Directive No. 106/2002/CT-BVHTT of the Ministry of Culture and Information requires rectification of document procedures in units under the ministry to ensure regularity and administrative management effectiveness.
Scope of application
Units under the Ministry of Culture and Information
Key points
- Unit heads shall not sign documents sent beyond their level (Article 3)
- Specific responsibilities are assigned to the Administrative Department or the document section to review documents before submission for signature, ensuring no errors (Article 2)
- Upon receiving improperly formatted documents, units must return them to the sender and request corrections prior to issuance (Article 5)
- Units must promptly issue Work Regulations and Document Management and Archive Regulations (no later than the end of 2002) (Article 6)
- Annually, units must submit reports on document management and archiving to the Ministry's Office (Article 7)
🌐 Social impact of this document
- Positive impact: Helps improve the quality of administrative management and work efficiency of units under the Ministry of Culture and Information.
- Negative impact: May cause difficulties for some unit heads in signing documents due to the requirement not to sign documents beyond their level (Article 3).
❓ Frequently asked questions
Can unit heads sign documents sent to Party agencies, the Government, and the National Assembly?
No, unit heads shall not sign documents sent beyond their level (Article 3).
When must units under the Ministry of Culture and Information issue Work Regulations and Document Management and Archive Regulations?
Units must promptly issue these regulations (by the end of 2002) (Article 6).
What should units do when they receive improperly formatted documents?
Units must return the documents to the sender and request corrections prior to issuance (Article 5).
Is there a requirement to include academic titles, degrees, and honors before the name of the person authorized to sign administrative management documents?
Academic titles, degrees, and honors (such as GS, TS, NSND...) shall not be included before the name of the person authorized to sign administrative management documents (Article 4).
How must units under the Ministry of Culture and Information report annually on document management and archiving?
Annually, units must submit reports on document management and archiving to the Ministry's Office (Article 7).
Full text
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MINISTRY OF CULTURE AND INFORMATION |
SOCIALIST REPUBLIC OF VIETNAM |
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Number: 106/2002/CT-BVHTT |
Hanoi, August 2, 2002 |
DIRECTIVE
On Rectifying the Implementation of Document Procedures
In accordance with the Operational Regulations and Archival Work Regulations issued by the Ministry, units under the Ministry have shown significant positive changes in implementing document procedures; the system of documents of the Ministry has gradually become standardized and formalized, contributing significantly to assisting the leadership of the Ministry and heads of units in administrative management and operation.
However, some units still fail to pay adequate attention to the implementation of document procedures according to formalities; some unit heads have signed administrative state management documents sent beyond their level to Party agencies, the Government, and the National Assembly.
To rectify the implementation of document procedures and strictly adhere to the Operational Regulations and Archival Work Regulations issued by the Ministry, the Minister requests the heads of units under the Ministry to organize the implementation of the following matters:
1- Continuously focus on archival work and storage, assigning civil servants with expertise in archival work and storage to handle these tasks; remind all civil servants in the unit to properly implement document procedures.
2- Assign specific responsibilities to the Administrative Department or the archival department to review documents before submission for signature and stamping, ensuring that there are no documents issued without proper formality, grammatical errors, or technical mistakes.
3- Unit heads shall not sign documents sent beyond their level.
4- Do not include academic titles, degrees, or honors (such as GS, TS, NSND) before the name of the person authorized to sign for administrative state management documents.
5- When receiving documents that do not conform to formalities, units must return them to the sender and request corrections before issuance.
6- Units must promptly issue Operational Regulations and Archival Work Regulations (no later than the end of 2002 for issuing these regulations).
7- Continue to accelerate the application of information technology in managing and utilizing documents.
8- Each year, units must submit reports on archival work and storage to the Ministry's Office. The Ministry's Office will coordinate with units to organize training and professional development for civil servants engaged in archival work and storage within units under the Ministry.
Heads of units are required to disseminate this Directive to every cadre and civil servant in their unit and organize its effective implementation.
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DEPUTY MINISTER OF CULTURE AND INFORMATION DEPUTY MINISTER (Signed)
LUU TRAN TIEU |
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