Decision No. 06/2007/QĐ-BNV On the issuance of the file components for civil servants and sample forms for managing civil servant files

Pursuant to …;

Regarding the issuance of personnel files for civil servants and sample forms for managing personnel files of civil servants

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THE MINISTER OF THE MINISTRY OF HOME AFFAIRS

Pursuant to the Law on Organization of the Government dated December 25, 2001;

Pursuant to the Civil Servant Law dated February 26, 1998; the Ordinance Amending and Supplementing Certain Provisions of the Civil Servant Law dated April 28, 2000; and the Ordinance Amending and Supplementing Certain Provisions of the Civil Servant Law dated April 29, 2003;

Pursuant to Decree No. 114/2003/NĐ-CP dated October 10, 2003 of the Government on civil servants at commune, ward, and town levels; Decree No. 115/2003/NĐ-CP dated October 10, 2003 of the Government on the reserve civil servant system; and Decree No. 116/2003/NĐ-CP dated October 10, 2003 of the Government on recruitment, utilization, and management of civil servants in state-owned units;

Pursuant to Decree No. 117/2003/NĐ-CP dated October 10, 2003 of the Government on recruitment, utilization, and management of civil servants in state agencies;

Pursuant to Decree No. 45/2003/NĐ-CP dated May 9, 2003 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Home Affairs;

Considering the proposal of the Director of the Civil Servant-Viên chức Department,

DECISION:

Article 1. Attached hereto are 12 types of components of personnel files for civil servants and sample forms for managing personnel files of civil servants serving as a basis for uniform management of personnel file work for civil servants nationwide including:

1. Personnel file cover for civil servants

The personnel file cover for civil servants is made of moisture-resistant paper with high durability. There are five types of personnel file covers for civil servants with the following dimensions:

a) Model B01 with dimensions: 250 x 340 x 5 mm;

b) Model B02 with dimensions: 250 x 340 x 10 mm;

c) Model B03 with dimensions: 250 x 340 x 20 mm;

d) Model B04 with dimensions: 250 x 340 x 25 mm;

đ) Model B05 with dimensions: 250 x 340 x 30 mm.

2. Civil servant curriculum vitae book

The civil servant curriculum vitae book consists of 14 pages made of white paper with A4 size (210 x 297 mm). Code: Model 01a-BNV/2007.

3. Brief curriculum vitae of civil servants

The brief curriculum vitae of civil servants consists of 4 pages made of white paper with A4 size (210 x 297 mm). Code: Model 02a-BNV/2007.

4. Summary biography

The summary biography consists of 2 pages made of white paper with A4 size (210 x 297 mm). Code: Model 03a-BNV/2007.

5. Supplementary form for civil servant curriculum vitae

The supplementary form for civil servant curriculum vitae consists of 2 pages made of white paper with A4 size (210 x 297 mm). Code: Model 04a-BNV/2007.

6. Cover for listing components of documents in the file

The cover for listing components of documents in the file is used to list the components of documents in the civil servant file, consisting of 1 cover page and at least 2 index pages to list all components of documents in the civil servant file. The cover page for listing components of documents in the file is made of white duplex paper with A3 size (297 x 420 mm) folded in half; the component list page is made of white paper with A4 size (210 x 297 mm). Code: Model 01b-BNV/2007.

7. FORM FOR HANDOVER OF CIVIL SERVANT FILES

The form for handover of civil servant files consists of 1 page made of white paper with A4 size (210 x 297 mm). Code: Model 02b-BNV/2007.

8. Form for transferring civil servant files

The form for transferring civil servant files consists of 1 page made of white paper with A4 size (201 x 297 mm). Code: Model 03b-BNV/2007.

9. Research form for civil servant files

The research form for civil servant files consists of 1 page made of white paper with A4 size (210 x 297 mm). Code: Model 04b-BNV/2007.

10. Monitoring form for the use and exploitation of civil servant files

The monitoring form for the use and exploitation of civil servant files consists of 1 page made of white paper with A4 size (210 x 297 mm). Code: Model 05b-BNV/2007.

11. Cover for resolutions and decisions on personnel matters

The cover for resolutions and decisions on personnel matters (such as appointment decisions, decisions on upgrading civil servant ranks, transfer decisions, etc.) consists of 1 page of A3 size (297 x 420 mm) made of white duplex paper folded in half. The outside is printed with information about the cover name. The inside is printed with a list of accompanying documents. Code: Model 06b-BNV/2007.

12. Cover for comments, evaluations, and letters

The cover for comments, evaluations, and letters (comments and evaluations of civil servants; letters and other verification documents, etc.) consists of 1 page of A3 size (297 x 420 mm) made of white duplex paper folded in half. The outside is printed with information about the cover name. The inside is printed with a list of accompanying documents. Code: Model 07b-BNV/2007.

Article 2. Effectiveness

This Decision shall take effect 15 days after its publication in the Official Gazette.

The civil servant curriculum vitae book specified in Clause 2, Article 1 of this Decision shall only apply to civil servants recruited from the date this Decision takes effect.

Article 3. The Minister, Heads of Ministries equivalent to ministries, Heads of government agencies, Chairmen of provincial and centrally governed city People's Committees, state-owned enterprises, and public institutions are responsible for implementing this Decision./.