Consolidated Document number 1068/VBHN-BTP on the Electronic Household Registry Database and online household registration.

DECREE

Provisions on Electronic Civil Status Database, Online Civil Status Registration

Decree No. 87/2020/NĐ-CP dated July 28, 2020 of the Government on the Electronic Civil Status Database, Online Civil Status Registration, effective from September 15, 2020,was amended and supplemented by:

Government Decree No. Decision No. 07/2025/NĐ-CP dated January 9, 2025 of the Government amending and supplementing certain articles of decrees in the field of civil status, nationality, notarization, effective from January 9, 2025.

||| Pursuant to the Law on Organization of the Government dated June 19, 2015;

Pursuant to the Civil Status Law dated November 20, 2014;

Pursuant to the Law on Electronic Transactions dated November 29, 2005;

Pursuant to the Law on Information Technology dated June 29, 2006;

||| Pursuant to the Cybersecurity Law dated November 19, 2015;

At the proposal of the Minister of Justice;

The Government issues this Decree on the Electronic Civil Status Database, Online Civil Status Registration^[[1]].

Chapter I. GENERAL PROVISIONS

Article 1. Scope of Regulation and Applicability

1. This Decree stipulates the construction, management, updating, exploitation, and use of the Electronic Civil Status Database; connection and sharing of data between the Electronic Civil Status Database and the National Population Database, National Public Service Portal, Public Service Portal, Provincial Single Window Information System, other databases of ministries, sectors, and localities; issuance of certified copies of civil status records, confirmation of civil status information; online civil status registration.

2. The subjects to which this Decree applies include ministries, ministerial-level agencies, central state agencies; People's Committees at all levels, civil status registration and management agencies within the country, and Vietnamese representative offices abroad; organizations and individuals related to the construction, management, updating, exploitation, and use of the Electronic Civil Status Database.

Article 2. Interpretation of Terms

1. Electronic Civil Status Database is a database established based on the digitalization of civil status registration work, with the aim of storing civil status information of individuals registered in accordance with the law, using digital devices, in a network environment, through the Common Civil Status Registration and Management Software.

2.^[[2]] The Common Civil Status Registration and Management Software is the foundation of the Electronic Civil Status Database, including civil status registration and management software and various application and service software developed, designed, and provided by the Ministry of Justice for civil status registration and management agencies to perform civil status registration tasks, build, update, digitize, standardize, and manage civil status data, exploit and use the Electronic Civil Status Database.

The Common Civil Status Registration and Management Software is connected and integrated with the National Public Service Portal, the Ministry of Justice Administrative Procedure Information System, the Ministry of Foreign Affairs, the Provincial Administrative Procedure Information System to support the receipt, processing, monitoring of the receipt, processing, and results of administrative procedures in the field of civil status..

3. The managing agency of the Electronic Civil Status Database includes civil status registration agencies, the Ministry of Justice, Department of Justice of provinces and centrally-administered cities (hereinafter referred to as the Department of Justice), Justice Office of districts, towns, counties, and towns under centrally-administered cities (hereinafter referred to as the Justice Office).

4. Name includes surname, given name, and middle name if applicable. (if there is).

Article 3. Information in the Electronic Civil Status Database

1.Information in the Electronic Civil Status Database includes:

: Total cost of electricity purchase for the year (VND) from direct and indirect power plants participating in the electricity market, as specified in Clause 2 of this Article;all civil status information of individuals established when registering birth: name; date of birth; gender; place of birth; ethnicity, nationality, place of origin, personal identification number of the person being registered for birth; name, date of birth, ethnicity, nationality, place of origin, place of residence, personal identification number, identity documents of father and mother of of the person being registered for birth; name, personal identification number, identity documents of the person registering the birth, relationship with the person being born; registration number, book number, date of registration, name of the birth registration agency; name, position of the person signing the Birth Registration Certificate;

b) Civil status information of individuals who are Vietnamese citizens established whenrecording in the Civil Status Book the birth registration that has been resolved at a competent authority abroad (hereinafter referred to as the birth note): name; date of birth; gender; place of birth; ethnicity, nationality, place of origin, personal identification number , identity documents of the person whose birth is recorded; name, date of birth, ethnicity, nationality, place of origin, personal identification number, identity documents of father and motherof the person whose birth is recorded; type of document, number, date of issue, name of agency, name of country issuing the civil status document as the basis for the birth note; information about the person registering the birth; name, personal identification number, identity documents of the person requesting the birth note; registration number, book number, date of registration, name of the agency implementing the birth note; of , position of the person signing the Extract recorded of in the Civil Status Book the namebirth; c) Other civil status

(VND) from small renewable energy power plants, as specified in Clause 2 of this Article;information of individuals registered in accordance with the law continues to be updated into the information of individuals information already established in accordance with point a and point b of this clause, including : information on marriage registration; issuance of Marriage Status Confirmation Certificate; guardianship; acknowledgment of parentage; adoption; correction, amendment of civil status, supplementation of civil status information, determination of ethnicity; death registrationrecorded in the Civil Status Book the change of civil status according to the judgment, decision of a competent state agency; recorded in the Civil Status Book; the civil status of Vietnamese citizens that have been resolved at a competent authority abroad d) Scanned or photographed pages of the Civil Status Book corresponding to the digitized and standardized civil status information in accordance with point b of Clause 2 of this Article.;

2. Information in the Electronic Civil Status Database is established from the following sources:

a) Civil status information of individuals registered through the Common Civil Status Registration and Management Software;

b) Digitized and standardized civil status information from the Civil Status Book;

c) Information connected and shared from the National Population Database;

d) Civil status information shared, converted, and standardized from previous civil status electronic databases and software.

d) Civil registry information shared, converted, standardized from civil registry electronic software and databases established previously.

Article 4. Principles for building, updating, managing, exploiting, using the Electronic Household Registry Database; online household registration

1. The Electronic Household Registry Database shall be constructed and managed centrally and uniformly from the central to local levels.

2. The Electronic Household Registry Database shall be updated promptly, fully, and accurately; maintained continuously, stably, and smoothly to meet the requirements for exploitation and use by agencies, organizations, and individuals in accordance with the law.

3. The Electronic Household Registry Database shall be stored, secured, and ensure information security.

4. The construction, updating, management, exploitation, and use of the Electronic Household Registry Database; online household registration must comply with the Household Registration Law, detailed implementing regulations; provisions of the law on Vietnam's Government Digital Architecture; regulations on management, connection, and sharing of digital data by state agencies; provisions on ensuring protection of private life privacy National, personal secrets, family secrets and other relevant legal provisions.

Article 5. Acts that are not allowed

1. Providing false information when registering household status online.

2. Illegally accessing the Electronic Household Registry Database; distorting, altering, deleting, or destroying data illegally within the Electronic Household Registry Database; exploiting, using, or disclosing information from the Electronic Household Registry Database in violation of regulations, infringing upon rights to private life, personal secrets, family secrets.

3. Destroying information infrastructure or obstructing the operation and maintenance of the Electronic Household Registry Database.

Chapter II. CONSTRUCTION, UPDATING, EXPLOITATION, USE OF THE ELECTRONIC HOUSEHOLD REGISTRY DATABASE

Article 6. Construction of the Electronic Household Registry Database

1. Construction of the Electronic Household Registry Database includes the following activities:

a) Ensuring technical and information infrastructure;

b) Designing and organizing the database;

c) Implementing, upgrading, developing, and expanding the shared electronic household registration and management software;

d) Collecting, standardizing, and entering data;

đ) Storing, securing, ensuring information safety and security for the database; having solutions to ensure data integrity and prevent data repudiation;

e) Training, instructing, enhancing personnel organization, operating, managing, updating, exploiting, and using the database;

g) Operating and adjusting the database;

h) Other activities as prescribed by law.

2. The system structure design of the Electronic Household Registry Database must meet database standards and technical standards, information technology standards, and economic-technical norms; have compatibility, integration capability, information sharing capability, and expandability of data fields in system design and application software; ensure expansion, upgrade, and development capabilities.

Article 7. Updating data in the Electronic Household Registry Database

1. Information updated into the Electronic Household Registry Database includes individual household status information and the household status information of parents, spouse, or children when there is a change due to marriage, alteration, correction of household status, supplementary household status information, re-determination of ethnicity; acknowledgment of parentage, adoption; death registration; recording changes in household status according to court judgments or decisions of competent state authorities in the Household Register; recording the household status of Vietnamese citizens resolved by foreign competent authorities in the Household Register.

2. Responsibility for updating data

a) The household registration agency using the shared electronic household registration and management software updates data in accordance with Clause 1 of this Article.

b) The household registration and management agency receiving household registration documents or receiving information through the electronic system about changes in household status information as stipulated in Clause 1 of this Article shall update the Electronic Household Registry Database if the household status information has changed but has not been updated through The electronic household registration management software shall be used to record changes in household registration information into the corresponding Household Register on the same working day. In cases where household registration documents or information are received after 15:00, they shall be processed on the following working day.

3. The head of the household registration office is responsible for regularly checking and supervising the data update of their own agency; the higher-level household registration management agency is responsible for regularly checking and supervising the data update of subordinate agencies. of household registration offices.

Article 8. Exploitation and Use of the Electronic Household Registration Database

1. The household registration office shall exploit and use the Electronic Household Registration Database to register household matters within its authority; issue certified copies of household records; issue Marriage Status Certificates; compile statistics on household registrations; and perform other state management activities in the field of household registration as prescribed by law.

2.^[[3]] The Ministry of Justice shall implement the connection and sharing of data between the Electronic Household Registration Database and other databases of ministries, sectors, and localities; exploit and use the Electronic Household Registration Database to carry out state management activities in the field of household registration as prescribed by law..

3. The Ministry of Foreign Affairs shall exploit and use the Electronic Household Registration Database to issue certified copies of household records, confirm household information for cases registered at diplomatic missions; and perform other state management activities in the field of household registration as prescribed by law.

4Provincial Departments of Justice, District Justice Offices shall exploit and use the Electronic Household Registration Database online to issue certified copies of household records, confirm household information for cases registered at household registration offices within their jurisdiction or for individuals requesting such services who reside within their jurisdiction; and perform other state management activities in the field of household registration within their jurisdiction as prescribed by law.

5. Agencies and organizations requiring household information from the Electronic Household Registration Database for state management purposes shall submit requests to the competent authority as stipulated in Clauses 2, 3 and 4 of this Article.

6. Individuals requesting access to their household information in the Electronic Household Registration Database shall submit requests for certified copies of household records, confirmation of household information to the competent household registration and management agency.

Article 9. Responsibilities of Agencies, Organizations, and Individuals Requesting Access and Use of the Electronic Household Registration Database

1. Comply with household registration laws and current laws regarding the use of information on the internet; exploitation and use of data in a network environment; protection of private life, personal privacy, and family secrets.

2. Organizations and individuals requesting certified copies of household records, confirmation of household information, and access to information in the Electronic Household Registration Database must pay fees as prescribed by law.

Article 10. Connection and Sharing of Information Between the Electronic Household Registration Database and the National Population Database, and Other Databases of Ministries, Sectors, and Localities

1. The connection and sharing of information between the Electronic Household Registration Database and the National Population Database shall be carried out through data sharing services.

2. The Electronic Household Registration Database shall provide the following household registration information already established in accordance with point a and point b of this clause, including to the National Population Database:

a) Information when registering birth, including: name, date of birth, gender, place of origin, ethnicity, nationalityof the person being registered for birth ; name, year of birth or date of birth, ethnicity, nationality, individual identification number or ID card number, place of residence of the father and mother ; place of birth registration;b) Information ; place of birth registration;on marital status, including:

registration of marriage; for recording in the Household Register changes in marital status according to court judgments or decisions of competent state authorities; of individuals registered in accordance with the law continues to be updated into the information recording in the Household Register marriages, divorces, annulments of individuals registered in accordance with the law continues to be updated into the information of marriages of Vietnamese citizens resolved by competent authorities of foreign countries; of individuals registered in accordance with the law continues to be updated into the information c) Information on changes, corrections to household registration, supplementation of household registration information, determination of ethnicity; the recording in the Household Register changes to household registration according to court judgments or decisions of competent state authorities; recording in the Household Register household registration of Vietnamese citizens resolved by competent authorities of foreign countries.

d) Information on guardianship registration, termination of guardianship; e) Information on declarations of disappearance, revocation of declarations of disappearance, declarations of death or revocation of declarations of death;

f) Information on death registration.

3. The National Population Database shall provide the following information to the Electronic Household Registration Database:

a) Individual identification number at the time of birth registration performed on the shared electronic household registration management software;nformation b) Information on: name, individual identification number, ID card number

place of birth registration, date of birth, gender, ethnicity, nationality, place of origin, marital status, place of permanent residence, current place of residence, date of death or disappearance; name, individual identification number, ID card number, ethnicity, nationality of the father, mother, spouse, or legal representative of individuals born before January 1, 2016, collected in the National Population Database for

the Electronic Household Registration Database to compare,

update household registration information., 4. The connection and sharing of data between the Electronic Household Registration Database and other databases of ministries, sectors, and localities shall be implemented by default in accordance with legal regulations on the management, connection, and sharing of digital data by state agencies, based on consensus between the Ministry of Justice and the managing agency regarding the scope, form, structure of connected data, and responsibilities of each party in ensuring information security and protecting private life, personal privacy, and family secrets. The civil registry electronic database compares, updates civil registry information.

4. The connection and sharing of data between the civil registry electronic database and other databases of ministries, sectors, localities shall be implemented by default in accordance with the legal provisions on management, connection, and sharing of digital data by state agencies, based on the agreement between the Ministry of Justice and the managing agency regarding the scope, form, structure of the connected data, and the responsibilities of each party in ensuring information security, privacy protection, and confidentiality.

Article 11. Procedure for Connecting and Sharing Information Between the Electronic Household Registry Database and the National Population Database

1. When registering birth for Vietnamese citizens, the information specified in point a, Clause 2, Article 10 of this Decree shall be transferred from the Electronic Household Registry Database to the National Population Database. The National Population Database will issue an individual identification number, return the result to the Electronic Household Registry Database, and store the citizen's information in the National Population Database. into the National Population Database. Tnformation shall only be stored in the National Population Database if it is not duplicated.

2. After completing the procedures for registering household records that change birth registration information of individuals, the Electronic Household Registry Database will transfer the information specified in points b, c, d, đ, and e, Clause 2, Article 10 of this Decree to the National Population Database for updating.

3. The National Population Database provides the information specified in Clause 3, Article 10 of this Decree to the Electronic Household Registry Database upon request from the household registry registration and management authority through the common household registry registration and management software, via data sharing services.

4. The Ministry of Justice and the Ministry of Public Security are responsible for guiding the management agencies of the National Population Database and the Electronic Household Registry Database to check, verify, and ensure consistency of the information between the two databases, ensuring that personal files and documents related to birth registration information must comply with the content of the individual’s birth registration as stipulated in Clause 3, Article 14 of the Household Registry Law.

Chapter III. ONLINE HOUSEHOLD REGISTRY REGISTRATION, MANAGEMENT OF THE HOUSEHOLD REGISTRY BOOK, ISSUANCE OF CERTIFIED COPIES OF THE HOUSEHOLD REGISTRY RECORDS, AND CONFIRMATION OF HOUSEHOLD REGISTRY INFORMATION

Article 12. Receiving and Processing Requests for Online Household Registry Registration

1. Individuals requesting online household registry registration access the National Public Service Portal or the Provincial Public Service Portal to register an account and authenticate users according to the guidelines. After successfully logging into their account, individuals requesting online household registry registration provide information through an interactive electronic form, attaching scanned or electronic copies of relevant documents as prescribed; pay fees and charges through the online payment function or other methods prescribed by law.

2. After completing the submission of the application, individuals requesting online household registry registration will be issued a single administrative procedure file number for tracking and checking the progress of the application or accessing to complete the application at the request of the household registry registration authority.

Individuals requesting household registry registration are responsible for retaining and ensuring the confidentiality of the administrative procedure file number.

3. On the same working day, when receiving , process, formalities prescribed in  requests for online household registry registration, the competent household registry registration authority is responsible for checking the completeness and compliance with legal regulations of the application:

a) In cases where the application is incomplete or non-compliant, the individual requesting household registry registration is required to supplement and complete the necessary documents;

b) In cases where the application is complete and compliant with legal regulations, it will be accepted and immediately sent a Result Notification Form via email or send a text message to notify the result via mobile phone to the individual requesting household registry registration; The household registry registration application can only be officially accepted for processing on the common household registry registration and management software after being completed and supplemented to ensure completeness and compliance with legal regulations.

c)^[[4]] The time limit for administrative procedures starts from the date the application is officially accepted;

d) In cases where verification or other reasons prevent the timely issuance of the household registry registration result as scheduled,

then the household registry registration authority sends a Apology Notice and rescheduled date for result delivery via email or send a text message via mobile phone to the individual requesting household registry registration, clearly stating the reason for the delay and the rescheduled date for result delivery. 4. Individuals requesting household registry registration may receive the household registry registration result in one of the following ways: send a text message a) Receive electronic copies of household registry documents sent via email, or the digital data management system of the organization or individual concerned;

b) Receive electronic copies of household registry documents sent to a digital device through appropriate data transmission methods ensuring security and confidentiality;

c) Receive the result through the postal service system;

d) Receive the result as household registry documents at the household registry registration authority.

If the result is received through the postal service system, the recipient must clearly state the address for receipt of the result, choose the postal service delivery method, and pay the service fee to the service provider

postal servicewhen receiving the result. 5. For household registry matters where the individual requesting household registry registration must be present at the household registry registration authority to sign the Household Registry Book and receive the result, including: birth registration; marriage; guardianship; acknowledgment of parentage; change, correction of household registry, determination of nationality, supplementation of household registry information; death registration, the individual requesting household registry registration can only receive the result in the manner prescribed in point d, Clause 4 of this Article. When coming to the household registry registration authority to receive the result, the individual requesting household registry registration must submit and present the documents and materials that are part of the household registry registration application as prescribed by the Household Registry Law.

For household registry matters where the individual requesting household registry registration does not need to be present at the household registry registration authority to sign the Household Registry Book and receive the result, but still must submit and present the documents and materials that are part of the household registry registration application as prescribed by the Household Registry Law, including: confirmation of household registry information; recording in the Household Registry Book the birth, marriage, divorce, annulment of marriage, guardianship, acknowledgment of parentage, determination of parentage, adoption, change of household registry, death registration of Vietnamese citizens resolved by competent authorities abroad, the individual requesting household registry registration may choose to receive the result in one of the manners prescribed in Clause 4 of this Article but must first fulfill the submission and presentation of the documents and materials as prescribed before receiving the result. issue ensure and must pay service fees to the service provider postal services upon receiving the results.

5. For civil registry matters where the person requesting registration must be present at the civil registry office to sign the Civil Registry Book and receive the result, including birth registration; marriage; guardianship; acknowledgment of parentage; correction and amendment of civil status, determination of nationality, supplementation of civil status information; death registration, the person requesting civil registry registration may only receive the result in accordance with the method prescribed in point d, Clause 4 of this Article. When coming to the civil registry office to receive the result, the person requesting civil registry registration must submit and present the documents and materials that are part of the civil registry application file as prescribed by civil registry laws.

For civil registry matters where the person requesting registration does not need to be present at the civil registry office to sign the Civil Registry Book and receive the result, but still must submit and present the documents and materials that are part of the civil registry application file as prescribed by civil registry laws, including confirmation of civil status information; recording in the Civil Registry Book the registration of births, marriages, divorces, annulment of marriages, guardianship, acknowledgment of parentage, determination of parentage, adoption, change of civil status, death registration of Vietnamese citizens resolved by competent authorities abroad, the person requesting civil registry registration may choose to receive the result according to one of the methods prescribed in Clause 4 of this Article but must complete the submission and presentation of the required documents and materials before receiving the result.

In cases where a copy must be submitted or a document other than an identity card must be presented, if the person requesting registration already has an electronic copy of the document or the information is available in the Electronic Household Registration Database, they are not required to submit or present it.

6. The electronic form of household registration documents issued and provided by the Ministry of Justice for providing household registration information or sources for checking household registration information of individuals shall have the same value as household registration documents. Authorities and organizations are responsible for accepting and using them, and may not require individuals to submit or present household registration documents for comparison.

Article 13. Issuing copies of extracts from the Electronic Household Registration Database, confirming household registration information

1.^[[5]] The competent authority as prescribed in Clause 1, Clause 3, and Clause 4 of Article 8 of this Decree shall issue copies of extracts from household registration records upon request of individuals, regardless of the place where the household registration was registered and the place of residence of the individual making the request.

2.^[[6]] The competent authority as prescribed in Clause 3 and Clause 4 of Article 8 of this Decree shall confirm household registration information for cases where individuals request to extract information from multiple household registration registrations, confirming different household registration information of their own; or where authorities and organizations request to extract multiple pieces of household registration information of an individual or extract household registration information of multiple people.

3. Individuals requesting confirmation of household registration information must provide information according to the interactive electronic form, attaching scanned copies or electronic copies of relevant documents and materials related to the requested confirmation of household registration information when submitting online applications.

When submitting applications directly at the household registration office or sending applications through the postal system, individuals must submit the Application Form for Confirmation of Household Registration Information according to the model, presenting original documents or submitting certified copies of relevant documents and materials related to the requested confirmation of household registration information.

Within three working days from the date of receiving the application, the competent household registration management authority shall review the application, compare the information in the Electronic Household Registration Database, and if the requested information is correct, issue a confirmation letter of household registration information to the applicant. If verification is required, the deadline may be extended but not exceed ten working days.

Article 14. Statistics on household registration data

1. The household registration registration and management agency shall conduct statistics on household registration data from the Electronic Household Registration Database, through the common electronic household registration registration and management software to serve management work.

2. In cases where agencies and organizations request statistical data for on household registration to serve state management activities, they shall send a written request to the competent household registration registration and management agency as prescribed in Clause 2, Clause 3, and Clause 4 of Article 8 of this Decree.

Article 15. Management of Household Registers

1. The Household Register is used for subsequent years of registration until it is full. When the register is full before the end of the year, the civil servant handling household registration shall lock the register according to the provisions of Clause 3 of Article 11 of Decree No. 123/2015/NĐ-CP dated November 15, 2015 of the Government detailing and guiding implementation of certain articles and measures under the Household Registration Law. 2. In cases where household registration is conducted elsewhere resulting in changes to the individual's household registration information, after updating the information in the Electronic Household Registration Database as prescribed by this Decree, the household registration office shall notify.

the previous household registration office to note to the change in the corresponding Household Register. STATE MANAGEMENT OF THE ELECTRONIC HOUSEHOLD REGISTRATION DATABASE

Chapter IV. STATE MANAGEMENT OF THE CIVIL REGISTRY ELECTRONIC DATABASE

Article 16. Responsibilities of the Managing Authorities of the Electronic Household Registry Database

1. Within their respective management scope, the managing authorities of the Electronic Household Registry Database shall be responsible for:

a) Ensuring the information infrastructure and related equipment to organize continuous, stable, and smooth operation of the Electronic Household Registry Database;

b) Implementing measures to ensure physical safety, environmental conditions, and social order and security in areas where the authority's headquarters and equipment and data storage areas are located, serving the operation of the Electronic Household Registry Database;

c) Regularly reviewing and proposing upgrade and development plans for the information technology infrastructure system to meet the actual needs of each authority for exploiting and using the Electronic Household Registry Database.

2. In addition to the responsibilities stipulated in Clause 1 of this Article, the Ministry of Justice shall also be responsible for:

a) Implementing measures to ensure cybersecurity and the safety of the information system for the Electronic Household Registry Database;

b) Implementing measures for backup, maintenance, repair, and having spare equipment to ensure the continuous operation of computer systems, networks, equipment, and application software serving the Electronic Household Registry Database, ensuring the ability to restore the system without interruption due to technical incidents;

c) Issuing and organizing the implementation of regulations on the exploitation and use of the Electronic Household Registry Database, ensuring effective connection and sharing of data from the Electronic Household Registry Database in accordance with the law.

Article 17. Management of User Accounts

1. The Ministry of Justice manages user accounts throughout the system; issuing, revoking, changing accounts, and granting access permissions to the shared electronic household registration and management system for users at the Ministry of Justice, the Ministry of Foreign Affairs, and the Department of Justice.

2. The Ministry of Foreign Affairs manages user accounts, issues, revokes, and changes accounts for diplomatic and consular officials assigned to perform household registration tasks at representative offices according to the authority delegated by the Ministry of Justice.

3. The Department of Justice manages user accounts, issues, revokes, and changes accounts for judicial civil servants performing household registration tasks at Civil Justice Departments, civil servants in charge of household registration at People's Committees of communes, wards, and towns meeting the criteria specified in Article 72 of the Household Registration Law, upon the proposal of the Civil Justice Departments.

4. Heads of agencies and units that have been granted accounts are responsible for managing the accounts issued within their own agencies and units.

5. Users who have been granted accounts are responsible for securing account information in accordance with laws on information security; in case of suspicion or discovery of account information leakage, they must immediately contact the competent authority managing the accounts for handling.

Article 18. Backup, Recovery, and Safeguarding of the Electronic Household Registry Database

1. The Electronic Household Registry Database shall be regularly and continuously backed up, ensuring data currency and integrity.

2. In necessary cases, the Ministry of Justice shall use the backed-up Electronic Household Registry Database to recover data for the Electronic Household Registry Databaseand provide information to relevant household registration agencies for verification, review, supplementation, and adjustment to ensure data consistency.

3. The Ministry of Justice is responsible for determining the level of security for the information system of the Electronic Household Registry Database and implementing appropriate security measures in accordance with the law on cybersecurity.

Article 19. State Management Responsibilities of the Ministry of Justice

The Ministry of Justice directly manages state affairs concerning the Electronic Household Registration Database, with the following duties and powers:

1. Submit to the Government for issuance or issue within its authority normative legal documents on the Electronic Household Registration Database; documents guiding the construction, exploitation, use, connection, and sharing of the Electronic Household Registration Database.

2. Construct, manage, and maintain the Electronic Household Registration Database; ensure technical infrastructure conditions to serve continuous and stable operation of the Electronic Household Registration Database as required by Article 4 of this Decree.

3. Develop and submit to the Government for consideration and approval, or consider and approve within its authority, upgrades and development of the Electronic Household Registration Database.

4. Guide, train, and enhance professional skills in managing, exploiting, and using the Electronic Household Registration Database.

5. Monitor, inspect, urge, and supervise data updates on the Electronic Household Registration Database.

6. Implement data connection and sharing between the Electronic Household Registration Database and national databases, databases of ministries, sectors, and localities according to the law.

7.^[[7]] Issue directives, operational guidance, and promptly resolve issues related to the exploitation and use of the Electronic Household Registration Database for household registration nationwide.

8. Rectify or direct rectification when errors are detected in the Electronic Household Registration Database.

Article 20. Responsibilities of the Ministry of Foreign Affairs

1. Coordinate with the Ministry of Justice in state management of household registration and implementation of provisions of this Decree at diplomatic missions.

2. Ensure funding, resources, and safety conditions for online household registration activities at diplomatic missions.

3. Compile statistics on household registration at the Ministry of Foreign Affairs and diplomatic missions and send them to the Ministry of Justice for consolidation and reporting to the Government as prescribed.

Article 21. Responsibilities of the Ministry of Finance

1. Guide the collection, submission, management, and use of fees stipulated in Clause 2, Article 9 of this Decree.

2. Coordinate with the Ministry of Justice in budget planning, regular or extraordinary allocation of recurrent funds, ensuring funding for the construction, updating, management, exploitation, and use of the Electronic Household Registration Database from the state budget according to the State Budget Law and relevant laws.

Article 22. Responsibilities of Ministries, Agencies Equivalent to Ministries, and Other Central State Agencies

1. The Ministry of Public Security coordinates with the Ministry of Justice in ensuring cybersecurity, connecting, and sharing data between the Electronic Household Registration Database and the National Population Database.

2. The Ministry of Information and Communications coordinates with the Ministry of Justice in ensuring security, connecting, and sharing the Electronic Household Registration Database.

3. The Ministry of Planning and Investment coordinates with the Ministry of Justice in allocating appropriate capital for the construction of the Electronic Household Registration Database; exploiting and using the Electronic Household Registration Database, sharing related data to serve national and sectoral statistical indicators on births, deaths, and marriages.

4. Ministries, agencies equivalent to ministries, and other central state agencies coordinate with the Ministry of Justice in connecting, exploiting, and using the Electronic Household Registration Database as prescribed; providing information, cross-checking, inspecting, and adjusting household registration information of individuals in databases managed by ministries and sectors when inconsistent with the Electronic Household Registration Database; ensuring security and protecting personal privacy, family secrets when exploiting and using the Electronic Household Registration Database according to the law.

Article 23. Responsibilities of People's Committees at all levels

1. The People's Committee of provinces and centrally governed cities shall be responsible for directing the allocation of funds for registration and management agencies to implement the construction of the electronic household registration database in accordance with this Decree, and allocate funds annually for updating, managing, exploiting, and using the electronic household registration database.

2. The People's Committees of districts, towns, urban districts, and towns under provinces and centrally governed cities; the People's Committees of communes, wards, and towns shall direct and ensure equipment, infrastructure, funding for the construction, updating, exploitation, and use of the electronic household registration database within their jurisdictional areas.

Chapter V. IMPLEMENTING PROVISIONS^[[8]]

Article 24. Transitional Provisions

1. Local registration and management agencies of household registration shall uniformly use the common software for electronic household registration and management from the date this Decree takes effect.

2. People's Committees at all levels shall be responsible for implementing the digitization, management, and exploitation of household registration data from paper books; converting and standardizing data from local electronic household registration software that was implemented before the effective date of this Decree, and updating the electronic household registration database according to the guidelines of the Ministry of Justice, ensuring completion by January 1, 2025.

3. The exploitation and use of the electronic household registration database for online household registration shall be decided by the People's Committee of provinces and centrally governed cities regarding the scope, extent, and timing of implementation based on the information infrastructure conditions of the locality.

4. The Ministry of Justice shall take the lead and coordinate with the Ministry of Foreign Affairs to upgrade and adjust the common software for electronic household registration and management to be synchronized at representative offices and the Ministry of Foreign Affairs.

5. The Ministry of Foreign Affairs shall unify with the Ministry of Justice regarding the scope, extent, and timing of implementing the common software for electronic household registration and management based on actual conditions at each representative office, ensuring completion by January 1, 2022; implementing the digitization, management, and exploitation of household registration data from paper books, and updating the electronic household registration database according to the guidelines of the Ministry of Justice, ensuring completion by January 1, 2025.

6. Household registers opened before the effective date of this Decree shall still be closed when they are full, certified copies shall be authenticated, and transferred for storage in accordance with Clause 1 and Clause 2 of Article 12 of Decree No. 123/2015/NĐ-CP.

7. After the electronic household registration database and the national population database are put into unified operation and use nationwide, administrative procedure handling agencies shall be responsible for connecting to these databases to determine the marital status of individuals requesting administrative procedures, and shall not require the submission of a certificate of marital status.

The Ministry of Justice shall coordinate with the Ministry of Public Security to guide the uniform implementation of the provisions of this clause.

Article 25. Implementation Provisions

1. This Decree shall take effect from September 15, 2020.

2. Abolish the provisions of Clause 1 and Clause 2 of Article 12 of Decree No. 123/2015/NĐ-CP dated November 15, 2015 of the Government.

3. The Minister of Justice within the scope of functions, tasks, and powers assigned shall be responsible for organizing the implementation, guiding, and inspecting the enforcement of this Decree.

4. Ministers, Heads of ministerial-level agencies, Heads of other central agencies, Chairmen of provincial People's Committees, relevant agencies, organizations, and individuals shall be responsible for enforcing this Decree./.

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^[[1]] Decree No. 07/2025/NĐ-CP amending and supplementing some articles of decrees in the field of household registration, nationality, and certification is promulgated based on the following:

"Pursuant to the Law on Organization of the Government dated June 19, 2015; the Law Amending and Supplementing Certain Articles of the Law on Organization of the Government and the Law on Organization of Local Administration dated November 22, 2019;

Pursuant to the Civil Code on November 24, 2015;

Based on the Household Registration Law dated November 20, 2014;

Based on the Nationality Law of Vietnam dated November 13, 2008; the Law Amending and Supplementing Some Articles of the Nationality Law of Vietnam dated June 24, 2014;

At the proposal of the Minister of Justice;

The Government promulgates the Decree amending and supplementing some articles of decrees in the fields of household registration, nationality, and certification.

^[[2]] This Clause is amended and supplemented pursuant to Clause 1 of Article 3 of Decree No. 07/2025/NĐ-CP amending and supplementing some articles of decrees in the fields of household registration, nationality, and certification, which takes effect from January 9, 2025.

^[[3]] This Clause is amended pursuant to Clause 2 of Article 3 of Decree No. 07/2025/NĐ-CP amending and supplementing some articles of decrees in the fields of household registration, nationality, and certification, which takes effect from January 9, 2025.

^[[4]] This Point is amended pursuant to Clause 3 of Article 3 of Decree No. 07/2025/NĐ-CP amending and supplementing some articles of decrees in the fields of household registration, nationality, and certification, which takes effect from January 9, 2025.

^[[5]] This Clause is amended pursuant to Clause 4 of Article 3 of Decree No. 07/2025/NĐ-CP amending and supplementing some articles of decrees in the fields of household registration, nationality, and certification, which takes effect from January 9, 2025.

^[[6]] This Clause is amended pursuant to Clause 4 of Article 3 of Decree No. 07/2025/NĐ-CP amending and supplementing some articles of decrees in the fields of household registration, nationality, and certification, which takes effect from January 9, 2025.

^[[7]] This Clause is amended pursuant to Clause 5 of Article 3 of Decree No. 07/2025/NĐ-CP amending and supplementing some articles of decrees in the fields of household registration, nationality, and certification, which takes effect from January 9, 2025.

^[[8]] Article 5 of Decree No. 07/2025/NĐ-CP amending and supplementing certain articles of several decrees in the field of civil status, nationality, and notarization, effective from January 9, 2025 is stipulated as follows:

"Article 5. Implementation Provisions

1. This Decree takes effect from the date of issuance.

2. Files for certification, civil status, and nationality received before the Decree takes effect but have not been fully processed shall continue to be processed according to the provisions of Decree No. 23/2015/NĐ-CP, Decree No. 123/2015/NĐ-CP, Decree No. 87/2020/NĐ-CP, and Decree No. 16/2020/NĐ-CP.

3. The Ministry of Justice shall be responsible for guiding the implementation of this Decree.

4. The Minister, Heads of ministerial-level agencies, Heads of government-affiliated agencies, Chairpersons of People's Committees at all levels, and individuals, agencies, and organizations related to this matter shall be responsible for implementing this Decree."