must send representatives with sufficient authority to attend, participate in discussions, and fully report the meeting conclusions to their unit heads.

Article 20. Unusual Meetings of the Ministry

Unusual meetings are convened and assigned preparation units by the Minister or Deputy Minister.

Chapter 5:

INFORMATION AND REPORTING REGIME

Article 21. General Provisions

1. Deputy Ministers and heads of subordinate units of the Ministry implement reporting and information dissemination within the administrative machinery to strengthen internal information systems to help the Minister understand the main daily developments in their areas of responsibility; implement information provision systems to subordinate units under their administrative jurisdiction, provide information to units and localities; apply information technology in information and reporting work.

2. Heads of subordinate units of the Ministry regularly (monthly, quarterly, six-monthly, nine-monthly, annually) report to the Minister and directly responsible Deputy Minister on the situation of their unit's work or special reports, ad hoc reports as required by the Minister and directly responsible Deputy Minister. The Director of the Office assists the Minister in preparing periodic reports of the Ministry to the Government as prescribed.

3. The Director of the Department of Culture and Information regularly reports on the organizational structure and activities of the sector in the locality according to laws on compilation, statistics, and periodic reporting as stipulated in Clause 1, Article 23 of this Regulation.

Article 22. Deputy Minister reports to the Minister

1. Deputy Ministers regularly and promptly report directly to the Minister on matters concerning the direction of work in their assigned fields of responsibility.

2. When attending or chairing important meetings with authorization from the Minister, Deputy Ministers must promptly report to the Minister on the relevant contents of those meetings upon conclusion.

3. At the latest by Monday morning every week, Deputy Ministers inform the Office of their weekly schedule for leadership of the Ministry to compile and prepare the schedule for the Minister.

Article 23. Heads of subordinate units of the Ministry report to the Minister, Deputy Minister

1. Heads of subordinate units of the Ministry fully implement the information and reporting system with the Minister and directly responsible Deputy Minister. All reports (except weekly reports) must be reviewed by the directly responsible Deputy Minister;

Subordinate units of the Ministry regularly submit reports to the Office according to the following deadlines:

- Weekly reports are submitted every Friday morning;

- Monthly reports are submitted on the 20th of each month;

- Quarterly reports are submitted on the last day of the quarter;

- Six-month mid-term reports are submitted on June 10;

- Annual summary reports are submitted on November 30.

The Director of the Office shall present the Minister to adjust the deadlines and content of periodic reports in accordance with Government regulations and the specific situation.

2. In case of urgent issues outside the scope of the unit's functions and tasks, the head of the unit must immediately report to the Minister or directly responsible Deputy Minister, and propose solutions.

3. Units within the Ministry's computer network implement work and reporting procedures online according to the CINET Network Operation Regulations issued by the CINET Network Management Board of the Ministry of Culture and Information in Document No. 3903/VHTT-VP dated September 21, 1998. The Office is responsible for uploading information onto the Government-wide computer network according to current regulations.

4. Heads of subordinate units of the Ministry and Directors of Cultural and Information Departments regularly engage in two-way information exchange, exchange information with central and local agencies related to their work; fulfill the duty of providing information when requested by other agencies, units, and localities according to the law; notify the Office to dispatch staff to attend coordination meetings when necessary, and mid-term and final summary meetings of their units and localities.

5. In addition to the above duties, the Director of the Press and Publication Department and the Head of the General Office shall perform the following tasks:

a) The Director of the Press and Publication Department shall organize daily press reviews, report to the Minister and Deputy Ministers information from newspapers related to the management work of the sector, announce the instructions of the Minister on handling issues within the scope of state management over the press, and disseminate contents from the press to relevant units. Monitor the implementation of these contents;

b) The Head of the General Office shall be responsible for organizing the provision of daily information to the Minister and Deputy Ministers about matters that have been and are being resolved by the Ministry, as well as certain economic, cultural-societal, security, foreign affairs, and international situation information related to the sector on a daily basis; guide, monitor, and urge subordinate units of the Ministry and Provincial Departments of Culture and Information to implement the information reporting system and organize the exploitation of information to serve the guidance and administration of the Minister.

Article 24. Regulations on the Provision and Dissemination of Information on the Activities of the Ministry

1. The Director of the Press and Publication Department shall assume the role of spokesperson for the Ministry and be responsible for providing information according to the Spokesperson Regulation.

The Director of the Press and Publication Department shall take the lead in coordinating with the Head of the General Office to submit to the Minister for issuance the Regulation on the Spokesperson of the Ministry.

2. The Head of the General Office and the heads of subordinate units of the Ministry shall organize the dissemination of information on the activities of the Ministry, information on state management over culture and information, and other information as prescribed by law.

3. Forms of information dissemination:

a) Posting at the office;

b) Announcing at staff meetings or sending written notifications to units to inform staff members.

Chapter 6:

RECEIVING GUESTS AND TRAVELING ON BUSINESS

Article 25. Inviting and receiving leaders of the Party, State, and heads of foreign diplomatic missions in Vietnam

1. The invitation and reception of key leaders of the Party and State to visit, work, and attend activities of the Ministry shall be carried out in accordance with national protocol and ceremony regulations, ensuring economy, avoiding formality, ostentation, and waste.

Subordinate units of the Ministry that need to invite key leaders of the Party and State to participate in their activities must submit a written report requesting the Minister's opinion. Invitations to high-ranking Party and State leaders shall be signed by the Minister or delegated to a Deputy Minister.

Reporting procedures:

a) The unit hosting the invitation and reception shall submit a written request for the Minister's opinion through the Head of the General Office. The content of the document shall clearly specify:

- Purpose, scale, plan, organizational form, program content;

- Time and location of the event;

- Participants: number and composition of representatives, list of invited guests who are key leaders of the Party and State.

b) After the Minister has given his opinion, the Head of the General Office shall notify the head of the unit to prepare accordingly.

2. The invitation and reception of heads of foreign representative offices in Vietnam to visit, work, and attend activities of the sector shall be decided by the Minister (or a Deputy Minister authorized) after receiving a proposal from the International Cooperation Department Director.

The organization of invitations and receptions of heads of foreign representative offices in Vietnam must ensure solemnity, thoroughness, economy, safety, and compliance with national and diplomatic protocol regulations.

3. In cases where key leaders of the Party and State or heads of foreign representative offices in Vietnam proactively visit, work, or attend activities of units, the heads of units receiving such notifications must promptly report and seek the Minister's or Deputy Minister's guidance to ensure solemn and proper reception.

4. The Head of the General Office or the Director of the International Cooperation Department, within their assigned responsibilities, shall be responsible for:

a) Receiving and checking permit application files;

b) Submitting to the Minister for consideration and decision;

c) Notifying the host unit of the Minister's opinion;

d) Preparing for the reception of the Ministry's leadership guests;

đ) Preparing invitations and checking preparatory work;

e) Inviting necessary news agencies and media outlets to cover the event;

g) Guiding the host unit to implement reporting procedures, evaluating the process and results of each activity.

Article 26. Receiving Guests of the Minister and Deputy Ministers

1. The Minister and Deputy Ministers shall receive domestic guests or participate in related activities when deemed necessary, or upon the recommendation of the Head of the General Office; receive foreign guests upon the recommendation of the International Cooperation Department Director; receive citizens in accordance with the Ministry's Citizen Reception Regulation and relevant laws.

2. Provincial Department of Culture and Information Directors and heads of subordinate units of the Ministry who wish to work with the Minister or Deputy Ministers, or invite the Minister or Deputy Ministers to work, must pre-register with the Office regarding the content, form, time, and number of participants.

3. The Head of the General Office shall be responsible for submitting the registration content to the Minister or Deputy Minister for approval and notifying the registering unit after receiving instructions; preparing the conditions stipulated for the Minister or Deputy Minister's guest receptions at the Ministry.

Article 27. Traveling on Business

Business delegations must adhere to the principles of practicality, economy, comply with the information reporting system, and propose actions to be implemented after the business trip.

1. Domestic travel:

a) Quarterly, based on the Minister's and Deputy Ministers' directives, taking into account the proposals of the heads of subordinate units of the Ministry and Provincial Department of Culture and Information Directors, the Head of the General Office assists the Minister in building a local travel schedule. For work content related to which unit's functions, the Head of the General Office shall notify the head of that unit to prepare and report to the Minister. The Office shall be responsible for contacting the locality regarding the content, time, place of work, and composition of the Minister's delegation;

b) When a Deputy Minister travels to a locality to handle matters related to which unit's functions, the head of that unit shall be responsible for preparing the report content before the Deputy Minister and contacting the locality regarding the content, time, place of work, and composition of the delegation;

c) The Director of Departments, Directors of Bureaus, Heads of Offices, and Inspectors going on official trips to localities must report and obtain the approval of the Minister or Deputy Minister directly responsible for the content, time, and location of work.

d) Staff members, civil servants, and officials going on official trips according to the assignment of the Head of the unit.

đ) In necessary cases, the Minister may permit or decide to establish inspection teams of the Ministry to check and survey actual activities of localities.

e) At the latest five working days after the end of the trip, the team leader must submit a written report to the leadership of the Ministry. For teams led by the Minister, the deputy team leader must notify the results of the trip.

2. Official Trips Abroad:

Official trips abroad shall be carried out in accordance with the Regulations on Managing Delegations Going Abroad and Foreign Delegations Coming to Vietnam under the Cultural and Information Sector.

a) The Director of the International Cooperation Department shall take the lead and coordinate with the heads of related units to be responsible for preparing the content, composition, and organizing official trips abroad for the Minister and Deputy Ministers.

b) Directors of Bureaus, Directors of Departments, Heads of Offices, and Inspectors going on official trips abroad must obtain the approval of the Minister. Heads of affiliated public service units and enterprises going on official trips abroad must obtain the approval of the Minister or Deputy Minister directly responsible.

c) At the latest seven working days after the end of the trip, the team leader must submit a written report to the Minister, the Director of the International Cooperation Department, and the Director of the Cadre Organization Department.

Chapter 7:

BUILDING THE MINISTRY'S WORK PLAN

Article 28. Types of programs and plans of the Ministry's work.

The Ministry's work program and plan include: the Ministry's action program to implement major policies of the Party and State; plans to organize state management activities and public service activities; annual, quarterly, and monthly work programs and plans; weekly schedules of the Minister and Deputy Ministers; other programs and plans as directed by the Minister.

The construction and implementation of other programs and plans shall be carried out in accordance with the provisions of the law and the directives of the Minister.

Article 29. Principles for Building and Managing the Ministry's Work Plan

1. The Ministry's work plan is built based on the Party and State's guidelines and policies, referring to the Government's and Prime Minister's work programs, the Prime Minister's directives, the Minister's directives, and the proposals of the heads of units according to the management needs and the orientation of the Cultural and Information sector.

2. The Ministry's work plan must clearly specify the following contents:

a) Leading unit, tasks to be performed: each issue must clearly define the purpose, requirements, and scope of resolution, specifying the decision-making level (matters decided by the Minister, matters requiring opinions from the Cadre Council or submitted to higher authorities for decision).

b) Time limit for implementation;

c) Resources for implementation (including financial needs and cooperating units).

3. Principles for Management:

a) The Minister directs the overall construction of the Ministry's annual work plan;

b) Deputy Ministers direct the heads of units under their authority to organize the implementation of the Ministry's work plan;

c) The Office is the central agency responsible for monitoring and consolidating the Ministry's work plan and the schedule of the Minister and Deputy Ministers, with the responsibility to advise the Minister in the consolidation, construction, adjustment, and organization of the implementation of the work plan, ensuring compliance with the requirements of the Minister and Deputy Ministers' guidance and management;

d) The Planning and Finance Department is responsible for ensuring funds for implementing tasks approved in the Ministry's work plan based on decisions allocating plans to affiliated units and current laws regarding budgetary fund allocation;

đ) Based on the approved annual work plan and the Government and Prime Minister's work programs, the Office submits to the Minister the Ministry's quarterly and monthly work plans. After the Minister's approval, within five working days, the Head of the Office sends the document to Deputy Ministers and heads of affiliated units to organize implementation;

e) Based on the Ministry's work plan, the head of an affiliated unit establishes the unit's work program and implementation plan, which is submitted to the Minister for approval.

4. Adjustments to the work plan are made based on the directives of the Minister and Deputy Ministers and the proposals of units. If changes to the content or time of implementation are required, the head of the leading unit must report to the Minister or Deputy Minister directly responsible for consideration and decision. When the Minister decides to change or supplement the work plan, within two working days, the Head of the Office must inform Deputy Ministers, heads of affiliated units, and relevant agencies to guide and organize implementation.

Article 30. Content and Procedures for Building and Implementing the Ministry's Work Plan

1. Annual Work Plan:

a) Content: It generally reflects the main directions, tasks, and solutions across all areas of work for a year to fulfill the Ministry's state management functions as stipulated in Decree No. 63/2003/NĐ-CP dated June 11, 2003, of the Government.

Proposals specified in this Regulation and included in the Ministry's work plan include:

- Draft Laws, Ordinances, and regulatory documents, and other reports submitted to the Government;

+ Regulatory documents within the Ministry's authority to promulgate;

+ Reports and projects related to mechanisms, policies, strategies, plans within the scope of decisions or approvals by the Minister or requiring review by competent state agencies as prescribed by law;

- Proposals for construction must be based on the Party and State's guidelines and policies, legal provisions, the Prime Minister's directives, work orientations, and management needs of the Cultural and Information sector;

- Proposals listed in the Ministry's annual work plan must clearly specify: the proposal name, main content of the proposal, decision-making level (decided by the Government or the Ministry), leading unit for preparation, reviewing agency, and deadline for submitting each proposal. The submission deadlines for proposals are planned up to each quarter.

b) Procedure and time limit for implementation:

- Not later than November 5 each year, the head of subordinate units under the Ministry shall submit to the Director of the Office a list of projects to be submitted in the following year. Not later than November 15, the Director of the Office shall be responsible for registering the projects of the Ministry with the Government Office to include them in the Government's work program.

- Before December 15, the Director of the Office shall complete the draft annual work plan of the Ministry and send it to related units for comments.

- Within five working days from the date of receipt of the draft annual work plan of the Ministry, participating units shall provide their opinions in writing to the Director of the Office for consolidation and request guidance from the Minister.

- After the Minister approves and issues the annual work plan, the Director of the Office shall send the document to Deputy Ministers and heads of subordinate units within seven working days.

2. Quarterly work plans:

a) Content: reflecting the list of projects to be submitted to the Government, Prime Minister, higher authorities, or to be submitted to the Minister for consideration and issuance during the quarter, and other contents belonging to the annual work plan implemented during the quarter. The quarterly work program is determined in the annual work program.

b) Procedure and time limit for implementation:

- At the end of each quarter, units must evaluate the implementation of the quarterly work plan, review the projects of the next quarter, consider emerging issues to adjust the next quarter's work plan. If there is a need to adjust the next quarter's work plan, units must submit proposed adjustments to the Office before the fifth day of the last month of each quarter (if no document is received beyond this deadline, it will be considered that the unit has no need to adjust the plan).

- The Office shall compile the next quarter's work plan of the Ministry, submit it for the Minister's consideration and decision before the tenth day of the last month of each quarter. For matters submitted to the Government if there is a need to change the time frame, not later than the fifteenth day of the last month of each quarter, the Office must submit a document for the Minister or Deputy Minister to sign and forward to the Government Office requesting adjustment; only after the proposal is accepted can units proceed according to the new schedule.

- Before the twenty-fifth day of the last month of each quarter, the Office must send the next quarter's work plan to the Ministry leadership for guidance, and at the same time send it to the heads of subordinate units for implementation.

3. Monthly work plans:

a) Content: reflecting the list of projects to be submitted to the Government, Prime Minister, higher authorities, or to be submitted to the Minister for issuance during the month, and the content of the quarterly work plan to be implemented during the month. The first month's work plan of each quarter is determined in the quarterly work plan.

b) Procedure and time limit for implementation:

- Each month, units base on the progress of preparing projects recorded in the quarterly work plan program, uncompleted issues, and emerging issues to build and implement the monthly work plan.

- If there are no conditions to ensure the progress of implementing the monthly work plan, a report must be submitted to the Minister before the twentieth day of each month; if it affects the Government's program and plan, the unit must submit a written report to the Minister before the fifteenth day of each month. The report is sent through the Office for consolidation.

- Before the twenty-fifth day of each month, the Office shall compile the next month's work plan of the Ministry, submit it for the Minister's consideration and decision; before the thirtieth day of the month, this plan must be sent to the Minister or Deputy Minister for guidance, and at the same time sent to the heads of subordinate units for implementation.

4. Weekly schedules of the Minister and Deputy Ministers:

- The weekly schedule includes activities of the Minister and Deputy Ministers on a daily basis.

- Based on the monthly work plan, the Minister's guidance, and announcements by Deputy Ministers, the Office coordinates with relevant units to build the weekly schedule of leaders and sends it to related units on the second day of each week.

5. Other specific activity plans of the sector are built by the Office coordinating with Departments, Bureaus, and related units.

In case of changes in deadlines, the Director of the Office shall report to request new guidance from the Minister.

Article 31. Coordination in drafting projects

1. Draft projects to be signed by the Minister for issuance or signed for submission to higher authorities for issuance, which fall within the scope of functions of a particular unit, shall be primarily drafted by that unit, which shall be responsible for the content, format of the draft, and the progress of the project. For important draft projects with complex content and involving multiple fields, the Minister may designate a drafting board or drafting team.

2. For projects related to the functions of multiple units, the Minister shall designate a leading unit to draft the project. Related units shall cooperate in accordance with their assigned tasks. Unit heads shall create conditions for staff under their authority to participate in cooperation according to the approved plan.

3. The leading unit drafting the project has the right to invite related units to contribute opinions in building the draft; the head of the invited unit shall be responsible or appoint someone to participate in providing feedback as required by the leading unit. The representative appointed must regularly report and seek guidance from the head of their unit during the process of building the project.

4. Preparation of draft laws, ordinances, and other regulatory documents, in addition to complying with the provisions of this Regulation, must also comply with the Law on Issuing Regulatory Documents. The Legal Department shall lead coordination with the Office to submit to the Minister detailed regulations on procedures, documentation for regulatory documents, and projects as stipulated in point c, Clause 1, Article 9 of the Government Work Regulations issued together with Decree No. 23/2003/NĐ-CP dated March 12, 2003.

Article 32. Monitoring and evaluating the results of work plan implementation

1. Monthly, quarterly, every six months, nine months, and annually, subordinate units of the Ministry shall review and evaluate the implementation of projects listed in the work program, inform the Office of the results of projects led by their unit, incomplete projects, follow-up handling directions, and simultaneously adjust and supplement projects in the upcoming work program.

2. The Director of the Office assists the Minister in overseeing, inspecting, and urging subordinate units under the Ministry to implement the Ministry's work plan. On a monthly and quarterly basis, the Director of the Office requests opinions from the Deputy Minister responsible for regular duties to report to the Minister on the implementation of the Ministry's work plan.

Chapter 8:

INSPECTION, AUDIT, SETTLEMENT OF COMPLAINTS AND REPORTS

Article 33. Responsibilities of the Minister and Deputy Ministers

1. The Minister directs or assigns a Deputy Minister to direct the resolution of citizens' complaints and reports within their respective authority and in accordance with the provisions of the law.

2. On the 15th day of each month, the Minister directly implements or assigns a Deputy Minister to implement citizen reception according to the Ministry’s Citizen Reception Regulation.

Article 34. Responsibilities of the Inspector General

1. The Inspector General is responsible for organizing the implementation of the "Regulation on the Organization and Operation of the Ministry of Culture, Sports and Tourism Inspectorate," organizing and guiding inspection procedures, resolving complaints and reports concerning subordinate units under the Ministry; conducting inspection, audit, complaint, and report resolution activities within their authority, proposing measures to ensure strict compliance with legal regulations and Ministry policies, and protecting the legitimate rights and interests of civil servants, public officials, employees, and citizens.

2. The Inspector General leads coordination with relevant units to implement citizen reception and organize meetings for the Minister and Deputy Ministers to receive citizens in accordance with the Ministry’s Citizen Reception Regulation. The Office is responsible for ensuring conditions for citizen reception in accordance with current regulations.

Article 35. Responsibilities of Heads of Subordinate Units under the Ministry

Heads of subordinate units under the Ministry are responsible for resolving complaints and reports within their jurisdiction; coordinating with the Inspector General to resolve related complaints and reports and organizing citizen reception in accordance with the law and the regulations of the Minister of Culture, Sports and Tourism.

Article 36. Responsibilities of Civil Servants, Public Officials, Employees, and Workers

Civil servants and public officials monitor and inspect the implementation of Party and State policies, functions, tasks, work plans, activity budgets, management and use of assets and other resources assigned to their units, internal rules and regulations, and the resolution of internal complaints and reports through the People's Inspectorate Committee, unit staff meetings, and work review meetings.

Chapter 9:

IMPLEMENTING PROVISIONS

Article 37. Responsibilities for implementation

1. Heads of units under the Ministry, Directors of Provincial Departments of Culture, Sports and Tourism, central city departments, civil servants, public officials, employees, and workers under the Ministry of Culture, Sports and Tourism are responsible for strictly implementing this Regulation.

2. The Director of the Office assists the Minister in maintaining, monitoring, urging, and reviewing the enforcement of this Regulation.

3. When it is necessary to supplement or amend this Regulation, the Director of the Office collaborates with the Director of the Cadre and Civil Service Department to submit to the Minister for consideration and decision./.