Circular No. 09/2022/TT-BNV Issuing the Statistics Index System for the Civil Service Sector

 

CIRCULAR

Issuing the Statistical Indicators System for the Civil Service Sector

On the basis of Law on Statistics dated November 23, 2015; Law Amending and Supplementing Certain Provisions and the National Statistical Indicator Catalogue of the Law on Statistics dated November 12, 2021;

On the basis of Decree No. 94/2016/NĐ-CP dated July 1, 2016 of the Government detailing and guiding the implementation of certain provisions of the Law on Statistics;

On the basis of Decree No. 47/2020/NĐ-CP dated April 9, 2020 of the Government on management, connection, and sharing of digital data of state agencies;

On the basis of Decree No. 94/2022/NĐ-CP dated November 7, 2022 of the Government stipulating the content of statistical indicators within the national statistical indicator system and the process of compiling gross domestic product, provincial gross domestic product, and municipal gross domestic product;

On the basis of Decree No. 63/2022/NĐ-CP dated September 12, 2022 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Civil Affairs;

At the proposal of the Director of the Department of Planning and Finance;

The Minister of Civil Affairs issues this Circular to issue the Statistical Indicators System for the Civil Service Sector.

Article 1. Scope of Regulation

This Circular stipulates the Statistical Indicators System for the Civil Service Sector, including the catalog of statistical indicators and the content of statistical indicators.

Article 2. Applicability

This Circular applies to agencies and organizations implementing civil service sector statistics work and other related agencies, organizations, and individuals.

Article 3. Statistical Indicators System for the Civil Service Sector

1. The Statistical Indicators System for the Civil Service Sector is a collection of statistical indicators to collect statistical information serving the management work of state agencies in evaluating, forecasting situations, formulating strategies, policies, and developing plans for the civil service sector at different periods; meeting the demand for statistical information about the civil service sector from organizations and individuals requiring such information; it serves as a basis for establishing the civil service sector's statistical reporting system.

2. The Statistical Indicators System for the Civil Service Sector includes statistical indicators reflecting the situation regarding administrative organization, public services, local government, state officials, civil servants, and public employees; training and development of officials, civil servants, and public employees; internal audit of the civil service sector; non-governmental organizations; international cooperation in the civil service sector; commendation and reward; religion; and state archival affairs.

3. The Statistical Indicators System for the Civil Service Sector includes:

a) The Catalog of Statistical Indicators for the Civil Service Sector (Annex I)

b) The Content of Statistical Indicators for the Civil Service Sector (Annex II)

Article 4. Organization of Implementation

1. The Department of Planning and Finance, Ministry of Civil Affairs shall take the lead and coordinate with relevant units based on the Statistical Indicators System for the Civil Service Sector to develop the civil service sector's statistical reporting system, statistical survey programs, and compile statistical data within the civil service sector's statistical indicators system, national statistical indicators, gender development statistical indicators, and sustainable development statistical indicators of Vietnam within the civil service sector to submit to the Minister of Civil Affairs for issuance.

2. Heads of Ministries, ministerial-level agencies, governmental agencies, Chairpersons of People's Committees of provinces and centrally governed cities, Heads of units under and directly under the Ministry of Civil Affairs, and related organizations and individuals are responsible for implementing this Circular.

Article 5. Effective Date

This Circular takes effect from January 30, 2023, replacing Circular No. 03/2017/TT-BNV dated May 19, 2017 of the Minister of Civil Affairs issuing the Statistical Indicators System for the Civil Service Sector./.

 

ANNEX I

CATALOG OF STATISTICAL INDICATORS FOR THE CIVIL SERVICE SECTOR
(Issued together with Circular No. 9/2022/TT-BNV dated December 16, 2022

of the Minister of Home Affairs)

 

ANNEX II

CONTENT OF STATISTICAL INDICATORS FOR THE CIVIL SERVICE SECTOR
(Issued together with Circular No. 9/2022/TT-BNV dated December 16, 2022 of the Minister of Civil Affairs)

01. ADMINISTRATIVE ORGANIZATION

0101. Number of administrative units

1. Definition, calculation method

- Administrative units of the Socialist Republic of Vietnam include:

+ Provinces and centrally governed cities (hereinafter referred to collectively as provincial level);

+ Districts, towns, counties, and cities under provinces and centrally governed cities (hereinafter referred to collectively as district level);

+ Commune, ward, town (hereinafter referred to collectively as commune level);

+ Special administrative-economic unit.

- The number of administrative units at each level (provincial level, district level, commune level, and special administrative-economic unit) is the number of existing administrative units at the time of statistics for each provincial level, district level, commune level, and special administrative-economic unit nationwide.

- The total number of administrative units at all levels (provincial level, district level, commune level, and special administrative-economic unit) is the total number of existing administrative units at the time of statistics for provincial level, district level, commune level, and special administrative-economic unit nationwide.

2. Main categories

- Administrative level: provincial level, district level, commune level (Special administrative-economic unit may be at provincial level or district level as decided by the National Assembly when establishing such special administrative-economic unit);

- Rural/urban/island/special administrative-economic unit; mountainous/highland areas; ethnic minorities; security zones, border areas; classification of urban areas.

- Type of provincial administrative unit (Special type, Type I, Type II, and Type III).

- Type of district administrative unit (Type I, Type II, and Type III; number of districts, towns, cities under provinces; number of cities under municipalities).

- Type of commune administrative unit (Type I, Type II, and Type III; number of communes, wards, towns).

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

- Administrative data

5. Agency responsible for collection and compilation

Department of Local Administration, Ministry of Home Affairs.

0102. Number of administrative organizations in state agencies

1. Definition, calculation method

An administrative organization is an organization entrusted with the function of advising the head of the agency or organization in performing state management tasks or implementing state management tasks in a specific sector or field, or advising on internal management work of the agency or organization, and established in accordance with the law.

Administrative organizations include:

a) Administrative organizations established and directly directed and managed by the Prime Minister's decision.

b) Administrative organizations of ministries and ministerial-level agencies (hereinafter referred to as ministries), including:

- Office, inspection body, department, bureau, general bureau, and equivalent organizations within the organizational structure of the ministry;

- Office, inspection body (if any), department, bureau, and equivalent organizations within the organizational structure of the general bureau and equivalent general bureaus (hereinafter referred to as general bureaus);

- Room within the organizational structure of the office, inspection body, department (if any), bureau, and equivalent organizations within the ministry;

- Room within the organizational structure of the office, bureau, and equivalent organizations within the general bureau;

- Sub-bureau and equivalent organizations within the organizational structure of the bureau within the ministry (hereinafter referred to as sub-bureau within the bureau within the ministry);

- Sub-bureau and equivalent organizations within the organizational structure of the bureau within the general bureau (hereinafter referred to as sub-bureau within the bureau within the general bureau);

- Room and equivalent organizations within the organizational structure of the sub-bureau within the bureau within the ministry;

- Room and equivalent organizations within the organizational structure of the sub-bureau within the bureau within the general bureau.

c) Administrative organizations of government agencies (if any):

- Administrative organizations within the organizational structure of government agencies;

- Room within the organizational structure of administrative organizations within government agencies.

d) Administrative organizations at provincial level (hereinafter referred to as provincial level), including:

- Specialized agencies under the People's Committee at provincial level (hereinafter referred to as departments);

- Office, inspection body, specialized room, business room, sub-department, and equivalent organizations within the organizational structure of the department;

- Room within the organizational structure of the sub-department within the department;

- Other administrative organizations under the People's Committee at provincial level;

- Office, room, sub-department, and equivalent organizations within the organizational structure of other administrative organizations under the People's Committee at provincial level.

e) Administrative organizations at district level, town, township, city under province, city under municipality (hereinafter referred to as district level), including:

- Specialized agencies under the People's Committee at district level (hereinafter referred to as district-level rooms);

- Other administrative organizations under the People's Committee at district level.

The number of administrative organizations in state agencies is the number of existing organizations at the time of statistics in all national administrative agencies.

2. Main categories

- Level of authority

- Central agencies

- Local agencies

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

- Administrative data

5. Agency responsible for collection and compilation

Department of Local Administration, Department of Organization and Establishment, Ministry of Home Affairs.

0103. Number of villages and residential wards

1. Definition, calculation method

- Village, hamlet, village group... (collectively referred to as village) and residential ward, neighborhood, block... (collectively referred to as residential ward) are self-governing organizations of community residents living in a common area within a commune, ward, town (hereinafter referred to collectively as commune level); places where direct and extensive democracy is implemented to promote various forms of self-management activities, organize the people to implement the policies and guidelines of the Party, laws of the State, and tasks assigned by superiors.

- Villages and residential wards are not administrative levels but are directly managed by the commune, ward, town authorities. Villages are established in communes, residential wards are established in wards and towns, and in urban areas and collective housing areas of agencies within the commune when they meet the conditions stipulated by law.

- The number of villages and residential wards is the number of existing villages and residential wards at the time of statistics for each commune, ward, town nationwide.

2. Main categories

- Village, residential ward

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

- Administrative data

5. Agency responsible for collection and compilation

Department of Local Administration, Ministry of Home Affairs.

02. CIVIL SERVANTS AND PUBLIC OFFICIALS

0201. Number of People's Council representatives

1. Definition, calculation method

The People's Council is the state power organ at the local level, representing the will, aspirations, and right to mastery of the people, elected by the local people, accountable to the local people and higher state agencies. Representatives of the People's Council represent the will and aspirations of the local people; closely connect with voters, subject to voter supervision, implement the system of meeting and reporting to voters about their own activities and those of the People's Council, respond to voter requests and complaints; examine and urge the resolution of complaints and appeals.

The number of People's Council representatives is the number of representatives elected during the election of People's Councils at all levels (provincial, district, commune) in one term.

2. Main categories

- Administrative level (provincial, district, commune, special administrative-economic unit)

- Educational qualification

- Political theory

- Ethnicity

- Religion

- Party member

- Age group

- Gender

- Position in People's Council

3. Publication period

At the beginning of the term

4. Data sources

- Reporting system of the Ministry of Home Affairs

5. Agency responsible for collection and compilation

Department of Local Administration, Ministry of Home Affairs.

0202. Number of leaders of state administrative agencies and local authorities at all levels

1. Definition, calculation method

a) Central state administrative agencies include: Ministries, ministerial-level agencies.

- Key leaders of ministries and ministerial-level agencies include: Ministers, Heads of ministerial-level agencies; Deputy Ministers and equivalents;

- Other leadership positions in state administrative agencies include: Directors General, Deputy Directors General and equivalents; Directors, Deputy Directors and equivalents; Department Heads, Deputy Department Heads and equivalents;

b) Local authorities include: People's Councils and People's Committees at all levels. For urban local authorities that do not organize district or ward People's Councils, these councils will not be included.

- Key leaders of People's Councils and People's Committees at all levels include:

+ Chairpersons, Vice Chairpersons of People's Councils at all levels;

+ Chairpersons, Vice Chairpersons of People's Committees at all levels;

- Leadership positions in local state administrative agencies include:

+ Directors, Deputy Directors of Departments and equivalents (including heads of departments under provincial People's Councils);

+ Heads, Deputy Heads of specialized departments under People's Committees.

2. Main categories

- System of state administrative agencies and local authorities at all levels

- Educational qualification

- Political theory

- Ethnicity

- Religion

- Party member

- Age group

- Gender

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

5. Agency responsible for collection and compilation

Civil Administration Department, Civil Servants and Public Officials Department, Ministry of Home Affairs.

0203. Number of cadres and civil servants from district level upwards

1. Definition, calculation method

Cadres are Vietnamese citizens elected, approved, or appointed to hold positions or titles for a term in the agencies of the Communist Party of Vietnam, State, political-social organizations at central, provincial, and municipal levels (hereinafter referred to as provincial level), at district, town, city, and provincial city levels (hereinafter referred to as district level), within the establishment and receiving salary from the state budget. (Clause 1, Article 4 of the 2008 Civil Servant Law).

Civil servants are Vietnamese citizens recruited and appointed to ranks, positions, or titles corresponding to job positions in the agencies of the Communist Party of Vietnam, State, political-social organizations at central, provincial, and district levels; in agencies and units under the People's Army that are not officers or professional military personnel, defense workers; in agencies and units under the People's Public Security that are not officers or non-commissioned officers serving on a professional basis, public security workers, within the establishment and receiving salary from the state budget. (Clause 1, Article 1 of the Law Amending and Supplementing Certain Provisions of the Civil Servant Law and the Public Official Law).

The number of cadres and civil servants from district level upwards is the total number of people satisfying the above concepts.

2. Main categories

- Administrative system (central, provincial, district levels)

- Establishment quota

- Current cadres and civil servants

- Party member

- Ethnicity

- Religion

- Gender

- Age group

- Civil servant rank

- Educational qualification

- Academic title

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

- Administrative data

5. Agency responsible for collection and compilation

Civil Servants and Public Officials Department, Ministry of Home Affairs.

0204. Number of cadres, civil servants, and non-professional staff at commune level

1. Definition, calculation method

Commune cadres are Vietnamese citizens elected to hold positions for a term in the Standing Committee of People's Council, People's Committee, Secretary, Deputy Secretary of the Party Committee, head of political-social organizations; commune-level civil servants are Vietnamese citizens recruited to hold a professional position or post under the commune-level People's Committee, within the establishment and receiving salary from the state budget. (Clause 3, Article 4 of the 2008 Civil Servant Law).

Non-professional staff are those who only participate in public work during part of their working time. Based on the guidance of the Central Committee, the provincial People's Committee stipulates the framework for the number and allowance levels for non-professional staff in the grassroots political system (including village chiefs) (Resolution 17-NQ/TW dated March 18, 2002 of the Central Committee of the Communist Party of Vietnam).

The number of cadres, civil servants, and non-professional staff at commune level is the total number of people satisfying the above concepts and regulations.

2. Main categories

- Party member

- Title

- Ethnicity

- Religion

- Gender

- Age group

- Educational qualification

- Political theory

- Civil servant rank

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

- Administrative data

5. Agency responsible for collection and compilation

Civil Administration Department, Ministry of Home Affairs

0205. Average income per cadre and civil servant

1. Definition, calculation method

Income of a cadre or civil servant includes salary according to title or rank, various types of allowances, and other supplementary income generated at the agency or unit where they work, excluding income from other sources.

The average annual income of a cadre or civil servant is the total reported annual income of all cadres and civil servants currently working divided by the total number of cadres and civil servants currently working at the reporting year.

Calculation formula:

2. Main categories

- Gender;

- Urban/rural;

- Province, centrally governed city;

- Economic and social region.

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

5. Agency responsible for collection and compilation

Salary Department, Ministry of Home Affairs

0206. Number of public officials

1. Definition, calculation method

Public officials are Vietnamese citizens recruited based on job positions, working in public service units under employment contracts, receiving salary from the public service unit's wage fund according to the law. (Article 2 of the 2010 Public Official Law).

Defense public officials are those engaged in technical and professional work under the People's Army's establishment, assigned to professional titles; performing tasks at research, education and training, cultural, medical, and other public service units under the Ministry of National Defense. (Clause 3, Article 3 of the 2015 Law on Professional Military Personnel, Defense Workers, and Public Officials).

The number of public officials is the total number of public officials currently working and receiving salary from the public service unit's wage fund according to the law at the time of statistics.

2. Main categories

- Number of personnel assigned to work

- Number of current personnel

- Party member

- Ethnicity

- Religion

- Gender

- Age group

- Professional title of public officials

- Educational qualification

- Academic title

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

- Administrative data

5. Agency responsible for collection and compilation

Civil Servants and Public Officials Department, Ministry of Home Affairs

0207. Number of cadres, civil servants, and public officials evaluated and classified in terms of quality

1. Definition, calculation method

Cadres, civil servants, and public officials are evaluated and classified in terms of quality based on the Government Decree on evaluating and classifying the quality of cadres, civil servants, and public officials.

The number of officials, civil servants, and public employees to be evaluated and classified in terms of quality is the total number of officials, civil servants, and public employees who meet the conditions and standards for conducting such evaluations and classifications according to the provisions of the Law on Officials and Civil Servants, the Law on Public Employees, and the Government Decree on the evaluation and classification of quality of officials, civil servants, and public employees.

2. Main categories

Evaluation and classification results.

3. Publication period

Year.

4. Data sources

- Reporting system for statistics in the Ministry of Home Affairs sector.

5. Agency responsible for collection and compilation

Civil Servants and Public Officials Department, Ministry of Home Affairs.

0208. Number of officials, civil servants, and public employees disciplined.

1. Definition, calculation method

The number of officials, civil servants, and public employees disciplined is the total number of officials, civil servants, and public employees disciplined under various disciplinary forms as prescribed by current laws at the time of statistical reporting.

2. Main categories

Forms of Disciplinary Action

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

5. Agency responsible for data collection.

Civil Servants and Public Officials Department, Ministry of Home Affairs

0209. Number of training and capacity-building sessions for officials, civil servants, and public employees.

1. Definition, calculation method

Officials, civil servants, and public employees undergoing training and capacity building are those individuals sent for training and capacity building within and outside the country by their managing and using agencies in accordance with state regulations.

The number of training and capacity-building sessions for officials, civil servants, and public employees is the total number of these individuals sent for training and capacity building based on the number of times they were dispatched.

2. Main categories

- Training and capacity-building content and program.

- Target group.

- Age group

- Training form (domestic/international).

- Training funding source.

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

5. Agency responsible for collection and compilation

Civil Servants and Public Officials Department, Ministry of Home Affairs.

03. INSPECTION OF THE MINISTRY OF HOME AFFAIRS SECTOR.

0301. Number of specialized inspections and checks in the home affairs sector.

1. Definition, calculation method

Specialized inspections and checks in the home affairs sector involve inspecting and checking compliance with policies, laws, and assigned tasks of agencies, organizations, and individuals under the management scope of the Ministry of Home Affairs, Department of Home Affairs; specialized inspections in administrative organization systems, public institutions, and state personnel management; local administration, administrative boundaries; officials, civil servants, and public employees; salaries; organizational associations and non-governmental organizations; state archives; administrative reform; implementation of grassroots democracy regulations; youth work; commendation and reward; religion.

The number of specialized inspections and checks in the home affairs sector is the total number of inspections and checks conducted by the Inspectorate of the Ministry of Home Affairs, Inspectorate of the Department of Home Affairs, and specialized inspectorates of the Central Awards and Commendations Board, State Committee on Religion during the statistical period.

2. Main categories

Content; target; scope of inspections and checks; results.

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

- Administrative data.

5. Agency responsible for collection and compilation

Inspectorate of the Ministry of Home Affairs.

0302. Number of complaints, reports, recommendations, and reflections about the home affairs sector resolved.

1. Definition, calculation method

A complaint is a request made by citizens, agencies, organizations, or officials, civil servants, and public employees pursuant to procedures stipulated by the Law on Complaints, requesting competent authorities to review administrative decisions, administrative acts of administrative state agencies, or disciplinary decisions of officials, civil servants when there is evidence that such decisions or acts are contrary to the law, infringing upon their legitimate rights and interests in the home affairs sector.

A report is a notification made by citizens pursuant to procedures stipulated by the Law on Reports, informing competent authorities about violations of the law by any agency, organization, or individual causing damage or threatening to cause damage to the interests of the state, the legitimate rights and interests of citizens, agencies, and organizations in the home affairs sector.

A recommendation is a proposal made by citizens or organizations to competent administrative state authorities with jurisdiction to handle, adjust, modify, or implement measures and methods of management and operation in a specific field that has been implemented during the process of administrative state management, which the proposer believes will not be effective, appropriate, feasible, or may have caused or could cause adverse effects on normal activities and legitimate interests of citizens, organizations, and collectives related to the home affairs sector.

Reflection is the presentation and proposal by citizens or organizations to competent individuals or units with jurisdiction to promptly examine and resolve emerging issues affecting normal activities or causing damage to legitimate interests in the home affairs sector.

The number of complaints, reports, recommendations, and reflections resolved is the total number of complaints, reports, recommendations, and reflections resolved in the home affairs sector by the Inspectorate of the Ministry of Home Affairs, Inspectorate of the Department of Home Affairs, and specialized inspectorates of the Central Awards and Commendations Board, State Committee on Religion during the statistical period.

2. Main categories

- Type of document (complaint; report; recommendation, reflection).

- Content of the document related to the specialized home affairs sector.

- Resolution result.

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

- Administrative data

5. Agency responsible for collection and compilation

Inspectorate of the Ministry of Home Affairs.

0303. Number of citizen receptions related to the home affairs sector.

1. Definition, calculation method

Citizen reception involves agencies, organizations, units, or individuals specified in Article 4 of the Law on Citizen Reception receiving citizens to listen to, accept complaints, reports, recommendations, and reflections; explaining and guiding citizens on how to file complaints, reports, recommendations, and reflections in accordance with the law in the home affairs sector.

The number of citizen receptions is the total number of times citizens are received to listen to, accept complaints, reports, recommendations, and reflections; explaining and guiding citizens on how to file complaints, reports, recommendations, and reflections in accordance with the law in the home affairs sector by the Inspectorate of the Ministry of Home Affairs, Inspectorate of the Department of Home Affairs, and specialized inspectorates of the Central Awards and Commendations Board, State Committee on Religion during the statistical period.

2. Main categories

- Regular reception; periodic and emergency reception.

- Classification and handling results of documents through citizen reception.

- Results of citizen reception.

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

- Administrative data

5. Agency responsible for collection and compilation

Inspectorate of the Ministry of Home Affairs.

04. INTERNATIONAL COOPERATION IN THE HOME AFFAIRS SECTOR.

0401. Number of delegations traveling abroad to study and survey the home affairs sector.

1. Definition, calculation method

Delegations traveling abroad to study and survey the home affairs sector are working groups established by the Decision of the Minister of Home Affairs or competent authority to carry out tasks of studying, surveying, and learning abroad in the home affairs sector.

The number of overseas delegations for research and survey in the internal affairs sector is the total number of working delegations established and dispatched abroad in the reporting year.

2. Main categories

- Source of funding

- Research and survey field

- Research area

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

- Administrative data

5. Agency responsible for collection and compilation

Department of International Cooperation, Ministry of Home Affairs.

0402. Number of foreign delegations and international organizations coming to conduct research, surveys, and introduce the internal affairs sector in Vietnam

1. Definition, calculation method

Foreign delegations and international organizations coming to conduct research, surveys, and introduce the internal affairs sector in Vietnam are international guest delegations from governments of various countries or international organizations that contact competent authorities in Vietnam to carry out research, surveys, and introduce the internal affairs sector in Vietnam.

The number of foreign delegations and international organizations coming to conduct research, surveys, and introduce the internal affairs sector in Vietnam is the total number of international guest delegations from governments of various countries or international organizations conducting research, surveys, and introducing the internal affairs sector in Vietnam.

2. Main categories

- Recipients of funding

- Research and survey field

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

- Administrative data

5. Agency responsible for collection and compilation

Department of International Cooperation, Ministry of Home Affairs.

05. ASSOCIATIONS AND NON-GOVERNMENTAL ORGANIZATIONS

0501. Number of associations and non-governmental organizations

1. Definition, calculation method

An association is a voluntary organization of citizens or Vietnamese organizations in the same profession, with the same interests, gender, sharing common goals to gather and unite members, engage in regular activities without profit-making purposes to protect the legitimate rights and interests of the association, members, and the community; support each other's effective activities, contributing to the economic and social development of the country.

A non-governmental organization is an association, social fund, charitable fund, and other types of social organizations established by individuals or organizations operating regularly without profit-making purposes according to laws and charters aimed at supporting development.

The number of associations and non-governmental organizations is the total number of associations and non-governmental organizations legally registered at the time of reporting.

2. Main categories

- Field of operation

- Scope of operation

- Licensing authority.

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

5. Agency responsible for collection and compilation

Department of Non-Governmental Organizations, Ministry of Home Affairs.

0502. Number of social funds and charitable funds

1. Definition, calculation method

Social fund: Is an organized and operated fund primarily aimed at supporting and encouraging cultural, educational, health, physical education, scientific, and community development purposes, not for profit.

Charitable fund: Is an organized and operated fund primarily aimed at supporting those affected by natural disasters, fires, serious accidents, patients with severe diseases, and other disadvantaged groups requiring social assistance, not for profit.

The number of social funds and charitable funds is the total number of social funds and charitable funds legally established at the time of reporting.

2. Main categories

- Field of operation

- Scope of operation

- Licensing authority

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

5. Agency responsible for collection and compilation

Department of Non-Governmental Organizations, Ministry of Home Affairs.

06. COMPETITIONS AND REWARDS

0601. Number of competition movements

1. Definition, calculation method

A competition movement is an organized activity initiated by authorized persons with voluntary participation from individuals, collectives, and households.

Calculation method: Statistics on competition movements initiated by central level; central ministries, sectors, mass organizations, provincial-level agencies; and agencies, organizations, and units.

2. Main categories

- Initiating body: Divided into three groups: Central level (National Competition and Reward Council); central ministries, sectors, mass organizations, provincial-level agencies; and agency, organizational, and unit levels.

- Scope of competition: Divided into four groups (Nationwide; Ministries, sectors, mass organizations, localities; Competition and Reward Councils' clusters and blocks; Agencies, organizations, and units).

- Duration of competition: Divided into five groups (less than one year, one year, from one to less than three years, from three to less than five years, five years or more).

- Forms of organizing competition movements: Divided into two groups (regular competitions and topic-based competitions).

3. Publication period

Year.

4. Data sources

- Reporting system for statistics in the Ministry of Home Affairs sector.

- Administrative data.

5. Agency responsible for collection and compilation

National Competition and Reward Council, Ministry of Home Affairs.

0602. Number of national-level rewards

1. Definition, calculation method

National-level reward forms and commendation titles are reward forms and commendation titles within the authority of the President, Government, and Prime Minister to decide.

Reward forms include: Orders; Medals; State honor titles; "Ho Chi Minh Prize", "State Prize"; Commemorative medals; Certificates of Merit; Letters of Praise.

Commendation titles include: For individuals: "National Labor Medalist"; Labor Medalist of Ministries, Sectors, Provinces; "Excellent Worker"; "Advanced Worker". For collectives: "Government Flag of Merit"; Flag of Merit of Ministries, Sectors, Provinces; "Outstanding Labor Collective"; "Victory Unit"; "Advanced Labor Collective"; "Outstanding Village, Ward, Town"; "Model Village, Ward". For households: "Cultural Family".

Calculation method: Count the number of each form of national-level reward and commendation title and by category (if categorized). Time period: Data from December 1 of the previous year to November 30 of the following year.

2. Main categories

- According to the issuing unit submitting a report to the Prime Minister for rewards (Ministries, Sectors, Mass Organizations at the central level, provinces, centrally-administered cities);

- According to the reward recipient divided into three groups:

+ Collectives (including detailed number of rewards for enterprises).

+ Households.

+ Individuals: Divided into five groups: Leadership at the ministry, provincial level and equivalent or higher; Leadership at the department, provincial sector level and equivalent; Business leaders; Other leadership levels from deputy department level and above; People directly engaged in work, labor, study, combat, and service (workers, farmers, etc.).

- According to the reward method divided into eight groups: Various orders and medals; Ho Chi Minh Prize; State Prize; State honor titles; Government Flag of Merit; Certificate of Merit from the Prime Minister; Title of "National Labor Medalist"; Other reward forms.

3. Publication period

Year

4. Data sources

- Reporting system for statistics in the Ministry of Home Affairs sector.

- Administrative data.

5. Agency responsible for collection and compilation

National Competition and Reward Council, Ministry of Home Affairs.

0603. Number of rewards at the ministry, sector, mass organization central level and provincial, centrally-administered city level

1. Definition, calculation method

Reward forms and commendation titles at the ministry, sector, mass organization central level, and provincial level are reward forms and commendation titles within the authority of Ministers, Heads of ministerial-level agencies, government agencies, central sectors, mass organizations, and Chairmen of Provincial People's Committees to decide.

Forms of commendation and titles of excellence at the central ministry, agency, mass organization level, provincial level include: Certificate of Merit; Model Worker of Excellence at the Ministry/Central Province Level; Flag of Excellence; Medals and Commemorative Plaques of Central Ministries, Agencies, Mass Organizations, and Provincial Levels.

Calculation method: Count the number of each form of commendation and title of excellence at the central ministry, agency, mass organization level, and provincial level. Time period for calculation: Data from December 1 of the previous year to November 30 of the following year.

2. Main categories

- According to the reward recipient divided into three groups:

+ Collectives (including detailed number of rewards for enterprises).

+ Households.

+ Individuals: Divided into five groups: Leadership at the ministry, provincial level and equivalent or higher; Leadership at the department, provincial sector level and equivalent; Business leaders; Other leadership levels from deputy department level and above; People directly engaged in work, labor, study, combat, and service (workers, farmers, etc.).

- By type of commendation, it is divided into five groups: Regular; Specialized; Unexpected; Diplomatic; Contribution; Annual Term; Resistance War.

3. Publication period

Year.

4. Data sources

- Reporting system for statistics in the Ministry of Home Affairs sector.

- Administrative data.

5. Agency responsible for collection and compilation

National Competition and Reward Council, Ministry of Home Affairs.

0604. Number of organizations engaged in commendation and motivation work at the central ministry, agency, mass organization level, and provincial level.

1. Definition, calculation method

An organization engaged in commendation and motivation work is a unit (Department, Office, Bureau...) responsible for commendation and motivation work established by the competent authority to manage state administration regarding commendation and motivation work at the central ministry, agency, mass organization level, and provincial level.

Calculation method: Statistics at the time of reporting.

2. Main categories

According to organizational structure (Department level under ministries, agencies, mass organizations at the central level; Office, Bureau or department level under Department; Bureau level under Provincial Department of Home Affairs).

3. Publication period

Year

4. Data sources

- Reporting system for statistics in the Ministry of Home Affairs sector.

- Administrative data.

5. Agency responsible for collection and compilation

National Competition and Reward Council, Ministry of Home Affairs.

0605. Number of civil servants engaged in commendation and motivation work at the central ministry, agency, mass organization level, and provincial level.

1. Definition, calculation method

Civil servants engaged in commendation and motivation work are civil servants recruited to work in specialized agencies responsible for commendation and motivation work at central ministries, agencies, mass organizations, and Provincial Motivation and Reward Committees.

Calculation method: Statistics at the time of reporting.

2. Main categories

- Gender

- Age group

- Educational qualification

- Years of service in the field of commendation and motivation: Divided into three groups (less than 5 years, from 5 to less than 10 years, 10 years or more).

3. Publication period

Year

4. Data sources

- Reporting system for statistics in the Ministry of Home Affairs sector.

- Administrative data.

5. Agency responsible for collection and compilation

National Competition and Reward Council, Ministry of Home Affairs.

07. RELIGION

0701. Number of religions, religious organizations, organizations granted registration certificates for religious activities, and subordinate religious organizations.

1. Definition, calculation method

- Religious organization is a collection of believers, clergy, religious workers, and monks/nuns of a religion organized according to a specific structure recognized by the State to carry out religious activities.

- Religious activity includes spreading religion, religious life, and managing religious organizations.

- Subordinate religious organization is an organization under a religious organization established according to its charter, regulations, and provisions.

- Current number of religions, religious organizations, organizations granted registration certificates for religious activities, and subordinate religious organizations up to the date of statistics.

2. Main categories

- Recognized religions.

- Recognized religious organizations.

- Organizations granted registration certificates for religious activities.

- Subordinate religious organizations.

3. Publication period

Year.

4. Data sources

- Reporting system for statistics in the Ministry of Home Affairs sector.

- Administrative data.

5. Agency responsible for collection and compilation

Government Committee on Religion, Ministry of Home Affairs.

0702. Number of clergy, religious workers, believers, and religious premises.

1. Definition, calculation method

- Clergy are believers appointed or elected by religious organizations to hold positions within the organization.

- Religious worker is a person appointed, elected, or nominated by religious organizations, subordinate religious organizations, or organizations granted registration certificates for religious activities to hold positions within the organization.

- Believer is a person who believes in and follows a religion and is recognized by that religious organization.

- Religious premises include temples, churches, chapels, sanctuaries, mosques, headquarters of religious organizations, and other lawful premises of religious organizations.

- Current number of clergy, religious workers, believers, and religious premises up to the date of statistics.

2. Main categories

Clergy, religious workers, believers, and religious premises.

3. Publication period

Year.

4. Data sources

- Reporting system for statistics in the Ministry of Home Affairs sector.

- Administrative data.

5. Agency responsible for collection and compilation

Government Committee on Religion, Ministry of Home Affairs.

08. DOCUMENTS AND ARCHIVING

0801. Number of directive and operational guidance documents for document management and archiving work.

1. Definition, calculation method

Directive and operational guidance documents for document management and archiving work are regulations and rules issued by agencies and organizations concerning document management and archiving activities.

Calculation method: The number of directive and operational guidance documents for document management and archiving work is the number of regulations and rules existing until December 31 of the reporting year.

2. Main categories

- Type of document

- Administrative level

3. Publication period

Year

4. Data sources

- Reporting system of the Ministry of Home Affairs

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0802. Number of document management organizations.

1. Definition, calculation method

A document management organization is an entity responsible for managing documents and materials formed during the operation of agencies and organizations; managing and using seals and equipment for secret storage in document management work.

Calculation method: The number of document management organizations is the number of independent or non-independent document management organizations within agencies and organizations as of December 31 of the reporting year.

2. Main categories

- Type of organization (Independent document management organization/Non-independent document management organization)

- Administrative level

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0803. Number of personnel engaged in document management work.

1. Definition, calculation method

Personnel engaged in document management work are individuals performing document management activities in accordance with the law in agencies and organizations.

Calculation method: The number of personnel engaged in document management work is the number of full-time document managers or individuals concurrently performing document management and other tasks.

2. Main categories

- Gender

- Educational qualification

- Civil servant rank, vocational position of public servant, document management vocational position

- Age group

- Administrative level

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0804. Number of documents.

1. Definition, calculation method

Documents are carriers of information on which information is recorded and transmitted through specific symbols or languages in prescribed forms and formats, formed during the activities of agencies, organizations, and individuals. Documents include outgoing documents (various types of documents issued by agencies and organizations) and incoming documents (documents and letters sent to agencies, organizations, and individuals).

Calculation method: The number of documents is the total number of outgoing and incoming documents of agencies and organizations during the reporting year from January 1 to December 31.

2. Main categories

- Type of document (outgoing document, incoming document)

- Carrier of information (paper, electronic)

- Administrative level

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0805. Number of files.

1. Definition, calculation method

A file is a set of related documents and materials concerning a particular issue, event, or specific object or having common characteristics, formed during the process of monitoring and resolving matters within the scope of functions and responsibilities of agencies, organizations, and individuals.

Calculation method: The number of files is the number of files created by officials, civil servants, public servants, and employees during the resolution of matters from January 1 to December 31 of the reporting year.

2. Main categories

- Type of file (Paper file and Electronic file)

- Administrative level

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0806. Number of archival organizations.

1. Definition, calculation method

An archival organization is an entity conducting activities related to collecting, organizing, determining the value of documents, preserving, statistics, and utilizing archival documents. Archival organizations include archives centers or equivalent entities; archive rooms; archive teams; archive departments.

Calculation method: The number of archival organizations is the total number of archives centers or equivalent entities; archive rooms; archive teams; archive departments up to December 31 of the reporting year.

2. Main categories

- Type of archival organization (Archives center and equivalent; Archive room; Archive team; Archive department);

- Administrative level.

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0807. Number of personnel engaged in archival work

1. Definition, calculation method

Personnel engaged in archival work are individuals performing archival activities in accordance with the law at agencies and organizations.

Calculation method: The number of personnel engaged in archival work is the total number of dedicated archival staff or personnel concurrently engaged in other tasks while performing archival work.

2. Main categories

- Gender

- Educational qualification

- Civil service rank, vocational title of civil servant, archival vocational title

- Age group

- Administrative level

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0808. Number of archival documents

1. Definition, calculation method

Archival documents are materials of value for practical activities, scientific research, and history selected for preservation.

Archival documents include original copies, true copies; in cases where original copies or true copies are no longer available, they may be replaced by legally valid copies.

Archival documents come in various types: paper documents; film and photo documents; audio documents; video documents; electronic documents, and other types.

Calculation method: The number of archival documents is the total number of each type of archival document calculated according to the units of measurement specific to each type of archival document at archival organizations up to December 31 of the reporting year. Archival documents are managed under archival collections/archival compilations/archival projects and are counted according to specific types:

- The number of paper archival documents is the total number of files/preservation units (PU) converted into linear meters of archival material;

- The number of map archival documents is the total number of map sheets (Maps are paper documents but are preserved using special methods);

- The number of audio archival documents is the total number of tapes, discs converted into listening hours;

- The number of video archival documents is the total number of films, video tapes, discs converted into viewing hours;

- The number of photo archival documents is the total number of photos;

- The number of electronic archival documents is the number of Megabytes (MB) of the document;

- Other types of archival documents.

2. Main categories

- Physical condition

- Level of business processing

- Type of document

- Administrative level

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0809. Number of collected archival documents

1. Definition, calculation method

Collected archival documents are materials of value as defined by archival laws, selected for submission to archival organizations.

Calculation method:

- The number of collected archival documents from January 1 to December 31 of the reporting year;

- The number of archival documents due for collection but not yet collected as of December 31 of the reporting year.

Data is calculated according to the units of measurement specified for each type of archival document in the statistical index on archival documents (0809).

2. Main categories

- Submission situation

+ Collected archival documents during the year

+ Archival documents due for collection but not yet collected

- Type of document

- Administrative level

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0810. Number of archival documents put into use

1. Definition, calculation method

Archival documents put into use are materials provided by archival organizations to serve the needs of agencies, organizations, and individuals.

Calculation method: The number of archival documents put into use is the total quantity of various types of documents utilized. This index is calculated based on two units of measurement: preservation units and the number of users accessing the documents from January 1 to December 31 of the reporting year.

2. Main categories

- Method of putting into use: serving in reading rooms/online

- Administrative level

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0811. Storage area for archival documents

1. Definition, calculation method

A storage facility for archival documents is a place for preserving archival documents. Types of storage facilities include specialized storage facilities; non-specialized storage facilities, and temporary storage facilities.

Calculation method: The storage area for archival documents is the total area of storage facilities measured in square meters according to current regulations.

2. Main categories

- Type of storage facility (specialized, non-specialized, temporary)

- Administrative level

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0812. Number of equipment used for archival work

1. Definition, calculation method

Equipment used for archival work includes all equipment used to support archival activities.

Calculation method: The number of equipment used for archival work is the total number of various types of equipment used to support archival activities up to December 31 of the reporting year.

2. Main categories

- Type of equipment

- Administrative level

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.

0813. Budget for archival activities

1. Definition, calculation method

The budget for archival activities is the total amount of funds allocated by agencies and organizations for archival activities, including development investment expenditures and regular expenditures from January 1 to December 31 of the reporting year.

2. Main categories

- Source of funding (government budget; retained fees and charges; other sources)

- Field of expenditure (development investment, regular expenditure)

- Administrative level

3. Publication period

Year

4. Data sources

Reporting system for Home Affairs sector statistics.

5. Agency responsible for collection and compilation

National Archives and Records Administration, Ministry of Home Affairs.